092595-Work Session MINUTES
City Commission, Sanford, Florida
Work Sess .on
Seotember 25 1995
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
September 25, 1995 at 4:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner Kerry D. Lyons
City Manager William A. Simmons
City Clerk Janet R. Dougherty
Absent: Commissioner Lon K. Howell
City Attorney William L. Colbert
The Chairman called the meeting to order.
Base MaDDing Advisory Committee. Mayor Smith reported that City Manager Simmons has been
appointed to this committee.
Emergency Patient Transport. Fire Chiefs from the Cities of Lake Mary, Winter Springs,
Oviedo, and from Seminole County, were present.
Dr. Ron Brown, Seminole County EMS Medical Director, appeared and reported that
patient care in Seminole County would be enhanced by the fire departments transport because
it would allow for the continuation of care, quicker transport, and increase the paramedics'
skill level, as demonstrated by the City of Casselberry since going to the single-tier
system. Further, from a patient advocate standpoint, patients would be better served if the
entire County went to fire department transport.
Frank Kirk, EMS Manager, Seminole County reported that the first transport study
was done by the EMS liaison group, which was comprised of one representative from each of the
fire departments and a private ambulance service, that the group was not asked to issue a
recommendation, but rather to study the current transport system used in Seminole County, to
establish the pros and cons of same, and to create utopian single-tier and two-tier systems.
After the findings of said study were submitted, another group of EMS representataives was
asked to make a recommendation and develop an implemenation phase; said group unanimously
voted to support the single-tier system. In response to Commissioner Thomas' question, Mr.
Kirk stated that there was no lost document/information.
City Manager Simmons asked if rescue paramedics ever ride in the ambulance that
transports the patient to the hospital, if not a fire rescue vehicle; if the IV is normally
started on-site or while the patient is being transported; and what will need to be
accomplished by the private ambulance service if the majority of fire departments in Seminole
County join in the single-tier system. Mr. Simmons reported his concern, if the single-tier
system is adopted, about the possibility of inadequate private ambulance service within the
County to meet economic requirements that are not provided by a single-tier system.
Dr. Brown reported that rescue paramedics infrequently (less than 10%) ride in the
ambulance to the hospital; that the practice has been to initiate an IV before the patient
is loaded into the ambulance; that in the case of a 911 call, the patient will be transported
by fire rescue vehicle; that hospitals are interested in providing expanded transport
capabilities for inter-facility (hospital to hospital) transport, and that a single-tier
system does not preclude a private provider from negotiating with the hospital to provide a
lesser cost inter-facility transport mode.
Sanford, Florida.
Present:
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City Commission, Sanford, Florida Work
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~ob Eberhardt, Director of Governmental Relations, Lifefleet/Atlantic Ambulance
Service ("Lifefleet") appeared and reported that Lifefleet has been the provider in Seminole
County, which has the finest and most cost efficient EMS system in the State of Florida, for
the past five (5) years. In March of 1995, Palm Beach County, which has the most expensive
system in the State, approved the County Fire Department providing ALS transport with the
secondary provider to do the DLS transport; that Broward County allowed its cities to provide
their own EMS services, and now nine (9) of those municipalities are going out to RFP.
Further, Lifefleet supports the first study released, a two-tier system, which in their
opinion was the most objective and not subjective, and requested the opportunity to give a
presentation to the City Commission, and to meet with Fire Chief Hickson to discuss a
potential revenue stream to the City for services provided to offset costs.
Seminole County Fire Chief Gary Kaiser reported that the Board of County
Commissioners will be discussing this issue at a future Work Session.
Requests from Seminole County Historical Society for waiver of S~ecial Event Licensing Fee,
and street closure in con~unction with Pioneer Days'n Ways Festival.
On recommendation of the City Manager, the consensus of the Commission was to waive
the special event licensing fee, conditioned upon confirmation that no City services will be
used in support of the festival, and that approval will nO longer be required each year, with
the understanding that the terms of said waiver will remain the same. Also, to approve the
street closure as requested.
Proposal from Conklin, Porter & Homes regarding downtown/Pump Branch stormwater drainage
improvements. City Manager Simmons recommended that the City move toward accomplishing this
project, and to approve the proposal.
Draft Ordinance for Economic Development.
