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040896 ws/rm min.F.405354 MINUTES Work Session April 8 117 City Commission, Sanford, ~ofida The City Commission of the City of Sanford,'-Florida, met in Work Session on Monday, April 8, 1996, at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Lon K. Howell Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the Meeting to order. Petition to remove basketball court at Southside Park. Harry Gillis, as well as other signators of the petition, were present at the meeting. The City Manager reported that after receipt of the petition, he requested Staff to provide comments/recommendations, and that, as noted in memorandum dated March 21, 1996, from Recreation and Parks Director, the City would lose another piece of recreation equipment if the court were removed as requested. Police Chief Ralph Russell reported that the Police Department has been monitoring the situation and found no significant problems at this location, as mentioned in the petition; and that the computer printout from April, 1995 to April, 1996 reflects fourteen (14) calls, of which only two were of any substance. Also, during this period of time there were six (6) code violation calls relative parking on school premises and grass, after which a fence was installed to prevent driving on school property. (City Attorney William L. Colbert joined the meeting.) Further, although he is cognizant of the community's concerns, there has not been sufficient experience to justify taking another area of recreation away from the community. Also, the SIU and the QUAD Unit have monitored the area, and found no evidence of drug related problems. After discussion, the Commission concurred that Staff urge the community to report individuals using/engaging in inappropriate language and/or behavior to the Police Department, with the Police Department to issue No Trespass Notices to offenders, and that the City Manager check with Recreation and Parks Director Mike Kirby about the possibility of providing supervision at this location for a few hours a day, or on a spot check basis. Petition for Annexation (water service) re: 601 East 26th Street; Dorothy Williams, 19__ apDlicant. The City Manager reported that there are forty (40) properties within this rather large enclave, which extends both east and west of Sanford Avenue, that the largest water line east of Sanford Avenue is 1 1/4", which will not provide sufficient water for fire fighting, and that Staff has determined that the cost to run adequate water lines through this area is approximately $45,000.00. Further, Staff has considered the creation of a Special Assessment District, however, most of these properties are in Seminole County, and, therefore, the City does not have jurisdiction to create a Special Assessment District. Also, even if the City were to allow the requestor to pay in stages with the first payment being $24,000.00, or split the cost, the amount would be far greater than he would expect an individual would be willing to pay. The City Manager recommended denial of the request for water service, and stated that he will contact Commissioner Daryl McLain regarding the possibility of creating a Special Assessment District, and will ask Dorothy Williams to also 96 118 E405354 MINUTES City Commission, Sanford, Florida Work Sess±on April 8 19 96 pursue same if she wants the City to provide water service. Declining trees located on City Right-Of-Ways. Ground Maintenance Coordinator Howard Jeffries reported that of the 4800 trees planted in City right-of-ways from the lakefront to south of 25th Street and from French Avenue to Sanford Avenue, 187 are declining, the majority of which are Laurel Oaks which have a life expectancy of 75 to 100 years; and reviewed the various options for removal and disposal of said trees, as described in his memorandum dated March 22, 1996. On recommendation of the City Manager, the Commission concurred that Staff begin planting replacement trees in approximately four (4) to six (6) weeks, and stage the removal/replacement project over a minimum three year period, with City crews doing the work and/or contracting out one or two tree removals at a time. FY 95/96 Revenue and Expenditure Analysis. Finance Director Carolyn Small discussed the Revenue and Expenditure Analysis for FY 95/96, including additional impact fees received from the new terminal at Orlando Sanford Airport. Request for procurement of Solid Waste Trash Packer Truck. The City Manager reviewed various funding alternatives, as described in memorandum dated April 1, 1996, from Finance Director. On recommendation of the City Manager, the consensus of the Commission was to authorize procurement of a replacement Solid Waste Trash Packer Truck in amount of $131,203.00, with partial funding from the Solid Waste Fund, and the remainder financed as a loan from General Fund Revenues. This item Was referred to tonight's Regular Meeting for City Commission action. Lease Agreement with the Sanford Airport Authority ("Airport"). Steve Cooke, Director of Aviation, Orlando Sanford Airport, was present. City Attorney William Colbert reported that the proposed Lease Agreement is substantially the same Agreement as previously considered, with the exception of inclusion of additional language regarding ad valorem taxing authority, ability to maintain infrastructure, and the audit, and that both he and Steve Coover, attorney for the Airport, do not