1144-LIHEAP 2006-2007-Modification AgrmntMODIFICATION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
CITY OF SANFORD
MOD #001
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, ( "the Department "), and CITY OF SANFORD the
( "Recipient ") to modify DCA Contract Number 06EA- 3M- 06 -69 -02 -028 ( "the Agreement ").
WHEREAS, the Department and the Recipient have entered into the Agreement,
pursuant to which the Department has provided a grant to the Recipient under the Low - Income
Home Energy Assistance Program (LIHEAP) of $ 321,738 ; and
WHEREAS, the Department and the Recipient desire to modify the Agreement.
WHEREAS, additional funds have become available to increase the amount of the
funding granted to the Recipient.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. Paragraph (17)(a) Funding/Consideration is hereby modified to read as follows:
"This is a cost - reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not to
exceed $ 573,393 subject to the availability of funds and appropriate budget
authority. The Recipient is authorized to incur costs in an amount not to exceed
$ 202,695 until further notification is received from the Department. As funds and
budget authority are available, changes to the costs the Recipient may incur will be
accompanied by notice from the Department to the Recipient, in the form of certified
mail, return receipt requested, to the Recipient contact person identified in
Attachment I, Recipient Information. The terms of the Agreement shall be
considered to have been modified to allow the Recipient to incur additional costs
upon the Recipient's receipt of the written notice from the Department." This
revised contract amount includes:
1. $ 321,738 Current FFY 2006 -2007 LIHEAP contract allocation
2. $ 251,655 Base Increase Funds
2. Attachment I, Recipient Information, is hereby deleted in its entirety and replaced
with Amended Attachment L
3. Attachment J, Budget Summary and Workplan, is hereby deleted in its
entirety and replaced with Amended Attachment J.
4. Attachment K, Budget Detail, is hereby deleted in its entirety and replaced
with Amended Attachment K.
5. Attachment L, Multi - County Fund Distribution, is hereby deleted in its
entirety and replaced with Amended Attachment L_
6. All provisions of the Agreement being modified and any attachments thereto
in conflict with this Modification shall be and are hereby changed to
conform with this Modification, effective as of the date of the last execution
of this Modification by both parties.
7. All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set out herein.
RECIPIENT
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY
AFFAIRS
C
IC
Kimball Love, Director
(Type Name and Title) Division of Housing and
Community
Development
Date:
Date:
Federal Identification Number
LIHEAP
REVISED ATTACHMENT J
BUDGET SUMMARY AND WORKPLAN
I. Budget Summary
BUDGET
CATEGORY
8. Home Energy Assistance
9. Crisis Assistance
10. LEVERAGING SUBTOTAL (Lines 8 +
11. GRAND TOTAL Lines 2 + 3 + 7 + 10
B.
C.
D.
E.
Last
Adjustment to
April 2006
TOTAL
Approved
last
Base Increase
Modified
Budget
Budget
Funds
Budget
Amount
(Optional)
105
109.00
321,738.00 251,655.00 s�s,sys.a
25,739.00 20,000.00 45,739.00
44,399.00 130,404.00 1 174,803.00
80,435.00
62,913.00
143,348.00
164,730.00
133,305.00
298,035.00
6,435.00
5,033.00
11,468.00
251,600.00
201,251.00
452,851.00
LAN
,�. WORKP
Type of Assistance
Estimated # of Households
Estimated
Cost
Per
Household
Estimated Expenditures
(Estimated # of Households X
Estimated Cost Per Household)
Amounts must agree with Column E above.
