121195-Work Session4¸4
E4053~
MINUTES
City Commission, Sanford, Florida ~ork Sess~.0n December 11
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
December 11, 1995, at 4:00 o'clock P. M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner Lon K. Howell
Commissioner Kerry D. Lyons
City Attorney William L. Colbert
City Manager William A. Simmons
City Clerk Janet R. Dougherty
The Chairman called the meeting to order.
Feasibilit¥Study regarding First Federal Building as a Police Facility. I. S. K. Reeves V,
President of Architects Design Group, Inc. was present. City Manager Simmons reported this
is a continuation of the previous discussion, there were some items in the previously
submitted Draft Study that need to be clarified, and the City Commission now has the revised
Final Report.
Mr. Reeves reported there is a clear and distinct difference between the needs of
a law enforcement center and needs for general office space, and unique law enforcement needs
include vehicle sally ports, armories, evidence processing, evidence retention, and employee
locker rooms, showers, and restroom facilities. He reviewed loans and sale/lease backs as
financing options, New Facility vs. Reuse of Existing Facility needs and costs, and other
aspects of the report.
Donald Carrigan appeared and reported he is one of the investors who is purchasing
the building, that in many cases it is less expensive to retrofit an older building than to
construct a new building, that they have provided two proposals to lease the building to the
City whereby they would make the needed improvements, and they believe using this building
for a police facility is the least costly for the City.
Jim Rudnick appeared and reported that some things that may not have been taken
into consideration when the City's Study was done were the difficulty of working in a
building that is being renovated, and that interest rates could change from those cited in
the Study and this could affect the amount of money the City is able to borrow.
After discussion, the City Commission concurred to not pursue the First Federal
Building as a police facility.
Sanford Airport Authority Lease Agreement and Bond Issuance ApDroval Resolution. City
Manager Simmons reported that both the Resolution to approve bond issuance and the non-
disturbance Resolution (which would also eliminate the requirement for the approval of the
lease) are necessary for the bond sale.
City Attorney Colbert reported that as requested by the City Commission, he has
communicated with the City's Bond Counsel, Mr. Hanna, to see if the lease agreement would
facilitate the issuance of the bonds and if it would result in any ultimate cost savings.
Mr. Hanna felt that the lease agreement would facilitate the issuance of the bonds, and in
fact if the agreement or at least the non-disturbance resolution is not done, it may put the
bonds in jeopardy of being sold. Any cost savings would be in the difference between the
bonds either being sold or not being sold, therefore it is a moot point. Further, both he
and Mr. Hanna agree that both of the resolutions are necessary, or the first resolution and
9.95
~4~3~4
MINUTES
City Commission, Sanford,' Florida ~qork Session
December 11
45
199.5
the lease agreement. Mr. Colbert reported the lease agreement benefits the City in that it
clarifies several things, and that because of these benefits and the fact that the non-
disturbance resolution is open to future interpretation, he prefers the lease agreement over
the non-disturbance resolution.
Steve Coover, Attorney for the Sanford Airport Authority, reported the non-
disturbance resolution was prepared in case the City Commission does not wish to pursue the
lease agreement, but the Airport Authority prefers the lease agreement; and reported he has
furnished information regarding the question of the Airport's having done due diligence
regarding the principals of Central Florida Terminals. Further, the revenue from the project
will pay off the bond issue, not the principals of Central Florida Terminals.
Lee P. Moore, Vice Chairman of the Sanford Airport Authority and former Sanford
Mayor reported he reviewed the City Commission's concerns, and that the Feasibility Study
addresses several of the concerns.
The Chairman stated this item will be decided at tonight's Regular Meeting.
Recess and Reconvene. The Chairman recessed the meeting at 5:00 P. M., then reconvened the
meeting at 5:08 P. M.
City Hall HVAC plan details/alternatives/cost estimates. City Manager Simmons reported that
the engineer's estimate is higher than our budget numbers, and recommended to proceed with
completion of the plans and specifications and advertisement of the contract, with the
thermal storage tanks being designed and bid as an additive alternative to the base bid.
Further, the thermal storage units will give us a significant incentive from Florida Power
and Light.
The City Manager reviewed locations for the chilling units and for the thermal
storage units, and the Commission had no objection to the chilling units and the thermal
storage units being located on the ground o~ the west side of City Hall, north of the
employee access, and screened by an open brick wall; to the necessary expansion of the
mechanical room 'about ten feet into the breezeway; or to proceeding with plans,
specifications and bidding as recommended.
The Commission requested financing options for review at the next Work Session.
Recreational Vehicle Parking in Residential Areas. After discussion, the Commission
concurred to further discuss this item at the first Work Session in January, 1996.
Worker's Compe-~ation Managed Care Arrangement. After discussion, the Commission had no
objection to advertising for requests for proposals as recommended in Memorandum dated
November 22, 1995 from the Personnel Director.
Tabulation of Bid/RFP for Banking Services. After discussion, the Commission had no
objection and concurred to take action on this item at tonight's Regular Meeting.
Board appointments, and Comm, m~t¥ Redevelopment Agency appointments. The Commission
discussed appointments and initial terms of members on the Community Redevelopment Agency as
follows: Bill Royster, Chairman, for a three year term, Larry Strickler, Vice Chairman, for
a four year term, Walt Nason, member for a four year term, Linda Johnson, member for a two
year term, and Bob Parcell, member for a one year term, and concurred to take action on these
items at tonight's Regular Meeting.
46
E405354
MINUTES
City Commission, Sanford, Florida
Work Session
Decembe[ 11 19 95
FBI Academ~. The Commission had no objection to Deputy Police Chief Joe Dillard's attending
the 189th Session of the FBI Academy, and to continuing his city salary while he is attending
the Academy, and asked that Deputy Chief Dillard commit to continue his employment with the
city for at least a few years. Deputy Chief Dillard reported he intends to continue his
employment with the city at least that long.
Condemnation of structures in Lincoln Court. Director of Community Development Charles Rowe
reported that the movie company that is filming Rosewood has a contract with Mrs. Jones
whereby within 40 days they will remove four houses and demolish nine houses; and that Brooks
Parsons with the Rosewood film company is asking for relief on the tipping fees, and that he
recommends the city not participate in that and that Mr. Parsons be directed to the property
owner for any assistance with the tipping fees. I-4 and 17-92 on-ramp. The Commission
had no objection to the City Manager's recommendation to agree with Seminole County's
recommendation to FDOT to close the I-4 eastbound on-ramp located at the 17-92 interchange
for safety reasons, to ask the county how/if it plans to upgrade Upsala Road between 17-92
and the I-4/SR46 interchange, and to request that when the I-4/17-92 interchange area is
upgraded that a proper interchange be included.
McCracken Road and Airport Boulevard. Commissioner Thomas reported that a four-way stop is
needed at the intersection of McCracken Road and Airport Boulevard; the City Manager reported
Staff will ask Seminole County to study the 'location.
Adjournment. There being no further business, the meeting was adjourned.
~ M~YOR
ATTEST: