100995-Work SessionE405354
MINUTES
City Commission, Sanford,'Florida
work session October 9, 1995
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
October 9, 1995 at 4:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner Lon K. Howell
Commissioner Kerry D. Lyons
City Manager William A. Simmons
Deputy City Clerk Linda L. Brace
Absent: City Attorney William L. Colbert
City Clerk Janet R. Dougherty
The Chairman called the meeting to order.
Actuarial Analysis of Replacement ~eneral Employee Retirement Plan.
Ward Foster, Jr., Foster & Foster, Inc., appeared and reviewed alternative employee
benefit plans including the defined benefit plan and the defined contribution plan, the
advantages and disadvantages of said plans, and the requirements for implementation, as
described in the Actuarial Analysis of Replacement General Employee Retirement Plan dated
September 15, 1995.
(Commissioner Howell briefly left the meeting, then returned.)
Mr. Foster reported that if the City Commission chooses the defined benefit plan, a board of
trustees should be established consisting of five members, two City appointed, two elected,
with those four members appointing the fifth member, and that said members would perform
administrative duties only.
City Manager Simmons recommended the defined benefit plan, which simulates/mirrors
the Florida Retirement System ("FRS"), that the City Commission authorize Staff to proceed
with the necessary steps to withdraw from the Florida Retirement System; said
steps/requirements include a public hearing to consider intent to withdraw from the FRS,
adoption of a resolution withdrawing from the FRS, and development of a new alternative
employee retirement plan for adoption in mid December, 1995.
Director of Finance Carolyn Small reported that the new employee retirement plan
is adopted by ordinance similar to that of the firefighters' and police officers' retirement
plans, that the plan can be prepared by a pension attorney or the City Attorney, that it
would be less expensive to obtain retirement plans from other cities, for review by the City
Attorney, and that once the plan is in place an actuary must place a seal on same.
After discussion, the Commission concurred that Staff advertise for a public
hearing on October 23, 1995, to consider withdrawal from the FRS, and obtain defined benefit
retirement plans from other Cities for City Attorney's review and comments.
Matter brought before the City Co~L~fiission at the September 25t 1995 Meeting.
The City Manager reported that no hard copy statements or requests have been
received from anyone in attendance at the September 25, 1995, Meeting.
Police Chief Russell reported that he requested an "outside" investigation to
guarantee that there would be no accusations of a cover-up or favoritism, he went outside to
Altamonte Springs because all other agencies within Seminole County have ex-Sanford Police
Officers, and he wanted to use a Police Department whose policies and procedures coincide
with State laws and the City of Sanford's guidelines for internal investigations. Also,
stricter guidelines are followed when there are accusations of excessive force, which
requires action by the local department, and the report must be forwarded to police
Sanford, Florida.
Present:
E405354
MINUTES
City Commission, Sanford, Florida
work session October 9,
The C~ty Manager reported that if the Police Chief feels it is in the best interest
the City and the public, he may go outside to pursue such an investigation, and
of
recommended leaving in place the Chief's prerogative to do so.
Economic Development Incentives: request from Conveyor Systems, Inc. Bill Butt, General
Manager, Conveyor Systems, Inc. was present.
City Manager reported that Seminole County has committed to grant funding in amount
of $50,000.00 conditioned upon matching funds from the City, that there is no guarantee that
jobs will benefit Sanford residents, however, the City could require that the jobs be
advertised in the Sanford Herald or through local job services to ensure that Sanford
residents have first knowledge of these jobs.
After discussion, and on recommendation of the City Manager, the consensus of the
Commission was to approve the first economic incentive/assistance grant funding in amount of
$50,000.00, and referred this item to tonight's Regular Meeting for City Commission action.
Lease proDosal for One Harbour Place.
City Manager Simmons reported that the proposed lease provides for a flat annual
rent, with a yearly percentage escalator, no sharing of gross or net revenues, and
elimination of the not-to-compete clause.
Buddy Duncan, Harbour Place Partnership, reported that he has replaced the roof and
plans to make other improvements, including new siding, repaving the parking lot and
landscaping. Further, this property will be rented as office space, that he has no objection
to alternative uses, but parking is a problem.
(The Chairman recessed the meeting for approximately five (5) minutes, then reconvened the
meeting.)
Little Red School House User Proposals. Flossie Gilbert, Parent Education Project, Inc., and
Patricia Whatley, Tajiri Arts, were present.
The City Manager reported receipt of two late proposals from Sanford HiStoric Trust
Inc. and the Center for Affordable Housing in addition to the proposals from Tajiri Arts,
Parent Education Project, Inc. and the City of Sanford Recreation Department.
Mayor Smith reported that she would be in favor of leasing the property to Tajiri
Arts, with the possibility of sharing space with similar not-for-profit organizations.
The City Manager reported that the proposal from Tajiri Arts provides for
maintenance and operating costs on the building, that no rental fees have been discussed, and
'that some revenue could be realized if a portion of the building is subleased.
After discussion, the Commission concurred that Staff work with Ms. Whatley, Tajiri
Arts, for preparation of a lease document.
Marina Motel Lease Assignment.
City Manager Simmons recommended approval of the lease assignment, and reported
that Venture 32 Inc., the parent company, will probably sublease Fitzgeralds to another
operator.
MINUTES
E405354
City Commission, Sanford, Florida
work session
October 9,
19 95
Regular Agenda Items and other items.
A. Downtown Waterfront Community Redevelopment Agenc-f ("CRA").
City Manager Simmons reported that the Seminole County Board of County
Commissioners, at its last meeting, reached a consensus to approve delegation authority to
the City of Sanford, that the County Attorney has advised that according to Florida Statutes,
elected officials serving in appointed roles within the jurisdiction cannot be appointed to
the proposed five member CRA, that the existing Seminole Towne Center Mall CRA is functioning
under a special provision of the Florida Statues, that the five (5) member CRA will consist
of three (3) City and two (2) County appointed members, that said members must be residents
and/or own and operate a business within the incorporated limits of the City, and that those
individuals desirous of serving on the CRA, and currently serving on a City board would be
required to submit his/her resignation from sai~ board.
After discussion, the consensus of the Commission was to conceptually approve the
creation of a Downtown Waterfront Community Redevelopment Agency, to approve the
reorganization of the existing CRA, as presented, and that members of the Commission having
recommended appointees provide same in writing as soon as possible, for City Commission
consideration at the October 23, 1995, Meeting.
B. LYNX Right-Of-WayUse A~reement. City Manager Simmons reported that he will
request an affirmative vote at tonight's Regular Meeting.
C. Condemnation Re~ort #94-09t 1021 Orange Avenue. The City Manager reported
that the Commission previously authorized demolition of this structure, that the title search
revealed that the property owner has passed away, that the heir has no interest in fixing the
property, and recommended that Staff be authorized to proceed with demolition of this
structure, subject to City Attorney's review/comments relative the probate issue.
D. Mobile Trailer Si~n - 3757 Orlando Drive (WalMart Plaza). The City Manager
reported that due to a Staff error, he allowed the owner of Video Revue to place a mobile
trailer sign in the WalMart Plaza on October 1, 1995, with the understanding that the sign
would be removed if the City Commission reversed his decision. The Commission had no
objection to the sign remaining.
E. Resolution No. 1713. Mayor Smith reported that she requested the City
Attorney to prepare a resolution recognizing Mary Whitehurst.
F. M & M Auto Parts. Mayor Smith reported that junk cars are in the right-of-way
at this location, and that something needs to be done about this ugly and dangerous
establishment.
Police Chief Ralph Russell reported that the Seminole County Sheriff's Office has
assured him that they will take care of the problem.
G. Request fremCommissioner Howell for status re~ort regarding the FinaStation.
Director of Community Development Charles Rowe reported that the Code Enforcement Board
tabled this item until its next Meeting, pending information from the City Attorney.
H. Right-Of-Way Use Agreement re: Ms. Cheek's ProDert¥. Director of Community
Development reported that there has been no response to the Right-Of-Way Use Application sent
to Ms. Cheek, and that a new one will be sent return receipt requested.
City Manager recommended that if Ms. Cheek refuses to enter into an Agreement, or
ignores correspondence regarding same, that City crews be authorized to remove the fence
after due notice/warning.
E405354
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S~SS :.~..1~
City Commission, Sanford, Florida work
October 9, 19 95
I. Reguest from wanda Kelly, Chamber of Commerce, for City to underwrite
additional copies of Seminole Scene Magazine for use in distribution in advertising the City
of Sanford. The City Manager reported that the cost is approximately $3,000.00 to $4,000.00
for 10,000 to 20,000 copies, that this is a good opportunity, and that funding is available
in the City Manager's Contingency Fund. The Commission concurred not to fund.
J. 13th Street and Oleander Avenue. Commissioner Thomas reported that youths
congregate and play their music boxes on the northeast corner of 13th Street and Oleander
Avenue, and asked if anything can be done to discourage this activity. City Manager
suggested that the property owners post "no trespassing" signs, and prosecute
violators/trespassers.
There being no further business, the meeting was adjourned.
-' ~ ~ A ~ 0 ~
Attest:
City Clerkff ff