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061295-Regular MeetingE405354 MINUTES City Commission, Sanford, Florida ReQu].ar Nleet nQ 3une ]2 l'he City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, June 12, 1995, at 7:00 o'clock P.M. in the City Commission Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Lon K. Howell Commissioner Kerry D. Lyons Assistant City Attorney Donna L. McIntosh City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Request from William Gorman, Sr., Seminole SardenApartments, to address the City Co~mission regarding the escalating problem of drugs and violence in the area of Olive Avenue and Pecan Avenue between Third Street and Fifth Street. William Gorman, 8018 Radner Court, Kissimmee, appeared and reported that he represents the ownership and Staff of Seminole Garden Apartments, who are present tonight as well as Sanford Housing Authority Staff, its Commission, and representation of approximately 1440 Seminole Garden Apartments residents. Also, they have provided housing for the low income, the elderly, and the handicapped for over 25 years. Further, he and the those he represents are concerned about the continuing escalation of criminal activity, the physical safety of Staff; the ability of tenants to sleep safely at night, and 17 million dollars worth of assets. Further, at the April 6, 1995, meeting with representatives of the Sanford Housing Authority and Seminole Garden Apartments ownership, Commissioner Thomas, who was understanding of the life threatening situation but could not provide any answers, recommended that they petition for help from the City Manager and the Police Chief. At a subsequent meeting with Police Chief Russell, Deputy Police Chief Dillard, the City Manager, and Commissioner Thomas, they were informed of the countless reasons why nothing can be done e.g. not enough manpower or money, and the lack of community involvement, and that the police are looking into implementing a quad unit, restructuring the City's patrol zones, and a budget reconfiguration. Mr. Gorman stated that neither the City nor the Police Department has a comprehensive plan to protect its citizens, and requested the City's assistance in collectively resolving these life threatening issues. Police Chief Joe Dillard reported that at the meeting with Mr. Gorman, the Sanford Housing Authority, Police Chief Ralph Russell and Commissioner Thomas, it was explained that there are certain things the police can and cannot do, that they would do their best to increase patrol in those problem areas and solicit assistance from the tenants, that they have worked with the Seminole County Sheriff's Office through CCIB and our special investigative unit, executed search warrants, and are constantly trying to look for better ways to serve the residents in that area. Also, the police cannot devote personnel to a substation at this time because manpower is limited, and re-allocation of personnel would take away from other problem areas. Further, once the quad unit is implemented the police plan to target those areas of high drug activity. Phyllis Richardson, Executive Director, Sanford Housing Authority, appeared and reported that a substation would not be an expense to anyone except the Sanford Housing Authority because the facility already exists, and police officers are there anyway. Further, the Housing Authority has taken an active role in drug related evictions. E405354 ~32 MINUTES City Commission, Sanford, Florida Regular Meet!_ng 3une 12 1995 After discussion, the Commission concurred to expedite implementation of the "quad unit", with use of General Fund Reserves if necessary. Request from Bruce Andersen for permission to submit an application to the Planning and Zoning Commission, for a Conditional Use Permit to establish Animal Raising, for the property south of Rand Yard Road located in a MI-2, Medium Industrial, Zoning District. Bruce Andersen, Andersen and Associates, 3685 Mid Iron Drive, Winter Park, Florida 32789, appeared and reported that he represents the Kelley family on the Rand Yard Road property. On recommendation of the City Manager, Commissioner Thomas moved to approve submittal of the Conditional Use Permit Application to the Planning and Zoning Commission, Seconded by Commissioner Eckstein and carried by the vote of the Commission as requested. as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Request from Bruce Andersen for five (5) year extension of approval date for the Southridge Planned Development. On recommendation of the City Manager, Commissioner Howell moved to extend the approval date for the Southridge Planned Development for an additional five (5) years. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Nay Request from Jeff Bales, President Mayfair Villas Association for the City to accept dedication of Mayfair Villas potable water/wastewater collection systems, or provide emergency repairs on a cost reimbursable basis, as discussed at tonight's Work Session. The City Manager recommended that the City Commission authorize Staff' to draft a proposed Developer's Agreement whereby the City will act as the repair coordinator/agent for the Mayfair Villas Water/Wastewater Systems on a fully reimbursable basis. On recommendation of the City Manager, Commissioner Howell moved not to accept the dedication, and to authorize Staff to draft a proposed Developer's Agreement whereby the City will act as the repair coordinator/agent for the Mayfair Villas Water/Wastewater Systems on a fully reimbursable basis. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Contract with Dora Landscaping for Landscape Maintenance regarding Seminole Towne Center Mall Right-Of-Ways. On recommendation of the City Manager, Commissioner Thomas moved to approve the Landscape Maintenance Contract with Dora Landscaping; said contract not to exceed three (3) months at.$3,193.00 per month; totalling $9,579.00, and to authorize Staff to advertise for a one (1) year contract commencing October 1, 1995. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye E405354 MINUTES City Commission, Sanford, Florida Re ula[ eet nq 633 3une 12 19 95 First reading of Ordinance No. 3259. On motion of Commissioner Thomas, seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Ordinance No. 3259, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN SANFORD AVENUE AND THE SCL RAILROAD RIGHT-OF-WAY AND BETWEEN EAST LAKE MARY BOULEVARD/SILVER LAKE DRIVE AND NORTH WAY, IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3260. On motion of Commissioner Thomas, seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Ordinance No. 3260, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING THAT CERTAIN NORTH-SOUTH ALLEY BETWEEN EAST 4TH STREET AND EAST 7TH STREET AND BETWEEN WILLOW AVENUE AND BAY AVENUE; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. Adoption of Resolution No. 1704. On recommendation of the City Manager, Commissioner Thomas moved to adopt Resolution No. 1704, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA TO COMMENCE PROCEDURES TO ESTABLISH A COMMUNITY REDEVELOPMENT AREA FOR THE LAKE MONROE WATERFRONT AND DOWNTOWN SANFORDAREA, REQUESTING THE BOARD OF COUNTY COMMISSIONERS OF SEMINOLE COUNTY, FLORIDA, TO DELEGATE TO THE CITY AUTHORITY TO IMPLEMENT THE PROVISIONS OF CHAPTER 163, PART III, FLORIDA STATUTES, REGARDING COMMUNITY REDEVELOPMENT IN THAT AREA AND DIRECTING CITY STAFF TO COORDINATE EFFORTS WITH SEMINOLE COUNTY, FLORIDA AND OTHER GOVERNMENTAL ENTITIES. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye (The Chairman recessed the City Commission Meeting at 7:47 to hold a Community Redevelopment Agency Meeting, and then reconvened the City Commission Meeting at 7:53 P.M.) Request from Conklin, Porter and Holmes for fee adjustments/increases. ae I-4/SR 46 - S06013.04: $13,166.68 present overage as of May 10, 1995, plus two weeks additional engineering services; total additional fee requested $15,250.00. Towne Center Boulevard and St. Johns Parkway - S0613.02: $22,413.95 present overage, plus six weeks (approximately $1,500.00 per week) of additional engineering and inspection services regarding lighting, landscaping and irrigation system; total additional fee requested $31,500.00. Be Towne Center Boulevard and St. Johns Parkway - S0613.02: Additional fee requested in amount of $16,000.00 ($4,000.00 per month - 4 1/2 months) for extra engineering services in connection with landscape and irrigation construction administration and inspection services, coordination of remaining utility connects, coordination with City, County MSA and FDOT regarding signalization and roadway opening concerns, collection and provision to the City of project "as -builts", and other necessary services to bring the project to completion. E405354 634 MINUTES City Commission, Sanford, Florida Regu].a[ Meeting ,June 12 19 9.5 on recommendation of the City Manager, Commissioner Howell moved to approve fee adjustments/increase for items A, B, and C, above, and to authorize execution of the Letter of Agreement regarding same. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Condemnations: Status RepOrt of all current and pending condemnations, and 708 Palmetto Avenue. ae Status Report of all current and pending condemnations. or taken. No action required Be 708 Palmetto Avenue. On March 27 and May 8, 1995, the City Commission delayed demolition of this property to allow the Sanford Historic Trust time to make arrangements with the owner and lien holders to acquire the property to avoid its demolition. On recommendation of the City Manager, Commissioner Howell moved to authorize a 30 day extension. Seconded by Commissioner Thomas and carried by the vote of the COmmission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Request for authorization to purchase one (1) additional K-9, as a "sole source" purchase, from Lakeland Training Centre. On recommendation of the City Manager, Commissioner Howell moved to authorize the purchase of one (1) additional K-9 as a "sole source" purchase per specifications from Lakeland Training Centre; with funds in amount of $5,000.00 to $7,000.00 to come from Law Enforcement Trust Funds. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Contract extension with Wheelabrator Clean Water Systems Inc./Bio Gro Division regarding Bid #93/94-15 for Wastewater Residual Biosolids (Sludge) Land Application. On recommendation of the City Manager, Commissioner Thomas moved to approve said contract extension with Wheelabrator Clean Water Systems Inc., and to authorize execution of the Agreement for same. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Information from Planning and Zoning Commission Meetings of May 18, 1995 and June 1, 1995, as described in memorandum datedMa¥ 19, 1995, from Land Development Coordinator. No action required or taken. Consent Agenda. A. Requests for payment of statements. City Manager recommended authorization to pay. (1) From Carlton, Fields, Ward, Emmanuel, Smith and Cutler, re: St. Paul Mercury Insurance Mediation ................ $ 2,352.60 (2) From Foley & Lardner for Prof. Services re: City Coal Gasification Plant ..................................... '.$ 2,311.53 ~4053~4 MINUTES City Commission, Sanford, Florida Regular Meeting 635 3une 12 19 95 {3) From Lyon and McManus for Prof. Services from 4/2/95 to 4/28/95 .............................................. $13,319.63 Tabulation of Bid 994/95-49, Street Sign Materials (Public Works Department). City Manager recommended acceptance of lowest bids for sign blanks/posts, from Municipal Supply & Sign Company, and from Universal Signs and Accessories for hardware, at unit prices as described in memorandum dated June 1, 1995, from Public Works Director; total cost of contract not to exceed $15,000.00 for FY 95/96. Approval of Vouchers for the Month of May, 1995. Approval of Minutes of May 8, 1995 Work Session, and May 8, 1995 Regular Meeting. On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye the Commission: ae Request Approved payment of statements (1) through (3). Accepted lowest bids for sign blanks/posts, from Municipal Supply & Sign Company, and from Universal Signs and Accessories for hardware, at unit prices as described in memorandum dated June 1, 1995, from Public Works Director; total cost of contract not to exceed $15,000.00 for FY 95/96. Approved Vouchers for the Month of May, 1995. Approved Minutes of May 8, 1995 Work Session, and May 8, 1995 Regular Meeting. from Schweizer Planning and Design, Inc., for Right-Of-Way Use Agreement for installation of two asphalt entry ramDs in the north-south alley between 5th Street and 6th Street (First Baptist Church - 519 Park Avenue), and relocation of proDosed trees. On recommendation of the City Manager, Commissioner Thomas moved to authorize execution of the Right-Of-Way Use Agreement, and that landscaping revisions be handled by a Staff approved amendment to the site plan for the church development. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: July 14, 1995. follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Contract with Zaffran Bus Company regarding Summer Recreation Program. On recommendation of the City Manager, Commissioner Thomas moved to approve the contract with Zaffran Bus Company in amount of $2,250.00, for Summer Recreation Program Transportation from June 12 through Seconded by Commissioner Howell and carried by the vote of the Commission as Mayor Smith Aye Commissioner Eckstein Aye- Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Settlement of lawsuit with Boyce and Company, as discussed at tonight's Work Session. Assistant City Attorney Donna McIntosh reported that in December of 1994, Boyce and Company filed a lawsuit against the City for $7,830.88, and requested that the City Commission authorize settlement of said suit in amount of $3,881.72. On recommendation of the Assistant City Attorney, Commissioner Howell moved to authorize settlement of the lawsuit with Boyce and Company in amount of $3,881.72. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: E405354 636 MINUTES City Commission, Sanford, Florida ReQula[ MeetinQ June 12 1995 Mayor Smith Aye £ommiss~oner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Modification of Agreement with Florida Department of Community Affairs for the LIHEAP Program, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize execution of the Low Income Home Energy Assistance Program ("LIHEAP") Modification of Agreement commencing April 1, 1995 and terminating March 31, 1995. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Reguests from Jack Nortman for Right-Of-Way Use Agreement, and for billboard to remain in public right-of-way on the northeast corner of Woodson Avenue and Orlando Drive (US 17-92), as requested in letter dated June 1, 1995, and as discussed at tonight's Work Session. Commissioner Howell moved to deny Mr. Nortman~s requests. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Proposal for LYNX Circulator Route to the Seminole Towne Center Mall, as discussed at tonight's Work Session. Commissioner Thomas moved to authorize Staff to cooperate with Seminole County in funding initiation of LYNX Bus Service from WalMart and the downtown area to Seminole Towne Center 'Mall. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Amendments to two Interlocal Agreements with Seminole County for Housing Rehabilitation Services and the HOME Program/SHIP Program, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize execution of Amendment to the Housing Rehabilitation Services Grant to obtain a project based fee for administration, and to authorize execution of Amendment to the HOME Program/SHIP Program for a time extension. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Acceptance of donation of property at 519 Palmetto Avenue (The Little Red School House) from the Seminole County School Board, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to accept donation of The Little Red School House from the Seminole County School Board. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: E405354 MINUTES City Commission, Sanford, Florida Regular Meet].nq 637 3une q2 19 95 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Request for procurement of replacement~olice cars, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize the purchase of eleven (11) police cars in amount of $16,229.00 each; total $178,519.00, utilizing the contract of another local government body. Seconded by commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Award of Contract for alternations to the Police Department to comply with Americans with Disabilities Act requirements, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to award the contract to Shoemaker Contraction Company in amount of $22,100.00, for alternations as required by ADA, with funding to come from General Fund Reserves. Seconded by Commissioner Thomas and Carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Request from the Private Industry Council for free use of the Cultural Arts Center for two weeks, June 19 through 30t 1995, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to approve use of the Police Benevolent Association Building, an alternative acceptable to the Private Industry Council, at a reduced rate of $300.00. Also, to informally establish this as the reduced rate for the Police Benevolent Association Building. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Change Orders to Contracts with Martin Paving Company and Amick Construction Company, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to authorize Change Order No. 4 in amount of $57,865.95 to contract with Martin Paving Company, and to authorize Change Order in amount of $460,000.00 to contract with Amick Construction Company. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Commissioner Eckstein Commissioner Thomas Commissioner Howell Commissioner Lyons Aye Aye Aye Aye Aye E405354 638 MINUTES City Commission, Sanford, Florida Regular Meetinq ,June 12 19 95 Information regarding invoices paid during the period for previously approved lump contracts. The Commission acknowledged thirteen (13) invoices totalling $258,330.56. There being no further business, the meeting was adjourned. Attest: sum