301-CPH-Work Order-Cloud Branch
Cloud Brltnch Phase 1 Drainage Improvements
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WORK ORDER FOR PROFESSIONAL SERVICES, DATED: NOVEMBER 20. 2006
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WORK ORDER NUMBER: 01/02-28-CPH
SOLICITATION NUMBER: RF soa 01/02-28
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CONTRACT DATE AND NO: November 15. 2004: RFSOa 01/02-28
PROJECT NAME: CLOUD BRANCH PHASE 1 DRAINAGE IMPROVEMENTS (22ND ST. TO
COASTLINE PARK)
CONSULTANT: CPH ENGINEERS
Execution of the Work Order by CITY shall serve as authorization for the
CONSULTANT to provide for the above project, professional services as set out in the
Scope of Services as set forth in that certain Agreement identified above between the
CITY and the CONSULTANT and further delineated in the specifications, conditions and
requirements stated in the following listed documents which are attached hereto and
made a part hereof.
ATTACHMENTS:
[] DRAWINGS/PLANS/SPECIFICATIONS
[x] SCOPE OF SERVICES
[] CITY OF SANFORD PURCHASE ORDER
The CONSULTANT shall provide said services pursuant to this Work Order, its
attachments and the above-referenced Agreement, which is incorporated herein by
reference as if it had been set out in its entirety. Whenever the Work Order conflicts
with said Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be
commenced upon issuance of a Notice to Proceed by CITY and shall be completed
within three hundred sixty (360) calendar days. When so indicated by the Purchase
Order, it shall serve as the notice to proceed.
METHOD OF COMPENSATION:
(a). This Work Order is issued on a:
[Xl FIXED FEE BASIS
[] TIME BASIS METHOD WITH A NOT-TO-EXCEED AMOUNT
[] TIME BASIS METHOD WITH A LIMITATION OF FUNDS AMOUNT
(b). If the compensation is based on a "Fixed Fee Basis," then the
CONSULTANT shall perform all work required by this Work Order for the sum of one
hundred forty nine thousand, six hundred and eighty two DOLLARS ($ 149,682.00). In
no event shall the CONSULTANT be paid more than the Fixed Fee Amount.
(c). If the compensation is based on a "Time Basis Method" with a Not-to-
Cloud Bmnch Phase 1 Drainage Improvements
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Exceed Amount, then the CONSULTANT shall perform all work required by this Work
Order for a sum not exceeding DOLLARS
($ ). The CONSULTANT'S compensation shall be based on the actual
work required by this Work Order.
(d). If the compensation is based on a "Time Basis Method" with a Limitation
of Funds Amount, then the CONSULTANT is not authorized to exceed the Limitation of
Funds amount of DOLLARS
($ ) without prior written approval of the CITY. Such approval, if given by
the CITY, shall indicate a new Limitation of Funds amount. The CONSULTANT shall
advise the CITY whenever the CONSULTANT has incurred expenses on this Work
Order that equals or exceeds eighty percent (80%) of the Limitation of Funds amount.
The CITY shall compensate the CONSULTANT for the actual work performed under
this Work Order. Payment to the CONSULTANT shall be made by the CITY in strict
accordance with the payment terms of the above-referenced Agreement.
It is expressly understood by the CONSULTANT that this Work Order, until
executed by the CITY, does not authorize the performance of any services by the
CONSULTANT and that the CITY, prior to its execution of the Work Order, reserves the
right to authorize a party other than the CONSU L T ANT to perform the services called
for under this Work Order if it is determined that to do so is in the best interest of the
CITY.
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order
on this .~I jT day of N.:vtvv\ be.r , 20 06, for the purposes
stated herein.
aT:
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By:~uf?,P_ J; GCI?/h[M~
Corporate Secretary or W' ess
COMPANY:CPH Engineers, Inc
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David A. Gierach, P.E.
President
Date: /J-C; J -tJ tv
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For use and reliance of the
Sanford City Commission only.
Approved as to form and legality.
/s/ William L. Colbert
William L. Colbert
City Attorney
Cloud Branch Phase 1 Drainage Improvements
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SCOPE OF SERVICES
CLOUD BRANCH PHASE 1 DRAINAGE IMPROVEMENTS (22ND ST. TO COASTLINE PARK)
Preconstruction, Bidding and CEI Services
1.1 General
1.1.1 The CONSULTANT agrees to perform professional engineering services in
connection with the project as hereinafter stated.
1.1.2 The CONSULTANT will serve as the CITY's professional engineering
representative in those phases of the project to which this Scope of Services
applies, and will give consultation and advice to the CITY during the performance
of his services.
1.1.3 The CONSULTANT will advise and consult with the CITY concerning the
construction activities and act as the CITY's representative as provided in the
General Conditions of the Contract Documents concerning construction
administrative matters as hereinafter described.
1.1.4 For the purposes of this Scope of Services, it is assumed construction phase
services will occur over a period of 360 (three hundred sixty) days, or 330 days
from the Notice to Proceed to Substantial Completion and 30 days from
Substantial Completion to Final Completion, in accordance with the proposed
construction contract between CITY and the Contractor.
1.1.5 The CONSULTANT shall not be responsible for the acts or omissions of the
Contractor or of any the Contractor's, Sub-Contractors, Agents, Employees, or
other persons performing any of the work under the construction contract, or of
others.
1.2 Task 1 - Preconstruction Services
1.2.1 The CONSULTANT will provide additional surveying from pond site to railroad
crossing, since the original design contract contemplated surveying only to the
pond site. $10,290.00
1.2.2 At CITY's request, the CONSULTANT will design the enclosure of the existing
ditch between 13th Street and 12th Street, resulting in revised crossings at 13th
St., 12th St., 11 th St. $5,870.00
1.2.3 At CITY's request, the CONSULTANT will design the enclosure of the existin~
ditch between 12th Street and 11 th Street, and a revised junction structure at 121
Street. $3,010.00
1.2.4 The CONSULTANT will assist City during Land Acquisition process in order to
comply with CDSG requirements, including obtaining appraisals from a
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1.2.5
1.2.6
1.2.7
1.2.8
1.2.9
1.2.10
1.2. 11
1.2. 12
1.2. 13
1.3
1.3.1
1.3.2
1.3.3
subconsultant, preparing letters to Owners and tenants, providing documentation
to Seminole County CDBG staff and to the City Attorney. $7,310.00
The CONSULTANT will assist City during audit process (Cloud Branch Land
Acquisition). $2,490.00
The CONSULTANT will provide structural design and details for endwalls at box
culvert option (cast in place construction) $2,690.00
The CONSULTANT will provide coordination and assistance in obtaining
necessary approvals of addenda and bidding documents from FDEP and
Seminole County as required under the SRF and CDBG programs. $510.00
The CONSULTANT will provide bidding services consisting of preparation of the
Bid Advertisement, distribution of bidding documents, answering bidder
questions, and preparing addenda. $2,390.00
The CONSULTANT will provide award phase services including preparation of a
bid tabulation, contacting low bidder references, reviewing bidder provided bonds
and insurance certificates, preparing contract award recommendation to CITY,
preparing contracts and Notice to Proceed documents for CITY execution.
$1,360.00
The CONSULTANT will provide preconstruction coordination with Contractor,
City, and FPL (review bid, box culvert alignment options, pole relocation options).
$1,020.00
The CONSULTANT will coordinate with FDEP and the CITY to assist in
compliance with the State Revolving Fund (SRF) Loan Program to maintain
eligibility of project costs for financing. The CONSULTANT will provide FDEP
with the Low Bidder's MBE/WBE information, documentation necessary to
request for authorization to award construction contracts (including proof of
advertising and public bid opening; bid tabulation, engineer's award
recommendation and tentative award resolution). $750.00
The CONSULTANT will pay for the services of a real estate Acquisition Agent
and Appraiser for the parcel and easement acquisitions needed for the
construction of the proposed improvements. $5,187.00
Task 2 - Construction Engineering and Inspection (CEI) Services
The CONSU L T ANT will distribute up to ten (10) sets of construction documents
(plans and specifications) for use by CITY and Contractor during construction.
$450.00
The CONSULTANT's survey crews will field stake survey control points (vertical
and horizontal control) to be used by the Contractor to layout its work. $6,380.00
The CONSULTANT will check and approve shop drawings, catalog data,
diagrams, illustrations, schedules, samples, test and inspection results and other
data the Contractor is required to submit, but only as to conformance with the
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overall design concept of the project and compliance with the Plans,
Specifications, and other Contract Documents. $5,880.00
1.3.4 The CONSULTANT will prepare routine Change Orders as required. The
CONSULTANT may, as the CITY's representative, require special inspection or
testing of the work (whether or not fabricated, installed or completed). The
CONSULTANT will act as interpreter of the terms and conditions of the Contract
Documents and judge of the performance thereunder by the CITY and the
Contractor and will make decisions on all claims of the CITY and the Contractor
relating to the execution and progress of the work and all other matters and
questions related thereto, but the CONSULTANT shall not be liable for the
results of any such interpretations or decisions rendered by CONSULTANT in
good faith. The CONSULTANT will make periodic visits to the work site to
observe the progress and report to the CITY as to the amount of work complete,
the overall quality of executed work, and observed impediments to the successful
contract completion. The CONSULTANT will not be required to make exhaustive
or continuous on-site observations as to the quality or quantity of completed
work; the CONSULTANT will not be responsible for the construction means,
methods, techniques, sequences, or procedures or the safety precautions
incidental thereto. The CONSULTANT's efforts will be directed toward providing
assurance to the CITY that the completed project will substantially conform to the
contract, plans, and specifications, but the CONSULTANT will not be responsible
for the Contractor's failure to perform the construction work in accordance with
said documents. Based on on-site observation as an experienced and qualified
design professional, the CONSULTANT will keep the CITY informed as to the
progress of the work, will endeavor to guard the CITY against defects and
discrepancies and will coordinate with the CITY and the Contractor as to
disapproving or rejecting work which fails to meet the project plans, specifications
or other Contract Documents. CITY will provide inspection services that will
supplement the estimated 4 hours per week of inspection conducted by the
CONSULTANT. The CONSULTANT will rely on CITY inspectors in order to fulfill
obligations described under this Section 1.3. Through on-site observations of the
work in progress and field checks of installed work, materials and equipment, the
CONSULTANT will endeavor to provide further protection for the CITY against
defects and deficiencies in the work, but this inspection and observation work
shall not make the CONSULTANT responsible to find or note all discrepancies in
the work nor for the Contractor's failure to perform the construction work in
accordance with the plans, specifications or other contract documents. The
CONSULTANT will provide a record of the Contractor's activities throughout the
construction, including notations on the nature and cost of any extra work or
changes ordered during construction; however, the CONSULTANT is not
responsible for the performance of the construction contract by the Contractor.
In order to maintain a complete record of activities and changes, the
CONSULTANT will rely on the CITY to provide information based on inspections
conducted by the CITY. $39,310.00
1.3.5 Based on the CONSULTANT's on-site observations as an experienced and
qualified design professional and review of the Contractor's applications for
payment, supporting data, and information received from the CITY, the
CONSULTANT will determine the amounts owing to the Contractor and
recommend approval in writing of payments to the Contractor in such amounts.
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Such recommendations will constitute representations to the CITY, that are
expressions of the CONSULTANT's opinion, based on such observations and
review, that the work has substantially progressed to the point indicated and that,
to the best of the CONSULTANT's knowledge, information and belief, the quality
of the work is in accordance with the Contract Documents (subject to an
evaluation of the work as a functioning project upon Substantial Completion and
to the results of any subsequent tests called for in the Contract Documents and
to any qualifications stated in the CONSULTANT's approval). By recommending
an application for payment, the CONSULTANT shall not be deemed to have
represented that the CONSULTANT has made any examination to determine
how and for what purposes the Contractor has used the monies paid on account
of the Contract Price, or that title to any of the Contractor's work, materials, or
equipment has passed to the CITY free and clear of any liens, claims, security
interests or encumbrances. Such representations shall at no time be considered
as a legal obligation of the CONSULTANT. The CONSULTANT will prepare
monthly SRF Loan Disbursement information, including the "Engineer's
Certification of Loan Disbursement Request" and monthly progress reports
required under the CDBG program, along with each of the Contractor's
application for payment, to the CITY. $9,550.00
1.3.6 The CONSULTANT will provide inspection services which amount to
approximately four (4) hours per week during construction. The CONSULTANT
will provide on-site observation and inspection of installed work and work in
progress, and verify Contractor compliance with plans, specifications, change
orders and field directives. The CONSULTANT will observe work during
execution to observe construction methods and techniques, and will selectively
observe delivered materials on-site or at their source (not including materials
testing) as to compliance with the Contract Documents. Neither full-time
observation at any work site nor observation of all work sites while Contractor is
working is anticipated as necessary. If it is determined that, due to construction
progress (or lack thereof) or other related matters that additional time and cost or
other changes than enumerated in this scope of services are required to
adequately address the construction inspection or administration items; then the
CONSULTANT is obligated to bring this situation to the CITY'S attention and to
furnish services as may be agreed upon and to negotiate a change in the
authorized fee. $21,450.00
a. The CONSULTANT will attend and represent the CITY at preconstruction,
progress and project closeout meetings with the Contractor, surveyors or layout
personnel and construction quality control testing personnel. The CONSULTANT
will also review and monitor Contractor's construction schedule and advise CITY
of any anticipated project delays and/or early completion indicated through such
review and through construction progress observation. The CONSULTANT will,
in conjunction with other CITY representatives conduct punch list and final
inspections of the in-place work to determine if the work is completed
substantially in accordance with the plans, specifications and other contract
documents. These inspections shall form the basis for the CONSULTANT's
review and recommendation for payment on the Contractor's final pay request.
$12,835.00
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1.3.7 The CONSULTANT will review Contractor provided record drawings/surveys and
other as-built data for installed facilities and bring any apparent discrepancies
between the as-built conditions and the design conditions to the attention of the
CITY. The CONSULTANT will coordinate with the Contractor regarding provision
of the construction record drawings prior to final on-site inspections and punch
list preparation. The CONSULTANT will also prepare and furnish to the CITY
three signed and sealed sets of record drawings and one electronic copy (PDF or
ACAD format) of the record drawings showing those changes made during the
construction based on the data noted above. $7,560.00
1.3.8 The CONSULTANT will prepare statements of completion (qualified if necessary)
certifying completion of the work, and submit statements in accordance with the
Contract Documents, regulatory agencies and CITY requirements. $890.00
1.3.9 Limited geotechnical testing, in addition to testing provided by the Contractor,
serving as the CITY's construction quality control, will be provided if determined
to be necessary. These services would be provided by Universal Engineering
Sciences. $2,500.00
PAYMENT
2.1
The dollar amounts shown under the above Task items are provided for general
planning and budgeting purposes, and are not intended as binding amounts for
each particular item.
2.2
Compensation paid to the CONSULTANT for the services described herein shall
not exceed $149,682.00, inclusive of out-of-pocket expenses.