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102212 rm agn & min 2012 -464 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING CITY OF SANFORD CITY COMMISSION MEETING City Commission Chambers 1 Floor Sanford City Hall MONDAY, October 22, 2012 300 North Park Avenue 7 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA 1) Meeting call to order by Mayor Triplett. 2) Invocation by Thelma Wilson Mike, Good Samaritan for His Glory Ministries, Inc. 3) Pledge of Allegiance. 4) Presentation: • Proclamation - Florida City Government Week — "My City: I'm Part of it, I'm Proud of It" • Proclamation — Red Ribbon Week — October 23 — 31, 2012 • Proclamation — Pancreatic Cancer Awareness Month - November 2012 • City Manager's Annual Report 2012 -465 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING 5) Minutes. October 8, 2012 Work Session and Regular Meeting. 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 12-161] A. Approve purchase of sodium hypochlorite from Odyssey Manufacturing Company at the estimated annual cost of $263,459.57. B. Approve payment in the amount of $89,973.92 to SunGard Public Sector (H.T.E.) to maintain the annual software support and maintenance agreement. C. Approve procurement of services from David Maus Collision Center /David Maus Chevrolet for paint, body repairs and parts in an amount not to exceed $96,000 for FY 2012/2013. D. Approve Work Order to CPH Engineers for engineering services during construction of the water main looping project in the amount of $83,755. E. Approve purchase of polymer and coagulant chemicals from Harcros Chemicals for use at treatment facilities at a cost of $206,459. F. Approve Field Trial Agreement with Novozymes Biologicals, Inc., at no cost to the City. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1 - staff; 2 - applicant/requesting party; 3 rd - public; final - City Commission motion, discussion and action.) A. Second reading of Ordinance No. 4277 to amend City Code regarding travel policy delegation. Ad published October 7, 2012. [Commission Memo 12 -162] B. First reading of Ordinance No. 4278 to amend City Code regarding the Police Officers' Retirement System. Ad published October 21, 2012. [Commission Memo 12 -170] C. First reading of Ordinance No. 4279 to amend City Code regarding the Firefighters' Retirement System. Ad published October 21, 2012. [Commission Memo 12-171] 2012 -466 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING 8) OTHER ITEMS. A. Approve Resolution No. 2338 amending the operating budget in the amount of $48,900 in support of hiring a consultant to improve the Police Department's promotional process. [Commission Memo 12 -163] (WS -1) B. Approve Resolution No. 2339 amending the operating budget in the amount of $15,559 due to the award of the 2012 Edward Byrne Memorial Assistance Sub - Grant. [Commission Memo 12 -164] C. Approve Resolution No. 2340 amending the FY 2013 Capital Replacement budget in the amount of $24,511 due to the award of the 2012 Edward Byrne Memorial Assistance Grant. [Commission Memo 12 -165] D. Appointments to the Sanford Aviation Noise Abatement Committee (SANAC). [Commission Memo 12 -166] E. Approve Collective Bargaining Agreement with the United Service Workers and authorize the City Manager to execute the agreement. [Commission Memo 12 -172] 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. 2012 -467 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, October 22, 2012, at 7 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Patty Mahany Commissioner Mark M Commissioner Velma Williams Commissioner Randy Jones City Manager Norton N. Bonaparte, Jr. Assistant City Attorney Lonnie Groot City Clerk Janet Dougherty Deputy City Clerk Cynthia Porter 1) Meeting was called to order by Mayor Triplett at 7:06 PM. 2) Invocation by Thelma Wilson Mike, Good Samaritan for His Glory Ministries, Inc. 3) Pledge of Allegiance. 4) Presentation: • Proclamation - Florida City Government Week — "My City: I'm Part of it, I'm Proud of It" • Proclamation — Red Ribbon Week — October 23 — 31, 2012 • Proclamation — Pancreatic Cancer Awareness Month - November 2012 • City Manager's Annual Report City Manager Norton Bonaparte gave a powerpoint presentation of his 2012 Annual Report. 2012 -468 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING 5) Minutes. October 8, 2012 Work Session and Regular Meeting. Vice Mayor Mahany moved to approve the Minutes. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 6) CONSENT AGENDA: [Commission Memo 12 -161] A. Approve purchase of sodium hypochlorite from Odyssey Manufacturing Company at the estimated annual cost of $263,459.57. B. Approve payment in the amount of $89,973.92 to SunGard Public Sector (H.T.E.) to maintain the annual software support and maintenance agreement. C. Approve procurement of services from David Maus Collision Center/David Maus Chevrolet for paint, body repairs and parts in an amount not to exceed $96,000 for FY 2012/2013. D. Approve Work Order to CPH Engineers for engineering services during construction of the water main looping project in the amount of $83,755. E. Approve purchase of polymer and coagulant chemicals from Harcros 2012 -469 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING Chemicals for use at treatment facilities at a cost of $206,459. F. Approve Field Trial Agreement with Novozymes Biologicals, Inc., at no cost to the City. Commissioner Jones moved to approve the Consent Agenda. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4277 to amend City Code regarding travel policy delegation. Ad published October 7, 2012. [Commission Memo 12 -162] Commissioner Williams moved to adopt Ordinance No. 4277. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye B. First reading of Ordinance No. 4278 to amend City Code regarding the Police Officers' Retirement System. Ad published October 21, 2012. [Commission Memo 12 -170] 2012 -470 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING Commissioner Jones moved to approve the first reading of Ordinance No. 4278. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye C. First reading of Ordinance No. 4279 to amend City Code regarding the Firefighters' Retirement System. Ad published October 21, 2012. [Commission Memo 12 -171] Commissioner Jones moved to approve the first reading of Ordinance No. 4279. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 8) OTHER ITEMS. A. Approve Resolution No. 2338 amending the operating budget in the amount of $48,900 in support of hiring a consultant to improve the Police Department's promotional process. [Commission Memo 12 -163] (WS -1) Commissioner Williams moved to approve Resolution No. 2338. 2012 -471 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye B. Approve Resolution No. 2339 amending the operating budget in the amount of $15,559 due to the award of the 2012 Edward Byrne Memorial Assistance Sub -Grant. [Commission Memo 12 -164] Vice Mayor Mahany moved to approve Resolution No. 2339. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye C. Approve Resolution No. 2340 amending the FY 2013 Capital Replacement budget in the amount of $24,511 due to the award of the 2012 Edward Byrne Memorial Assistance Grant. [Commission Memo 12- 165] Vice Mayor Mahany moved to approve Resolution No. 2340. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye 2012 -472 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING Commissioner Jones Aye D. Appointments to the Sanford Aviation Noise Abatement Committee (SANAC). [Commission Memo 12 -166] Vice Mayor Mahany moved to reappoint Mr. Andrew VanGaale as a voting member and to reappoint Mr. Chris Smith as a non - voting member on the Sanford Aviation Noise Abatement Committee. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye E. Approve Collective Bargaining Agreement with the United Service Workers and authorize the City Manager to execute the agreement. [Commission Memo 12 -172] Commissioner Williams moved to approve the Collective Bargaining Agreement with the United Service Workers and to authorize the City Manager to execute the agreement. Seconded by Commissioner M and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 2012 -473 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING 9) CITY ATTORNEY'S REPORT. Assistant City Attorney Groot reported that there has been no decision regarding the stormwater utilities litigation that is pending in the Supreme Court and the 5 District Court of Appeals. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. City Manager Bonaparte reiterated that the third Mayor and City Manager coffee will be held on October 30 from 8 -9 AM at the Patio Grill on Hwy. 17 -92. 12) CITIZEN PARTICIPATION. Sherri Wilkie asked Commissioner M how his motor scooter falls under the Florida Statutes for gifts. She contacted the dealership in Debary and was told about a two year advertisement deal for which the scooter is being gifted. She also questioned why the tags on the scooter are out of State. This serves as her notice of intent to file a complaint with the Ethics Committee and allow them to further investigate her findings. She also asked Mr. Bonaparte for further information regarding persons interested in applying for the Police Chief position. Mr. Bonaparte said that Staff has been working with the recruiting company; a brochure is being finalized which will outline what the qualifications, expectations, and challenges are; it is anticipated that it will go out sometime in early November; there will be a thirty day