Previous
Amended
Home Energy
777
1332
107.63
143,348.00
Crisis
675
1210
246.28
298,035.00
Weather Related /Supply Shortage
56
105
109.00
11,468.00
TOTAL
1,412
2,647
452,851.00
LIHEAP
REVISED ATTACHMENT I — RECIPIENT INFORMATION
FEDERAL YEAR: 06 CONTRACT PERIOD: Date of Signing to March 31, 2007
I. RECIPIENT CATEGORY: ( } Non - Profit ( } Local Government ( ) State Agency
II. COUNTIES TO BE SERVED WITH THESE FUNDS:
111. GENERAL ADMINISTRATIVE INFORMATION
a. Recipient: City of Sanford
b. Executive Director or Chief Administrator: Russ Gibson
C. Recipient Address: 300 North Park Avenue
City: Sanford FL Zip Code: 32772 -1788
Telephone: (407) 330 -5665 Fax: (407) 330 -5667
County Seminole Webb Page:
d. Mailing Address (if different from above): P.O Box 178 FL Zip Code: 32772 -1788
e. Chief Elected Official (Local Governments) or President/Chairman (for corporations):
Name: Linda Kuhn
Title: Mayor
Home or business address and telephone number other than Recipient's address:
300 North Park Avenue.
Sanford, FL Zip Code: 32771 Telephone (407 330 -5607
Official to Receive State Warrant: Name: Gladys Johnson
Title: Finance Director ( Interim)
P.O Box 1788, FL Zip Code: 32771
g. Recipient Contacts: Maria Garcia
(1) Program: Name L.I.H.E.A_P Title: Outreach Specialist
Mailing Address: P.O BOX, Sanford, FL Zip Code: 32771 -1788
Telephone: (407) -5665 Fax: (407) 330 -5677
Cell: ( ) N/A E -Mail Address: Garciama- ci.sanford.fl.us
(2) Fiscal: Name: Gladys Johnson Title: Finance Director
Mailing Address: P.O BOX 1788 Sanford, FL Zip Code: 32771 -1788
Telephone: (407) -5615 Fax: (407) 330 -5666
Cell: ( ) N/A E -Mail Address: iohnsonq(&-ci.sanford.fl.us
h. Person(s) authorized to sign reports: Gladys Johnson
IV. AUDIT
Recipient Fiscal Year: 10/01/2005 to 09/30/06
Audit is due seven months from the end of the recipient's fiscal year: 4/30/2007
MY'S r• >�.
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
)EB BUSH THADDEUS L. COHEN, AIA
Governor Secretary
Memorandum
TO: LIHEAP Grantee
FROM: Hilda Frazier, Planning Man mvfnit�p� Communi ty Assistance Secti
DATE: March 22, 2006
REF: Low Income Home Energy Assistance Program ( LIHEAP)
Enclosed is your copy of the approved 2006 -2007 Low- Income Home Energy Assistance
Program ( LIHEAP) contract and the quarterly household report forms. Monthly Financial Status
Reports must be submitted through the E -Grants system.
The contract begins upon execution by both parties or March 1, 2006, whichever is earlier.
See page 19 of the contract for the date the contract was signed by Department of Community
Affairs (DCA).
Should you need additional assistance or information, please contact your financial
specialist at 850- 488 -7541.
HF/hc /jh
Enclosure
2555 SHUMARD OAK
BOULEVARD TALLAHASSEE, FLORIDA
32399 -2100
Phone: 850.488.8466 /Suncom 278.8466
FAX: 850.921.0781 /Suncom 291.0781
Internet address: http:
/ /www.dca.state.fl.
us
CRITICAL STATE CONCERN HELD OFFICE
COMMUNITY PLANNING
EMERGENCY MANAGEMENT
HOUSING & COMMUNITY DEVELOPMENT
2796 Overseas Highway, Suite 212
2555 Shumard Oak Boulevard
2555 Shumard Oak Boulevard
2555 Shumard Oak Boulevard
Marathon, FL 33050 -2117
Tallahassee, FL 32399 -2100
Tallahassee, FL 32 399-2100
Tallahassee FL 32399 -2100
(305) 289 -2402
(850) 488 -2356
(850) 413-9969
(850) 468 -7956
As your FY 2005 contract ends March 31, 2006, the FY 2006 contract may begin before
the current contract ends. FY 2005 contract funds must be expended prior to spending FY 2006
funds. This may mean that during the month when all FY 2005 funds are expended and FY 2006
expenditures begin, you will provide two financial status reports to DCA, one for each contract.
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