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010896 ws/rm min.60 E405354 MINUTES City Commission, Sanford, Florida work SeSSiOn lanuary 8 19 96 January 8, 1996 at Sanford, Florida. Present: The City Commission of the City of Sanford, Florida, met in Work Session on Monday, 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall, Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: Commissioner Lon K. Howell City Attorney William L. Colbert The Chairman called the meeting to order. Request from Rose Dillard, 2808 South Palmetto Avenue, to waive the "sewer flow" charge. The City Manager reported that currently the City's policy requires payment of a monthly availability charge of $4.69 and a minimum 2,000 gallon flow charge of $4.40 by City residents who live within fifty (50) feet of an active sewer line, are not connected to the sewer lines, but receive water service, and that there are presently fourteen (14) property owners/individuals who fall within this category. Further, Ms. Dillard has requested a waiver of the "sewer flow" charge on the basis of financial hardship, and that he is concerned about setting a precedent by waiving the charge for one individual. After discussion, and on recommendation of the City Manager, the consensus of the Commission was to approve Ms. Dillard's request for a waiver of the "sewer flow" charge in amount of $4.40, and to provide the same waiver, for all other customers who fall within this category. This item was referred to tonight's Regular Meeting for action. Request from SoldenRule Housing and Communit~ Development Corporation, Inc. for release/waiver of a Condemnation Lien regardin~ 1706 Bell Avenue. The City Manager recommended that the total lien in amount of $2,182.39 plus accumulated interest of $268.32 be divided, applying one-half of the lien amount and interest ($1,225.35) to the parcel under contract for purchase by Ms. Mitchell, and one-half to the eastern portion of the parcel not under contract, to release one-half of the lien amount associated with the parcel under contract, conditioned upon the City being paid the remaining portion of the lien at the time of closing; and to consider a similar release of the lien associated with.the eastern portion of the parcel. (Mayor Smith briefly left the meeting, then returned~) Commissioner Lyons reported that, for the record, he is opposed to releasing/waiving any portion of the lien. After discussion, the consensus of the Commission was to proceed as recommended by the City Manager. Request from Seminole Community College for a full-time Police Liaison Officer. Police Chief Ralph Russell reported that currently off-duty Sanford police officers provide security for the college, that the college would like a full-time police liaison officer similar to our School Resource Officer Program, effective February 1, 1996. Further, there are no funds budgeted for this position, the program appears to be more of a security job rather than a school resource program, and that only a portion of students attending the college are Sanford residents. After discussion, the Commission concurred with Police Chief Russell's recommendation not to fund the requested Police Liaison Officer. E405354 MINUTES City Commission, Sanford, Florida Work Session 3anuary 8 61 1996 Request from the Police Chief for an additional Police Sergeant's position. The Police Chief reported that subsequent to the memorandum requesting an additional Police Sergeant's position, Sergeant Fontana has returned to work full-time, and, therefore, said additional position is no longer needed. Quad Squad Update. Police Chief Russell distributed, reviewed a monthly report of the Quad Squad's activities, and reported that the Squad has accomplished what it set out to do. Nuisance Abatement Board ordinance. The City Manager reported that the City Attorney has prepared an ordinance based on previous discussions by the City Commission. Commissioner Lyons reported that a five (5) member board would be more effective, and asked if it would be appropriate for the Commission to be the board. Commissioner Eckstein reported that the five (5) member board would require highly skilled individuals, that the City would incur additional costs, including attorney's fees, with no way to recapture said fees, that the procedures do not address what happens after an infraction occurs, how fines are levied, and who would be cited relative public housing. Further, he cannot support a Nuisance Abatement Board at this time, and recommended that Staff contact the City Managers of other cities to obtain information relative costs, and how their City's Nuisance Abatement Boards operate. Police Chief Russell reported that the Nuisance Abatement Board has the authority to take whatever action it deems appropriate, as provided by Florida Statutes, and that the Code Enforcement Board and the Police Department would provide the Board with information on which to base their decision. Also, he could provide the names of individuals to contact who might be willing to make a presentation to the City Commission. The City Manager recommended that Staff "go to school" on the Commission's concerns, and have the City Attorney attend the next Work Session, if appropriate, or provide comments/recommendations. After discussion, the Commission concurred that the board consist of five (5) members, that Staff contact other cities to determine how their Nuisance Abatement Boards operate, for example: what happens to owners who are cited, but do not comply, how fines are levied and collected, how the City would recoup costs, and report back to the Commission. Recreational Vehicle parking regulations. The City Manager reported that Ordinance No. 3247, Section 5, adopted March 5, 1995, has created a conflict with Section ll-30(d) of the City Code, which permits one junk car to be stored on the premises if covered by a manufactured automobile cover, that if the City Commission desires to retain said provision this section would need to be re-enacted, and recommended that Section 5 ~e repealed in it~-totality. Further, he is concerned about placing this issue on the December, 1996 ballot, as suggested by Commissioner Eckstein, that Ordinance 3247 strictly prohibits boats and recreational vehicles in front yards, that the proposed amendment to Section 18-20 provides the homeowner with some relief, as previously discussed by the Commission, and that there would be code enforcement problems during the intervening period. Further, there may be individuals at tonight's Regular Meeting regarding this issue. 