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Wednesday, October 10, 2012
PURCHASING DEPARTMENT
T RANSMITTAL MEMORANDUM
To: City Clerk and Mayor
RE: BB & T Contract RFQ 11/12 -03
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The item(s) noted below is /are attached and forwarded to your office for the following action(s):
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Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
Once completed, please:
® Return originals to Purchasing
❑ Return copies
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Special Instructions:
Execute contract ....
Marisol Ordonez /qa/�
From
® Mayor's signature
❑ Recording
Safe keeping (Vault)
Lj Payment Bond
❑ City Manager Signature
® City Clerk Attest /Signature
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T: \Dept_forms \City Clerk Transmittal Memo - 2009.doc
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DOCUMENT APPROVAL 10/ 10/2012 5:07 PM
Contract Agreement Name: BB & T Contract RFQ 11/12 -03
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ity Attorney
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CITY OF SANFORD
CITY COMMISSION MEETING
City Commission Chambers
1 Floor
Sanford City Hall
MONDAY, August 27, 2012 300 North Park Avenue
7 PM
Florida
Sanford,
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In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to any matter
considered at the above meeting or hearing, he or she may need a verbatim record of the
proceedings, including the testimony and evidence, which record is not provided by the City
of Sanford. (FS 286.0105)
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Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on
each item, except a person representing an organization and presenting its views during a quasi judicial
hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be
allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person
desiring to address the City Commission on an agenda item pending before the City Commission must,
before addressing the City Commission, legibly complete a citizen's input form and submit the form to
the City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing
the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a
democratic government. The City of Sanford calls upon the elected officials, employees, and the public to
exercise civility toward each other. (Resolution No. 2226, 04/11 /11 )
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AGENDA
1) Meeting call to order by Mayor Triplett.
2) Invocation by Minister Shirley Williams, New Life Word Center.
3) Pledge of Allegiance.
4) Presentation:
5) Minutes.
August 13, 2012 Work Session and Regular Meeting.
6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the
Consent Agenda. Unless the item is removed from the Consent Agenda by a City
Commission member, no discussion on individual items will occur and a single motion will
approve all items.
[Commission Memo 12 -128]
A. Approve award of RFP 11112 -03 and procurement of Merchant Services from
BB &T for the estimated amount of $52,000 per annum.
B. Approve procurement for tires for FY 2012/2013 from Action Gator Tire in the
estimated amount of $100,000, using State of Florida procurement contract
number 863 - 000 -10 -1.
C. Approve "Sanford Bikefest 2012 Thunder in the Streets" special event permit,
alcohol permit, noise permit, street closures, and the delayed payment of
approximately $13,222 in security and safety costs until November 14, 2012.
D. Approve Volusia County Interlocal Agreement for midge mitigation services
and approve continuation of services and agreement renewals in future years
subject to budgetary approval.
7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input
regarding the item being considered. Public Hearings are not intended to be a time for the
public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1 St -
staff; 2 nd - applicant/requesting party; 3 rd - public; final - City Commission motion, discussion
and action.)
NONE
8) OTHER ITEMS.
A) Continued from August 13, 2012: Resolution No. 2323, amending the
Classification and Pay Plan regarding Public Information Officer, Administrative
Coordinator and Administrative Specialist II. [Commission Memo 12 -129] (WS -2.A)
B) Resolution No. 2326, amending the Classification and Pay Plan regarding Public
Information Officer and Investigative Aide [Commission Memo 12 -131] (WS -2.B)
C) Resolution No. 2327, amending the Classification and Pay Plan regarding Chief
Building Codes Inspector. [Commission Memo 12 -1341 (WS -2.C)
D) 2550 Marshall Avenue - condemnation of structure. Notice sent to owner
Thomas W. Chellette on July 9, 2012. Property posted July 9, 2012; Ad published in
the Sanford Herald on July 22 and 29, 2012. [Commission Memo 12 -132]
E) 1804 Lake Avenue — condemnation of structure. Notice sent to owners Evelyn
Arnie Silas Heirs & John L. Silas, Sr., Heirs on July 9, 2012. Property posted July 9,
2012; Ad published in the Sanford Herald on July 22 & 29, 2012. [Commission
Memo 12 -133]
F) Approve procurement for fuel for FY 2012/2013 from Petroleum Traders, Inc.,
in the estimated amount of $1,100,000, using State of Florida contract number
863 - 000 -10 -1. [Commission Memo 12 -135]
G) Approve FY 12113 property, automobile, liability and workers compensation
insurance renewal with the Florida League of Cities. [12 -136]
H) Approve Tri -Party Memorandum of Agreement with Superior Properties
Merchant Services Pricing Offer
Proposal Date:
Client's Name:
Number of Locations:
Annual V /MC /Disc Sales ($):
Average Ticket Size:
V/MC /Disc Discount Rate
One - Time /Monthly Fees
Application Fee
Additional Locations
Expedited Application Fee
Reprogramming Fee
Annual Membership Fee
Statement Fee
Monthly Minimum Discount Fee
Network Access Fee
PCI -DSS Certification Program
Transaction /Occurrence Fees
Voice /ARLI Auth Fee
Visa /MC/Disc/AMEX Auths
AMEX Authorizations
PIN Debit/EBT Transactions
Batch Header Fee
9/19/2012
City of Sanford
$5,000,000
$108.00
0.07%
$0.00 one -time
$0.00 one -time
$0.00 one -time
$0.00 one -time
$0.00 one-time
N/A per month
$10.00 per month
$5.00 per month
$5.95 per month
$0.45 per authorization
$0.00 per authorization
N/A per authorization
$0.10 per auth (plus interchange?
$0.00 per settlement
Interchange Plus - Regular
Per Item Fee: $0.05
Other Fees (as applicable)
PCI -DSS Non - Compliance Fee $15.95 per month (only if not PCI -DSS compliant)
Early Termination Penalty' $295/$195 per merchant account
Chargeback Handling $15.00 per chargeback
ACH Reject Fee $25.00 per ACH reject if credit/debit to DDA linked to the merchant account is not valid
Terminal Replacements $150.00 per terminal if processing using a credit card terminal
American Express -_O Point [jRlyes ❑ No ChockTrack ❑ - 5?%o
Projected Volume $60,000
Industry Classification Retail fte-se Xr)
Processing Discount Rate 2.89% + $0.10
PrePald /Gift Card Rate 1.95%
American Express One Point volume and fees are not considered in the calculation of the monthly
minimum discount fees. For Restaurant or Retail merchants, a 0.30% downgrade will be charged for
transactions whenever a CNP or Card Not Present Charge o cum CNP means a Charge for which the Card
Is not presented at the point of purchase (ag., Charges by mad, telephone, fax or the Internet).
I have read and agree to the processing fees as outlined above and I have read, understand, and agree to the additional pricing
terms that accompany this Pricing Offer Letter.
1322/2322/8322 BH:5999
VS: 0011; MC: 0012; DS: 0022; DB: 0026
AMEX One Point: 9000
Rev. 31.06.20.12
Network Fee Billing Tables for Visa Transactions
The monthly Network Fee Billing amount Is determined by the number of merchant locations actively accepting Visa transactions per Taxpayer ID, per Month.
equal to $400,000,DDD.
Transactions on non US -based issued cards will be assessed an additional interchange fee and appear on the merchant statement as 'MC Cross - Border Fee @ 1.15 %,"
Msa Intil Service Fee @ 0.95 %," and "Discover Intl Service Fee @ 0.95%." A Zero Floor Limit Fee of $0.10/transaction applies to Visa transactions submitted that
cannot be matched to a previously approved or partially approved authorization. A Misuse of Authorization System Fee of $0.045 per approved or partially approved
authorizations applies to Wit transactions that cannot be matched to a settled transaction or authorization reversal. A Visa Debt Transaction Inquiry Fee applies to
regulated and non- regulated signature debit (Including prepaid) transactions that fail Customer Payment Service (CPS) qualification and will show on your statement as
VS Debit Transaction Integrity Fee. Transactions processed using MICROS software, applications, or gateways are subject to a $0.06/authorization MICROS/Merchant
Unk gateway fee and appear on the merchant statement as "MICROS/Merchartt Link Gateway Fee.' BB &T reserves the right to increase the discount rate and/or otiter
If the Payment Networks Implement Increases in their fees or Interchange rates within 60 days of this pricing offer, the BB&T will adjust Merchant's discount fee and
transadbn fees without notice.
If Merchant is enrolling in Autorize.net payment gateway, MOTO, or Vatual Terminal, Merchant agrees to the terms and conditions set forth by Authcirlmnet upon
enrollment. Fees may apply for electronic check conversion, fraud detection, Automatic Recurring Billing, and others. Each Submitted batch Is considered a transaction
and is subject to the transaction fee.
'Early termination of this agreement by Merchant within one year from the date of signing M all parties wit result In a termination fee of $295 per terminated merchant
account. Early termination of this agreement at any time during the second or third year from the date of signing or within any successive one year renewal term will
result in a termination fee of $195 per terminated merchant account For additional contract term information, refer to section 5.1 of the BB &T Merchant Agreement and
Program Guide.
"Interfink® Regulated PIN Debit Interchange = 0.15% + $0.265; Interiink® Exempt PIN Debit Interchange = 1.05% + $0.255; SiAR® Regulated PIN Debit interchange
- 0.15% + $0.2725; SfARM Exempt PIN debit interchange = 0.9D% + $0.2975; AN other regulated PIN debit network interchange = 0.15% + $0.305; All other exempt
PIN debit network Interchange = 1.00% + $0.275. PIN Debit charges will appear on your monthly merchant statement as: Debit Network Interchange Fees.
APPLICABLE TO MERCHANTS ENROLLING IN AMERICAN EXPRESS ONE POINT PROGRAM: By signing above, I represent that I have read and am authorized to sign
and submit this application for the above entity which agrees to be bound by the American Express® Card Acceptance Agreement ("Agreement"), and that all
information provided herein is true, complete, and accurate. I authorize BB&T and American Express Travel Related Services Company, Inc. ( "AXP ") and AVIS agents
and Affiliates to verify the irnformation in Ibis application and receive and exchange information about me personally, including by requesting reports from consumer
reporting agencies, and disclose such Information to their agent, subcontractors, Affiliates and other parties for any purpose permitted by law. I authorize and direct
BB&T and AXP and AXP agents and Affiliates to inform me directly, or through the entity above, of reports about me that they have requested from consumer reporting
agencies. Such Information will include the name and address of the agency furnishing the report. I also authorize AXP to use the reports from consumer reporting
agencies for marketing and administrative purposes.
1 understand that upon AXP s approval of the application, the entity will be provided with the Agreement and materials welcoming It either to AXP's program for BB &T to
perform services for AXP or to AXP's standard Card acceptance program which has different servicing terms (e g. different speeds of pay). I understand that if the entity
does not qualify for the SB &T servicing program that the entity may be enrolled M AXP s standard Card acceptance program, and the entity may terminate the
Agreement. By accepting the American Express Card for the purchase of goods and/or services, or otherwise Indicating Its intention to be bound, the entity agrees w 34 082o t2
bound by the Agreement.
The Nebvork Fee Miring amount Is based on Visa monthly gross sales volume per Taxpayer ID, per Month.
See attached Visa, MasterCard, and Discover Network Interchange schedule.
BB &T Merchant Pricing Offer Letter Add American Express
Proposal Date:
Client's Name:
9/19/2012
City of Sanford
American Express - One Point
Projected Volume $60,000
Industry Classification Mail Order and Internet
Processing Discount Rate 3.50%
PrePaid /Gift Card Rate 1.95%
American Express One Point volume and fees are not considered in the calculation of the monthly minimum discount
fees. For Restaurant or Retail merchants, a 0.30% downgrade will be charged for transactions whenever a CNP or Card
Not Present Charge occurs. CNP means a Charge for which the Card is not presented at the point of purchase (e.g.,
Charges by mail, telephone, fax or the Internet).
BB &T Merchant Wes Consultant
APPLICABLE TO MEAHANTS ENROLLING IN AMERICAN EXPRESS ONE POINT PROGRAM: By signing above, I represent that I
have read and am authorized to sign and submit this application for the above entity which agrees to be bound by the American Express®
Card Acceptance Agreement ( "Agreement"), and that all information provided herein is true, complete, and accurate. I authorize BB &T and
American Express Travel Related Services Company, Inc. (UP ") and AXP's agents and Affiliates to verify the information in this
application and receive and exchange information about me personally, including by requesting reports from consumer reporting agencies,
and disclose such information to their agent, subcontractors, Affiliates and other parties for any purpose permitted by law. I authorize and
direct BB &T and AXP and AXP agents and Affiliates to Inform me directly, or through the entity above, of reports about me that they have
requested from consumer reporting agencies. Such information will include the name and address of the agency furnishing the report. I also
authorize AXP to use the reports from consumer reporting agencies for marketing and administrative purposes.
understand that upon AXP's approval of the application, the entity will be provided with the Agreement and materials welcoming it either to
AXP's program for BB &T to perform services for AXP or to AXP's standard Card acceptance program which has different servicing terms
(e.g. different speeds of pay). I understand that if the entity does not qualify for the BB &T servicing program that the entity may be enrolled
in AXP's standard Card acceptance program, and the entity may terminate the Agreement. By accepting the American Express Card for the
purchase of goods and /or services, or otherwise indicating its intention to be bound, the entity agrees to be bound by the Agreement.
Rev. 34.08.20.12
BEI&T Merchant Pricing Offer Letter Equipment Sales
Date 9/19/2012
Merchant Name City of Sanford
Hardware /PC Software Qty Price /Unit S-09
Verifone P1000SE 3 $125.00 $375.00
Subtotal
Control ID #
375.00 (plus applicable taxes and shipping)
Sales tax will be calculated using the sales tax rate for the state /locality of the "ship to" address. Sales tax will be calculated only on taxable
Items Included within the order; therefore the collected amount may be less than or equal to the order amount times the sales tax rate.
If Merchant purchases a dial terminal and needs to upgrade within 6 months to an Ethemet- enabled terminal, Merchant must pay the difference
In the current retail price of the dial and Ethernet the terminal, pay a $50 restocking fee, and return the dial terminal to BBBT within 15 days of
receiving the replacement terminal. If merchant fails to return the dial terminal, Merchant will be charged the full retail price for the Ethernet
terminal.
NO RERINDS after 30 days from equipment deployment date. Eligible equipment returns received after 30 days will be subject to forfeiture of
one or more installment payments (If applicable) and restocking fees.
Credit Card Payment Information (Visa /MC /AMEX)
Credit Card Number
Card Expiration Date
Cardholder Name
Cardholder Billing Address
Cardholder City, State, ZIP
Note: Transaction will appear on your cardholder statement as "The Phoenix Group"
ACH Payment Information [] 4Pay [] 6Pay [] Full Amount
Payment Terms
Bank Name
Branch Phone #
Routing #
DDA #
If paying by ACH, I hereby authorize The Phoenix Group to Initiate debit entries or such adjusting entries, either debit or credit, which are
necessary for corrections to Merchant's account listed below. The authorization will remain in effect until Merchant notifies The Phoenix Group
in writing ten (10) business days in advance that Merchant Is terminating authorization. Merchant must also notify The Phoenix Group in writing
at least ten (10) days in advance of any change In Merchant's account number or bank. If I have selected a monthly installment purchase
option, I understand and accept that my DDA will be charged In monthly installments commencing with the start date of my merchant account.
The first payment will Include the total tax amount due and all payments will Inclu a $3.95 per installment fee. If routing and DDA Information
Is not provided above, the DDA that receives merchant deposits and adjustments II be debited for the amount due for equipment hardware.
If ACH rejects for any reason, Merchant Is subject to a $25 ACH reject fee per pt.
—) Merchant Signature
Printed Name and Title
Date Rev. 34.07.02.12
BB &T FINANCIAL, FSB
MERCHANT AGREEMENT AND MERCHANT PROGRAM GUIDE
I. Acceptance of Cards
1.1 Honor Cards. The undersigned Merchant ( "Merchant") agrees to honor all valid Cards in the selected Card
acceptance category below, bearing the MasterCard, Visa and/or Discover Network trademarks as well as other credit, debit
and electronic payment Cards ( "Card(s) ") not included below, but serviced by BB &T Financial, FSB ("Bank"), when
properly presented as payment by customers who hold Cards ( "Cardholders ") in connection with business Transactions
arising out of Merchant's usual trade or business as disclosed in the Merchant Application. Merchant may not establish any
practices that discourage, favor or discriminate against the use of any particular Card. However, the Merchant may choose
limited acceptance and choose not to accept either U.S. issued Debit Cards or U.S. issued Credit Cards as described in the
acceptance categories below:
The Merchant must select one of the following Card acceptance categories:
❑ Accept all MasterCard, Visa or Discover Network Cards including consumer credit and debit, and
commercial Cards.
❑ Limited Acceptance. Accept MasterCard, Visa or Discover Network consumer credit and commercial Cards
only. Merchants choosing this option must accept all MasterCard, Visa or Discover Network credit and commercial
products including MasterCard, Visa or Discover Network business check Cards.
❑ Limited Acceptance. Accept MasterCard, Visa or Discover Network consumer debit Cards only. Merchants
choosing this option must accept all MasterCard, Visa consumer or Discover Network debit Card products, which will be
identified with the word "DEBIT" printed on the front of the Card.
If a Merchant selects one of the limited acceptance options, any Transaction submitted into interchange outside of the
selected product category will be downgraded and assessed all applicable interchange, assessment, and handling fees.
If Merchant accepts Card checks, the Merchant's Card check acceptance policy must treat the acceptance of checks from all
Payment Card brands equally. Merchant should handle these Card checks like any other personal check drawn upon a bank in
the United States.
China UnionPay, JCB® and Diners Club International® (DCI) Card Transactions that are accepted by Merchant and
processed through the Discover Network will be considered and treated as Discover Network Transactions for the purposes
of this Agreement and all applicable Discover Network Rules will apply as referenced throughout this Agreement.
Merchant will be paid by Bank or by one of Bank's affiliated financial institutions holding the Operating and/or Reserve
Account ( "Affiliate(s) ") on the terms and conditions provided for in this Agreement by and between Merchant and Bank
( "Agreement"). Visa U.S.A., Inc. ( "Visa "), MasterCard International Incorporated ("MasterCard "), DFS Services, LLC
( "Discover Network "), Interlink, Maestro, NYCE, Honor, Explore, MAC, and Pulse are payment networkPayment Networks
providing services to banks that provide for the electronic processing of sales drafts. They are referred to jointly in this
Agreement as "Payment Networks."
Merchant understands and agrees to the following terms and conditions:
1.2 Card Descriptions. At the point of sale, Merchant must carefully examine the Card to be certain it is legitimate
and valid. This includes checking for: appropriate account numbers, holograms with the appropriate symbol, valid effective
dates, expiration dates and signatures. Do not permit a person other than the Cardholder to sign a sales draft; the signature
must match.
1.3 Displavinz Service Marks. Merchant must adequately display in each of its locations, catalogs, and websites, the
appropriate service mark symbols and names (such as decals, stand -alone point -of -sale signs, etc.) in compliance with the
current signage Rules of the Payment Networks, based upon the selected Card acceptance category selected by Merchant
under Section 1.1 of this Agreement to inform Cardholders of the Cards Merchant will honor at all of its places of business.
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Merchant will not use the marks or logos of Cards that are not included in Merchant's selected Card acceptance category nor
in a manner that creates the impression that Merchant's goods or services are sponsored, produced, affiliated with, or offered
or sold by any Payment Network. Merchant agrees not to use the marks or logos on its stationary, letterhead, envelopes or the
like nor in its solicitations without prior review and written approval by Bank. Merchant's right to display the above names,
service marks or symbols will continue only so long as this Agreement remains in effect or until Merchant is notified by
Bank to cease usage or display.
(a) Discover Network Sublicense to Use Discover Network Program Marks. Merchant is prohibited from using
the Program Marks, as defined below, other than as expressly authorized in writing by Bank. Program Marks mean the
brands, emblems, trademarks, and/or logos that identify Discover Network Cards. Additionally, Merchant shall not use the
Program Marks other than to display decals, signage, advertising, and other forms depicting the Program Marks that are
provided to Merchant by Bank pursuant to the Merchant Program or otherwise approved in advance in writing by Bank.
Merchant may use the Program Marks only to promote the services covered by the Program Marks by using them on decals,
indoor and outdoor signs, websites, advertising materials and marketing materials; provided that all such uses by Merchants
must be approved in advance by Bank in writing. Merchant shall not use the Program Marks in such a way that customers
could believe that the products or services offered by Merchant are sponsored or guaranteed by the owners of the Program
Marks. Merchant recognizes that it has no ownership rights in the Program Marks. Merchant shall not assign to any third
party any of the rights to use the Program Marks.
1.4 Agreement and Payment Network Rules. Merchant agrees to follow all requirements of this Agreement in
connection with each Card Transaction and to comply with all applicable Payment Network Rules. From time to time, Bank
may amend the Agreement, by providing Merchant with prior written notice as provided in Section 5.6, and those provisions
will be deemed incorporated into this Agreement.
1.5 Transaction Procedures and Obligations. In this Agreement, "Transactions" means sales, credits, errors,
returns and adjustments.
(a) Obtaining Authorization. Merchant agrees to obtain an Authorization approval Code for all Transactions in the
manner instructed in materials provided by Bank. The Card issuer must approve the Transaction. Issuer approval is obtained
by contacting the center designated by Bank. Merchant may not request authorization before the charge date, except as
permitted by this Agreement and the respective Payment Network operating Rules, regulations, procedures, policy statements
and guidelines (collectively, "Rules ") for specific types of Transactions such as Iodging and car rental. If authorization is
granted, Merchant must provide an authorization code on the record of each charge submitted for processing. If authorization
is denied, Merchant will not make further attempts to obtain authorization with that Card on that day, must not allow the
charge, and should follow instruction from the authorization provider. If the charge involved suspicious or unusual
circumstances, Merchant must request a "Code 10" authorization. Merchant will retain any Card presented by reasonable and
peaceful means, if requested to do so by the authorization provider.
(b) Scope of Authorization. If Merchant completes a Transaction without required authorization, Merchant will be
responsible for any chargeback of the Transaction and for any additional fees imposed by Visa for settling Transactions that
have not been authorized. A positive Authorization request for Visa, MasterCard and Discover Network Transactions
remains valid for thirty (30) days. Obtaining authorization only means that, at the time authorization is requested, sufficient
credit is available from the Card issuer to the Cardholder and the Card is not on a warning list. Obtaining authorization does
not assure that the person using the Card is a Cardholder and will not prevent a chargeback to Merchant for numerous reasons
under the Payment Network Rules, including use of the Card by an unauthorized user or a claim or defense involving the
Transaction by the Cardholder. In the event of a POS authorization failure or communication error, Merchant agrees to obtain
authorization according to voice back -up procedures furnished by Bank, at current per authorization fees and interchange
rates.
(c) Agreements in Accepting Cards. Merchant agrees not to do any of the following, whether the Transaction is
approved, declined, or processed as a sale Transaction:
(i) impose a surcharge on Cardholders who elect to use a Card in lieu of payment by cash, check or other
mode of payment;
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(ii) establish minimum or maximum dollar Transaction amounts exclusively for those customers choosing to
use Cards as a payment option except that for Discover Network Transactions, Merchant may limit the maximum amount a
Discover Network Cardholder, if and only if, Merchant has not received a positive response from the Card Issuer;
(iii) obtain authorization for purposes of setting aside Cardholder's credit line for use in future sales:
(iv) extend Merchant credit for, or defer the time of payment of the total cash price in any Transaction;
(v) honor a Card except in a Transaction where a total cash price is due and payable;
(vi) make any special charge to or extract any special agreement or security from any Cardholder in connection
with any Transaction;
(vii)transmit or accept for payment any Transaction which was not originated directly between Merchant and
Cardholder for the sale or lease of goods or the performance of services of the type indicated in the Merchant Application
initially submitted to and approved by Bank ( "Merchant Application"). Charges involving solicitations from third parties, for
example, telemarketing by independent contractors, and charges involving franchisees, partners, or joint venturers of
Merchant are not allowed except as authorized in writing signed by an officer of Bank.
(viii) honor or accept a Card as payment for legal services or expenses arising out of or related to (1)
any domestic relations matter where such services or expenses are furnished to a person whose name is not embossed on a
Card; or (2) any bankruptcy, insolvency, compromise, composition or other process affecting Cardholder's creditors;
(ix) use Merchant's own Card, or one to which Merchant has access, to process a Transaction for the purpose of
obtaining credit for Merchant's own benefit;
(x) redeposit a previously charged Transaction, regardless of whether Cardholder consents;
(xi) initiate a Transaction that is illegal or related to illegal activities by Cardholder;
(xii) use authorization and any data received therefrom for any other purpose except for determining whether
Merchant should accept checks or Cards in connection with a current sale or lease of goods or services;
(xiii) draw or communicate any inference concerning a person's credit worthiness, credit standing,
credit capacity, character, general reputation, personal characteristics or mode of living when any Card or check is processed
as non - accepted;
(xiv) disclose any information obtained through Bank to any person except for necessary disclosures to
affected Cardholders, Bank and/or the Card issuer; except to the extent such information is deemed a public record by
General Statute §132 -1;
(xv) add any tax to Transactions unless applicable law expressly requires that Merchant collect a tax. Any tax, if
allowed, must be included in the Transaction amount and collected separately;
(xvi) disburse funds in the form of cash advances, or travelers cheques, if the sole purpose is to allow
the Cardholder to make a cash purchase of goods or services from Merchant or otherwise;
(xvii) accept a Card to collect or refinance an existing debt deemed uncollectible;
(xviii) issue a Transaction credit for returned goods or services acquired in a cash Transaction;
(xix) make any cash refund to a Cardholder who has made a purchase with a Card. All Transaction
credits must be issued to the same Card account number as the sale and may not exceed the amount of the original sale;
(xx) present to Bank any Transaction it knows or should have known to be fraudulent, not authorized
by the Cardholder or not made pursuant to all applicable terms and conditions of this Agreement; or
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(xxi) execute two or more Transactions for a single purchase or service or purchases consummated at a
single time in order to avoid authorization.
(xxii) require the Cardholder to supply any personal information (e.g., home or business phone numbers;
home or business address; or driver's license number) unless instructed by the Authorization Center. One exception to this is
for an Internet/mail/phone order or delivery- required Transaction and zip -code for a Card- present key - entered Transaction in
order to obtain an Address Verification (AVS). A second exception exists in cases where the Card is not signed. The
Merchant must review two pieces of positive identification such as a passport, driver's license or government issued picture
identification bearing the Cardholder's signature and ask the Cardholder to sign the Card in order to proceed with the
Transaction. A third exception exists whenever Merchant would require such information in its normal course of official
Merchant operations/business. A fourth exception exists whenever Merchant deems it prudent for the proper functioning of
its governmental services. This provision is to be construed in accordance with, and subject to, applicable law. Such
provision is entered into only to the extent permitted under the law of Florida. Such provision does diminish or waive
immunities related to governmental or sovereign immunity or any other defenses.
(xxiii) quote or otherwise advise Cardholders of the total Card Transaction amount in U.S. Dollars if the
Transaction was completed in an Approved Currency other than U.S. Dollars. Such quotes significantly increase Cardholder
inquiries and Disputes because the U.S. Dollar equivalent at the time of the Card Transaction is not necessarily the actual
amount billed to the Cardholder due to fluctuating exchange rates between the Card Transaction date and Settlement of the
Card Transaction.
(d) Process for Completion of Sales — "Card-Present."
(i) All "Card- Present" sales slips, drafts or other instruments acknowledging or recognizing the
Transactions and credit vouchers submitted by Merchant to Bank will be completed to include either an electronic
printing resulting from the use of an industry- compliant magnetic stripe reading Point -of -Sale (POS) device, or
physical imprint of the Cardholder's Card, which shall contain: account number, Cardholder name, Merchant name,
Merchant address, Merchant Internet address, city and state where the Transaction occurred, Merchant's account
number, Merchant customer service telephone number, Transaction date, Transaction dollar amount, a brief
description of goods purchased or leased, or services rendered, and the signature of the authorized user as it appears
on the back of the Card. For Discover Network Transactions, the Transaction receipt or credit voucher must contain
the signature of the authorized Merchant representative or employee that conducted the Transaction. Merchant
understands and agrees that if the receipt is electronically printed, the Cardholder copy of the receipt must reflect
only the last four digits of the Cardholder account number and preceding digits must be pre-filled by an "X ", " *" or
4 ". Example: Cardholder Account Number: * * * * * * * * * * ** 1234. The Merchant copy of the receipt may be required
to reflect no more than the last four or five digits of the Cardholder account number depending upon state or local
legislation enacted in the jurisdiction of Merchant's location. It is Merchant's responsibility to determine
requirements of and comply with local and/or state legislation as applicable.
(ii) Merchant is responsible for determining that the presented Card has not expired, and that the Card
contains the Cardholder's signature as shown on the reverse side signature panel of the Card. Merchant must also
make sure the account number displayed on the terminal and/or the sales draft matches the embossed number on the
Card. If Merchant can not or does not verify the account number and accepts the sale, Merchant may be subject to
chargeback and could be debited for the amount of the Transaction, plus any chargeback fees or Payment Network
fees.
(iii) If the Card's magnetic stripe is unreadable, Merchant will key -enter the Card number into the POS
device, complete the Transaction by imprinting the Cardholder's Card and include the authorization code and all
information indicated in subsections (d)(i) and (ii) above. Merchant must deliver a fully completed, legible copy of
the Transaction to Cardholder at the time of Transaction. Merchant must also use Address Verification Service
(AV S) to electronically verify Cardholder's billing zip code from the Payment Network for face -to -face key entered
sales. If Card's magnetic stripe cannot be read, Bank will pass on all applicable Payment Network interchange
assessments it incurs to Merchant.
(iv) Special Guidelines Regarding Unembossed Cards: Visa, MasterCard and Discover Network now
allow issuance of unembossed Cards, such as pre -paid gift Cards. The Cards may have laser- engraved or thermal
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printing of the account number. MasterCard has branded its Card offering as "MasterCard Electronic" and the logo
on the Card reflects this terminology. Visa and Discover Network Cards will indicate "electronic use only" on the
face of the Card. Card numbers and names, if present, on both Cards are smooth; in contrast to raised or embossed
numbers on the Cards Merchant may be more familiar with today. The Cardholder must be physically present in
order to complete a Transaction. If the Card is valid only in a country different from where the Merchant
establishment is located, the Card may not be accepted. Otherwise, unembossed Cards may be accepted by any
Merchant utilizing an electronic payments terminal, which is capable of reading the magnetic stripe. If the magnetic-
stripe read fails, Visa and Discover Network recommend that the Merchant request another form of Visa payment.
Because the Card is not capable of being imprinted, Merchant will have to hand -write the Card number on the sales
draft and/or key -enter the Transaction. If Merchant accepts an unembossed Visa or Discover Card without
successfully swiping the magnetic - stripe, the Transaction could be subject to dispute and/or chargeback should the
issuer dispute the Transaction. Merchant must not accept or submit a Transaction if the swipe cannot be successfully
completed for MasterCard Electronic Card Transactions; no hand -keyed Transactions or hand - written sales drafts
are allowed.
(v) Cash Over Transactions (i.e., the dispensing of cash by Merchant in connection with a Card sale or
purchase) are not available for MasterCard or Visa Transactions. Only Merchants granted specific, advance
permission by Bank may issue Cash Over in connection with a Discover Network Card Transaction provided the
Transaction is conducted in compliance with the provisions ion this Agreement and including the following
additional requirements. Merchant must receive one positive authorization request for the aggregate total of the
good/services purchase amount and the Cash Over amount of the Card Transaction. The Merchant must complete
one Sales Draft and must include the purchase amount and the Cash Over amount. No minimum purchase amount is
required for Merchant to offer Cash Over to a Discover Network Cardholder, provided that some portion of the total
Card sale must be attributable to the purchase of good or services. The maximum amount of cash that a Merchant
may issue as Cash Over is $100. A Merchant must not issue Credit for the Cash Over portion of a Card Transaction.
(vi) Merchants participating in MasterCard's Quick Payment Service Program, Visa's Small Ticket,
MasterCard's Small Ticket and/or certain Discover Network Transactions submitted under certain Merchant
category codes approved by Discover Network with full track data and the sale amount is $25 or less, are not
required to obtain the Cardholders signature under certain conditions set forth by each program.
(e) Process for Completion of Sales — "Card-Not-Present." The following provisions apply to "Card -Not-
Present" Transactions:
(i) Limits on Transactions. Card- Not - Present Transactions include mail, telephone, and electronic
commerce Transactions. Merchant may only engage in Card- Not - Present Transactions to the extent reflected in the
application as a percentage of total Card Transactions. Failure to adhere to this requirement may result in
termination of this Agreement.
Card- Not - Present Transactions have a substantially higher risk of chargeback. Since Cards are not imprinted or
magnetically swiped and the Cardholder's signature is not obtained on the sales draft, Merchant assumes the risk
associated with financial loss and liability of Card- Not - Present Transactions. As to each Card- Not - Present
Transaction, Merchant warrants to Bank that the person whose name is submitted to Bank as Cardholder either made
or authorized another to make the purchase. Upon breach of this warranty, Bank may charge back the Transaction
to Merchant. If Bank charges back the Transaction to Merchant, Merchant shall pay Bank the amount of the
Transaction, any chargeback fee in the attached fee schedule, plus any Payment Network fine or assessment. Bank
may charge such Transaction to the Operating Account or Reserve Account without prior notice to Merchant.
This provision is to be construed in accordance with, and subject to, applicable law. Such provision is entered into
only to the extent permitted under the law of Florida. Such provision does diminish or waive immunities related to
governmental or sovereign immunity or any other defenses.
(ii) Payment Network Requirements. The following procedures are required by the Payment Networks
and Merchant agrees to follow these procedures and comply with these requirements. The following may also be
useful in reducing chargebacks in a Card- Not - Present processing environment:
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Obtain Authorization. All Card- Not - Present Transactions must be electronically authorized. An
authorization should be seen as an indication that account funds are available and Card has not
been reported lost or stolen. It is not proof that the true Cardholder engaged in the Transaction.
• On the sales draft, clearly print the Cardholder's account number; effective and expiration
dates; date of Transaction; description of the goods and services; amount of the Transaction
(including shipping, handling, insurance, etc.); Cardholder's name, billing address and
shipping address; authorization code; Merchant's name and address (city and state required)
and in lieu of Cardholder's signature, a notation of (i) mail order (MO), (ii) telephone order
(TO), (iii) e- commerce order (EO), or (iv) pre - authorized order (PO) on the signature line.
Merchant understands and agrees that if the receipt is electronically printed, the Cardholder
copy of the receipt may not reflect the effective and expiration dates and must reflect only the
last four digits of the Cardholder account number and preceding digits must be pre -filled by an
"X", " * "or "# ". Example: Cardholder Account Number: * * * * * * * * * * * * 1234. The Merchant
copy of the receipt may be required to reflect no more than the last four or five digits of the
Cardholder account number depending upon state or local legislation enacted in the jurisdiction
of Merchant's location. It is Merchant's responsibility to determine requirements of and
comply with local and/or state legislation as applicable.
Utilize Visa Cardholder Verification Value 2 (CVV2), MasterCard Card Validation Code 2
(CVC2), or Discover Card Identification (CID). CVV2 /CVC2 /CID is a three -digit number
imprinted on the signature panel of Visa, MasterCard, or Discover Network Cards,
respectively, to help Card- Not - Present Merchants verify that the customer has a legitimate
Card in hand at the time of the order. Discover Network Rules specifically require that
Merchants submit the CID with the Authorization request for all Card- not - present
Transactions. The Merchant asks the customer for the CVV2, CVC2 or CID code and then
sends it to the Card Issuer as part of the authorization request. The Card Issuer checks the
CVV2, CVC2 or CID code to determine its validity, and then sends a CVV2, CVC2 or CID
result back to the Merchant along with the authorization. CVV2 is required on all Visa Cards.
To protect CVV2, CVC2 and CID data from being compromised, Payment Network Operating
Regulations prohibit Merchants from knowingly or unknowingly keeping or storing CVV2,
CVC2 or CID numbers once a Transaction has been completed and Merchant agrees that this
data will not be kept or stored electronically or manually.
• If feasible, obtain and keep a copy of the Cardholder's signature on file on a form authorizing
you to submit Card- Not - Present Transactions.
Utilize Address Verification Service (AVS). Merchant must perform electronic address
verification to verify Cardholder's billing address from the Payment Network for telephone,
mail order, or e- commerce Transactions. Failure to do so may result in increased interchange
fees. AVS is a separate process from obtaining an authorization and will provide a separate
response. This service is designed to assist Merchants in reducing the risk of fraud by
confirming whether certain elements of the billing address provided during a Card- Not - Present
Transaction match the billing address maintained by the Issuing Bank. It is Merchant's
responsibility to monitor the AVS responses and use the information provided to avoid high
risk Transactions. It is recommended that the Merchant ship to the same address that received a
"match" response code when AVS was performed. Discover Network Rules specifically
require that Merchants receive a positive AVS match response for all submitted Card -not-
present Transactions.
Merchant must transmit a ticket/invoice number as part of the authorization. Failure to do so
may result in increased interchange fees.
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• Merchant must notify the Cardholder of shipping date (or delivery time frames), special
handling, or cancellation policies. Disclosure of these time frames or policies does not prevent
the Cardholder from disputing the Transaction.
• Merchant must not submit Transaction until the Merchant has shipped the goods or provided
the service purchased by the Cardholder. Merchant must obtain proof of Delivery or other
evidence of successful delivery of the goods or services as directed by the Cardholder and must
retain proof of delivery or other evidence for 265 calendar days from the delivery date in case
of a dispute of the Card Transaction. If Cardholder visits the Merchant's retail location to pick
up the goods ordered, the Merchant must obtain an imprint of the Card as well as the
Cardholder's signature.
(iii) Card- Not - Present Fraud Indicators. Card- Not - Present fraud indicators may include, but are not
limited to, the following and when one or more indicators is true during a Card- Not - Present Transaction, fraud may
be involved:
• First -time shopper. Criminals are always looking for new victims.
• Larger than normal orders. Because stolen Cards or account numbers have a limited life span,
criminals must maximize the size of the purchase.
• Orders that include several of the same item. Having multiples of the same item increases a
criminal's profits.
• Orders made up of "big ticket" items. These items have maximum resale value and therefore
maximum profit potential.
• "Rush" or "overnight" shipping. Criminals want these fraudulently obtained items as soon as
possible for the quickest possible resale; they are typically not concerned about extra delivery
charges.
• fraudulent Cardholders outside of the United States. Visa AVS cannot validate outside the
United States, except Canada and the United Kingdom.
• Transactions with similar account numbers. The account numbers may have been generated
using software available on the Internet.
• Shipping to a single address, but Transactions placed on multiple Cards. Could involve an
account number generated using special software or a batch of stolen Cards.
• Multiple Transactions on one Card over a very short period of time. Could be an attempt to
"run a Card" until the account is closed.
• Multiple Transactions on one Card or a similar Card with a single billing address but multiple
shipping addresses. Could represent organized activity rather than one individual at work.
• In online Transactions, multiple Cards used from a single IP (Internet Protocol) address. More
than one or two Cards could indicate a fraud scheme.
• 'Orders from Internet addresses that make use of free e-mail services. These e-mail services
involve no billing relationships and often neither an audit trail nor verification that a legitimate
Cardholder has opened the account.
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If Merchant is suspicious of a Transaction, the Merchant must request a "Code 10" authorization as provided in section
1.5(a).
(iv) Additional Requirements for Completion of Electronic Commerce Transactions. Merchant must
notify Bank in writing of its intent to accept Card Transactions over the Internet and obtain Bank approval prior to
initiating the Transactions. Merchant agrees to comply with the requirements of this Agreement and those
requirements of the Payment Networks for each Card Transaction processed over the Internet. The Merchant shall
take all steps necessary to ensure all credit Card information received and transmitted via the Internet is encrypted to
meet Payment Network Secure Electronic Transaction (SET) standards. Additionally, each Internet Discover
Network Card Transaction accepted by Merchant and submitted to Bank shall comply with Discover Network
standards, including, without limitation, Discover Network standards governing the formatting, transmission, and
encryption of data, referred to as the "designated protocol." The designated protocol for the encryption of data is
Secure Socket Layer (SSL). Merchant must not accept any Internet Card Transactions unless the Transaction is sent
by an Internet browser the supports the protocol. Electronic Commerce Merchants must provide Bank with (1) the
name of the company that issued their Digital Certificate; (2) their Digital Certificate Number; and (3) the expiration
date of their Digital Certificate before engaging in any Internet commerce Transactions. In addition, the Electronic
Commerce Indicator must be used to identify electronic commerce Transactions in the authorization request and
clearing record. Penalties can be assessed for failure to use the correct Electronic Commerce Indicator. Merchant
agrees that for Internet Transactions, copies of Transaction records will be delivered to the Cardholder electronically
or in paper format. Cardholder account numbers will not be transmitted to Cardholders for Internet purchases.
Merchant may not store or maintain the 3 -digit CW2/CVC2 /CID value obtained from a Cardholder. As to each
Electronic Commerce Transaction, Merchant warrants to Bank that the person whose name is submitted to Bank as
Cardholder either made or authorized another to make the purchase. Upon breach of this warranty, Bank may
charge back the Transaction to Merchant. If Bank charges back the Transaction to Merchant, Merchant shall pay
Bank the amount of the Transaction, any chargeback fee in the attached fee schedule, plus any Payment Network
fine or assessment imposed on Bank. Bank may charge all such amounts to the Operating Account or Reserve
Account without prior notice to Merchant.
If Merchant conducts Internet Transactions, Merchant's website must include:
• a posting of the Merchant's consumer data privacy policy,
• the method of Transaction security employed,
• a complete description of goods and services offered,
• a returned merchandise and refund policy,
• a customer service contact including Electronic Mail Address and/or telephone number,
• Transaction currency,
• delivery policy,
• export or legal restrictions,
• physical address of the Merchant's permanent establishment and its country of domicile on
either the checkout page or within the sequence of the web pages during the checkout process.
The website must also prominently disclose that the sale or disclosure of Cardholder account numbers, personal information
or Transaction information to third parties is prohibited.
Additional website requirements for Internet Payment Service Providers. An Internet Payment Service Provider must provide
customer service through its website if the Cardholder accesses the Internet Payment Service Provider's website directly.
The Internet Payment Service Provider must provide customer service either directly or through its sponsored Merchants.
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(v) Recurring, pre - authorized orders. If Merchant accepts a pre - authorized recurring order, the
Cardholder must execute and deliver to Merchant a written request for this pre - authorization. This written request,
which may include on -line consent, must be maintained by Merchant and made available upon request to Bank. All
annual billings must be reaffirmed at least once a year. Merchant will not deliver goods or perform services covered
by a pre - authorization order after receiving notification from the Cardholder that the pre- authorization is canceled or
from Bank that the Card covering the pre - authorization is not to be honored. An authorization approval code may
only be used once, as such a new authorization is required for each recurring charge. The floor limit for recurring
bill payments is $0. Merchant must always obtain an authorization and identify recurring bill payments in the
authorization request as required by MasterCard, Visa and Discover. For all recurring Transactions, Merchant
should submit the 3 -digit Card validation code (CVV2 /CVC2 /CID) with the first authorization, but not subsequent
authorization requests. Discover Network Rules specifically require that Merchant follows this Card Validation
Code practice for Discover Network recurring Transactions. A recurring Transaction can NOT be deposited if an
authorization request receives a negative response. Forced depositing of declined authorization requests is
prohibited. If a Card expires during the term of the Cardholder's Recurring Payment Plan, Merchant must obtain a
current Expiration date from the Cardholder and Merchant must obtain an approved Authorization response using
the new expiration date before submitting to Bank any installment that comes due after the Card expiration date.
Identify recurring bill payment Transactions in authorization and clearing record as required by MasterCard, Visa
and Discover. The clearing record for recurring Transactions must contain Merchant contact information in the
Merchant name or city field to enable the Cardholder to contact the Merchant directly. Partial payment for goods or
services purchased in a single Transaction is NOT allowed. Finance Charges are not permitted on a recurring
Transaction. The account number may not be used for any purpose other than for a recurring payment. All
Transaction receipts for recurring electronic commerce Transactions must include the frequency and duration of the
recurring Transactions as agreed to by the Cardholder on the Transaction receipt. "Recurring Transaction" must be
written on the signature line of the Transaction receipt. Also, for Discover Network recurring Transactions, the
Transaction receipt must include a general description of the Transactions, your Merchant name and a toll -free
customer service number that the Cardholder may call to obtain customer assistance from you or to cancel the
written approval for the recurring Transaction.
(f) Special Provisions Rearding Transaction Authorization and Subm ission. All Transactions must be
authorized prior to completion of the Transaction. Generally, the authorization must be obtained on the Transaction date,
except in special conditions such as in travel and entertainment Transactions, mail or phone orders, electronic commerce, or
automated fuel dispenser Transactions. Additional fees will be imposed on Visa Transactions that have received positive
authorization responses but are not subsequently submitted within twenty (20) days for travel and entertainment (T &E)
Merchants and ten (10) days for all other Merchants; or for Visa Transactions that do not subsequently have the
authorizations reversed within twenty -four (24) hours for Card- present Transactions or within seventy -two (72) hours for
Card- not - present Transactions, such as in the case of cancelled sales. Additional fees will also apply on Visa Credit
Transactions if not subsequently submitted within ten (10) days for T &E Merchants and five (5) days for all other Merchants.
If a Discover Network sale is cancelled or if the amount of the Transaction changes following the Merchant's receipt of the
positive authorization response for the sale, Merchant must call the Voice Authorization Center directly and request a
cancellation of the authorization. An authorization may be cancelled at any time within eight (8) days of the receipt of the
authorization, but must be cancelled before the Transaction is submitted to Bank for settlement, after which the authorization
cannot be changed. Discover Network Transactions not submitted for settlement within thirty (30) calendar days of the
authorization request may be rejected and not funded or subject to higher interchange and other fees or subject to Dispute.
Discover Network Credit Transactions must be submitted for settlement within ten (10) calendar days after Merchant has
promised creditor the Transactions maybe subject to dispute. In the case of even exchange of the same goods or services,
Merchant must be given a receipt indicating the even exchange; such receipt should not be submitted for settlement.
Merchant must authorize all Card Transactions for the `mown" check amount and not the amount plus estimated tip. If the
amount authorized and the actual Transaction amount submitted for deposit do not match, Merchant will incur increased
interchange fees except as noted in the following provisions.
Special provisions regarding gratuities:
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(i) For Transactions conducted with a Visa Card: Restaurant and Fast Food Merchants are allowed up
to 20% variance above the amount authorized. If the final amount exceeds the amount "pre- authorized" by more
than 20 %, the Merchant must perform a second authorization for the additional amount. If a second authorization is
not performed, the additional amount may be subject to chargeback.
(ii) For Transactions conducted with a MasterCard Card: Restaurant, Fast Food and Drinking Place
Merchants are not subject to a variance percentage but must perform a second authorization for the additional
amount if the final amount exceeds the "pre- authorized" amount by more than 25 %. Beauty Shop Merchants are
allowed up to a 25% variance above the amount authorized and must perform a second authorization for the
additional amount if the final amount exceeds the "pre- authorized" amount by more than 25 %. All other Merchants
are allowed a 10% variance above the amount authorized and must perform a second authorization for the additional
amount if the final amount exceeds the "pre- authorized" amount by more than 10 %. If a second authorization is not
performed, the additional amount may be subject to chargeback.
(g) Suspected Fraud. If Bank suspects fraud and terminates this Agreement as a result, Merchant will be reported to
the "Combined Terminated Merchant File" as provided in Section 5.12 "Combined Terminated Merchant File". Merchant is
responsible for the actions of its current and former employees:. Bank is responsible for the actions of its current and former
employees. This provision is to be construed in accordance with, and subject to, applicable law. Such provision is entered
into only to the extent permitted under the law of Florida. Such provision does diminish or waive immunities related to
governmental or sovereign immunity or any other defenses.
(h) Travel and Entertainment Preauthorization. If Merchant is in a travel or entertainment business (e.g. car rental,
hotel or other lodging business) that utilizes estimated pre - authorizations, then the following provisions apply:
(i) A Lodging Merchant must estimate Transaction amounts for Authorization based on the following:
• Cardholder's intended length of stay at check -in time
• Room rate
• Applicable tax
• Service charge rates
• Merchant's procedure for estimating additional ancillary charges
• Other allowed charges
(ii) A Cruise Lure Merchant may estimate Transaction amounts for Authorization as follows:
The Merchant must base the initial Authorization Request on the Cardholder's signed
statement of intent to purchase goods or services aboard ship for a Cardholder - specified
amount.
The Merchant may obtain additional amounts at any time on or between the Cardholder's
embarkation date and disembarkation date, and must disclose any additional Authorizations to
the Cardholder.
(iii) A Car Rental Company must estimate Transaction amounts for Authorization based on the
following:
• Cardholder's intended car rental period
• Rental rate
• Applicable tax
• Mileage rates
• Other allowed charges
When the Cardholder waives insurance at the time of the rental, the estimated Transaction amount must not include charges
that cover potential vehicle damages or the insurance deductible amount.
(iv) After completing the estimates, the Merchant must:
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• Disclose the amount to be pre - authorized to the Cardholder.
• Obtain an authorization for the estimated amount and include the date, amount, and
Authorization Code on the Transaction Receipt
• Promptly call the Voice Authorization Center to delete the authorization hold if the Cardholder
decides to use another form of payment (e.g., cash, check, etc.). If a new Transaction takes
place, a new imprinted and signed sales draft for the exact amount and new positive
authorization response code for the amount must be obtained.
• Wait twenty -four (24) hours before attempting to reauthorize if a declined response is received
on a Transaction.
(v) The Merchant may obtain a new pre - authorization if the actual charges or subsequent estimated
charges exceed the initial estimated Transaction amount and must include the date, amount, and
Authorization Code on the Transaction Receipt for each additional authorization. If an authorization
request is declined, no charges occurring after that date will be accepted for that Cardholder.
(vi) (vi) The Merchant may obtain and must record Authorizations for additional amounts above any
amount already authorized any time:
• On the check - in/embarkation date or the car rental pick -up date or
• Prior to the check- out/disembarkation date or rental return date.
The Merchant must obtain a final Authorization and include the date, amount, and Authorization Code on the Transaction
Receipt if the actual amount exceeds the sum of the authorized amounts plus 15 percent for Visa and MasterCard
Transactions or plus 20 percent for Discover Network Transactions.
A final or additional Authorization is not required if the Transaction amount does not exceed the sum of the authorized
amounts plus 15 percent for Visa and MasterCard Transactions or plus 20 percent for Discover Network Transactions.
(vii) When a Cardholder purchases multiple Airline or railway tickets at the same time on the same
Account Number, the Merchant may obtain Authorization for each ticket individually.
(viii) If a Merchant is suspicious of a Transaction, the Merchant must:
• Contact the Issuer at the telephone number listed in the Visa Interchange Directory using an In
or Out WATS line, if available, or a collect call
• Ensure that its employees are familiar with "Code 10" procedures (available from Visa upon
request)
• Request a "Code 10" Authorization
• If the Issuer is not available, process a normal Authorization Request
(i) Special Provisions Related to Travel and Entertainment Transactions Travel and entertainment Merchants may
charge certain additional charges when the Cardholder has signed a guest folio or car rental agreement. Lodging Merchants
may charge Cardholders additional charges for room, food and beverage charges, and taxes. Lodging Merchants must not
require Cardholders to pay additional charges for damage or theft. Car rental Merchants may charge Cardholders additional
charges for fuel, insurance, parking tickets, and moving violations. Car rental Merchants must not require Cardholders to pay
for damage, theft, or insurance deductibles if the Cardholder has declined coverage. A copy of the Sales Slip reflecting all
additional charges must be sent to the Cardholder.
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(j) Transactions of Princiaals. Merchant agrees that it will not complete Transactions from Cards of owners, partners
or officers unless they are routine Transactions, typical in the business, for actual goods or services. A violation of this
restriction entitles Bank to terminate this Agreement.
(k) Examination of Statements.
(i) Provision of Statements - Bank will provide a statement to Merchant at regular intervals when
there is current activity on the Merchant Account. Merchant consents to electronic delivery of statements or any
other common industry delivery channel chosen at Bank's discretion. Electronic delivery shall be deemed delivered
when transmitted or when made available by Bank. USPS or private courier delivery shall be deemed delivered 3
business days after mailing or delivery to the carrier. Bank will endeavor to provide reasonable, prior notice to
Merchant of any change in delivery channel using the then- current method of delivery or using Merchant's
previously indicated delivery preference. Merchant may call the BB&T Merchant Client Support Center at 1 -877-
672 -4228 to specify a preferred delivery channel at any time. If Merchant selects a preferred delivery method other
than Bank's standard, current delivery method, Bank may charge Merchant a fee for this service.
(h) Merchant will diligently examine its Merchant Transactions statement and report any questioned,
disputed, or missing Transactions or fees within 120 days of receipt of statement. If a Merchant fails to raise any
issues related to questioned or disputed Transactions or fees, or if a Merchant fails to report Transactions or fees that
were not credited to the statement within 120 days, the statement is deemed to be correct.
1.6 Returns Credits, Refunds and Adjustments. Merchant shall not discriminate between cash customers and
Cardholder customers with respect to the granting of credit or making refunds. Any credit or refund policy of Merchant shall
be determined solely by Merchant with regard to any particular sale or credit Transaction; provided however, if it is
Merchant's policy to grant cash refunds to cash customers, Merchant must give a credit to a Cardholder customer by
execution and submission of a Credit Voucher to Bank as specified below. Any credit or refund policy established by
Merchant must be properly disclosed to Cardholder. Proper disclosure is defined as requiring Cardholder to sign a Sales Slip
at the time of the Transaction disclosing Merchant's refund or credit policy regarding Card Transactions, including the
following or similar wording, if applicable, which appears legibly on all copies of the Sales Slip, in block letters at least 1/4
inch high and in close proximity to the space provided for the Cardholder's signature or on an invoice issued at the time of
the sale prior to the sales draft or invoice being presented to Cardholder for signature (it being provided, however, that
Merchant's failure to use this precise wording does not necessarily mean that proper disclosure has not been given): "NO
REFUNDS," "EXCHANGE ONLY," "IN STORE CREDIT ONLY," or any other language which adequately describes
Merchant's refund policy.
Merchant shall not make any cash refund to the Cardholder but must deliver promptly to Bank or Affiliate which received the
related Sales Slip a Credit Voucher evidencing the refund or adjustment and completed as follows: Card account number,
Cardholder name, Card expiration date, Merchant name, Merchant address, city and state where the Transaction occurred,
Merchant's account number, date of credit Transaction, Transaction dollar amount, a brief description of the refund or credit,
and the signature of the authorized user as it appears on the back of the Card.
1.7 Notice of Refund and Return Policv. If no refund or return will be permitted, Cardholder must be advised in
writing that the sale is a "final sale" and "no returns" are permitted at the time of the Transaction. Cardholder also must be
given written notice of any no -cash refund policy, exchange only or in store credit only. A writing is defined as requiring
Cardholder to sign a sales Transaction slip at the time of the Transaction disclosing Merchant's refund or credit policy
regarding Card Transactions. The written notice should include the following or similar wording, if applicable, which appears
legibly on all copies of the sales Transaction, in block letters at least 1/4 inch high and in proximity to the Cardholder's
signature, or on an invoice issued at the time of the sale prior to the sales draft or invoice being presented to Cardholder for
signature: "NO REFUNDS," "EXCHANGE ONLY," "IN STORE CREDIT ONLY," or other language which adequately
describes Merchant's refund policy.
Merchant shall follow Payment Network reservation /no -show Rules. Merchant must notify Cardholders in writing of this
policy and all advance reservations. The Cardholder must be notified at the time of the reservation of the exact number of
days required for reservation deposit refunds.
Lodging Merchants must not require more than 72 hour cancellation notification prior to the scheduled arrival date. If the
Cardholder makes the reservation within 72 hours of the arrival date, the cancellation deadline must be no earlier than 6
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p.m. on the arrival date or date guaranteed. If Lodging Merchant requires that a Cardholder cancel before 6 pm. Merchant
outlet time on the date guaranteed, the Lodging Merchant must mail the cancellation policy including the date and time that
cancellation privileges expire to the Cardholder.
1.8 Payment Card Industry (PCD Data Security Standard. All Payment Networks including Visa, MasterCard and
Discover Network have collaborated in creating common industry requirements, known as the Payment Card Industry (PCI)
Data Security Standard, to protect Cardholder data. This program is an alignment of Visa's Cardholder Information Security
Program (CISP), MasterCard's Site Data Protection (SDP) and Discover Information Security and Compliance (DISC)
Security Standards. For purposes of this Agreement, reference to the PCI Data Security Standard includes also CISP, SDP,
DISC and/or any successor standards. The PCI Data Security Standard applies to Merchants that store, process, or transmit
Cardholder data. Restrict access to data by business need -to -know as determined solely by the Merchant and except to the
extent such data are deemed public records by General Statute §132 -1.
All Merchants that accept Cards must comply with the following security requirements:
Merchant will implement and maintain all security requirements, as specified in the PCI Data Security
Standards, copies of which may be obtained by visiting the Payment Networks' web sites at
www.MiseggiVstandards.org, www.visa.com/cisn, www.masterCard.com/sdp or
www.discovemetwork.com/fraudseggity/d—isc.html Merchant will be responsible for all fees and expenses
at the inception of this Agreement and during on -going processing under this Agreement related to meeting
the PCI Data Security Standard, including meeting the standards summarized below, initial and ongoing
security audits, or as may be required by Bank or by other Payment Network Rules. Merchant's
responsibility for such fees and expenses exists only during the term of this Agreement and ceases
immediately upon notification of termination of agreement with the understanding that Merchant is still
responsible for those fees and expenses incurred during the term of the Agreement. This provision is to be
construed in accordance with, and subject to, applicable law. Such provision is entered into only to the
extent permitted under the law of Florida. Such provision does diminish or waive immunities related to
governmental or sovereign immunity or any other defenses.
Merchant will immediately notify Bank, by giving written notice, of its use of all Qualified Security
Assessor (QSA) or Approved Scanning Vendor (ASV) to bring it into compliance with the PCT Data
Security Standards as well as to perform the required security audits meeting the requirements of the PCI
Data Security Standards. Merchant agrees to use only Payment Network- approved QSA or ASV vendors.
Merchant must validate compliance with PCI Data Security Standards by submitting required
documentation to Bank. Documentation must also be made available to the Payment Networks upon
request. Merchant agrees to provide documentation required to validate PCI Data Security Standard
compliance at the time of Account opening and on an ongoing basis, consistent with the frequency
standards under the PCI Data Security Standards. The documentation must include validation from a
Payment Network- approved QSA or ASV vendor. Merchant acknowledges and agrees that in connection
with PCI Data Security Standard audits performed by the QSA or ASV vendor, Bank will supply the
vendor with certain information on Merchant and its customers in the possession of Bank and Bank will
receive the results of the audit. Adherence to the PCI Data Security Standards does not guarantee that a
security breach will not occur, nor does it guarantee that subsequent fines from Payment Networks will not
occur.
Merchant must use Third Party Providers (TPPs), Data Storage Entities (DSEs) and/or third -party
application software that meets or exceeds PCI Data Security Standards and applicable Payment Network
Rules. Merchant agrees to notify Bank, in writing, regarding the use of any TPP, DSE or third party
application software prior to engagement or installation as provided in Section 7.3.
Merchant must ensure that it and any of its TPPs or DSEs implements and maintains all security
requirements, as specified in the PCI Data Security Standards.
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Merchant must notify Bank by phone at 1 -877- 672 -4228 immediately, and in no event more than 24 hours
after becoming aware of any suspected or confirmed loss or theft of materials or records that contain
account information. This information will then be communicated by Bank to the Visa U.S.A. Fraud
Control, MasterCard Compromised Account Team and Discover Fraud Investigations. In the event of a
suspected or confirmed loss or theft of materials or records that contain account information, Merchant
must both:
— Demonstrate its ability to prevent future loss or theft of account or Transaction information, consistent
with the requirements of the PCI Data Security Standards; and
— Allow Bank, the Payment Networks or an independent third party acceptable to Payment Networks, to
verify this ability by conducting a security review. Any cost incurred to conduct the security assessment
following a potential compromise will be the sole responsibility of the Merchant, along with any
chargeback or other fees and any fines imposed on Bank by the Payment Networks for non - compliance or
for compromise events regardless of compliance status. Merchant's responsibility for such costs exists
only for those costs incurred during the term of this Agreement and ceases immediately upon notification
of termination of agreement with the understanding that Merchant is still responsible for those costs
incurred during the term of the Agreement. Merchant will be provided an opportunity to terminate this
Agreement instead of encumbering responsibilities for such costs. This provision is to be construed in
accordance with, and subject to, applicable law. Such provision is entered into only to the extent permitted
under the law of Florida. Such provision does diminish or waive immunities related to governmental or
sovereign immunity or any other defenses.
- -In the event of a suspected or confirmed security breach involving Transactions and/ore date of any of the
Payment Networks, Merchant must provide Bank and/or Payment Networks with the following
information: (i) the date of the breach; (ii) details concerning the data compromised (e.g. account numbers
and expirations dates, Cardholder names and addresses, etc.); (iii) the method of such breach; (iv)
Merchant's security personnel contacts; (v) the name of any person (including law enforcement) assisting
Merchant with the investigation of such breach; and (vi) any other information which Bank reasonably
requests from Merchant concerning such breach, including forensics reports. Merchant shall provide such
information as soon as practicable, and the items listed in (i) — (v) shall be provided to Bank in any event
within 48 hours of your initial notification to Bank of the breach. The Payment Networks reserve the right
to conduct on -site visits to ensure compliance with its requirements.
Merchant agrees to comply, as required, with the PCI Data Security Standards, which include, but are not
limited to, the following:
— Install and maintain a firewall configuration to protect data
— Do not use vendor - supplied defaults for system passwords and other security parameters
— Protect stored data
— Encrypt transmission of Cardholder data and sensitive information across public networks
— Use and regularly update anti -virus software
— Develop and maintain secure systems and applications
— Restrict access to data by business need -to -know except to the extent such data is covered by the Florida )
— Assign a unique ID to each person with computer access
— Restrict physical access to Cardholder data
— Track and monitor all access to network resources and Cardholder data
— Regularly test networks
— Maintain a policy that addresses information security
Merchant also agrees to implement and maintain any and all security measures necessary to physically
protect and secure all hardware devices, including but not limited to credit Card terminals, PIN pads, check
readers, and electronic cash registers, in order to prevent unauthorized access and use. Bank strongly
recommends employing password - protection on all devices which allow this feature.
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H. Submission, Fees and Settlement
2.1 Delivery of Sale and Credit Transactions. On a business day basis, or in accordance with the applicable Payment
Network Transaction presentment time frames, Merchant will electronically present all Card Transactions permitted under
this Agreement to Bank, which are subject to billing to Cardholder in each case, except the following: (a) where the
Transaction will not be presented until the goods are shipped or the services performed, and (b) where Merchant requests and
receives authorization for delayed presentment from the authorization center (in which case, the authorization number and
words "Delayed Presentment" must be legibly noted on the sales Transaction and presentation must then be made within the
period permitted for delayed presentment). If sales Transactions are not cleared within twenty -four (24) hours from the time
of sale, Bank shall pass all applicable Payment Network interchange assessments it incurs for delayed presentment to
Merchant. Payment Card Networks may reject for settlement Card Transactions not presented within thirty (30) calendar
days of the Card Transaction date or if Card Transactions are presented with missing, invalid or unreadable data; in such
cases, Bank will not be required to fund or reimburse Merchant for the Card Transactions and Transactions may be subject to
higher fees or subject to dispute.
2.2 Merchant Fees. Merchant shall pay Bank all fees specified on the attached fee schedule(s) or Merchant Pricing
Offer Letter. The Fee schedules may be amended from time to time by mutual agreement between Bank and Merchant. The
fees set forth in this Agreement are based on assumptions associated with the anticipated annual volume and average
Transaction size for all Services as set forth in this Agreement and Merchant's method of doing business. if the actual
volume or average Transaction size are not as expected or Merchant significantly alters their method of doing business, Bank
may terminate this Agreement or negotiate a mutually agreed adjustment to the Merchant's discount fee and Transaction fees.
For Transactions that do not qualify for the appropriate interchange rates, the standard Payment Network interchange rates
and assessments will apply, which may be higher for non - qualifying Transactions, plus an interchange surcharge. Any such
amendment to the fees shall be directly attributed to increases in Payment Network pass - through fees or due to any increase
in communications costs charged to Bank by communications common carriers. Such increases shall, without prior notice,
become effective as of the date of change.
Bank may increase non - Payment Network fees or charges within its control upon sixty (60) days prior written notice.
Merchant may, upon written notice, terminate this Agreement within sixty (60) days of receipt of Bank's notice of increased
charges.
Merchant agrees that Bank will deduct Merchant fees from the Operating Account or Reserve Account on a monthly basis.
Merchant also agrees to pay Bank the amount of any fees, charges or penalties assessed against Bank by any Payment
Network or issuer for Merchant's violation of the Rules, or relating to any additional requirement imposed by any Federal or
state governmental agency or regulatory authority. Merchant further agrees to contract directly for and to pay for services
related to compliance validation for PCI Data Security Standards and payment of any fines assessed against Bank resulting
from non - compliance or compromise events.
Without limiting the foregoing, Bank shall have the absolute and unconditional right to increase discount rates and/or
Transaction fees if Merchant or Merchant's Transactions do not satisfy eligibility requirements of any applicable Payment
Network for minimum interchange fees. Merchant shall pay Bank all fees specified in this Agreement and any additional
pricing supplements, as may be amended by mutual agreement from time -to -time (30 day written notice). The Discount Rate
percentage, applicable interchange fees, assessment fees, surcharges and per item fees are calculated on the gross Visa,
MasterCard and Discover Network sales processed by Merchant. If Merchant's Visa, MasterCard and Discover Network
Transaction(s) fail to qualify for the interchange level contemplated in the rates set forth, Merchant will be billed for the
difference between the qualifying interchange rate and the higher applicable interchange rate, plus an additional interchange
surcharge outlined in the attached fee schedule(s) or Merchant Pricing Offer Letter.
2.3 Merchant Operating and Reserve Account. Prior to accepting any Cards, Merchant shall establish a demand
deposit account ("Operating Account ") through which fees, charges and credits due in accordance with this
Agreement will be processed. Merchant will maintain the Operating Account in good standing and with sufficient
funds to accommodate all Transactions contemplated by the Agreement and all chargebacks, returns, adjustments,
fees, fines, penalties and other payments due under this Agreement. Bank will consider Merchant's failure to
maintain the Operating Account in good standing as Merchant's notice of intent to close the Merchant Account
2.4 ACH Authorization. To the extent the Automated Clearing House (ACH) process is used to effect debits or credits
to Merchant Deposit Account, the undersigned agrees to be bound by the terms of the operating rules of the National
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Automated Clearinghouse Association, as in effect from time to time. The undersigned Merchant authorizes Bank and its
Affiliates to initiate credit and debit entries and adjustments to Merchant Deposit Account through the ACH settlement
process and/or through direct instructions to (or such other arrangements as we deem appropriate) the financial institution
where the Merchant's Deposit Account is maintained for amounts due under this Agreement and under any agreements with
Bank or our Affiliates for any related services, as well as for any debit or credit entries made in error. Merchant hereby
authorizes the financial institutions where its Merchant Deposit Account is maintained to affect all such debits and credits to
Merchant's Deposit Account. This provision is to be construed in accordance with, and subject to, applicable law. Such
provision is entered into only to the extent permitted under the law of Florida. Such provision does diminish or waive
immunities related to governmental or sovereign immunity or any other defenses.
2.5 Fundina of Reserve Account. This section intentionally left blank.
2.6 Bil_lins. All amounts Merchant owes Bank may be charged to either the Operating Account designated, the Reserve
Account, recouped by adjustment of any credits due to Merchant or set off against any account or property Bank holds for or
on behalf of Merchant. All funds received by Bank for Merchant sales are property of Bank until Bank determines, in its sole
discretion, that all such funds result from legitimate sales by Merchant made in compliance with all Payment Network Rules
and this Agreement. Subject to the provision of any warranty of Merchant hereunder, all payments to Merchant will be the
amount of sale Transactions submitted less credits. Any payment made by Bank to Merchant will not be final but shall be
subject to subsequent review and verification by Bank. If Bank, as a result of Merchant's failure to comply with settlement
procedures in this Agreement, is unable to deliver payments otherwise due Merchant, such payments shall be earned
compensation of Bank. The discount and other fees will be collected by Bank on a monthly basis, or may be collected by a
combination of monthly collection of other fees and a daily collection of discount and interchange fees prior to crediting the
Merchants Operating Account. In the event that Merchant fails to meet any of its payment obligations under this Agreement,
in addition to any other remedies it may have, Bank may retain a third party to collect what is due from Merchant, including
the retention of a law firm to pursue legal remedies. Merchant will pay the fees, costs and expenses associated with such
collection efforts to the fullest extent permitted by applicable law.
2.7 Security Interest — Limited Power of Attorney. Merchant hereby grants Bank a fast priority lien in the fiords held in
the Operating Account, the Reserve Account. In addition to any rights now or hereafter granted under applicable law and not
by way of limitation of any such rights, Bank is hereby authorized by Merchant at any time and from time to time, without
notice or demand to Merchant or to any other person (any such notice and demand being hereby expressly waived), to set -off;
recoup and to appropriate and to apply any and all such funds against and on account of Merchant's obligations to Bank and
its affiliates under this Agreement and any other agreement with Bank or any of Bank's affiliates for any related equipment or
related services whether such obligations are liquidated, unliquidated, fixed, contingent, matured, or unmatured.
On request of Bank, Merchant will execute documents satisfactory to Bank, will pay all costs of filing in all public filing
offices where filing is deemed by Bank to be desirable. Merchant hereby conveys to Bank a limited power of attorney, which
is irrevocable and coupled with an interest for the term of this Agreement or for as long as Merchant owes Bank, or could
owe Bank, sums due under this Agreement. This power of attorney is limited to the execution of any and all documents,
instruments or filings necessary to perfect Bank's interest in the various accounts pledged by Merchant for its obligations to
Bank. For purposes of illustration, and not in limitation, of this authority, Bank may execute account control agreements or
blocked account agreements on behalf of Merchant's pledged accounts. No document other than this Agreement is necessary
to evidence this limited power of attorney. Merchant authorizes deductions from all such accounts by Automated Clearing
House entries, sight drafts, pre - authorized checks, reverse wires, and otherwise as Bank deems convenient
2.8 Retention of Original Sales Information. Merchant must retain all original documentation relating to Transactions
for at least six (6) months from the date of the Transaction and retain copies of all such data for at least eighteen (18) months
from the date of the Transaction. At the request of Bank, Merchant must provide Transaction information to Bank, within
seven (7) days of receipt of written or electronic request from Bank. Failure to meet such time frame, or non - delivery of any
item, or delivery of an illegible copy of an item requested by an issuer will constitute a waiver by Merchant of any claims and
may result in an irrevocable chargeback for the full amount of the Transaction. Electronic records of such information will
satisfy the requirements in this paragraph.
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2.9 Storage of Card Transaction Information. Merchant or its agent must store all media containing Cardholder
Account Numbers or imprints (such as Transaction Receipts, car rental agreements, hotel folios, Transaction Reports, and
carbons) in a secured area limited to selected personnel; and render all data unreadable prior to disCarding.
Merchant or its agent must not retain or store magnetic- stripe data, knowingly or unknowingly, subsequent to
Authorization of a Card Transaction. In addition, Merchant or its agent must not retain or store Card Verification
Value 2 (CW2), Card Validation Code 2 (CVC2) or Card Identification (CID) data, knowingly or unknowingly,
subsequent to Authorization of a Card Transaction. This data must not be retained or stored electronically or
manually.
2.10 Disclosure of Card Transaction Information. Merchant must not disclose a Cardholder Account Number,
personal information or other Card Transaction Information to third parties other than to the Merchant's agents, Bank, or to
Bank's Agent for the sole purpose of:
• Assisting the Merchant in completing the Transaction or;
• As specifically required by law.
Merchant must not, in the event of its failure, including bankruptcy, insolvency, or other suspension of business operations,
sell, transfer, or disclose any materials that contain Cardholder Account Numbers, personal information, or Card Transaction
Information to third parties. The Merchant must:
• Return this information to Bank or;
• Provide acceptable proof of destruction of this information to Bank.
2.11 Use and Disclosure of BIN Information. Merchant or its agent that receives BIN information from Bank must not
use such information for any reason other than to identify Debit Category products at the point -of -sale, unless authorized by
Visa U.S.A., MasterCard and Discover Network.
III. Chargebacks, Claims or Disputes
3.1 Recourse to Merchant. The acceptance by Bank of any Transaction processed in accordance with the terms of this
Agreement will be without recourse to Merchant, except for Card- Not - Present Transactions, if Merchant violates its
obligations otherwise indicated in this Agreement, and in the following circumstances:
(a) the Transaction was forced based on a pre- authorization form and the Card on which the authorization was based has
been canceled and Merchant was so notified prior to the Transaction;
(b) the Card giving rise to the Transaction was canceled and prior to, or at the time of the Transaction, Merchant received
notice of the cancellation through electronic terminal, in writing or otherwise;
(c) Bank or issuer has received a complaint from or on behalf of a Cardholder stating that there is an unresolved dispute
or defense to a charge (whether or not valid) between Merchant and Cardholder, provided that Merchant retains the right to
challenge (represent) such chargebacks the Rules. Notwithstanding, until Bank has notice in writing with documentation
from the Payment`Network that the chargeback has been reversed, Bank reserves the right to take any actions consistent with
the existence of a chargeback;
(d) The Cardholder makes a written complaint to Bank or issuer that the Cardholder did not make or authorize the
Transaction, and that the goods or services identified in a Transaction were not delivered or were returned, rejected or
defective and Merchant has failed either to perform any obligations agreed to or issue a credit Transaction to the Cardholder
in the proper amount;
(e) Bank did not receive Merchant's response to a retrieval request within seven (7) business days or any shorter time
period required by the Rules;
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(f) A set -off or counterclaim of any kind exists in favor of any Cardholder against Merchant that may be asserted in
defense of an action to enforce payment against the Cardholder in a Transaction;
(g) A Transaction is charged back by an issuer; or
(h) Any representation or warranty made by Merchant in connection with the Transaction or this Agreement is false or
inaccurate in any respect
In any such case, Bank shall not be obligated to accept a Transaction for credit to the Operating Account. If Bank has
credited the Operating Account or Reserve Account for such Transaction, Bank may return the Transaction to Merchant and
Merchant must pay Bank the amount of the Transaction. Bank will provide notice to Merchant, in accordance with this
Agreement, of any chargeback, claim or dispute however; Merchant agrees that Bank, without prior notice to Merchant, may
(i) charge the amount of the Transaction to the Operating Account, Reserve Account or as otherwise permitted in this
Agreement; (ii) recoup the amount of the Transaction by adjustment of the credits due to Merchant; or (iii) set off the amount
of the Transaction against any account or property Bank or its Affiliates holds for or on behalf of Merchant If Merchant
disagrees with a chargeback Transaction, Merchant must so notify Bank in writing within five (5) days of the chargeback,
and provide documentation that the dispute has been resolved to Cardholder's satisfaction, or proof that a credit has been
issued and proof from the Payment Network that the chargeback has been reversed.
3.2 Resolution of Claims and Disputes. All claims and disputes of any kind and for any reason asserted by any
Cardholder respecting any sale or lease of goods or performance of services evidenced by a Transaction must be resolved
directly between Merchant and Cardholder. Merchant will fully cooperate with Bank in connection therewith. If any money
is determined to be due Cardholder in resolving any such dispute or claim, it will not be paid in cash by Merchant but rather
through Bank or its Affiliate deducting the amount from the Operating Account and crediting the Cardholder's Card account.
Merchant shall properly execute and deliver to Bank a credit Transaction to process the credit If unresolved disputes occur
with a frequency unacceptable to standards as noted in the Rules, Bank may terminate this Agreement. Merchant agrees to
maintain the following information in writing with respect to each claim or defense asserted by a Cardholder for which
Merchant has received notice:
(a) The Cardholder's name;
(b) The Card account number;
(c) The date and time the Cardholder asserted the claim or defense;
(d) The nature of the claim or defense; and
(e) The action, which Merchant took in an attempt to resolve the dispute.
Upon request by Bank, Merchant shall furnish this information in writing within three (3) days.
3.3 Payment Network Compliance. The Payment Networks have established guidelines, Merchant monitoring
programs and reports to track Merchant activity such as, but not limited to excessive credit and chargebacks, and increased
deposit activity. In the event the Merchant exceeds the guidelines or submits suspicious Transactions as identified by an
Payment Network or any related program or report, Merchant may be subject to: program requirement modifications;
incremental chargebacks and/or fees; settlement delay or withholding; termination of Merchant Agreement; placement of
Merchant on "Combined Terminated Merchant File" or audit and imposition of fines.
IV. Warranties, Limitation on Liability, Indemnification4.1 Warranties and Powers of Merchant. Merchant
warrants that it has obtained all necessary regulatory approvals, certificates and licenses to provide any goods and services it
intends to offer and that it will fully comply with all Federal, state and local laws, Rules and regulations, as amended from
time to time, including those relating to deceptive advertising, privacy rights, the Federal Truth -in- Lending Act, Regulation Z
of the Board of Governors of the Federal Reserve System and other consumer protection laws.
As to each Transaction presented to Bank, Merchant warrants that:
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(a) it has complied with all of its obligations under Section I above;
(b) the Transaction is valid in form and has been completed in accordance with current instructions, if any furnished by
Bank to Merchants, and the Rules;
(c) Merchant has delivered Merchant's merchandise to the Cardholder signing such Transaction or completed
Merchant's service described in accordance with Merchant's underlying agreement with the Cardholder;
(d) each sales Transaction represents the Cardholder's indebtedness to Merchant for the amount shown;
(e) Merchant has not charged Cardholder any separate or additional fee(s) or surcharge, or required Cardholder to pay
any part of any charge imposed on Merchant by Bank in connection with a Transaction. The foregoing does not prohibit
Merchant from extending discounts to customers paying cash, check, or any other means other than by Card, provided such
discounted price is presented as a discount from the standard price available for all other means of payments;
(f) the customer's true identity as an authorized user of the Card, unless Merchant obtains and notes legibly on the
Transaction independent evidence of the customer's true identity;
(g) it is not submitting any charges for purchases from any entity other than Merchant. This activity, commonly known
as credit Card "Factoring" or "Laundering," is a frequent source of improper charges. Charges not approved by the
Cardholder have a high probability of chargebacks up to the entire amount of charges submitted, with corresponding financial
loss to Merchant, and may be a violation of criminal law.
4.2 Exclusion of Liability. Neither Bank nor its Affiliates will be liable to Merchant or Merchant's customers or any
other person for any of the following:
(a) Any loss or liability resulting from the denial of credit to any person or Merchant's retention of any Card or any
attempt to do so;
(b) Any loss caused by either a Transaction downgrade resulting from defective or faulty hardware and/or software to the
extent said software is owned or licensed by Merchant; and
(c) The unavailability of services caused by the termination of Merchant contracts with computer hardware vendors,
processors or installers.
4.3 Limitation on Damages. ALL PARTIES ACKNOWLEDGE THAT NO PARTY HAS PROVIDED ANY
WARRANTIES, EITHER EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING, BUT NOT LIMITED TO THE
IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR PURPOSE AND NON - INFRINGEMENT
REGARDING THE SERVICES PROVIDED HEREUNDER
SHOULD THERE BE ERRORS, OMISSIONS, INTERRUPTIONS OR DELAYS RESULTING FROM ANY PARTY'S
PERFORMANCE OR FAILURE TO PERFORM OF ANY KIND, SUCH PARTY'S LIABILITY SHALL BE LIMITED
TO CORRECTING SUCH ERRORS IF COMMERCIALLY REASONABLE OR SUPPLYING SUCH OMISSIONS IN
THE WORK PRODUCT IN WHICH THEY HAVE OCCURRED, WHICH SHALL BE MERCHANT'S SOLE AND
EXCLUSIVE REMEDY THEREFORE.
THIS PROVISION IS TO BE CONSTRUED IN ACCORDANCE WITH, AND SUBJECT TO, APPLICABLE LAW.
SUCH PROVISION IS ENTERED INTO ONLY TO THE EXTENT PERMITTED UNDER THE LAW OF THE STATE
OF FLORIDA. SUCH PROVISION DOES NOT DUVE NISH OR WAIVE IMMUNITIES TO GOVERNMENTAL
IMMUNITY OR ANY OTHER DEFENSE.
4.4 Indemnification. Each party shall not be liable for any damage or injury to the other party, or any other person, or
to any property, occurring on or in which results from the negligent actions of the other party. Each party hereby, to the
extent and limit permitted by State law, but without obligation to provide insurance of any nature to the other party, shall
hold harmless and indemnify the other party from and against any and all liability, assertions, loss, claims, damages, costs,
attorney's fees, judgments and expenses of whatsoever kind or nature which the other party may sustain, suffer or incur or be
required to pay by reason of a loss resulting from the negligent acts or omissions of the party. To the extent and limit
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permitted by State law, in the event that any action, suit or proceeding is brought against a party upon any alleged liability
arising out of this Agreement asserted to have resulted from the negligence of the other party, the party against whom the
action, suit or proceeding is brought shall promptly provide notice in writing thereof to the other party by registered or
certified mail addressed to the party against whom the action, suit or proceeding is brought at the address herein provided.
Upon receiving such notice, the party receiving notice, at its own expense, shall diligently defend the party against whom the
action, suit, or proceeding is brought against such assertions, actions, lawsuits, or proceedings and take any and all
appropriate actions to prevent the obtaining of a judgment against the party against whom the action, suit or proceeding is
brought. Nothing in this Agreement or any action relating to this Agreement shall be construed as a waiver of sovereign
immunity beyond the limits set forth in Section 768.28, Florida Statutes, even if the indemnity action sounds in contract
rather than tort.
This provision is to be construed in accordance with, and subject to, applicable law. Such provision is entered
into only to the extent permitted under the law of Florida. Such provision does not diminish or waive immunities
related to governmental entities including sovereign immunity or any other defenses. Such provision in no way
diminishes Merchant's ability to seek and recover damages available under the law.
V. Other Contract Terms
5.1 Term. This Agreement is effective when signed by all parties and, unless sooner terminated in accordance with this
Agreement, shall remain in effect for a term of three (3) years. This Agreement will renew automatically for successive terms
of one (1) year each, unless one party provides written notice of termination to the other party at least sixty (60) days prior to
the end of the current term. Early termination of this Agreement by Merchant within one year from the date of signing by all
parties will result in a termination fee of $295 per terminated Merchant Account. Early termination of this Agreement at any
time during the second or third year from the date of signing or within any successive one (1) year renewal term will result in
a termination fee of $195 per terminated Merchant Account. Termination of this Agreement by Bank, in accordance with
Sections 5.10 and 5.11, at any time prior to the expiration of the applicable term of the Agreement will result in a termination
fee of $295 per terminated Merchant Account. Merchant agrees that the early termination fee is not a penalty, but rather is
reasonable in light of the financial harm caused by the Merchant's early termination. Bank will use best efforts to debit the
Merchant's Operating Account or Reserve Account in the amount of the termination fee within (sixty 60) days of receipt of
Merchant's notice of termination. Regardless of which party terminates this Agreement, all existing obligations, warranties,
indemnities and Agreements with respect to Transactions entered into before such termination will remain in full force and
effect and Merchant will remain liable for all obligations to Cardholders and Bank incurred while this Agreement is in effect.
Prior to termination, Bank remains liable for providing settlement to Merchant for those Transactions subject to the
exceptions noted in this Agreement by Bank. Bank may terminate this Agreement for convenience and without cause by
giving written notice to Merchant at any time during the initial term of this Agreement, or any renewal, effective thirty (30)
days after such notice.
5.2 Taxes. Each party hereto will report its income and pay its own taxes to any applicable jurisdiction. If Bank is
required to pay any taxes, interest, fines, or penalties owed by Merchant, said amount shall become immediately due and
payable by Merchant to Bank If excise, sales or use taxes are imposed on the Transactions, Merchant shall be responsible for
the collection and payment thereof. Bank is entitled to recover any taxes paid by it for Merchant from Merchant immediately
after payment.
5.3 Exclusivity. Merchant shall submit all of its Card Transactions made during the term hereof to Bank for processing,
unless Bank cannot or will not support this level of Merchant's processing activity.
5.4 Confidentiality. Merchant shall treat all information received in connection with this Agreement confidential.
Merchant shall prevent the disclosure of this information except for necessary disclosures to affected Cardholders, to Bank,
to issuers, and to financial and legal advisors.
THIS PROVISION IS TO BE CONSTRUED IN ACCORDANCE WITH, AND SUBJECT TO, APPLICABLE LAW.
SUCH PROVISION IS ENTERED INTO ONLY TO THE EXTENT PERMITTED UNDER THE LAW OF THE STATE
OF FLORIDA "FREEDOM OF INFORMATION STATUES ". SUCH PROVISION DOES NOT DIMINISH OR WAIVE
IMMUNITIES TO GOVERNMENTAL IMMUNITY OR ANY OTHER DEFENSE.
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5.5 Amendments to this Agreement. Bank and Merchant may amend provisions of this Agreement or add Cards or
services listed in the attached schedule(s) by mutual agreement and thereafter notifying Merchant in writing of any
amendment. Merchant consents to written notice provided through any common delivery channel indicated by Bank,
including USPS mail, private courier, electronic delivery, etc., unless Merchant specifies a delivery preference to Bank by
calling the BB &T Merchant Client Support Center at 1- 877 - 672 -4228 or writing to us your specific request at Bank address
found in §5.9. Electronic delivery shall be deemed delivered when transmitted or when made available by Bank. USPS or
private courier delivery shall be deemed delivered 3 business days after mailing or delivery to the carrier.
There are certain computer hardware and software requirements needed to review and receive Account information and
notices electronically. These minimum operating system requirements are:
• Internet Explorer® 6.0 sp2 or higher
• Adobe® Reader version 8.0 or higher
• Adobe Flash Player version 9 or higher
• HTTP 1.1 must be active.
• SSL3 must be active.
• Show images must be on.
• Scripting must be active.
• Cookies must be active.
• Pop -up windows should be allowed to pop -up and not be forced into a new window /tab or blocked from
view. If a pop -up blocker is enabled on Merchant's browser, the pop -up blocker needs to allow pop -up
windows for www.mreports.com.
Bank will give 15 days' prior written notice of such amendments, unless the amendments are due to changes in Payment
Network Rules or for security reasons, in which case a shorter notice may be given. Bank may not voluntarily delete Cards
without Merchant's explicit consent unless there is a material change in the relationship between such Payment Networks and
Bank. All provisions of this Agreement shall apply to Cards or services added to this Agreement. Bank shall notify Merchant
of the fees to be charged for processing the additional Cards and services. Acceptance by Merchant of a new approved Card
as payment for a Transaction or use of a new service after Bank has. sent Merchant notice of an amendment shall constitute
Merchant's agreement to the amendment and the fees or charges related to these additions.
5.7 Credit Investigation and Audit.
(a) By signing this Agreement, each of the undersigned and/or guarantors authorizes Bank to request and obtain fr
uar om
and to share with a consumer reporting agency, personal and business consumer reports or other background information in
conjunction with the maintenance, updating, renewal or extension of the Agreement. Merchant understands and agrees that
any information provided in connection with this Account and all other relevant information may be supplied to Bank by our
affiliates or that Bank may supply information to our affiliates. Bank may report information about your Merchant Account
to credit bureaus. Late payments, missed payments, or other defaults on your Account may be reflected in your credit report.
(b) Merchant will provide Bank with quarterly financial statements within forty-five (45) days after the end of each
fiscal quarter, and annual, audited (if available), financial statements within one hundred fifty (90) days after the end of the
Merchant's fiscal year end. Bank may audit Merchant's compliance with the terms of this Agreement, including without
limitation, Merchant's books, accounts, records, and/or files pertaining to all Transactions processed hereunder. After being
given reasonable notice, Merchant shall provide all information reasonably requested by Bank to complete Bank's audit.
Merchant shall also deliver to Bank such information as Bank may reasonably request from time to time, including without
limitation, information pertaining to Merchant's financial condition. Such information shall be true, complete and accurate.
5.8 Information Sharing. Merchant understands and agrees that Bank may disclose any information gathered by us (a)
to Bank's affiliates (i.e., companies related to us by common control or ownership) that offer financial products or services,
including but not limited to those identified in the Agreement and to Bank's administrative or service units that perform such
functions; (b) to non - affiliated companies to assist Bank in providing the products and services Merchant has requested; or
(c) as required by the Payment Networks, Rules, or applicable local, state or Federal laws, or regulations.
5.9 Account Maintenance.
(a) Merchant agrees to the following provisions regarding Account maintenance:
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(i) Merchant agrees that it must call Customer Service at 1- 877 - 672 -4228 immediately if there is a change to the Demand
Deposit Account (DDA) Number ("Operating Account"). Bank may require, at its discretion that the change request be made
in writing. If the DDA is held at a financial institution other than BB &T, Bank will require a voided check drawn on the new
DDA to be submitted with the written request for verification purposes.
(ii) Merchant agrees that it must call Customer Service at 1- 877 - 6724228 immediately if there is a change in ownership,
ownership structure, Federal tax identification number, type or kind of business, processing method, or in Merchant's third
party provider(s). Merchant must notify Bank in writing if it agrees to obligate and pledge its future credit Card receivables
as collateral to a third party entity offering a Cash Advance Loan program or a credit Card Receivables Purchase Program.
Merchant is also required to notify Bank in writing if it offers clients the opportunity to purchase a gift Card and/or gift
certificate with payment by credit Card. Bank reserves the right to require execution of a new Agreement with respect to any
of these changes.
(iii) Merchant agrees that Bank may require, at its discretion, any changes to the company DBA Name, address, or
telephone /facsimile number to be made in writing.
(iv) Merchant agrees to notify Bank of its intent to discontinue use of Merchant Account(s) and/or prior to initiating an
agreement with another provider for similar payment acceptance services. Monthly fees as specified in this Agreement will
be assessed until the Merchant notifies bank of its intent to close Account(s).
(b) Written correspondence should be mailed to the following address:
BB &T Financial, FSB
P.O. Box 200
Wilson, North Carolina 27894
(c) In the event the Merchant fails to notify Bank of aforementioned events as required by this Agreement, Bank may
terminate the Agreement.
5.10 Inactive Accounts and /or Terminal Profiles. Bank, at its discretion and without prior written notice to Merchant,
reserves the right to impose a Minimum Processing Fee of $15 on any Merchant Account(s) deemed "inactive" or to
terminate and purge any Account(s) and/or terminal profile(s) deemed "inactive ". The fee will only be imposed if a Minimum
Processing Fee is not already in effect for the Account(s). An Account will be deemed "inactive" after a reasonable period of
time has passed without any indication of use of the Account or after a reasonable period of time has passed without any
Transaction activity being processed through the terminal profile. Bank reserves the right to define "reasonable period of
time" at its discretion and in accordance with Bank policies.
5.11 Termination of Agreement.
(a) Bank may terminate this Agreement upon fifteen (15) days' written notice to Merchant under any of the below listed
circumstances:
(i) In the opinion of Bank, there is substantial negative change in the Merchant's business or financial position, including
but not limited to any BB &T account not in good standing;
(ii) Chargebacks exceed Payment Network Rules, or appear to be the result of fraudulent Transactions, as defined by the
Payment Networks. Bank will provide Merchant with information defining the Payment Network guidelines which, at
present, do not require termination for negligible violations that do not exceed two (2) months;
(iii) Material breach of the Agreement by Merchant;
(iv) Merchant fails to provide financial statements suitable to Bank on request; provided that those statements are the
same as those provided to Merchant's board of directors and investors;
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(v) Any transfer of the voting control of Merchant or a sale of substantially all of Merchant's assets; or
(vi) The death of any guarantor.
(b) Bank may terminate this Agreement immediately, without notice in the following circumstances and, in such event,
place all funds otherwise due Merchant on hold for not less than one hundred eighty (180) days or until such time as
questions regarding any Transaction have been resolved to the complete satisfaction of Bank in its sole discretion:
(i) Any act of fraud, dishonesty or unethical behavior is committed by Merchant, its employees, contractors and/or agents
or Bank believes in good faith that Merchant, its former or current employees, contractors and/or agents have committed, are
committing or are planning to commit any acts of fraud or misrepresentation in connection with Transaction processing;
(ii) Any representation or warranty made by Merchant in this Agreement or the Merchant Application is not true or
correct, in a material respect;
(iii) A receiver is appointed for any of Merchant's property;
(iv) Any proceeding is instituted to seize any of Merchant's property;
(v) Merchant fails to maintain sufficient funds in the Operating or Reserve Account to cover the amounts due to Bank
hereunder;
(vi) Merchant files, or has filed against it, a petition under any bankruptcy or insolvency law;
(vii) As a requirement of Bank by any Regulatory and/or external auditing agencies;
(viii) Merchant or any of its subcontractors or vendors is listed on the US Department of Treasury's Office of Foreign
Assets Control (OFAC) list of Specially Designated Nationals and Blocked Persons, or any state or Federal regulator or law
enforcement agency requires Bank to Terminate the Agreement for US foreign policy or national security purposes.
Termination under this section shall relieve Bank from any further payment or performance obligation of any kind under this
Agreement, whether currently due or past due. If Bank or its affiliates has any other contracts with Merchant, it or they may
also terminate those agreements under this Section:
(ix) Merchant fails to adhere to any of the requirements of the PCI Data Security Standards;
(x) Merchant fails to adhere to any of the terms governing Card acceptance in this Agreement including requirements of
the Payment Networks Rules; or
(xi) Merchant's business operations do not comply with the Requirements of Law applicable to the Merchant, Bank or
Payment Networks or Merchant's business operations cause Bank or are likely to cause Bank to violate Requirements of Law
applicable to Bank, regardless of the jurisdiction in which the Merchant accepts or conducts Card Transactions.
Bank may selectively terminate one or more of Merchant's approved locations without terminating this entire Agreement. In
the event of termination, all obligations of Merchant incurred and existing under this Agreement prior to termination will
survive the termination. Merchant's obligations with respect to any Transaction will be incurred and existing on the
Transaction date.
(c) Merchant may terminate this Agreement without reason with at least thirty (30) business days prior written
notice.
5.12 Terminated Merchant File. If this Agreement is terminated for cause, Merchant acknowledges that Bank may be
required to report Merchant's business name and the names and other information regarding its principals to the Terminated
Merchant Files maintained by the Payment Networks. Such reporting may result in Merchant never being allowed to accept
Cards again with any other Merchant service provider. Merchant expressly agrees and consents to such reporting if Merchant
is terminated as a result of the occurrence of an Event of Default or for any reason specified by the Payment Networks.
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Furthermore, Merchant agrees to waive and hold Bank harmless from and against any and all claims which Merchant may
have as a result of such reporting.
5.13 Cooperation. In their dealings with one another, each party agrees to act reasonably and in good faith and to fully
cooperate with each other in order to facilitate and accomplish the matters contemplated hereby.
5.14 Force Maieure. The parties will be excused from performing any of their respective obligations under this
Agreement which are prevented or delayed by any occurrence not within their reasonable respective control, including but
not limited to strikes or other labor matters, destruction of or damage to any building, natural disasters, accidents, failure of
suppliers, riots or any regulation, rule, law, ordinance or order of any Federal, state or local government authority. Force
majeure includes the other party's failure to perform under this Agreement in a timely manner due to conditions that affect
the Internet. In the event a force majeure event (other than Merchant's failure to perform) interferes with Bank's performance
of the service, Bank will immediately take commercially reasonable steps to mitigate the force majeure as quickly as
commercially reasonable to do so. If the force majeure continues for thirty (30) or more days, Merchant, at its sole option,
may immediately terminate this Agreement upon written notice.
5.15 Waiver. To the extent that Merchant becomes a debtor under any chapter of title 11 of the United States Code and
such event does not result in the termination of the Agreement, Merchant hereby unconditionally and absolutely waives any
right or ability that Merchant may otherwise have had to oppose, defend against or otherwise challenge any motion filed by
Bank for relief from the automatic stay of 11 U.S.0 §362 (a) to enforce any of Bank's rights or claims under this Agreement.
This provision is to be construed in accordance with, and subject to, applicable law. Such provision is entered into only_
to the extent permitted under the Florida Law Such provision does diminish or waive immunities related to governmental or
sovereign immunity or any other defenses. Such provision in no way diminishes Merchant's ability to seek and recover
damages available under the law.
5.16 Financial Accommodations. Bank and Merchant intend this Agreement to be construed as a contract to extend
financial accommodations for the benefit of Merchant.
5.17 Interest on Default. If Bank terminates this Agreement, all of the Merchant's monetary obligations under this
Agreement shall immediately be due and payable, without notice, together with the maximum lawful interest on that debt
until paid in full.
5.18 Parties in Interest. Limitation of Rishts of Others. Except as otherwise provided in this Agreement, the terms
of this Agreement will be binding upon and inure to the benefit of the parties hereto and their respective successors and
assigns. Nothing in this Agreement, whether express or implied, will be construed to give any person other than the parties
any legal or equitable right, remedy or claim under or in respect to this Agreement or any covenants, conditions or provisions
contained in this Agreement.
5.19 Severability. If any provisions of this Agreement shall be held, or deemed to be, or shall, in fact be, inoperative or
unenforceable as applied in any particular situation, such circumstance shall not have the effect of rendering any other
provision or provisions herein contained invalid, inoperative or unenforceable to any extent whatsoever. The invalidity of any
one or more phrases, sentences, clauses or paragraphs herein contained shall not affect the remaining portions of this
Agreement or any part hereof.
5.20 Bank Secrecy Act Notice — Important Information About New Accounts. To help the United States
Government fight the fimding of terrorism and money laundering activities, Federal law requires all financial institutions to
obtain, verify and record information that identifies each person who opens an account. Therefore, Bank will ask for names,
addresses, dates of birth and other information allowing Bank to identify and retain information on certain individuals
associated with this Agreement on behalf of Merchant. We may ask to see a driver's license or other identifying information.
5.21 Notices. All notices, requests, demands or other instruments that may or are required to be given by any party
hereunder and are not specified elsewhere in the Agreement shall be in writing and each shall be deemed to have been
properly given when (i) served personally on an officer of the party to whom such notice is to be given, (ii) upon expiration
of a period of three (3) business days from and after the date of mailing thereof when mailed postage prepaid by registered or
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certified mail, requesting return receipt, or (iii) upon delivery by a nationally recognized overnight delivery service, addressed
as follows:
BB &T Financial, FSB
P. O. Box 200
Wilson, North Carolina 27894
Attn.: Merchant Services Division Manager
If to Merchant:
[last known address in Bank's records]
Any party may change the address to which subsequent notices are to be sent by notice to the other given as aforesaid.
5.22 Waivers. The failure of any party at any time to require performance of any provision hereof will not affect the
right of such party at a later time to enforce this Agreement. No waiver of any condition, or of the breach of any term
contained in this Agreement in one or more instances, shall be deemed to be or construed as a further or continuing waiver of
such condition or breach, or a waiver of any other condition or of the breach of any other term of this Agreement.
5.23 Counterparts. This Agreement may be executed in counterparts, each of which will be deemed an original, but all
of which shall constitute one and the same instrument.
5.24 Assignment. This Agreement may not be assigned or transferred by operation of law or otherwise, unless due to an
internal restructuring/reorganization, by either party without the prior written consent of the other party, not to be
unreasonably withheld.
5.25 Governing Law. This Agreement and the Account shall be governed by applicable laws of the United States and,
to the extent applicable, by the laws of the State of Florida with venue being Seminole County, Florida without regard to its
conflict of laws principles.
5.26 Captions. Captions in this Agreement are for convenience of reference only and are not to be considered as
defining or limiting in any way the scope or intent of the provisions of this Agreement.
5.27 Entire Agreement. This Agreement, together with the Schedules attached hereto, supersedes any other agreement,
whether written or oral, that may have been made or entered into by any party (or by any officer or officers of any party)
relating to the matters covered herein and constitutes the entire Agreement of the parties hereto.
5.28 Arbitration. DELETED BY MUTUAL CONSENT.
VI. Terms of Equipment and Ancillary Service Plans
6.1 Equipment Management Service (EMS). An optional, fee -based monthly service plan that provides replacement
for a credit Card terminal, printer or pin pad which becomes inoperative due to mechanical failure covered through the
service. Upon receipt of the replacement device, Merchant is responsible for packaging the failed unit(s) and following the
instructions provided for its proper return. The Merchant will be charged for unreturned equipment after 30 days. EMS is
subject to the following conditions: Equipment damaged as the result of abuse, power surges, physical damage such as that
due to fire, water, or acts of God may not be eligible for replacement or may be subject to additional fees. In addition,
equipment deemed obsolete by the device manufacturer is not covered. If it is determined a failure occurred outside of
normal wear and tear, additional repair charges may apply.
6.2 Per Incident Replacement Service. For a fee, on a per incident basis, Merchant will be provided a replacement for a
failed device. The fee will be determined as agreed to in the Merchant's pricing offer letter or at the current per incident fee
as disclosed by Bank or Bank's representative prior to replacement order. Upon receipt of the replacement device, Merchant
is responsible for packaging the failed unit(s) and following the instructions provided for its proper return. The Merchant will
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be charged for unreturned equipment after 30 days. Per Incident Replacement Service is subject to the following conditions:
Equipment damaged as the result of abuse, power surges, physical damage such as that due to fire, water, or acts of God may
not be eligible for replacement or may be subject to additional fees. In addition, equipment deemed obsolete by the device
manufacturer is not covered. If it is determined a failure occurred outside of normal wear and tear, additional repair charges
may apply.
6.3 Supply Replenishment. Merchant has option to procure supplies through Bank's supplier on an as needed basis by
calling 1- 877 - 672 -4228 or through a supplier of its own choosing. Merchant may be charged for supplies and applicable
shipping and handling fees when ordered through Bank's supplier.
6.4 Third -Party Hardware Lease Agreements. Lease and rental agreements are written and executed directly between
the Merchant and the lease company. Bank is not a party to the lease agreement and can not effect changes to the terms of the
agreement. All lease agreements are billed and managed by the third -party lease company. All lease related servicing
questions and issues must be directed to the lease company.
EMS (Equipment Management Service) is included in executed lease agreements and is included in the lease payment. EMS
is subject to the following terms: Merchant will be provided replacement of a device which becomes inoperative due to
mechanical failure. Upon receipt of the replacement device, Merchant is responsible for packaging the failed unit(s) and
following the instructions provided for its proper return. The Merchant will be charged for unreturned equipment after 30
days. EMS is subject to the following conditions: Equipment damaged as the result of abuse, power surges, physical damage
such as that due to fire, water or acts of God may not be eligible for replacement or may be subject to additional fees. In
addition, equipment deemed obsolete by the device manufacturer is not covered. If it is determined a failure occurred outside
of normal wear and tear, additional repair charges may apply.
VII. Special Terms related to Merchant's Hardware and Software
7.1 Obsolete Eauipment/End -o# Life Product Notices. From time to time, Bank is made aware that certain credit Card
processing hardware has been deemed obsolete by its manufacturer and that the manufacturer will no longer provide
technical support and/or will no longer supply parts or components needed for repair or replacement of existing devices
currently in use. Generally, such parts and components may be available for some time period however; Bank can neither
pre - determine nor control the future availability of the obsolete parts or components. When Bank is made aware of obsolete
equipment or end -of -life product notices, it will use best efforts to communicate such notices to Merchant, if applicable, and
to provide alternative equipment purchase options so that Merchant may take action to prevent potential, extended
disruptions in its ability to accept credit Card payments. Bank will not, and is in no way obligated to, provide free
replacement of obsolete equipment.
7.2 Software/ApOcation Upgrades. Software applications contained within Merchant's credit Card terminal may on
occasion require updates or upgrades in order to remain compliant with Federal, state or local legislation; Payment Network
mandates and/or Bank's policies. Bank will use reasonable efforts to identify required updates and notify Merchant, if
applicable, in writing and/or by phone, when updates are required and will provide instructions for conducting the
update/upgrade. Most software application updates require the terminal to be downloaded with new programming and in
most cases, the download must be performed by a specified date. The new programming may change the way the Merchant
enters credit Card Transactions, with additional or different prompts. The Merchant should review and use all materials
provided, such as terminal overlay Cards and quick reference guides to ensure correct Transaction processing. The Merchant
must cooperate with Bank in conducting the updates in a timely manner. Failure to complete the updates/upgrades may
subject Merchant to Federal, state, and or local fines and penalties; Payment Network fines or penalties; increased
interchange Transaction costs and fees and/or possible termination of Merchant's credit Card acceptance privileges.
7.3 Third Party Providers and/or Software Applications, Upon Bank approval, Merchant may be allowed to accept
credit Card payments utilizing Third Party Providers (TPPs), Data Storage Entities (DSEs), and Personal Computer (PC) or
Electronic Cash Register (ECR) software applications. In addition, upon Bank approval, Merchant may be allowed to use
Internet payment gateway service providers. The Merchant must notify Bank of its intent to use any third party software or
service provider and such provider must be approved by Bank prior to initiating Transactions through any Third Party
Provider. The TPP, DSE or software application provider must be certified as compliant with the Payment Card Industry
(PCI) Data Security standards. Upon its approval of the provider, Bank will provide Merchant the data parameters necessary
to initiate Card processing using Bank's processing platform(s). The Merchant must notify Bank in writing and with
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reasonable advance notice of any changes to the third party's application including new version releases as these changes
may impact Merchant's ability to successfully process Transactions. Furthermore, Bank is not responsible for issues related
to interchange, product pricing, or technical assistance for Merchants using third party software applications. On occasion,
updates may be required to the data parameters within the third -party software in order for the Merchant to remain compliant
with Federal, state or local legislation; Payment Network mandates and/or Bank's policies. In mast cases, the updates must
be performed by a specified date. It is the Merchant's responsibility to coordinate the changes with their third -party provider
in a timely manner. Bank will not and is in no way obligated to, cover any costs associated with making the required
changes. Failure to complete the updates may subject Merchant to Federal, state, and or local fines and penalties; Payment
Network fines or penalties; increased interchange Transaction costs and fees and/or possible termination of Merchant's credit
Card acceptance privileges.
7.4 Bank Reseller of Products to Merchant. From time to time, Bank may offer certain software, payment gateways,
virtual point of sale solutions, and other payment processing products ( "Third Party Products ") to Merchant that are owned
and/or marketed by third parties ("Third Party Providers "). In offering such products, Bank is acting solely as a reseller of
such Third Party Products. Bank does not endorse Third Party Products. Merchant must make its own determination as to
whether to purchase such Third Party Products based on its own business needs. Bank is not authorized to bind Third Party
Providers in connection with the sale of Third Party Products. Merchant's rights with respect to such Third Party Products
may be specified in an agreement for such Third Party Products made available from the Third Party Provider. In such case,
Merchant must accept such agreement from such Third Party Provider if it desires to use the Third Party Products. Bank
expressly disclaims all representations and warranties in connection with Third Party Products, whether express or implied,
including implied warranties of fitness for a particular purpose, Merchantability and freedom from infiingement. If Merchant
purchases Third Party Products, Merchant's sole recourse with respect to any claim that may arise in connection with or
otherwise relate to the Third Party Products shall be with the Third Party Provider, and Merchant agrees that Bank shall not
be liable for any such claims, whether at law or in equity. If Merchant elects to use Third Party Products, Merchant agrees
that it shall use only the most recent version of such Third Party Product available to it, and will promptly upgrade to a newer
version upon such newer version becoming available.
In addition, in connection with the use of any such Third Party Products, Merchant agrees to configure security settings as
required by current PCI standards. Without limiting the foregoing, Merchant agrees to maintain and enforce a written
password management policy that supports a high level of security for accounts used to access such Third Party Product. The
policy shall include requirements for account lockout and password length, complexity and expiration that follow industry
best practices. To the extent that any account used includes the receipt by a user of a temporary password, or in any case
where Contractor resets a user's password, the user shall immediately change such temporary password or reset password to
a new password. Merchant agrees to not write down, store or transmit the password portion of any account in clear text used
for access to software that may be part of any Third Party Product. Merchant passwords also shall be resistant to "brute
force" attacks, such as automated password - cracking programs. Merchant agrees that it shall immediately change any
passwords if compromised by any third party in any way.
VIII. Special Debit Card Provisions
8.1 Definitions Applicable to Debit Transactions.
(a) Debit Card - The term "Debit Card," as used in this Agreement, shall mean an on -line debit, direct debit, or ATM
Card that has been issued by an Issuer together with a special code referred to as a Personal Identification Number (PIN) to
access customer's account, or any combination thereof, that may be used by the customer for the purpose of effecting a
Transaction; in accordance with the Rules.
(b) Cashback - A purchase for more than the amount of goods or services, with the Cardholder receiving the difference
in cash.
(c) Chained Transactions - Multiple Transactions that occur without the re-entry of the Debit Card and/or PIN.
(d) Demand Deposit Account - A deposit account established in Merchant's name with Bank, which is used for
settlement of Merchant's Debit Card Transactions.
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(e) PIN (Personal Identification Number) - The term "PIN," as used in this Agreement, shall mean a four (4) to twelve
(12) character alpha- numeric code, issued to or selected by the Cardholder, that must be utilized by the Cardholder, as
identification, with a Debit Card to initiate a Transaction.
(f) PIN Pad - A device that enables the Cardholder to enter a PIN at a Terminal.
(g) Point -Of -Sale Network - An electronic data organization or system with whom an agreement has been entered
wherein Bank will sponsor the Merchant and Terminal(s) located on the Merchant's premises and will allow the customer to
access the terminal using the access device.
(h) Terminal - A point -of -sale device, either manned or unmanned, that permits a Cardholder to initiate and effect a
Transaction.
(i) Transaction - An electronic message interchanged between Members, that results in the exchange of financial
information which identify both the Debit Card and Merchant.
0) Service Mark - Distinctive mark or marks owned or controlled by the Point -Of -Sale network(s) that identify the
Network.
8.2 Display of Service Marks. The Merchant shall adequately display all Service Marks, for Debit Cards accepted, on
signs or decals at or near qualifying Terminals solely to inform the public that the Debit Cards accepted under this Agreement
will be honored at the Merchant's place of business. The Merchant shall ensure that all Service Marks honored will be
printed in a size whose surface area is no smaller than the size of the largest Service Marks of any other shared point -of -sale
networks displayed on such sign or decal.
All displays of Service Marks by Merchants by way of decals, signs, printed and broadcast materials or otherwise, must
comply with the current graphic standards and effective Rules and regulations.
The Merchant may not refer to the Service Marks in stating eligibility for its products, services, or membership; or that such
Service Marks are owned by the Merchant.
Upon termination of Agreement for any reason, the Merchant shall immediately cease to display all Service Marks, shall not
in any way use the Service Marks, and shall promptly either return to Bank or destroy any materials displaying the Service
Marks.
8.3 Completion of Transaction. The Merchant shall not complete a Debit Card Transaction that it knows or should have
known to be fraudulent or not authorized by the Cardholder. Within the scope of this requirement, the Merchant shall be
responsible for the actions of its employees while acting in its employ. If Bank believes in good faith, that Merchant has
presented for processing any Transaction that was not originated as the result of direct Transaction between Merchant and
Cardholder, Bank is authorized to delay crediting of Merchant's deposit account with, or otherwise paying Merchant, the
amount(s) involved until it has finally determined to its complete satisfaction that the subject Transaction was properly
originated.
8.4 Receipt Requirements. Upon completion of any authorized Debit Card Transaction, the Merchant must make available
to the Cardholder a receipt that complies fully with all applicable state and Federal Iaws and regulations, including, but not
limited to, Regulation E, and includes, but not limited to, the following information: (i)Transaction Amount, (ii) Transaction
Date, (iii) Transaction Type (e.g., payment from Primary Account), (iv) Account Type (e.g., checking, savings, etc.), (v) Card
Account Number, (vi) Location of the POS device at which the Transaction was initiated, (vii) Trace Number,
(viii) Transaction Time, if the POS device has the capability. Merchant understands and agrees that if the receipt is
electronically printed, the receipt must reflect only the last four digits of the Cardholder account number and preceding digits
must be pre - filled by an "X", " *" or " # ". Example: Cardholder Account Number: * * * * * * * * * * * * 1234
8.5 Terminal Requirements. The Merchant shall have at the point -of -sale where Debit Cards are accepted, an operating
Track 2 Magnetic Stripe Reader that meets the requirements set forth in these Rules.
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The Merchant shall have at the point -of -sale where Debit Cards are accepted, an operating PIN Pad with an alpha- numeric
keyboard that meets the requirements set forth in these Rules. The PIN Pad must allow the entry of Personal Identification
Numbers (PINs) having from four (4) to twelve (12) characters.
The Merchant shall require that the Cardholder enter his/her PIN at the point -of -sale when initiating a Debit Card
Transaction. The Merchant may not require or request the Cardholder's signature or any other means of verifying the
Cardholder's identity unless technical problems have prevented the Cardholder from entering his PIN.
A display is required to enable the Cardholder to view data either entered into the Terminal or received in a response to a
Transaction. The PIN keyed in by the Cardholder must not be displayed.
Bank must provide an appropriate message to the Cardholder in any instance where the attempted Transaction was rejected.
In those instances where a specific reason cannot be provided for the rejection, the message shall refer the Cardholder to the
Issuer.
The Merchant shall take all reasonable actions necessary to ensure that all Terminals and PIN Pads operated at their premises
are available for use by Cardholders during normal business hours and that the Terminals and PIN Pads are utilized in
compliance with the Rules and regulations.
Bank shall ensure that Terminals adhere to the timeout requirements. Terminals must wait a reasonable time from the sending
of an Authorization Request for a response before timing out the Transaction. This reasonable time must account for Switch
timers as well as the time necessary to deliver the Authorization Request to the Terminal.
8.6 Reversal/Void. A Debit Card Transaction may be reversed or voided electronically, but only if such Reversal/Void
is entered prior to midnight of the calendar day on which the original Transaction was initiated. To effect a void or reversal,
the Cardholder must re -enter his PIN, the Debit Card must be read by the Magnetic Stripe Reader and the Merchant must
transmit the Trace Number and exact dollar amount of the Debit Card Transaction to be reversed or voided. A reversal or
void must be initiated at the same Merchant identified on the receipt at which the original Transaction was initiated but need
not be initiated at the same terminal.
8.7 Cashback Transactions. Merchants that allow Cardholders to initiate Cashback Transactions shall transmit in its
Transaction message to the point -of -sale network, for each Cashback Transaction initiated at the Merchant's location, the
amount of cash given to the Cardholder pursuant to the Debit Card Transaction.
If the Merchant receives, in response to a request for authorization for a Cashback Transaction that involves the purchase
of goods and/or services, a denial code indicating that a Cashback Transaction has been denied solely because the cashback
portion of the Transaction would cause the Cardholder to exceed a limit on cash withdrawals imposed on the Cardholder by
the Card Issuer Member, shall inform the Cardholder that the Transaction was denied because it would cause the Cardholder
to exceed such limit on cash withdrawal, but that a new Transaction in the amount of the purchase alone may be approved.
8.8 Warranties. Merchant will honor any valid Debit Card properly tendered for use. By presentation of a Debit Card
Transaction of an electronic deposit to Bank, Merchant warrants that the goods or services described thereon were in fact
timely delivered to the Cardholder, or to the Cardholder's designee or authorized user or to a location so prescribed; and
Merchant warrants that the goods delivered or services performed in accordance with any agreement or understanding
between Merchant and Cardholder, including, but not limited to the fact that such services rendered were adequate and
satisfactory to Cardholder and to the fact that any goods furnished and delivered were of the correct quantity, quality, color,
size or other agreed upon descriptive or quality requirement.
8.9 PIN -Less Transactions. Debit Card Transactions not containing a PIN are prohibited by the point -of -sale networks.
8.10 Chained Transactions. Merchants are prohibited from performing Chained Transactions unless the Debit Card is
retained by the Terminal from initial insertion until after the final Transaction has been initiated, or unless a separate PIN
entry is made for each Transaction.
8.11 Non -Card Swiped Transactions. If the Merchant's magnetic stripe reader is disabled or the stripe on the
customer's Debit Card is unreadable, manual entry of the Debit Card's account number is allowed as a fallback procedure
only. The Cardholder and the Card must be physically present at the location at the time of the Transaction, and the
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Cardholder must enter a PIN to effect the Transaction. The Card Issuer may deny these Transactions as a result of missing
data. Transactions authorized via the manual entry of the Debit Card's account number that are subsequently found to be
fraudulent are the liability of the Merchant.
8.12 Unsatisfactory Performance. The appropriate point -of -sale network shall notify the Acquirer if at any time it is
determined that incidence of complaints regarding a Merchant is unsatisfactory. Such areas of non - compliance include:
(i) Transactions were not made as indicated on the records famished by the Merchant; (ii)Transactions were in amounts that
differ from those indicated on such records; (iii) Transactions were fraudulent; or (iv) The number of Reversals is excessive.
If any of these allegations are determined by the appropriate point -of -sale network to be in excess of a level satisfactory to the
point -of -sale network, that point -of -sale network may upon written notice, require action to eliminate such deficiencies or
require the Acquirer to suspend or entirely discontinue operations of any Merchant
8.13 Confidentiality and Security. The Merchant shall not disclose, sell, purchase, provide, or exchange account
number information in the form of Transaction Receipts, carbon copies of Transaction Receipts, mailing lists, tapes, or other
media obtained by reason of a Transaction to any third party other than to the Merchant's agents for the purpose of assisting
the Merchant in its business, to its Acquiring Bank, to the appropriate point -of -sale network, or pursuant to a government
request. This provision is subject to applicable law and shall not restrain Merchant from complying with the Public Records
laws of the state of Florida.
8.14 Purchase Amounts. The Merchant shall not establish minimum or maximum purchase amounts as a condition of
honoring Debit Cards.
8.15 Surcharges. The Merchant shall not require any Cardholder to pay any part of the Merchant's Processing Fee(s),
whether through an increase in the price of the goods or services being paid or otherwise, or to pay any contemporaneous
Finance Charge or surcharge in connection with any Transaction in which a Debit Card is used.
8.16 Record Retention. Merchants must maintain a copy of each Debit Card Transaction for a minimum of three
(3) years or such longer period may be required by applicable Federal, state, or local law, rule, or regulation. Merchants must
be able to produce a legible copy of the Debit Card Transaction upon request.
8.17 Return of Cards. Cards that are inadvertently left at a Merchant location may be returned to the Cardholder by the
Merchant on the same day if the Cardholder provides positive identification. If the Card is not claimed by the Cardholder by
the close of the next Business Day, the Card(s) are to be destroyed.
9.00 Rule of Law for Municipalities. This agreement is to be construed in accordance with, and subject to, applicable
law. This agreement is entered into only to the extent permitted under the law of Florida. No part of this agreement shall
diminish or waive immunities related to governmental or sovereign immunity or any other defenses. No part of this
agreement diminishes Merchant's ability to seek and recover damages available under the law. No part of this agreement
shall effect Merchant's rights and responsibilities under the Public Records Act.
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The Merchant must select one of the following Card acceptance categories:
® Accept all Visa, MasterCard and Discover Network Cards including consumer credit and debit, and
commercial Cards.
❑ Limited Acceptance. Accept Visa, MasterCard and Discover Network consumer credit and
commercial Cards only. Merchants choosing this option must accept all Visa, MasterCard and Discover
Network credit and commercial products including MasterCard or Visa business check Cards.
❑ Limited Acceptance. Accept Visa, MasterCard and Discover Network consumer debit Cards only.
Merchants choosing this option must accept all Visa, MasterCard and Discover Network consumer debit
Card products, which will be identified with the word "DEBIT" printed on the front of the Card.
The Merchant acknowledges by sienins! below, that they have received and have reviewed the full Merchant
_Agreement & Merchant Program Guide either in electronic or printed form which precedes this signature pane.
Merchant also confirms that the information provided for the completion of the Merchant application is complete and
accurate; that the persons signing this are duly authorized to bind Merchant to all provisions of the Merchant Application and
Agreement; that the signature by the authorized representative of Merchant or the electronic transmission of a Merchant
application shall be the Merchant's acceptance of and agreement to the terms and conditions contained in the Agreement
including, without limitation, the Merchant application; that Merchant authorizes Bank and its affiliates, prior to acceptance
of the application, to obtain credit reports or other background investigation reports for Merchant and Guarantor; and that any
information provided in connection with the application and Agreement may be supplied by Bank to our affiliates or by our
affiliates to Bank.
IN 'WI S WHEREOF, each of the parties has caused this Agreement to be executed on its behalf as of the
of 0 2012
"t•. E vel
City Of Sanford
Name of Merchant (Corporate Name) Name:
N
Attest:
1 1 0 'IQ 6 110
City of Sanford
Jeff Triplett,
City Attorney
v illiam L. Colbert "
For use and reliance of the ��/� f ��' /U
Sanford City Commission only.
Approved as to form and legality /ZX
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