recruitment process and they will hopefully be able by mid December to share with us candidates that they 2012 -474 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING think best match what we have indicated for the qualities and attributes for the City of Sanford. Ms. Wilkie asked if Chief Myers will remain as the Interim Chief until that point. Mr. Bonaparte said that Chief Myers has indicated an interest in staying on while we continue to have the search with the idea of having someone permanently in by mid to late January. Ericka Sipp, a community independent organizer, announced the resident advisory board group for low income residents, P.U.S.H. (People United Saving Humanity). There are several issues relating to the residents who were displaced from the public housing authorities. The residents want an active voice in the community and don't feel like they have one. There is no communication between case workers and residents and some residents are losing their vouchers; nor was there any formal education to the residents prior to receiving the vouchers. There needs to be accountability to the Orlando Housing Authority and the Sanford Board and the Sanford Commissioners. The residents ask that the contract with the Orlando Housing Authority be terminated. Nothing has been implemented by Orlando or Sanford for the five complexes which are boarded in Sanford. Thelma Mike said that she has attended several meetings at the Sanford Housing Authority and there have been only a few ex- residents who attended. She understands that each person who was housed from the Housing Authority receives information as to what is going on as far as housing is concerned. Some of the people 2012 -475 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING have expressed that they are pleased with some of the housing. She would like it if people who are concerned would go to the meetings so they will find out that these things cannot happen because of other financial things that are concerned with it that the City does not pay the money for. She appreciates the interest that all people have regardless of where they come from but if we are going to give out information be sure that we have good representation to give out all of the information so we will hear both sides. 13) CITY COMMISSIONER'S REPORTS Commissioner Williams said that she is familiar with the information provided by Ms. Sipp. She was informed by Ms. Bryant that there was information sent to the families in question and it is true that there was a person who lost her voucher. As a Commissioner there is only so much she can do; if she finds that something has been violated and someone has been treated unfairly then she would move to the next step. As a Commissioner her role is policy making and she has no control or influence over the Board of the Housing Authority. She doesn't even play a role in appointing members to that Board; that is the Mayor's only responsibility to that Board. The Sanford Housing Authority hired the Orlando Housing Authority. Vice Mayor Mahany complimented Mr. Bonaparte on the presentation of his report. She expressed appreciation, admiration, and respect for him and said that he has done a very good job his first year. He reflects very well on this City. She feels that the City is organized and is moving forward in every direction. His working relationship 1 2012 -476 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING with the Commission and Staff is excellent; she hears nothing but compliments from Staff. Commissioner Jones said the report was fantastic. Anything positive that happens in the City is a result of the City Manager and Staff. He thanked the City Manager. Commissioner M said that maybe eventually we will have the cameras rolling and the whole City of Sanford can hear the dialogue that we have that makes it open and transparent whether you are for or against someone. The Energy and Environmental Quality Legislation Policy Committee is going to take up with the League of Cities the QECB (Qualified Energy Conservation Bonds) funds which can be used for energy so we can get off dependence. The bonds also deal with water; money was just appropriated for things that concern water. He showed a video clip of happenings in Sanford. Mayor Triplett said that he received the Assistant City Attorney's golf cart ordinance but hasn't had a chance to look at it. He thanked Mr. George for his hard work on the union contracts. He said that he was impressed by Mr. Bonaparte's Annual Report and looks forward to reading through the powerpoint. 2012 -477 CITY COMMISSION MINUTES OCTOBER 22, 2012 REGULAR MEETING There being no further business, the meeting was s ourned at 8:23 PM. 0 Mayor Je' r Attest: 421,1Ab C y it Clerk cp