City Manager Simmons recommended that this ordinance be placed on first reading
this evening, and reported that there is a potential economic incentive project involving the
Simplimatic Building on Airport Boulevard, and that he will provide more details and a
recommendation at the October 9, 1995, Work Session.
Franchise Agreement with Jennings Environmental Services for solid waste roll-off/com~ctor
services.
Director of Public Works Jerry Herman reported that he is very happy with the
services provided by Jennings Environmental Services, and requested approval of the contract.
Commissioner Lyons reported that his wife works for this company, that he will
abstain from voting on this item tonight, and file a Conflict of Interest Form with the City
Clerk's Office.
Request for relocation of previously designated Darking spaces/restrictedparking signs on
Seminole Boulevard.
City Manager Simmons reported that the Seminole County traffic engineer has
indicated that the City needs to insure that there is no parking within twenty (20) feet of
the yield sign on Seminole Boulevard between French Avenue and 17-92. Also, accident history
at this location does not warrant additional signage. The Commission took no action.
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME--FIRST NAME--MIDDLE NAME
Lyons, Kerry D.
MAILING ADDRESS
2618 Marshall Ave.
CiTY COUN'FY
Sanford, FL Seminole
DATE ON WHICH VOTE OCCURRED
September 25, 1995
NAME OF BOAR D, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE
Citv Commission
THE BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE ON
WftlCH I SERVE IS A UNI'I OF:
)~. (?IT¥ COUNTY ~ OTHER LOCAl. AGENCY
NAME OF POLITICAL SUBDIVISION:
City 0f Sanf0r t
MY POSITION IS: i){ ELE(~I'IVE ~] APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board,
council, commission, authority, or committee, it applies equally lo members of advisory and non-advisory bodies who are presented
with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although
the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by law.
Your responsibilities under the law when faced with a measure in which .you have a conflict of'interest will ~)ary greatly'depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form
before completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 1'12:3143, FLORIDA STATUTES
ELECTED OFFICERS:
A person holding elective county, municipal, or other local.public office MUST ABSTAIN from voting on a measure which inures
to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special
gain of a principal (other than a government agency) by whom he is retained.
In either case, you should disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on
which you are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording
the minutes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
A person holding appointive cb~umy, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the
special gain of a principal (other than a government agency) by whom he is retained.
A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but must
disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether
made by the officer or at his direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH
THE VOTE WILL BE TAKEN:
· You should complete and file this form (before making any attempt to influence the.decision) with the person responsible for
recording the minutes of the meeting, who will incorporate the form in the minutes.
· A copy of the form should be provided immediately 1o the other members of the agency.
· The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE' DECISION EXCEPT BY DISCUSSION AT THE MEETING:
· You should disclose orally the nature of your conflict in the measure before participating.
· You should complete lhe form and file it within 15 days after the vote occurs with the person responsible for recording the minute.
of the meeting, who should incorporate the form in the minutes.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I ..... Kerry D. Lyons , hereby disclose that on September 25
(a) A measure came or will come before my agency which (check one)
X inured to my special private gain; or
inured to the special gain of
(b) The measure before my agency and the nature of my interest in the measure is as follows:
The measure is consideration of a franchise ao~reement wlth 3enni. ncjs
Servi£es for solid waste rmll-off/compa£tor services.
3ennings Environmental Services.
,19 95
, by whom ! am retaine4
Environmental
Ny spouse is employed by
Date Filed Signatu
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317 (1985), A FAILURE TO MAKE ANY REQUIR
DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWII'
IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION
SALARY. REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000.
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'utility deDosit.
After discussion,
MINUTES
City Commission, Sanford, Florida
Work Session
September 25 19 95
and on recommendation of the City Manager, the Commission
concurred that Staff move forward with implementation of a program to provide for payment of
interest on utility deposits at the same interest rate the City receives on said monies.
(The Chairman recessed the meeting for approximately five (5) minutes, then reconvened the
meeting.)
Florida Department of Transportation ("FIX)T") Maintenance Agreement for West First Street/SR
46, from French Avenue to Oregon Avenue. City Manager Simmons recommended approval of this
maintenance agreement.
Procedure for board appointments.
After discussion, the consensus of the Commission was to utilize the new procedure
for board appointments, as discussed and outlined in memorandum dated September 15, 1995,
from Mayor Smith.
