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1075-Bellomo-Herbert-Exhibit A & B-Work Order 2 QdJ- la l cs-t EXHIBIT "B" WORK ORDER FOR PROFESSIONAL ARCHITECTURAL ENGINEERING SERVICES AGREEMENT (RFQ 04/05-12) t'/ WORK ORDER NO.: 2 PURCHASE ORDER NO.: (For billing purposes only, to be assigned by CITY after execution.) PROJECT: Fort Mellon Park Construction Documents CITY: SANFORD, A MUNICIPAL CORPORATION OF THE STATE OF FLORIDA CONSULTANT: Bellomo-Herbert & Company. Inc. Execution of the Work Order by CITY shall serve as authorization for the CONSULTANT to provide for the above project, professional services as set out in the Scope of Services attached as Exhibit "A," to that certain Agreement of January 19,2006 between the CITY and the CONSULTANT and further delineated in the specifications, conditions and requirements stated in the following listed documents which are attached hereto and made a part hereof. A TT ACHMENTS: [] DRA WINGS/PLANS/SPECIFICATIONS [X] SCOPE OF SERVICES [] SPECIAL CONDITIONS [ ] The CONSULTANT shall provide said services pursuant to this Work Order, its attachments and the above-referenced Agreement, which is incorporated herein by reference as if it had been set out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall prevail. TIME FOR COMPLETION: The work authorized by this Work Order shall be commenced upon issuance of a Notice to Proceed by CITY and shall be completed within two hundred and forty (240) calendar days. METHOD OF COMPENSATION: (a) This Work Order is issued on a: [X] FIXED FEE BASIS [] TIME BASIS METHOD WITH A NOT-TO-EXCEED AMOUNT [] TIME BASIS METHOD WITH A LIMIT A TION OF FUNDS AMOUNT (b) If the compensation is based on a "Fixed Fee Basis," then the CONSULTANT shall perform all work required by this Work Order for the sum of three hundred and ninety-two thousand, two hundred DOLLARS ($392,200.00). In no event shall the CONSULTANT be paid more than the Fixed Fee Amount. (c) If the compensation is based on a "Time Basis Method" with a Not-to-Exceed Amount, then the CONSULTANT shall perform all work required by this Work Order for a sum not exceeding N/A DOLLARS ($ ). The CONSULTANT'S compensation shall be based on the actual work required by this Work Order. (d) If the compensation is based on a "Time Basis Method" with a Limitation of Funds Amount, then the CONSULTANT is not authorized to exceed the Limitation of Funds amount of N/A DOLLARS ($ ) without prior written approval of the CITY. Such approval, if given by the CITY, shall indicate a new Limitation of Funds amount. The CONSULTANT shall advise the CITY whenever the CONSULTANT has incurred expenses on this Work Order that equals or exceeds eighty percent (80%) of the Limitation of Funds amount. The CITY shall compensate the CONSULTANT for the actual work performed under this Work Order. Payment to the Consultant shall be made by the CITY in strict accordance with the payment terms of the above-referenced Agreement. It is expressly understood by the CONSULTANT that this Work Order, until executed by the CITY, does not authorize the performance of any services by the CONSULTANT and that the CITY, prior to its execution of the Work Order, reserves the right to authorize a party other than the CONSULTANT to perform the services called for under this Work Order if it is determined that to do so is in the best interest of the CITY. " IN "TITNESS WHEREl,.." the parties hereto have made and exel"...(ed this Work Order , '7J1; /iJ - p(~ on this 6l. Cj day of ~( ~/fi- , 20~, for the purposes stated herein. ~iJff- By: (CORPORA TE SEAL) Date: ~ . 2 J. 0 ({/ ATTEST: CITY COMMISSION SANFORD, FLORIDA BY~ ~ ::S~ LWD KUHN, MAYOR Date: r - 5-- ()~ :A.N~~~HERTY .~ Clerk to the City Commission Sanford, Florida. F or use and reliance of the City of Sanford, Florida, only. Approved as to form and legal sufficiency. As authorized for execution by the , City Commission at its (2U C0-d ((/ 20Di2, regular meeting. 0 City Attorney Attachment (s): Scope of Services .; EXHIBIT "C" RATE SCHEDULE Principal................................. $125.00 Senior Associate .................... $105.00 Landscape Architect.............. $ 85.00 Construction Administrator... $ 75.00 Landscape Designer .............. $ 65.00 Landscape Technician........... $ 55.00 Administrati ve....................... $ 40.00 EXHIBIT "A" SCOPE OF SERVICES PROJECT: FT. MELLON PARK PART 'B' / CONTRACT DOCUMENTS AND BIDDING PHASE SERVICES Bellomo-Herbert & Company, Inc. (hereinafter referred to as the LANDSCAPE ARCHITECT) and the City of Sanford (hereinafter referred to as the CITY) hereby agree as follows: I. DESCRIPTION OF WORK Following the completion of Master Plan for Ft. Mellon Park (Part 'A'), the LANDSCAPE ARCHITECT has been requested by the CITY to provide professional landscape architectural services to the CITY for completion of the Ft. Mellon Park Contract Documents, Permitting and Bidding Phase services. II. GENERAL SCOPE OF THE WORK The part of the Project for which the LANDSCAPE ARCHITECT is to perform services is generally described as follows: A. TASK 1 - CONTRACT DOCUMENTS PHASE 1. Based upon the previously approved Master Plan, the LANDSCAPE ARCHITECT shall prepare complete Contract Documents for the items indicated in the Final Master Plan dated April 7, 2006, including, but not necessarily limited to: . Grading and Drainage to include: · Master Grading and Drainage Plan for all phases . Site Utilities & Infrastructure to include: · Potable water · Sanitary Sewer · Site lighting and electrical distribution . Roadway Modifications (Seminole Boulevard) . Sidewalks and patios . Modifications to Lake Carolla . Buildings and Structures to include: · Small Restroom · Large Restroom with office · Maintenance Facility Building (approximately 1000 square feet under roof) · (2) Tennis Courts and related parking area. · Pavilions and shelters · Decorative and Screen Walls · Trellis( es) · Retaining Walls . Landscaping Ft. Mellon Park Construction Documents August 21. 2006 . Irrigation . Site Furnishings . Splash Pad/Interactive Fountain . Basketball Courts . Bocce Ball Courts · Decorative Fountain . Fitness Trail . Tot lots and Fort themed play area . Roadway crosswalk improvements The Contract Documents shall be completed and submitted to the CITY for review at the 30%, 60%, 90% and 100% stages of completion. The 30% drawings shall fix and describe the overall character and extent of the project. As listed above, these services include a Design Task that will provide plans, elevations and sections for all structures. This element will clearly establish the character/design intent of the architectural components for the entire project in order to ensure the cohesive implementation of the project vision over an extended period of time. These drawings shall be submitted to the CITY for review and comment. The 60% drawings shall include modifications made to the 30% drawings as requested by the CITY during their review. Additionally, the 60% drawings shall include details for the accurate bidding and construction of the project. This 60% submittal shall also include outline specifications for CITY review. The 90% drawings shall include modifications made to the 60% drawings as requested by the CITY during their review. Additionally, the 90% drawings shall include additional details for the accurate bidding and construction of the project. This 90% submittal shall also include complete specifications for the project. The 100% drawings shall include modifications made to the 90% drawings as requested by the CITY during their review. These 100% drawings shall constitute the final bid set for the project, and shall also include the 100% complete projects specifications. Estimates of probable cost shall be submitted at the 30%, 60%, 90% and 100% plan review stages. It is anticipated that the total construction value of the items described above is approximately eight million dollars ($8,000,000.00). All of the drawings above shall adhere to the Americans with Disabilities Act (ADA). 2. Meetings and Presentations Ft. Mellon Park Construction Documents August 21. 2006 The LANDSCAPE ARCHITECT shall meet with the CITY staff following the completion of the 30%, 60% and 90% stages of the project. B. TASK 2 - PERMITTING PHASE The LANDSCAPE ARCHITECT will prepare and file applications for all necessary permits, licenses and approvals from local and state agencies of the government having jurisdiction over the project and will diligently pursue such permits, licenses and approvals until such time as permits are either issued to the CITY or are denied by the issuing agency. The LANDSCAPE ARCHITECT will exercise professional skill in executing these services. However, the LANDSCAPE ARCHITECT cannot and does not guarantee the action of any governmental agency, official or proceeding. All required fees will be paid by the CITY. D. TASK 3 - BIDDING The LANDSCAPE ARCHITECT shall assemble all construction documents into a single bid set for construction of the work. This bid set shall be for constructed improvements of a value to be determined by the CITY. Should budgeting not allow for bidding and construction of the entire $8,000,000.00 of improvements, a Phase 1 bid set will be prepared equal in construction value to the available budget. Additional bid sets which may become necessary for future bidding and construction shall be completed at a later date, and will be authorized by future Work Order(s) for compensation to be determined at that time. It is understood that the bid set completed under this Work Order shall include all elements which may be required to be constructed by grants received by the CITY. In addition to completing the bid documents described under this Work Order, the LANDSCAPE ARCHITECT shall attend the pre-bid conference, shall answer questions which might arise during the bidding process, shall issue any Addenda that may be necessary, shall attend the bid opening, and shall assist the CITY in the review of the bids received. III. COMPENSATION As compensation for the above described work, the LANDSCAPE ARCHITECT shall receive lump sum professional services fees broken out as follows: Task 1 - Contract Documents: . 30% Contract Documents: . 60% Contract Documents: . 90% Contract Documents: . 100% Contract Documents: Task 2 - Permitting: Task 3 - Bidding: $103,329.00 $103,329.00 $103,329.00 $ 34,443.00 $ 24,240.00 $ 23,530.00 GRAND TOTAL $392,200.00 August 21, 2006 Ft. Mellon Park Construction Documents IV. ADDITIONAL SERVICES Additional Services beyond the basic services provided by the LANDSCAPE ARCHITECT and outlined herein shall be compensated as outlined in the Prime Agreement. Ft. 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