have a problem with said additional language. Commissioners Whitey Eckstein and Lon Howell were opposed to entering into a Lease Agreement with the Airport; Mayor Smith and Commissioners Kerry Lyons and Robert Thomas were in favor of said Lease Agreement. After discussion, the Commission conuurred that Staff work with Steve Cooke and Steve Coover to finalize the Lease Agreement,' with revisions as discussed, for City Commission consideration at the April 22, 1996 Meeting. Board apDointments/re-appointments. The Commission discussed possible appointees to the Nuisance Abatement Board, and the Central Examining Board. Also, the City Manager reported receipt of memorandum from the Cemetery Advisory Board recommending continuation of the Board, with three suggested appointees, and that said memorandum will be provided in the April 22, 1996 Agenda Packet for City Commission consideration. Regular Agenda Items and other items. A. Agenda Item No. 10, re: request for two (2) additional full time position~ in the Communit~Development Department. B4~$3~4 MINUTES Work Session April 8 City Commission, Sanford, ~ofida Director of Community Development Charles Rowe reported that the work load has substantially increased as a result of expansion of the weatherization, emergency repairs, LIHEAP, HOME and SHIP programs, and requested one (1) additional full time "Secretary II" position and one (1) additional full time "Contracts Technician" position, conditioned upon continued grant funding. The City Manager recommended approval of two (2) full time positions, as requested. (The Chairman recessed the meeting for approximately 10 minutes, the reconvened the meeting.) City Manager's Report. A. Agreement with Seminole County for conveyance of City property on the north side of the golf course. The City Manager reported that an Agreement with Seminole County for conveyance of City property along the north side of the golf course, for which the City will receive $75,000.00, will be available for City Commission consideration at the April 22, 1996 Meeting. (Commissioner Howell briefly left the meeting, then returned.) B. Status Report re: Court House ExPansion. The City Manager reported that a meeting is scheduled for April 17, 1996 at 7:00~A.M. between City Staff and Seminole County Administrative and Judicial representatives. Further, at the last Community Redevelopment Agency Meeting, representatives of Lincoln Properties and SunTrust submitted a proposal for a study of planning and development opportunities relative the Court House for public/private partnership. C. United Artists Theatres Grand O~enin~. The City Manager reported that the Grand Opening will be on Friday, April 12, 1996 at 7:00 o'clock P.M. Commissioners Lyons, Thomas, and Eckstein, on behalf of Mayor Smith, will attend the event. D. Mayfair Meadows Drainage Situation. The City Manager reported that some of the residents from the Mayfair Meadows Subdivision may be in attendance at tonight's Regular Meeting to discuss the drainage problem. Further, during the last two years there has been a dramatic increase in rainfall, that the water table is up 6.5', that low areas in Mayfair Meadows are experiencing groundwater, and that he will provide more details at tonight's Regular Meeting. E. Request for withdrawal from FRS. from the Florida Department of Retirement, requirements to withdraw from the FRS System. The City Manager reported receipt of a letter advising that the City has met all of the F. Request from Seminole Towne Center Mall for a new sign on Towne Center Boulevard at SR 46. The City Manager reported that the proposed reader board sign does not meet City Codes, and that Sara Goodrich, Manager, Seminole.Towne Center Mall, has offered to make available reader board space/time to the City, if approved. Further, this request will go before the Planning and Zoning Commission before coming to the City Commission for action. G. Proposal from Universal Enqineering Sciences for geotechnical engineering services regarding reclaimed water line at Seminole Community College. The City Manager recommended approval of the proposal in an amount not to $2,560.00, with funding to come from Utility Department funds. This item was referred to tonight's Regular Meeting for city Commission consideration. 119 1996 120 E~05354 MINUTES City Commission, Sanford, Florida Work Session April 8 19 96 reported an increase in complaints of prostitution in'the Magnolia Avenue area, and that the pictures and names of the customers and the prostitute will be published in the newspaper. I. Status Report re: Violetta Williams' properties. The City Manager reported that code violations for these properties will go before the Code Enforcement Board Tuesday, April 9, 1996, that Tom Greene, attorney for Violetta Williams, has been advised that all interior violations must be corrected prior to Said meeting, and that all exterior violations requiring a Certificate of Appropriateness from the Historic Preservation Board do not have to be corrected until after receipt of said Certificates of Appropriateness. J. Status Report of Code Enforcement Violation re: installation of fence at the Fina Station at Third Street and Park Avenue. The City Manager reported that the case has gone to court. There being no further business, the meeting was adjourned. Attest: M A~Y 0 R H. Law Enforcement Problems, re: Prostitution. Police Chief Ralph Russell ~4~53~4 MINUTES Regular Meeting 