264-City Hall Grant-Financial Assistance for Construction
CITY HALL GRANT
U. S. DEPT OF COMMERCE
Project No. 04-51-00399
financial assistance for the construction
January 14, 1977
Filed in 4 drawer cabine' in front safe.
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C-264
city hall.
1977
CITY HALL
12
11/28/77: auth pymt amt $1,866 fm RSTF to Wat-
son & Co, Arch for new CH
12/13/77: stmt dated 12/5/77 amt $567.99 sbmtd
fm Margaret McCormick Int Design, Inc for work on
new CH. pymt auth
auth rent Xerox 2400 copier for CH
CM report only co sbmt bid refinish wood furni-
ture in CH c~nnot mke bid at sbmtd price $615;
rec cancel b~d & approve negotiated figure amt
$1,380. auth
City salvaged hollow cornerstone fm old CH &
metal box in it contained Women's CluB Book par-
tial list City officials & other papers '
Comm Stenst:om suggest put list names all City
Boards, Agenc~es & employees in cornerstone in new
CH
18-234
18-239
18-241
18-242
18-246
18-24(,
1978
CITY HALL
1
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1/2/78: Woody Cash req return Masonic Lodge
box, contents & corner stone fm old CH. CM auth
return,same & req lodge place same in Gen Sanf
Museum'& Lib 18-264
1/9/78: pymt fm CH Const Fund ,c $20,665.20
auth to FWI; Inc for custom cabinet work in hew
CH 18-267
2/13/78: auth pymt amt $102,397 to Wms Devel
Co for work on CH, fm LPW Grant Fund 18-314
2/27/78: auth pymt inv fm Watson & Co for arch
serv on new CH amt $1,866.00 & $2,154.30 18-324
3/27/78: authOpen House & Dedication of CH
be held 4/19/78
18-341'
1978
CITY HALL
2
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5/8/78: auth pymt to Watson & Co amt $121.99
fm LPW CH Grant Fund for work on new CH
6/12/78: auth same artist painted picture old
CH hanging in Comm Rooml paint picture new CH
7/10/78: auth co~niss~on Mrs Lucille Rogers
paint new CH amt $560
8/28/78: Office St Atty inquire if
receptive leasing 6,883 sq' 1st floor
gotiation as temp measure
10/9/78: CM sbmtd catalog Christmas decorations
for front new CH. Comm auth CM contact local
schools see if vocational class could construct
something similar to starburst or snowflake
18-384
18-40]
18-497
18-414
Comm be
CH. auth ne-
18-441
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8/22/77: Comm agreed have all suggestions for
contents of Time Capsule in by Sept 12, 1977
8/24/77: auth pymt amt $2,536.38 to Margaret
McCormick Int for int design work on new CH
9/2/77: CA auth notify FITC that city comm not
willing to meet in an adm hearing under FL Adm
Code for redress on awarding of telephone system
contract in new CH to SB
9/12/77: Mayor recounted events to date regard-
iag contract w/Sou Bell for installation of phone
system in new CH
discussion contents ot Time Capsule in new CH
removed fm table. auth req ideas be sbmtd by
City Employees & City Residents
18-162
18-169
18-172
18-179
1977
CITY HALL
10
9/12/77: pymt stmt sbmtd fm Margaret McCormick
Inc for interior'design work on new CH, amt
$3,962.79 auth 18-182
9/26/77: auth purchase 3 x 5' unframed painting of
present CH, cost $216. 18-198
17th St Church of Christ req City donate seats,
in present City Corom Romm to them when City Hall
demolished. referred to Wms Dev Co 18-199
10/10/77: John S Sabatini, Communication Con-
sultant, Florida Interconnect Telephone Co, sbmtd
claim for damages amt $12,033.60 for lost profits,
commissions & cost of preparation of FITC's offer
of services for new CH telephone system 18-203/4
auth name sign new CH read "Sanford City Hall" 18-208
1977
CITY HALL
11
10/10/77: auth pymt amt $1,254.93 to Mar-
garet McCormick Int Des for work on new CH 18-209
10/14/77: CM sbmtd tab bids for furniture &
draperliE for new CH. Auth accept low bid Thomas
W Ruff & Co amt $69,021.50 for furnishings & low I
bid fm Jay Kay Interiors amt $21,444.95 for drap- ,
eries, etc 18-211 I
11/14/77: auth pymt amt $1,466.95 to Margaret
McCormick Int Design for work on new CR 18-223 .
auth pymt fm RSTF amt $219,042 to Wms Dev Co I
Req #7, for work on new CH 18-223
auth be closed 11/25/77 18-224
11/21/77: bids sbmtd refurbishing furniture &
low bids Co10rmaster amt $2,679 for refinishing &
reupholstering chairs; amt $3,503 for electrosta-
tic painting metal furn; & Colbert's Refinishing
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V.L J.. J.. J.U"1.LL
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6/13/77: CM sbmtd 5-yr cost comparison of phone
equip & systems btw Sou Bell & FlTC for new CH &
rec FlTC. Letter 6/8/77 fm Torn Hunt, Mge, Sdnf
Off Sou Bell stating purchase private phone ystems
causes adverse effect of City revenue. discussion
franchsie fee, etc. purchase & installation st
Tier Sou Bell system auth
John Sabatini & Al Carlson, FlTC, discussed
Cokrn's earlier action purchase Sou Bell Tele Co
equip for new CH
6/20/77: Dan Acito, lnt Des, WP, gave presenta-
tion be considered work on new CH
pursue idea of placing Centennial Time Capst; le
in new CH
Margaret McCormick, lnt Des, Tampa,
tation be considered work on new CH &
submit firm cost est after looking at
18-116
18-118
18-120
18-120
gave pn'sen-
stated could
new CH lans
18-120
1977
CITY HALL
7
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6/21/77: Margaret McCormick, Int Des, 707 'n'-
vard Ave, Tampa quote flat fee $6500 for int
services on new CH. Mayor auth execute agmt
Margaret McCormick Int Des, lnc 18-122
6/27/77: John Krider & Scott Burns presentet'
City w/QCD for 7 x 33 ft parcel land abutting
CH prpty. accepted 18-124
7/11/77: Wms Dev Co reqpymt if3 arnt $60,953
for work new CH. auth fm CH LPW Grant Fund 18-133
8/8/77: $175,000 note at ANB of S due Aug .i =~,
1977 auth renewed & int $1941.78 auth paid 18-151
auth pymt inv 7/21/77 amt $1866 fm Watson & 0
fm LPW City Hall Grant Fund for work (Arch) on uew
CH
18-153
1977
CITY' HAtt
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8/8/77: auth pymt fm LPW CH Grant Fund of
Ctf #4 amt $91,162 sbmtd fm Wms Dev Co for work
on new CH 18-154
auth pymt fm LPW CH Grant Fund amt $2,536.78
to Margaret McCormick Interiors, lnc for design
work on new CH 18-154
auth ho1s sp meeting Aug 18, 1977 4 PM consi-
der presentation by Mrs McCormick 18-154
8/18/77: Margaret McCormick sbmtd proposed
floor plan, fabrics, furnishings & wall & window
coverings for new CH & preliminary budget. auth
$150,000 cap for budget planning purposes & MM
to present revised detailed pudget within $150,000
by Aug 22, 1977 18-160
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3/28/77: CM auth make pymts fm Local Public Works
City Hall Grant Fund for stmts fm Wms Dev Co, Con-
tractor, after approval of est by Watson & Co,
Arch. Stmts to be sbmtd to City Comm for approval
at following meeting 18-71
pymt amt $2,879.50 auth to Watson & Co Arch 18-72
4711/77: CM auth obtain 4 x 6 acrylic painting
of present CH 18-83
CM auth obtain proposals for interior design H
consultant for new CH 18-85
4/25/77: auth amendment to LPW Contract to in-
stall "air scrubbers" for Comm Room in new CH 18-89
CM, Comm Stenstrom & Pres Art Assoc apptd as
selection committee obtain painting present CH 18-89
1977
CITY HALL
4
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5/10/77: pymt stmts auth: Watson & (" Arch,
$1,827.80; Jamma11 & Assoc, Eng, $1,2~ 18-97
note for purchase CH land & Arch fees, amt
$175,000 due 5/13/77 at ANB of S, w/int amt
$1,941.78. auth renew & pay int 18-97
amendment auth enclose most 1st floor, purchase
private telephone sys, const stairway new CH. CM
report LPW grant will cover same & that $175,000
local funds may be needed 18-98
5/23/77: CM sbmtd tab costs comparing private
niephone sys w/1ease of Bell telephone sys for new
CH. tabled tit June 13, 1977 18-109
purchase & installation of Lanier Advocate Re-
cording System amt $1874.65 auth in new CH
18=109
1977
CITY HALL
5
6/6/77: CM sbmts list 7 interior designers. CM
& 1 Comm designated screening Committee review &
rec 3 int designers to Comm. 18-110
pymt auth fm City Hall Grant fund amt $163,667
to Wms Dev Co for const of CH 18-110
pymt auth fm CH grant fund amt $7800 to Watson &
Co, Arch for work on CHn 18-111
6/13/77: change order #2 auth to contract w/
Wms Const Co (enclose most of 1st Floor cost
$305,563. 18-115
CM sbmtd committee recommended list of 3 interior
designers to be interviewed for work on CH:
Dan Acito, Bishop Off Equip, Margaret McCormick.
Corom auth meet 4 PM June 20, 1977 interview same 18-115
1976
CITY HALL
B
12/20/76: Wayne Heasley sbmts schematics of CH
in "L" shape, w/sing1e story City Corrun chambers &
public lobby 10c S of Adm Off wing. Design #3, w/
City Corrun chambers 10c on 1st floor, S of Adm Off
& public lobby on 1st floor, under 2nd floor adm
offices accepted 18-1
pymt 2 invoices amts $15,210 & 1690 fm Watson
& Co auth 18-1/2
11/8/76: auth suggestion Wm Magner re trophy
case in new CH 17-577
1977
CITY HALL
1
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1/4/77: Wayne Heasley sbmtd revised design
dev plan & modified floor pan for new CH. appvd 18-15
1/10/77: CM reported consultant services fen
interior design & landscaping not budgeted
fed grant. CM auth obtain 1i~t of consultants
interested & report back to Corrun 18-18
1/14/77: Mayor report City received offer o!
Grant amt $1,795,525 dated 1/5/77 fm US Dept Corrunerce,
EDA. Mayor auth execute acceptance. ANE desig-
nated depository for direct deposit Project #04-
51-00399 grant funds. CM designated Local PW Coordi-
nator & CE Mack LaZenby as alternate. CM & FD auth
execute form 1194 to draw on letter of credit. CM
auth obtain flood ins for new CH. CA auth provide
title opinion on project site 18-22
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1977
CITY HALL
2
1/24/77: CM auth obtain flood ins for proposed
CH 18-28
2/14/77: Wayne Heasley, Watson & Co, sbmtd com-
pleted plans for proposed CR. appvd. auth adv
for bids w/bid opening 3/10/77 18-35
pymt stmt amt $12,593.73 for re-deeign work on
CH auth to Watson & Co 18-36
bank note amt $175,000 for CH land & Arch fees
renewed 90 days 4~% 18-37
2/28/77: pymt auth stmts fm Watson & Co: dated
2/21/77 amt $13,074.89 for re-design of CH; &
dated 2/23/77 amt $1690 for design CH 18-53
3/14/77: tab bids sbmtd for const of new CR.
low bid Wms Const Co auth amt $1,406,000 18-55
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7/12/76: T E Tucker, Chmn Bd DL
Sanford req City close purchase of
CH site on W, & btw Commercial & S~
month of July. Auth: purchase ami
sale in July, req local banks sbt i
amt $175,000 to cover purchase & ar
received fm sale of rev ctfs & autl
cute note at lowest int bid
7/26/76: closing w/Flagship Bani
for purchase prpty abutting CH prpi
30, 1976. closing auth w/seller pro
as evidence of title
8/9/76: Wayne Heasley presented
for new City Hall const. approved
'lagship Bank of
pty abutting
.nole Blvd in
100,000, close
.~ bids on loan
1 fees til funds
ayor & CC exc-
17-481
}f sanford
set for Jul
J.de title ins
17-493
hematics
17-499
1976
c CITY HALL
6
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9/13/7.6: Special Meeting auth he 10/18/76 17-
consider CH contract documents, pIa, " & specifications 5Uf
9/27/76: pymt invoice fm Wateo' Co amt
$20,280 for City Hall design worl n l7-5JL
CM auth apply for funds under Pui c Works Act for
construction of new City Hall & drai.nage struc-
tures; CH set 1st priority; Mill Creek Drainage
basin 2nd priority & remaining dral1lige basins 3rd
priority; etc... 17-552
11/8/76: note $175,000 to finan, purchase
of prpty for CH & Arch fees due 11 i/76; Mayor
& CC auth execute new note for 90 dwvs at same
4~% interest rate .' 1~-578
11/22/76: sbmt amt $15.210 fm Wati;on & Co
tabled 17-583
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1976
CITY HALL
7
12/3/76: discussed exterior desl w/Arch.
concerned w/report fm Arch that proDosed CH may not
be able to be constructed within t '" budget. CM
presented alt site plan of ClL,. W/CC1.", chambers &
lobby loc S of Adm offices. ~rch srl!!td alt sky-
light & stairway additions & change., to exterior
of CH. Comm instructed Wayne HeasLy to prepare
alt plans for ext of proposed CH & present at
meet~nE of 12/13/76 17-585
12/15176: Watson & Co discuss alL plans for
new CH. action Nov 8, 1976 to accept, "1st" CH ext
design reconsidered. W Heasley autll .3bmt 3 varia-
tions of sketch "A" w/ 1 story leg cl1ambers S of
adm bldg 12/20/76 17-588
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3/8/.0: CM & staff auth continue negotiate to pur-
chase prpty W of present CH site at most reasonable
price & if not feasible, consider condemnation 17-412
F1sgship State BAnk offer sell for $180,000,
prpty W of CH & We1ake Apt site. CM auth nego-
tiate & explore w/F1agship State Bank forpackage
deal for prpty, or any portion 17-412
4/12/76: Flagship St Bank offer sell to City for
$100,000 prpty lying W of & abutting present CH
site. purchase auth 17-429
CM sbmtd review of 1973 FL Statutes of procedure
required for professional contracts & rec: CM make
preliminary screening, 3 member bd reduce to 3 or 4
firms, C Comm review to establish priority. auth 17-429
Comm McClanahan apptd to 3-member bd 17-429
1976
CITY HALL
3
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5/10/76: CA auth proceed w/va1idation of pari
passu Pub Impr Rev Bonds amt $2,100,000 for CH
& pymt of note for PWC 17 -445
Loomis Leedy auth prepare contract. for fiscal
serv for above bond & to initiate preparation
of Cert of Sale & Bond Ord 17-445
5/25/76: presentations by architects toesta-
bUsh priority ratings.. Gutman, Dragash w/Eoghan Kelly;
Paul Robin John w/Bertram S Warshaw & Assoc; Schwei-
zer Assoc; & Watson & Co 17-455
6/1/76: priority ratings established: 1-Watson
& Co; 2-Pau1 Robin John & Bertram S Warshaw; 3-
Gutman Dragash & Matz & Eoghan Kelly; 4-Schweizer
Associates 1~-45~
CM auth discuss contract terms w/Watson & Co &
submit contract to Comm for negotiations 17-458
1976
CITY HALL
4
6/9/76: contract w/Watson & Co for
for new CH, w/fee 6/5% of const cost,
cap $1.3 million auth
6/14/76: Mayor auth execute contract w/Watson &
Co, at fee 6~, for arch services for new CH
6/28/76: Mrs Myrtle Gradick, rep SISTER, req
utilize certain fixtures fm old ch in new CH
$5,000 earnest money auth fsx to purchase bank
prpty abutting CH prpty, w/c1osing upon receipt of
funds fm sale of cert for financing new H CH
Mayor & CC auth execute note amt $75,000 fm bank
to cover expenses for new HC prior to sale of cert,
& to repay amt when cert sold
Wayne Heasley, Watson & Co, Arch, presented "idea
sketches"for new CH 17-475
arch services
w/const budget
17-460
16-468
17-473
17-474
17-475
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1975
CITY KK HALL
L.
5/27/75: City Hall Review Committee reported no
feasible way to maintain bldg for proposed use of
city & does not mmee city codes & would be waste of
money to restore bldg. Comm auth meet w/City Hall
Review Committee June 5 at 12:00 Noon 17-3
6/5/75: Comm meet w/City Hall Review Committee
& Jim Melvin sbmtd est $674,000 to renovate & en-
large city hall to 29,800 sq ft & to meet bldg code.
not include elevators, interior furnishing & furn,
paving, landscaping or professionas services 17-23
9/15/75: CM sbmtd report on appraised value &
size of prpts involved in possible ch site locations.
CM auth proceed w/proposed PW center , financing. 17-3
1975
CITY HALL
3
prpty on French Ave at Seminole Blvd designated
as site for future CH 17-316
10/27/75: declined offer sbmtd by W Dietrichs,
Realtor, for sale of Food Fair store & p7 7 at
25th St,& Park Ave for use as city hall 17-
CM & CE auth proceed w/site layout & test borings
for locating city hall bldg on sanitary landfill 17-339
12/1/75: Sara Jacobson, rep Downtown Dev Comm,
req sufficient time to permit DDC make report &
rec on loc of new CH bldg. selection of architect
auth held in abeyance til Feb 1, 1976 & CM auth ex-
plore c1sts for different sites & report to Comm 17-363/4
12/15/75: pymt $2,045 fm Pub proj Fund to JAMMAL
& ASSOC for soil borings & report on exploring soil
cond at 2 proposed CH sites auth 17-3/j
1976
CITY HALL
1
1/12/76: transfer funds for Secutity Measures at
City Hall auth amt $1,270
1/26/76: SISTER, DBA, Bankers Gr of C of C pre-
sent to discuss City Hall locations. final decision
on new city hall site delayed ti1 3/8/76
consideration of City Hall report tabled til 3/8
2/5/76: City Comm proceed w/preparation of
design of new City Hall ~g.
3/&76: John Krider rep Bankers Camm of C of C
rec build new CH on N Park Ave site & DDC, DBA &
SETER concur in rec
action designating new CH site as 14 acre lake-
front reconsidered
uprpty W of Park Ave, N of Fulton & S of La~
Monroe designated & consideration be given to clos-
17-392
17<:93
17<95
17-397
17-412
1.
4/19/78
SANFORD CITY HALL DATA
2nd Floor Space
33u887088 sq. feet
2. 1st Floor Space - (used)
Commission Chambers
3u343081 .. II
641013 II II
1,366085 II II
252000 II ..
541000 .. ..
6u144079 sq. feet
15,05600 sq. feet
13,419.33 sq. feet
68,508.0 sq. feet
Commission Conference Room
Lobby
Restrooms
Mechanical
Sub-total
3. 1st Floor Space - unused
4. 1st Floor Space - patio, walls
5. Total area under roof
6. Total cost - building, parking, acquisition
of land, drainage, landscaping, architect
fee, engineers' fee; demolition of old
city hall and furnishings $ 2,106,198.17
7. Building only - construction cost $ 1,648,203.72
8.
,2..
10.
11.
12.
Useable office space
55,088.67 sqo feet
Cost per square feet of useable space
$ 29.92/sq. f~et
Federal' grant of
$ 1,795,525.00
Grant approved
January 5, 1977
New City Hall occupied
December 17, 1977
Dedication
April 19, 1978
WATSON AND COMPANY
ffC-012l
agreement for new City Hall, dated 6/14/76
LEEDY CORPORATION ~
:z:.~ -~O~
agreement for Bond Validation dated May 24, 1976.
City Hall & PW complex
JOSTCO ENGINEERING & CONSTRUCTION, INC. ~C-Ol~
.:L- c. -;; 6 go
contract (bid & agEeement) for public works complex,
dated 1/14/76
PUBLIC WORKS COMPLEX
flc--Ol14- X - c - ('~c.) y-
Jostco Engineering & construction, Inc.
contract (bid & agreement) for public works complex,
dated 1/14/76