6.2 E405354 MINUTES City Commission, Sanford, Florida Wn~k Session ,January 8 19 96 Proposed City Charter review procedures and timeframe. City Clerk Janet Dougherty reported that the proposed Charter revisions as recommended bythe Charter Advisory Committee would need to be adopted by ordinance no later than September of 1996, to be on a referendum in December, 1996. After discussion, the Commission concurred to review and discuss the proposed Charter revisions at a Special Work Session on Monday, January 29, 1996, at 4:00 o'clock P.M. City Hall HVAC system upgrade -- financing alternatives. After discussion, and on recommendation of the City Manager, the Commission concurred that Alternative ~1, as described in memorandum dated January 3, 1996, from Finance Director, is the most attractive alternative, and that Staff proceed to advertise for bids for said HVAC system upgrade, with thermal storage units as an additive alternative to the bids. Civic Center kitchen upgrade. After discussion, and on recommendation of the City Manager, the consensus of the Commission was to approve the kitchen upgrade, as described in memorandum dated December 18, 1995, from City Manager, to authorize Staff to advertise for said work, with funding to come from City Manager's Contingency Fund, and to recover the cost of said upgrade from rental rates. Board appointments. The Commission discussed Scenic Improvement Board and Waterfront Master Plan Steering Committee appointments. Regular Agenda Items and other items. A. Replacement of sixty (60) street light poles. On recommendation of the City Manager, the Commission concurred to replace sixty (60) light poles, with funding in amount of $35,000.00 to come from LOGT funds; utilizing the March 3, 1995 bid, if the bidder is agreeable. B. Proposed Bill to reduce the documentary stamps specifically increased to fund the Sadowski Affordable Housing Bill adopted in 1992 and the second $.01 adopted in 1995 and added to the original Act. The Commission concurred to endorse the continuation of the Sadowski Bill, and that Staff prepare a letter supporting same. C. Billboards. The City Manager reported that he will contact County Manager Ron Rabun to discuss billboards in unincorporated pockets of Sanford. Commissioner Eckstein stated that he will discuss this issue at the next CALNO Meeting. There being no further business, the meeting was adjourned. - /4~AYOR Attest: E405354 MINUTES City Commission~ Sanford, Florida Regular Meeting 3anuary 8 19 96 The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, January 8, Sanford, Florida. Present: 1996, at 7:00 o'clock P.M. in the City Commission Room, City Hall, Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Kerry D. Lyons City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: Commissioner Lon K. Howell The Chairman called the meeting to order. Employee of the Year Award. Mayor Smith announced that Butch Strine has been selected as Employee of the Year 1995, and presented Mr. Strine with a certificate, a plaque, a $100.00 savings bond, a designated parking space for a year, and one day off with pay. Public Hearing to consider closing, vacating and abandoning a portion of First Street and a portion of Conm~ercial Street between North Oak Avenuet and a north-south alley and a portion of an east-west alley lying between West First Street and West Commercial Street and between North Oak Avenue and North Park Avenue (re: Welaka Building) as advertised in the Sanford Herald on December 21, 1995. The Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the street and alley vacations as advertised. The City Clerk reported that the notice was published December 21, 1995, and the owners notified December 20, 1995. Recommendation submitted from Plans Review Committee to vacate the encroached-upon portions of streets and alleys. Steven Cold, Quantum Architecture, Inc., 750 Miami Springs Drive, Longwood, Florida, appeared and reported that he represents Hoogland Orlando, Inc., owner, that they are in the process of getting title for this project, that the building protrudes into the rights-of-way, and that he is available to answer questions. Gordon Frederick appeared in favor of vacating portions of streets and alleys as requested. On recommendation of the City Manager, Commissioner Thomas moved to authorize the City Attorney to prepare the proper ordinance to close, vacate and abandon the portion of streets and alleys as recommended by the Plans Review Committee and described in memorandum dated January 2, 1996, from Land Development Coordinator. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eck~tein Aye Commissioner Thomas Aye Commissioner Lyons Aye Public Hearing to consider rezoning the property between East Commercial Street and East First Street and between North Palmetto Avenue and North Sanford Avenue from SC-3, Special Co~maercial, to PD, Planned Development as advertised in the Sanford Herald on December 28, 1995. The Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the proposed rezoning. No one appeared. 64 E405354 MINUTES City CommissiOn, Sanford, Florida Regular Heet.tng January 8 191 96 On recommendation of the City Manager, Commissioner Eckstein moved to table the public hearing until January 22, 1996, pending receipt of Planning and Zoning Commission recommendation. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye Request from Paralyzed Veterans of Central Florida, for reduced rate of Civic Center rental fees, for Bass Tournament on April 26, 27, and 28, 1996. On recOmmendation of the City Manager, Commissioner Thomas moved to approve the reduced rental rate in amount of $1,080.00. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye Request from the Military Bass Anglers for waiver of the clean-up bond associated with a Special Event. On recommendation of the City Manager, Commissioner Eckstein moved to waive the clean-up bond, based on limited expected participation, for the Military Bass Anglers' Bass Tournament on February 17, 1996. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye Right-Of-Way Use Agreement - 200 South French Avenue. On recommendation of the City Manager, Commissioner Thomas moved to authorize the Mayor to execute said Right-Of-Way Use Agreement with Zimmer-Krech, for parking spaces on the south side of West Second Street, West of French Avenue, subject to restriping, car bumper stops, signage upgrade and landscaping as appropriate. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye Condemnations: Status Report/Request for Time Extension. ae Status Report of all current and pending condemnations. or taken. No action required B. Request for Time Extension regarding Report %94-08, 1608 West 13th Street, Mary Smith, owner. City Manager recommended a 90 day extension. Commissioner Thomas moved to approve a final 90 day extension. Seconded by Commissioner Eckstein. Said motion failed to carry by the vote of the Commission as follows: Mayor Smith Nay Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Nay Information from Planning and Zoning Commission Meeting of December 21, 1995, as described in memorandum dated December 27, 1995. No further action required or taken at this time. Board appointments/re-appointments. A. Historic Preservation Board: ~The City Clerk reported that E. L. "Buck" Mullins has submitted his resignation from this Board. The Commission accepted Mr. Mullins resignation from the Historic Preservation Board, and thanked him for his services on said Board. No further action taken. E405354 MINUTES City Commission, Sanford,'Florida RenU}ar ~88~i~_q 65 3¢nuarv 8 19 ~6 Scenic Improvement Board: The City Clerk reported that the terms of Lois Dycus and Eliza Pringle will expire January 31, 1996, and that both have served the maximum number of terms and are not eligible for re-appointment. Commissioner Thomas moved, waiving board appointment procedures, to appoint Connie Williams and Rose Long to the Scenic Improvement Board to replace Lois Dycus and Eliza Pringle. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye Waterfront Master Plan Steering Committee: The City Clerk reported that there is one vacancy, for term to expire June 28, 1997, that John Williams has submitted his resignation from this Committee, and that Patricia Thomas requests to be replaced as the Scenic Improvement Board'representative. The Commission accepted Patricia Thomas' resignation, but did not appoint a replacement. Commissioner Thomas moved to accept John Williams' resignation from the Waterfront Master Plan Steering Committee, to thank Mr. Williams for service on said Committee, and, waiving board appointment procedures, to appoint Betty Cannavino to rePlace Mr. Williams. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye Request to uDgrade the Civic Center Kitchen, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to authorize Staff to advertise for upgrade of this system, with the intent that funds will be taken from the City Manager's contingency fund. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye Approval of Vouchers for the Month of December, 1995. Commissioner Thomas moved to approve vouchers for the Month of December, 1995. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye Request from Rose Dillard for waiver of "sewer flow" charge at 2808 South Palmetto Avenue, as discussed at tonight's Work Session. The City Manager reported that the City's current policy requires payment of a monthly availability charge of $4.69 and a minimum 2,000 gallon flow charge of $4.40 by City residents who are not connected to the sewer lines, but receive water service; and live within fifty (50) feet of an active sewer line, and recommended that Ms. Dillard receive a waiver of the "sewer flow" charge ($4.40), and that the City's policy be revised to provide the same waiver to all customer~ that have sewer availability; but are not connected. on recommendation of the City Manager, Commissioner Eckstein moved to waive the "sewer flow" charge in amount of $4.40, for Ms. Dillard at 2808 South Palmetto Avenue, and to revise the City's policy to waive said "sewer flow" charge for all customers that have sewer available but are not connected. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Aye E405354 66 MINUTES City Commission, Sanford, Florida ReQular N eet nQ ,.-lanuary 8 19 96 Request from GoldenRule Community Development Corporation, Inc. for waiver of Condemnation Lien, 1706 Bell Avenue, as discussed at tonight's Work Session. The City Manager reported that GoldenRule has requested a waiver of the condemnation lien relative 1706 Bell Avenue, and recommended that the lien be split as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Eckstein moved that the total lien in amount of $2,182.39 plus accumulated interest of $268.32 be split, applying one-half of the lien amount and interest ($1,225.35) to the parcel under contract for purchase by Ms. Mitchell, and one-half to the eastern portion of the parcel not under contract, to release one-half of the lien amount associated with the parcel under contract for purchase, conditioned upon the City being paid the remaining portion of the lien at the time of closing; and to consider a similar release of the lien associated with the eastern portion Seconded by Commissioner Thomas andcarried by the vote of the Commission as Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Lyons Nay of the parcel. follows: Audience Participation. Ernest Grant appeared regarding 412 East 5th Street, and reported that he previously received a 90 day extension to complete the necessary repairs, that he is expected to recover from a neck injury, received in an accident, within six (6) to eight (8) weeks, and requested another extension. City Manager Simmons reported that this property is not on the Condemnation List, that it is probably working through the process, and will be before the Commission in the near future, at which time it would be appropriate to request a time extension. Charles Rowe reported that he will speak with Mr. Grant after the meeting. There being no further business, the meeting was adjourned. ' b~4 ~YD R Attest: Cler~~