121 City Commission, S~ford,'~ofida The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, April 8, 1996, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Lon K. Howell Commissioner Kerry D. Lyons City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Dougherty The Chairman called the Meeting to order. Petition for Annexation (water service) for a Dortion of property lying b~..tween East 26th Street and W~lly~Avenue and between Poinsetta Avenue and the SCL Railroad right-of-way, as discussed at tonight's Work Session. The City Manager reported that the applicant, Dorothy Williams, lives in an area where the City has no adequate water service for fire fighting, that there is a 1 1/4" water line that runs partly through the area, however, it is well below the minimum required 6" line for fire protection. Further, Fire Chief Hickson has expressed concern that if the City continues to annex properties within enclaves without making provisions for sufficient fire fighting capability, either the City will not be living up to its fire rating requirements, or, at some point in time, will have to extend the lines; that in this particular case the minimum cost to extend said lines is $24,000.00, which is not an appropriate expenditure for the City, and it is doubtful that the requestor would be willing to pay. Also, one option would be to create a Special Assessment District whereby all property owners and/or the developer would pay an appropriate amount; however, the City does not have jurisdiction because the area is unincorporated, and, therefore, if a Special Assessment District were to be created it would be by Seminole County. The City Manager recommended that the Commission decline approval of the request for outside of City water service unless or until either the owner indicates a willingness to pay at least a reasonable share of the cost of running the line, or the City and/or proponent convinces Seminole County to create a Special Assessment District. On recommendation of the City Manager, Commissioner Lyons moved to deny the request for water service for a portion of property lying between East 26th Street and Wylly Avenue and between Poinsetta Avenue and the SCL Railroad right-of-way. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Request from Community Developm~nt Department ["C.D.D") for two (2) full time "authorized" Dositions, conditioned upon continued and adequate C.D.D. funding, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize one (1) full time "Secretary II" position, and one (1) full time "Contracts Technician" position, and to authorize the City Attorney to prepare the proper ordinance regarding same. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Nay Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Nay April 8 19 96 122 F-AO$3~4 MINUTES City Commission, Sanford, Florida Regular Meet in9 April 8 1996 Condemnations: Status Report/Request for Time Extension. ae Status Report of all current and pending condemnations. No action required or taken. Be Request for Time Extension re: Condemnation Report ~94-13, 415 Cypress Avenue; T.J. & Laurel Johnson, owners. The Building Official recommended a 90 day extension. On recommendation of the City Manager, Commissioner Howell moved to approve a ninety (90) day extension. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: First reading Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Nay of Ordinance No. 3294. On motion of Commissioner Thomas, seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Ordinance No. 3294, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING SECTION 28-43 OF ARTICLE III, WATER, SEWER AND DRAINAGE CONNECTION AND CONTROL CHARGE IN CHAPTER 28, WATER, SEWERS AND SEWAGE DISPOSAL AND RECLAIMED WATER REUSE, OF THE SANFORD CITY CODE BY ESTABLISHING PROCEDURES FOR UTILITY DEPOSITAND INTEREST PAYMENTS THEREON; PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE. was introduced and placed on first reading. Board apDointments/re-appointments, as discussed at tonight's Work Session. ae Board of Adjustment: The City Clerk reported that the term of Karl Stairs expired February 1, 1996, and that Mr. Stairs has been contacted and is willing to serve again, if re-appointed. Commissioner Howell moved to re-appoint Karl Stairs to the Board of Adjustment. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Cemetery Advisory Board: The City Clerk reported that the terms of Bernard Mitchell and Bette Gramkow expired March 12, 1996 and March 27, 1996, respectively, and that both have served the maximum number of terms and are not eligible for re-appointment. The Commission concurred to consider replacements at the April 22, 1996 Meeting. Ce Central Examining Board: The City Clerk reported that the term of Richard Schultz expires April 13, 1996, that the terms of A.J. Adcock, III, E.C. Harper, Jr., and Ernie Watson expire April 25, 1996, and that all have been contacted and are willing to serve again, if re-appointed. Commissioner Thomas moved to re-appoint Richard Schultz, A.J. Adcock, III, E.C. Harper, Jr. and Ernie Watson to the Central Examining Board. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye De Nuisance Abatement Board: The City Clerk reported that the Commission needs to appoint five (5) members, with initial terms staggered: 3 members appointed for 2 year initial terms; and 2 members appointed for 1 year initial terms. The Commission took no action to appoint members; but concurred to conclude the appointments by the second meeting in May, 1996. Consent Agenda. A. MINUTES City Commission, Sanford, Florida Regular Meeting 123 April 8 1996 Tabulation of Bid %95/96-33, Range Top - Civic Center (Recreation and Parks Department). The City Manager recommended acceptance of lowest bid meeting specifications from Fire-out Systems in amount of $11,460.00. (Lake County Fire Equipment's bid did not meet requirements as it excluded the gas piping work and was thus considered non-responsive.) Approval of Vouchers for the month of March, 1996. Approval of Minutes of March 13, 1996, Emergency Special Meeting; March 25, 1996, Work Session; and March 25, 1996, Regular Meeting. On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye the Commission: Accepted the lowest bid meeting specifications from Fire-out Systems in amount of $11,460.00. Approved Vouchers for the month of March, 1996. Approved Minutes of March 13, 1996, Emergency Special Meeting; March 25, 1996, Work Session; and March 25, 1996, Regular Meeting. Mayfair Meadows Drainage Problem, as discussed at tonight's Work Session. Commissioner Eckstein asked the City Manager to address the water situation in Mayfair Meadows, and stated that he will relinquish his time at the end of the meeting to allow interested parties to make comments and/or ask questions. City Manager Simmons discussed several aspects of the water level in Mayfair Meadows such as retention ponds; street and house slab elevations; basin outfall; and the most direct cause of high water elevation in the streets and ponds, namely rainfall. The City Manager reviewed rainfall statistics as follows: 1) normal rainfall in this area is slightly over 51" per year, 2) normal to slightly below normal prior to 1994, 3) nearly doubled (92.7") in 1994, 4) 57.21" in 1995, and 5) above average thus far in 1996. Also, ground water runs hand-in-hand with rainfall and somewhat follows the surface contour. Further, the monitoring well closest to Mayfair Meadows has indicated a considerable increase (6.85') in water elevation between September, 1990 and September, 1995. Also, we have been watching the water elevation at the berm that surrounds the pond at Mayfair Meadows, which was raised as required by the St. Johns River Water Management District ("SJRWMD"), and the pond west of Mayfair Meadows, which lowered the entrapped water in the pond at Mayfair Oaks while Mayfair Meadows was being approved and permitted. Further, SJRWMD issued a permit for recreating a historic outfall to the north, which flows into the Smith Canal with an elevation between 40 and 41 1/2 feet depending upon where the weir is set, and provides the ability to drain the water level as low as 40', thus giving a 2 1/2' freeboard. Further, as of today, the water is flowing and the water level in the Mayfair Meadows pond has dropped to 40.8 feet, and needs to come down another 8/10 of a foot before the outfall can perform. The City Manager recommended pumping the area, which requires SJRWMD approval as well as identification of a funding source, to bring the retention pond water level down to 40' before the rainy season starts. Recognition of Public Works Department. Commissioner Lyons commended Public Works Department, Street Division, regarding installation of the sidewalk near Seminole High School, from 25th Street to Santa Barbara Drive. 124 E405354 MINUTES City Commission, Sanford, Florida Regular Meeting April 8 1996 First reading of Ordinance No. 3295. On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Nay Ordinance No. 3295, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3230, AND ITS AMENDMENTS, AND ADOPTING AN AMENDED CLASSIFICATION AND PAY PLAN EFFECTIVE IMMEDIATELY TO AUTHORIZE THE ADDITION OF ONE (1) TEMPORARY "CONTRACTS TECHNICIAN" POSITION AND ONE (1) TEMPORARY PART-TIME "SECRETARY II" POSITION TO THE COMMUNITY DEVELOPMENT DEPARTMENT TO BE AUTHORIZED CONTINGENT UPON AND CONCURRENT WITH CONTINUED GRANTFUNDING VIS THE COMMUNITY DEVELOPMENT DEPARTMENT; PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE~ was introduced and placed on first reading. Request to Durchase a Solid Waste Commercial Trash Packer Truck, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to authorize purchase of a replacement trash packer truck in amount of $131,203.00, with partial funding to come from the Solid Waste Division, and the remainder financed through a loan from General Fund Revenues. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Contract with Universal Engineering Sciences, for geotechnical exploration services, for reclaimed water service at Seminole Community College, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to award said contract to Universal Engineering Sciences in amount of $2,560.00, for reclaimed water service line to Seminole Community College. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Information regarding one invoice paid during the Deriod for previously approved lumD sum contracts. The Commission acknowledged one invoice from Trimble Enterprises, Inc. in amount of $40,072.79. Audience Participation. William R. Schrader, President, Mayfair Meadows Homeowners Association, appeared and reported that the homeowners own the streets in this subdivision, that high water levels have raised havoc with the streets which require substantial repair, and that draw-down is a must. There being no further business, the meeting was adjourned. Attest: ~ City