Regular Agenda Items and other items.
A. Community Redevelopment Agency Funds. The City Manager reported that charges
in approximate amount of $37,000.00 are anticipated over and above money which is in the
trust fund, that still unresolved is whether or not Melvin Simon and Associates will ask the
City to sell "B" Bonds for reimbursement of front end activities, and, if so, said $37,000.00
would be covered by the bond sales. The City Manager recommended that monies be left in the
CRA Fund (carry over), with the assumption that the City will not be selling bonds to cover
outstanding debts/charges.
B. One Harbour Place Lease Proposal. The City Manager reported receipt of a
lease proposal for One Harbour Place, which includes a flat amount per year with an escalator
and elimination of the not to compete clause, and that said proposal will be available for
City Commission review and consideration at the next Work Session.
C. Chamber of Commerce ("Chamber") over-payment. On recommendation Of the City
Manager, the consensus of the Commission was to approve the payment of one-half of the annual
economic development funds in the first week of October, 1995, and the remainder in December,
1995, with the understanding that the over-payment to the Chamber in amount of $4,462.50 will
be resolved this week.
D. Request from Central Florida Chapter - I.B.W.C. for $1,000 contribution. The
City Manager reported that no funds have been budgeted for this type of item. The Commission
took no action.
E. Prioritized list for proposed Lake Monroe Waterfront and Downtown Sanford
Community RedeveloDment Area.
The Commission concurred with the prioritized list as described in memorandum dated
September 21, 1995, from Director of Planning and Development.
City Manager Simmons reported that Seminole County has requested information
relative why the City feels it is appropriate to continue with the 25% outside of City
utility surcharge. Also, that the City consider waiving required annexation, to provide
drinking water to people in existing areas, with the understanding that annexation will be
necessary before water/sewer service is provided for new development.
F. Bid #95/95-71, Civic Center Roof. City Manager Simmons recommended approval
of the bid from Rinkus in amount of $7,800.00.
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City Commission, Sanford,~ Florida
Work Session
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G. Request for authorization for one (1) additional "police officer"position and
one (1) part-time "crime analyst"~osition. The City Manager recon%mended approval of the two
additional positions, subject to continued receipt of Motor Vehicle Theft Prevention
Authority Grant Funding, and that Ordinance No. 3274 regarding same be placed on first
reading this evening.
H. Request for waiver or reduction of utility sewer deposit. City Manager
Simmons reported that a repre~ntative of Gateway may appear before the Commission this
evening seeking a waiver or reduction of the City's normal utility deposit in amount of
$1,000.00, which is based on an estimated two month utility bill, and recommended denial of
said request, as it would be a departure from the City's standard provision. Also, the City
is still looking for approximately $97,000.00 billed in July, 1995, for road work performed
by the City.
I. Appointment of County-wide Trails Task Force Representative. The Commission
concurred to appoint Andrew Van Gaale as City representative to this Committee.
J. Hospital Road Blue Ribbon C~,,L~ttee. The Commission concurred that Commission
Eckstein continue to serve on this Committee.
K. Little Red School House Request for Proposals. City Manager Simmons reported
receipt of proposals from Tajiri Arts, P.E.P., Inc. and the City of Sanford Recreation
Department, that Staff will do a matrix
comments/recommendations in two weeks.
L. City Hall HVAC and Roof Repairs.
and analyze the proposals, and provide
The City Manager reported that initially the
HVAC system rehabilitation included roof repairs, that the new design requires removal of the
existing air conditioning components, and, therefore, the re-roofing portion of the contract
has been removed.
M. Request from Joe Dalli, for waiver of of two-hour moving requirement for
peddler's license, for cart sell{ng shaved ice in the WalMart Plaza. The City Manager
recommended denial of the requested waiver.
N. Bid #94/95-62, Landscapo Maintenance of Sanford Municipal Cemetery. City
Manager Simmons recommended rejection of all bids and rebid, as all bids with the exception
of Bon Terre which failed to provide required bonding, exceeded the budgeted amount.
O. Sanford Museum Board a~ointments/re-aD~ointments. The Commission concurred
not to consider, under the new procedures, appointments/re-appointments this evening.
There being no further business, the meeting was adjourned.
-'M Y'O
Attest: