Loading...
112596 ws/rm min.E405354 MINUTES City Commission, Sanford, Florida 279 Work Session November 25 1996 The City Commission of the City of Sanford, Florida met in Work Session Monday, November 25, 1996 at 4:30 o'clock P.M. in the City Manager's Conference Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Co~'nissioner Lon K. Howell Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Change of Historic District boundaries. The Director of Planning and Development reported that Staff recommends that, at a minimum, three (3) structures within the 200 Block of French Avenue be removed from the Old Sanford Residential Historic District based on the fact that the properties are not significant structures, and are not listed on the National Register. Commissioner Howell reported that he is in favor of demolishing and removing the structure at Third Street and French Avenue, but is opposed to removing any others without having received a request for same, and that he would like to reconsider the request to demolish the structure at 219 South French Avenue at tonight's Regular Meeting. The City Clerk requested the opportunity to check into whether or not a public hearing is required before the City Commission reconsiders this item. After discussion, the Commission concurred to reconsider the Certificate of Appropriateness, to demolish the structure at 219 South French Avenue at the December 9, 1996, Regular Meeting, to allow the City Clerk to determine whether a public hearing is required for said reconsideration. Security measures for businesses o~en to the public at night. Deputy Police Chief Joe Dillard reported that he supports the concept of this ordinance, but not as written, and requested that this item be held in abeyance pending City Attorney's review, comments and recommendations. Police Chief Ralph Russell recommendedthat if the City Commission is desirous of this type of ordinance, that Staff develop requirements and specific categories such as restaurants, fast food restaurants and gas stations. The City Manager reported that four different issues addressed in the ordinance includes the requirement that two persons are on duty between the hours of 10:00 P.M. and 5:00 A.M., maintain a drop safe, 3) install a security camera, and 4) maintain sufficient lighting in the parking lot during all hours of darkness while employees are on duty. Further, Staff could prepare a matrix of business activities and requirements/criteria for City Commission review and consideration at the December 9, 1996 Meeting. After discussion, the Commission concurred that Staff develop a matrix as discussed, for City Commission consideration at the December 9, 1996, Regular Meeting. Request from Tahiti Arts for ten (10) year lease of the Little Red School House. City Manager Simmons reported that he is concerned about extending the lease beyond a three (3) year period unless there is a driving force or reason to do so. Commissioner Howell reported that he does not have a problem with entering into a ten (10) year lease; but would like to renegotiate the rates every three (3) years. E405354 28O MINUTES City Commission, Sanford, Florida Work Session November 25 19 96 Commissioner Thomas reported that this organization has grown into something the City should be proud of, and that he would like to do everything possible to accommodate this organization. Patricia Whatley reported the children are eager to pursue goals and objectives, that she would hate to get started with the programs, and then have to pick up their roots and move. Further, she is concerned whether future Commissions will be supportive, and that donations are coming from corporations who see the stability of the organization. Henry Nickson reported that he is a full time volunteer for Tajiri Arts, that he is working to build a good rapor with corporate businesses, that businesses are preparing their budgets for next year, and that a ten (10) year lease would show stability. Commissioner gckstein proposed a five (5) year lease, with the ability to renew for an additional five (5) years, under certain conditions/stipulations i.e. rent, capital improvements, and taxes. After discussion, the Commission concurred that the City Manager work with Ms. Whatley to prepare a five (5) year lease, with a five (5) year renewal section, with conditions as discussed, for City Commission review and consideration at the December 23. 1996, Meeting. EMS Transport. The City Manager reported that presently the eastern portion of the City is served for ALS purposes by Seminole County, that the Fire Chief recommends that the next budqet cycle include funds to equip and man Station 93 with ALS, which would require three additional people and ALS transport equipment, however, if the City ends up in the transport business with the six people and the two additional vehicles as previously discussed, those additional transport assets would negate the need for additional people under the ALS scenario. Further, after additional analysis we found that it would be somewhat more expensive to get into the EMS transport business. Further, Seminole County wi'il consider this issue at its Commission Meeting tomorrow, November 26, 1996, that he and Marty Johnson will attend said meeting to hopefully have an opportunity to re-enforce that the City does not want to be forced into the transport business, and requested confirmation from the Commission to do. Marty Johnson, EMS Coordinator, reported that the national collection rate for emergency transport is 60%, that the anticipated first year rate on collection is 34%, and the initial start up cost is estimated at $401,000.00. Board apDointments/re-appointments. The Commission discussed the appointments of James Cara, Isabel Wilson and Grace Marie Stinecipher to the Sanford Museum Board; Commissioner Lyons' appointee Willie McClennon, conditioned upon receipt of an application, to the Police Advisory Committee; and the re-appointment of Bob Parseli to the Community Redevelopment Agency. Regular Agenda Items and other items. A. Regular Agenda Item#2, rec/uest from Beatrice Jones to s~eak to the Commission relative the Seminole County Urban League. Mayor Smith reported that Ms. Jones previously came before the City Commission about organizing an urban league in Sanford, that Ms. Jones stated that in order to obtain a charter it would be necessary for the Mayor to attend an organization meeting, that she attend an organizational meeting, and that there were very few people there. E405354 MINUTES City Commission, Sanford, Florida Work Sess±on 281 November 25 19 96 B. Special Meeting of the City Commission December 4, 1996 at 12:00 noon. The City Clerk confirmed that each member of the Commission received the December 4, 1996, Meeting Notice, to review, accept and ratify the results of the December 3, 1996, Regular Election. C. authorize the Sanford Memorial Stadium. The City Manager recommended that the Commission "sole source" purchase of lights from MUSCO in approximate amount of $91,000.00. The Commission referred this item to tonight's Regular Meeting, for City Commission consideration. D. Lakefront in~rovements re: Sailfest. The City Manager reported that Public Works has nearly finished the work on Marina Isle for the Sailfest. E. Request from Sanford G~mnastic AssociatiOn, Inc. to sublease the gsa~nastic facility to Broadway G~mnastic Incorporated, On recommendation of the City Manager, the Commission referred this item to tonight's Regular Meeting for City Commission consideration. F. Proposal re: Communication Tower at Derby Park. After discussion, the Commission concurred that staff negotiate the lease amount and terms, and report back to the Commission. G. Proposal from BellSouth to erect a c~L..unication tower at the corner of the intersection of Rinehart Road and I-4. After discussion, the Commission concurred that one Commissioner and the City Manager negotiate adding an additional communication tower at the Derby Park site; the lease fee for same, comments/recommendations. H. December 9, 1996, Work Session. and provide the City Commission with The City Manager reported that he is hopeful that there will be no Work Session on December 9, 1996. I. Request from Hallmark Entertainment, Inc. to film a grave site scene in Evergreen Cemetery. After discussion, the Commission concurred that the cemetery belongs to those who have purchased burial spaces, and that it would not be appropriate to permit the use of said cemetery for filming.. J. Demolition of Buildings at Sanford Airport. City Manager Simmons reported that he met with Steve Cooke, Sanford Airport Authority; and Larry Sellers, Seminole County, and determined that Building 3 is ready to be demolished in December, 1996 and that Building 4 is expected to be demolished in January, 1997, after the Airport removes asbestos. H. Bureau of Justice Assistance Local Law Enforcement Block Grant. The Commission had no questions or comments. for City Commission consideration. There being no further business, the meeting was adjourned. 'M ff/Z o R- This item was referred to tonight's Regular Meeting Attest: ~ City Clerk E405354 282 MINUTES City Commission, ~Sanford, Florida Regular Meeting November 25 19 96 The City Commission of the City of Sanford, Florida met in Regular Meeting Monday, November 25, 1996, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Lon K. Howell Commissioner Kerry D. Lyons City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Dougherty The Chairman called the meeting to order. Public Hearing to consider second reading and adoption of Ordinance No. 3318, as advertise~ in the Sanford Herald on November 14t 1996. Ordinance No. 3318, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING CHAPTER 18, ARTICLE I, SECTION. 18-20, PARKING, STORAGE OR USE OF MAJOR RECREATIONAL EQUIPMENT, SUBSECTION (a)(3), OF THE SANFORD CITY CODE; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. introduced and placed on first reading at meeting of November 11, 1996, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3318. No one appeared. Commissioner Lyons moved on the second reading and adoption of said Ordinance No. 3318. Seconded by Commissioner follows: Howell and carried by the vote of the Commission as Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Presentation by Beatrice Jones re: the Seminole County Urban League, and consideration of request for financial support. Beatrice Jones, P.O. Box 283, Sanford, Florida 32772, 1411 Merrel Court, appeared and requested financial support from the City in amount of $21,043.00, which represents start up costs for office rental space, and that the monthly rental fee in approximate amount of $10,000.00 is currently being re-negotiated with Stairs Realty. In response to Mayor Smith's question, Ms. Jones stated that she is still awaiting the charter, and will return to the Commission after receipt of the Charter with a different funding request. The Commission commended Ms. Jones for her, concurred that her request was premature at this time, and took no action. Request from the Pilot Club for free use of Civic Center for naturalization ceremonies on March 6, 1997. Mayor Smith and City Manager Bill Simmons volunteered to share the cost of Civic Center Rental Fees at the reduced rate of $207.60. On recommendation of the City Manager, Commissioner Eckstein moved to approve the Civic Center rental fees at the reduced rate in amount of $207.60. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye E405354 MINUTES City Commission, Sanford,' Florida Regular Meeting November 25 283 199 6 Planning and Services Contract with Solin & Associates for Evaluation and ADDraisal Report ("EAR") of Comprehensive Plan. On recommendation of the City Manager, Commissioner Howell moved to approve EAR preparation for FY 96/97, Phase One, in amount of $28,800.00. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Derby Park Cn.w~Anication Tower Lease, as discussed at tonight's Work Session. Commissioner Howell moved to table consideration of the Derby Park Communication Tower Lease. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Commissioner Howell moved to authorize Staff to negotiate the terms of the Derby Park Communication Tower Lease, and report back with a proposal for City Commission review and consideration. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye First reading of Ordinance No. 3317. On motion of Commissioner Thomas, Commissioner Lyons and carried by the vote of the Commission as follows: seconded by Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Ordinance No. 3317, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING CHAPTER 17, ARTICLE II, SEC. 17-29 OF THE SANFORD CITY CODE; PROVIDING FOR REFERRAL OF PARKING INFRACTIONS TO A CIVIL TRAFFIC INFRACTION HEARING OFFICER; PROVIDING THAT THE OWNER SHALL BE RESPONSIBILE FOR ILLEGAL PARKING; PROVIDING FOR REMOVING, IMPOUNDING AND IMMOBILIZATION OF VEHICLES BEARING OUTSTANDING CITATIONS; PROVIDING FOR FINES AND PARKING REGULATIONS; PROVIDING FOR DEFINITIONS; AND PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3319. On motion of Commissioner Thomas, Commissioner Lyons and carried by the vote of the Commission as follows: seconded by Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Ordinance No. 3319, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN WEST 16TH STREET AND WEST 18TH STREET AND BETWEEN SOUTHWEST ROAD AND ROOSEVELT AVENUE (1605 SOUTHWEST ROAD), IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. 284 E405354 MINUTES City Commission, Sanford, Florida Regular Meet±ng November 25 19 96 was incroduced and placed on first reading. First reading of Ordinance No. 3320. On motion of Commissioner Thomas, seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Ordinance No. 3320, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING SECTION 2-315 OF CHAPTER 2, ARTICLE XIX, CIVIL SERVICE BOARD AND CIVIL SERVICE SYSTEM, OF THE SANFORD CITY CODE TO ELIMINATE FROM THE CIVIL SERVICE SYSTEM, EMPLOYEES COVERED UNDER APPROVED COLLECTIVE BARGAINING AGREEMENTS, WHICH SPECIFICALLY REMOVE SAID COVERED EMPLOYEES FROM CIVIL SERVICE SYSTEM; PROVIDING FOR SEVERABILITY~CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3321. On motion of Commissioner Howell, seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Ordinance No. 3321, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN' COUNTY ROAD 427 AND NORTH WAY AND BETWEEN COUNTY ROAD 427 AND KEYES AVENUE, IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY,CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3322. On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Ordinance No. 3322, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, SETTING FORTH A METHOD BY WHICH WITNESSES SHALL BE COMPELLED TO ATTEND AND DOCUMENTS SHALL BE PRODUCED BEFORE THE CITY COMMISSION; PROVIDING FOR SERVICE OF THE SUBPOENA FOR FEES, AND FOR PENALTIES. was introduced and placed on first reading. Bureau of Justice Assistance ("BJA") Local Law Enforcement Block Grant. On recommendation of the City Manager, Commissioner Thomas moved to authorize execution and submittal of said BJA Grant Application in amount of $111,046.00. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Proposal from Gregory CooDer for Karate Instructor. On recommendation of the City Manager, Commissioner Thomas moved to accept the proposal from Gregory Cooper to conduct martial arts classes, as described in his letter dated November 4, 1996. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: E405354 MINUTES City Commission, Sanford,'~lorida Regular Meeting November 25 285 19 96 ~ayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Board ap~ointments/re-apDointments. A. Citizens Advisory Board: The City Clerk reported that the Commission needs to appoint three (3) members, with initial terms staggered (five (5) members appointed for a term of two (2) years and five (5) members appointed for a term of one (1) year); thereafter, all terms will be two (2) years. Also, there are no Applications for Appointment to a City Board on file. Commissioner Lyons moved to appoint Willie McClennon to the Citizens Advisory Board. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Code Enforcement Board: The City Clerk reported that there is one vacancy (George Myles), for term to expire June 30, 1997. Information attached. Also, there are no Applications for Appointment to a City Board n file. Commissioner Howell moved to appoint Leigh Skat to the Code Enforcement Board. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye CommissiOner Thomas Aye Commissioner HOwell Aye Commissioner Lyons Aye Ce Cemetery Advisory Committee: The City Clerk reported that Eunice Wilson has submitted her resignation from this Committee, effective October 23, 1996, that Staff recommends the appointment of Bill Welborn to complete Ms. Wilson's term, which expires March 27, 1999, and that Mr. Welborn has been contacted and is willing to serve, if appointed. Also, there are no Applications for Appointment to a City Board on file. Commissioner Howell moved to accept Eunice Wilson's resignation, to thank Ms. Wilson for her service on said Committee, and to appoint Bill Welborn to replace Ms. Wilson on the Cemetery Advisory Committee. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye De City of Sanford Community Redevelopment Agency: The City Clerk reported that the term of Robert N. Parsell, Jr. expires 12/11/96. Commissioner Lyons moved to re-appoint Robert N. Parsell, Jr., for a three year term, to the City of Sanford Community Redevelopment Agency. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Sanford Museum Board: The City Clerk reported that the terms of Elizabeth Gallant, Donald Vincent and Jack Pantelias expire November 4, 1996, and they cannot be re-appointed. Also, there are no Applications for Appointment to a City Board on file. Commissioner Howell moved to appoint James Cara, Isabel Wilson and Grace Marie Stinecipher to the Sanford Museum Board. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Consent Agenda. Requests for payment of statements. (1) From Muller, Mintz, Cornreich, et. al. for professional services for the Month of October, 1996 ............................... $ 2,065.10 (2) From City Attorney for professional services for the Month of October, 1996 ............................................. $ 6,655.00 B. Tabulation of Bids 286 E405354 MINUTES City Commission, Sanford, Florida Regular Meeting November 25 96 19 Bid ~96/97-01, Reclaimed Water Main Extension to S.C.C. (Utility Department). The City Manager recommended acceptance of lowest bid, which met specifications, from Wharton-Smith Construction in amount of $362,000.00, pending receipt of appropriate bond and insurance certificates. (2) Bid 996/97-13, Precast Concrete Manholes (Utility Department). The City Manager recommended rejection of all bids; clarify bid specifications and re-bid. (3) Bid 996/97-14, Sanitary Sewer Construction Materials (Utility Department). The City Manager recommended the bid be awarded to the lowest bidder per section, as described in memorandum dated November 7, 1996, from Utility Director. Bid ~96/97-!5, Irrigation Materials (Utility Department). The City Manager recommended to award the bid for Section II (Rainbird parts) to the Florida Irrigation the low bidder, which met specifications, at unit prices as described in memorandum dated November 5, 1996, from Utility Director, and to reject all bids for Section I (Toro parts), and re-bid. (5) Bid ~96/97-16, Water Distribution Materials (Utility Department). The City Manager recommended to award the bid to the lowest bidder per section, as described in memorandum dated November 11, 1996, from Utility Director (SEMSCO made an error and subsequently withdrew its bid; the bid from Ferguson Enterprises does not meet bid specifications relative Sections 1 and 9). (6) Bid 996/97-12, Irrigation Materials for Parks (Recreation and Parks Department). The City Manager recommended acceptance of lower bid per Section, as described in memorandum dated November 15, 1996. (7) Bid 996/97-20, Maintainer (Public Works Department). The City Manager recommended acceptance of lowest bid, which met specifications, from Linder Equipment in amount of $56,913.00. Ce Approval Minutes of November 5, 1996, Joint Work Session with Seminole County Commission and Sanford Airport Authority; and November 11, 1996, Work Session. On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye the Commission: A. Approved payments of statements (1) and (2). B. (1) Accepted lowest bid, which met specifications, from Wharton-Smith Construction in amount of $362,000.00, pending receipt of appropriate bond and insurance certificates. (2) Rejected all bids; Staff to clarify bid specifications and re-bid. (3) Awarded bid to the lowest bidder per section, as described in memorandum dated November 7, 1996, from Utility Director. (4) Awarded bid for Section II (Rainbird parts) to Florida Irrigation, the low bidder, which met specifications, at unit prices as described in memorandum dated November 5, 1996, from Utility Director, and to reject all bids for Section I (Toro parts), and re-bid. (5) Awarded bid to the lowest bidder per section, as described in memorandum dated November 11, 1996, fromUtility Director (SEMSCO made an error and subsequently withdrew its bid; the bid from Ferguson Enterprises does not meet bid specifications relative Sections 1 and 9). (6) Accepted lower bid per Section, as described in memorandum dated November 15, 1996. (7) Accepted lowest bid, which met specifications, from Linder'Equipment in amount of $56,913.00. On request of Commissioner Lyons, the City Manager will review and determine whether or not there is commonality between bid 9's (4) and (6) above, and if so, will consolidate same. On request of Commissioner Howell, the City Manager reported that he expects to submit a proposal relataive Roll-Off Compactor Services for City Commission consideration at MINUTES Regular Meeting November 25 -287 Ci~ Commission, S~rd, ~ofida On cequest of Commissioner Eckstein, the City Attorney reported that the Pebble Junction Court Case is still in the discovery phase, which is near completion, and should be set for trial or mediation in the near future. Information regarding invoices paid during the period for previously approved lump sum contracts. The Commission acknowledged two (2) invoices totalling $17,061.00. Incentive for police officers to reside in the City of Sanford. At the request of Commissioner Eckstein, the Commission concurred that Staff look into possible incentive programs for police officers to reside in the City of Sanford, such as iow interest home loans. Light Improvements in Historic D0wnto~.Area. Commissioner Howell thanked the Commission for their support relative light improvements in the downtown area, and stated that said light improvements have made a difference. Subordination of Rehabilitation Lien, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to approve subordination of a rehabilitation loan, to facilitate a refinanced loan. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Sanford Memorial Lighting, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize "sole source" procurement of baseball field lighting from Musco Lighting Structure System in estimated amount of $91,000.00. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Nay Rg.guest from Sanford .Gymnastics Association Inc. to sublease the gymnastic facility to Broadway GIannatics Incorporated, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize Sanford Gymnastics Association Inc. to sublease said facility, as requested. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye Reconsideration of denial of Certificate of Appropriateness to demolish structure at 219 South French Avenue. Commissioner Howell moved to reconsider the request to demolish the structure, and to keep the materials with the historic district. Seconded by Commissioner Thomas The City Attorney reported that the proper way =o reconsider the request would be to place this item on the next City Commission meeting agenda. The. Commission concurred to place reconsideration of the request to demolish the ssructure at 219 South French Avenue on the December 9, 1996, Regular Meeting Agenda. ]996 288 E405354 MINUTES City Commission, Sanford, Florida Regular Meeting November 25 19 96 Audience Participation. Sandra Gaines, 1119 Hickory Avenue, appeared and reported that the Robert Thomas campaign in submitted a request to designate poll watchers for the December 3, 1996, Regular Election, that said request was hand delivered and received by the City Clerk's Office at 11:55 A.M. on November 19, 1996, and that the request was reviewed and accepted without questions or comments. Subsequently, a letter was received indicating that the request was received at 12:05 P.M., and, therefore, the request could not be honored. Further, today she spoke with the City Manager, who stated that the exact time was documented as to when the letter was received at City Hall, that she requested a copy of said letter which was received by a clerk with the initials JB (Mayor Smith stated that the correct initials were LB), with a recorded time of 12:05 P.M., that when she requested a copy of said document in the presence of four parties; two parties had 2:39 p.m., Elaine Bennett with the Orlando Sentinel had 2:42 P.M., and that she had 2:35 P.M. Further, since there seems to be no official time she asked that the request be honored. Further, Willie Belle Cotton, who delivered the letter, stated that the person who accepted the lettered delivered it to the City Clerk. City Clerk Janet Dougherty reported that her office received one request for poll watchers, after 12:00 noon, that it was noted as received at 12:05 P.M., that whenever there is a deadline involved with elections, the City clerk's Office makes certain we know whether anyone is there by the deadlines or in line, that she left for lunch at 12:02 P.M.; and the requested had not be received at that time. The City Attorney reported that florida Statutes controls the election code, that the City Commission does not have the authority to waive the statutory requirement that the requests for poll watchers must be received by 12:00 noon on a specified day, that if the Commission concludes, based on what it is hearing that the time received is debateable, the Commission could find that the letter was timely filed. Commissioner Howell moved that, based on the facts that there is no official time clock in City Hall, that the request only involves poll watchers, and that there were four watches with four different times, the request was filed by the 12:00 noon deadline. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Nay Commissioner Thomas Aye Commissioner Howell Aye Commissioner Lyons Aye The Commission concurred that Staff purchase an official time clock for use in the City Clerk's Office. Paul L'Homme, Casselberry, Florida, appeared and reported that he spoke with the City Manager prior to tonight's meeting concerning a water bill for a former tenant's property at 2541 Georgia Avenue, which he never received, and which was turned over to a collection agency. The City Manager suggested that Mr. L'Homme speak with Utility Director Paul Moor who should be able to straighten the matter out. There being no fur~h?r business, the meeting was adjourned. 'M ~/Y O R Attest: