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121195-Work Session4¸4 E4053~ MINUTES City Commission, Sanford, Florida ~ork Sess~.0n December 11 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, December 11, 1995, at 4:00 o'clock P. M. in the City Manager's Conference Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Lon K. Howell Commissioner Kerry D. Lyons City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Dougherty The Chairman called the meeting to order. Feasibilit¥Study regarding First Federal Building as a Police Facility. I. S. K. Reeves V, President of Architects Design Group, Inc. was present. City Manager Simmons reported this is a continuation of the previous discussion, there were some items in the previously submitted Draft Study that need to be clarified, and the City Commission now has the revised Final Report. Mr. Reeves reported there is a clear and distinct difference between the needs of a law enforcement center and needs for general office space, and unique law enforcement needs include vehicle sally ports, armories, evidence processing, evidence retention, and employee locker rooms, showers, and restroom facilities. He reviewed loans and sale/lease backs as financing options, New Facility vs. Reuse of Existing Facility needs and costs, and other aspects of the report. Donald Carrigan appeared and reported he is one of the investors who is purchasing the building, that in many cases it is less expensive to retrofit an older building than to construct a new building, that they have provided two proposals to lease the building to the City whereby they would make the needed improvements, and they believe using this building for a police facility is the least costly for the City. Jim Rudnick appeared and reported that some things that may not have been taken into consideration when the City's Study was done were the difficulty of working in a building that is being renovated, and that interest rates could change from those cited in the Study and this could affect the amount of money the City is able to borrow. After discussion, the City Commission concurred to not pursue the First Federal Building as a police facility. Sanford Airport Authority Lease Agreement and Bond Issuance ApDroval Resolution. City Manager Simmons reported that both the Resolution to approve bond issuance and the non- disturbance Resolution (which would also eliminate the requirement for the approval of the lease) are necessary for the bond sale. City Attorney Colbert reported that as requested by the City Commission, he has communicated with the City's Bond Counsel, Mr. Hanna, to see if the lease agreement would facilitate the issuance of the bonds and if it would result in any ultimate cost savings. Mr. Hanna felt that the lease agreement would facilitate the issuance of the bonds, and in fact if the agreement or at least the non-disturbance resolution is not done, it may put the bonds in jeopardy of being sold. Any cost savings would be in the difference between the bonds either being sold or not being sold, therefore it is a moot point. Further, both he and Mr. Hanna agree that both of the resolutions are necessary, or the first resolution and 9.95 ~4~3~4 MINUTES City Commission, Sanford,' Florida ~qork Session December 11 45 199.5 the lease agreement. Mr. Colbert reported the lease agreement benefits the City in that it clarifies several things, and that because of these benefits and the fact that the non- disturbance resolution is open to future interpretation, he prefers the lease agreement over the non-disturbance resolution. Steve Coover, Attorney for the Sanford Airport Authority, reported the non- disturbance resolution was prepared in case the City Commission does not wish to pursue the lease agreement, but the Airport Authority prefers the lease agreement; and reported he has furnished information regarding the question of the Airport's having done due diligence regarding the principals of Central Florida Terminals. Further, the revenue from the project will pay off the bond issue, not the principals of Central Florida Terminals. Lee P. Moore, Vice Chairman of the Sanford Airport Authority and former Sanford Mayor reported he reviewed the City Commission's concerns, and that the Feasibility Study addresses several of the concerns. The Chairman stated this item will be decided at tonight's Regular Meeting. Recess and Reconvene. The Chairman recessed the meeting at 5:00 P. M., then reconvened the meeting at 5:08 P. M. City Hall HVAC plan details/alternatives/cost estimates. City Manager Simmons reported that the engineer's estimate is higher than our budget numbers, and recommended to proceed with completion of the plans and specifications and advertisement of the contract, with the thermal storage tanks being designed and bid as an additive alternative to the base bid. Further, the thermal storage units will give us a significant incentive from Florida Power and Light. The City Manager reviewed locations for the chilling units and for the thermal storage units, and the Commission had no objection to the chilling units and the thermal storage units being located on the ground o~ the west side of City Hall, north of the employee access, and screened by an open brick wall; to the necessary expansion of the mechanical room 'about ten feet into the breezeway; or to proceeding with plans, specifications and bidding as recommended. The Commission requested financing options for review at the next Work Session. Recreational Vehicle Parking in Residential Areas. After discussion, the Commission concurred to further discuss this item at the first Work Session in January, 1996. Worker's Compe-~ation Managed Care Arrangement. After discussion, the Commission had no objection to advertising for requests for proposals as recommended in Memorandum dated November 22, 1995 from the Personnel Director. Tabulation of Bid/RFP for Banking Services. After discussion, the Commission had no objection and concurred to take action on this item at tonight's Regular Meeting. Board appointments, and Comm, m~t¥ Redevelopment Agency appointments. The Commission discussed appointments and initial terms of members on the Community Redevelopment Agency as follows: Bill Royster, Chairman, for a three year term, Larry Strickler, Vice Chairman, for a four year term, Walt Nason, member for a four year term, Linda Johnson, member for a two year term, and Bob Parcell, member for a one year term, and concurred to take action on these items at tonight's Regular Meeting. 46 E405354 MINUTES City Commission, Sanford, Florida Work Session Decembe[ 11 19 95 FBI Academ~. The Commission had no objection to Deputy Police Chief Joe Dillard's attending the 189th Session of the FBI Academy, and to continuing his city salary while he is attending the Academy, and asked that Deputy Chief Dillard commit to continue his employment with the city for at least a few years. Deputy Chief Dillard reported he intends to continue his employment with the city at least that long. Condemnation of structures in Lincoln Court. Director of Community Development Charles Rowe reported that the movie company that is filming Rosewood has a contract with Mrs. Jones whereby within 40 days they will remove four houses and demolish nine houses; and that Brooks Parsons with the Rosewood film company is asking for relief on the tipping fees, and that he recommends the city not participate in that and that Mr. Parsons be directed to the property owner for any assistance with the tipping fees. I-4 and 17-92 on-ramp. The Commission had no objection to the City Manager's recommendation to agree with Seminole County's recommendation to FDOT to close the I-4 eastbound on-ramp located at the 17-92 interchange for safety reasons, to ask the county how/if it plans to upgrade Upsala Road between 17-92 and the I-4/SR46 interchange, and to request that when the I-4/17-92 interchange area is upgraded that a proper interchange be included. McCracken Road and Airport Boulevard. Commissioner Thomas reported that a four-way stop is needed at the intersection of McCracken Road and Airport Boulevard; the City Manager reported Staff will ask Seminole County to study the 'location. Adjournment. There being no further business, the meeting was adjourned. ~ M~YOR ATTEST: