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111212 rm agn & min 1 2012 -489 CITY COMMISSION MINUTES NOVEMBER 12, 2012 REGULAR MEETING CITY OF SANFORD CITY COMMISSION MEETING City Commission Chambers 1 Floor Sanford City Hall MONDAY, November 12, 2012 300 North Park Avenue 7 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by • the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA 1) Meeting call to order by Mayor Triplett. 2) Invocation by. Rev. Edward L. Manning, Pastor- Sold Out for Christ Ministries and Sanford Police Department Chaplain 3) Pledge of Allegiance. 4) Presentation: 5) Minutes. • October 22, 2012 Work Session and Regular Meeting; October 30, 2012 Special Work Session CITY COMMISSION MINUTES 2012 -490 NOVEMBER 12, 2012 REGULAR MEETING 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 12 -174] A. Approve purchase order to Moore Stephens Lovelace, P.A., in the amount of $59,810 to complete the FY 2012 audit. B. Approve blanket purchase order to Fisher Scientific Company, LLC, in the amount of $65,000 for the purchase of Fire Department protective clothing. C. Approve four procurements for road rehabilitation in an amount not to exceed $350,000 to The Middlesex Corporation, $150,000 to Asphalt Recyclying Inc., $85,000 to Fausnight Stripe and Line Inc., and $15,000 to Chinchor Electric Inc. D. Approve procurements for road base recycling and asphalt services in amounts not to exceed $110,000 to The Middlesex Corp. and $120,000 to Asphalt Recycling Inc. E. Approve four procurements to Core Construction Inc. for City Wide concrete services in an amount not to exceed $535,000. F. Declare 1995 John Deere 410 DHL backhoe /loader as surplus and authorize disposal. G. Approve fifth amendment to the Administrative Services Agreement with Blue Cross and Blue Shield of Florida, Inc. H. Approve sixth amendment to the Administrative Services Agreement with Blue Cross and Blue Shield of Florida, Inc. I. Approve special event application with street closures, noise permit and alcohol permit on the 2" Thursday of every month in 2013 for "Alive After Five ". J. Approve special event, alcohol and noise permit and usage of the 18 Street Park for special event parking and related street closures for the 24 Annual Holiday Tour of Homes event. K. Approve purchase order in an amount not to exceed $60,000 for Advanced Xerographic Imaging Systems (AXIS) for utility bill mailing. • L. Approve purchase of chemicals in the amount of $83,615.22 from the Dumont Company for water and wastewater treatment through various piggy- back bids. • CITY COMMISSION MINUTES 2012 -491 NOVEMBER 12, 2012 REGULAR MEETING 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1 - staff; 2 - applicant/requesting party; 3' - public; final - City Commission motion, discussion and action.) A. Second reading of Ordinance No. 4278 to amend City Code regarding the Police Officers' Retirement System. Ad published October 21, 2012. [Commission Memo 12-181] B. Second reading of Ordinance No. 4279 to amend City Code regarding the Firefighters' Retirement System. Ad published October 21, 2012. [Commission Memo 12 -175] C. First reading of Ordinance No. 4280 to vacate a portion of W. 2 Street at Cedar Avenue. Owner: Harry Ellis, Jr.; Applicant RCE Consultants; Ad published November 11, 2012. [Commission Memo 12 -178] • D. First reading of Ordinance No. 4281 to vacate a north -south alley at 2538 Magnolia Avenue. Owner /Applicant: Terry Martin; Ad published November 11, 2012. [Commission Memo 12 -179] 8) OTHER ITEMS. A. Approve Resolution No. 2341 to adopt the 2013 City Commission Regular Meeting Schedule. (Work Session item 2) [Commission Memo 12 -176] B. Approve Resolution No. 2342 to rename Lake Avenue between 12 Street and 22 Street to William Clarke Avenue. [Commission Memo 12 -177] C. Approve Resolution No. 2343 amending FY 2012 citywide budget.[Commission Memo 12 -182] D. Approve Resolution No. 2344 defining and revising cemetery fees and charges for services. [Commission Memo 12 -184] E. Approve Resolution No. 2345 amending FY 2013 Budget for funding of Upsala Road utility Relocation project. [Commission Memo 12 -187] F. Authorize the provision of City utilities to 2251 Jitway without annexation. Owner /applicant: The School Board of Seminole County. [Commission Memo 12 -185] 1111 G. Board Appointments. [Commission Memo 12 -186] • CITY COMMISSION MINUTES 2012 -492 NOVEMBER 12, 2012 REGULAR MEETING 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. • • 0 CITY COMMISSION MINUTES 2012 -493 NOVEMBER 12, 2012 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, November 12, 2012, at 7 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Patty Mahany Commissioner Mark M Commissioner Velma Williams Commissioner Randy Jones City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Janet Dougherty Deputy City Clerk Cynthia Porter • 1) Meeting was called to order by Mayor Triplett at 7:09 PM. 2) Invocation by Rev. Edward L. Manning, Pastor, Sold Out for Christ Ministries and Sanford Police Department Chaplain. 3) Pledge of Allegiance. 4) Presentation: None 5) Minutes. October 22, 2012 Work Session and Regular Meeting; October 30, 2012 Special Work Session Commissioner Jones moved to approve the Minutes. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye • Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye • CITY COMMISSION MINUTES 2012 -494 NOVEMBER 12, 2012 REGULAR MEETING Commissioner Jones Aye 6) CONSENT AGENDA: [Commission Memo 12 -174] A. Approve purchase order to Moore Stephens Lovelace, P.A., in the amount of $59,810 to complete the FY 2012 audit. B. Approve blanket purchase order to Fisher Scientific Company, LLC, in the amount of $65,000 for the purchase of Fire Department protective clothing. C. Approve four procurements for road rehabilitation in an amount not to • exceed $350,000 to The Middlesex Corporation, $150,000 to Asphalt Recycling Inc., $85,000 to Fausnight Stripe and Line Inc., and $15,000 to Chinchor Electric Inc. D. Approve procurements for road base recycling and asphalt services in amounts not to exceed $110,000 to The Middlesex Corp. and $120,000 to Asphalt Recycling Inc. E. Approve four procurements to Core Construction Inc. for City Wide concrete services in an amount not to exceed $535,000. F. Declare 1995 John Deere 410 DHL backhoe /loader as surplus and authorize disposal. G. Approve fifth amendment to the Administrative Services Agreement • with Blue Cross and Blue Shield of Florida, Inc. • CITY COMMISSION MINUTES 2012 -495 NOVEMBER 12, 2012 REGULAR MEETING H. Approve sixth amendment to the Administrative Services Agreement with Blue Cross and Blue Shield of Florida, Inc. I. Approve special event application with street closures, noise permit and alcohol permit on the 2 Thursday of every month in 2013 for "Alive After Five ". J. Approve special event, alcohol and noise permit and usage of the 18 Street Park for special event parking and related street closures for the 24 Annual Holiday Tour of Homes event. K. Approve purchase order in an amount not to exceed $60,000 for Advanced Xerographic Imaging Systems (AXIS) for utility bill mailing. L. Approve purchase of chemicals in the amount of $83,615.22 from the Dumont Company for water and wastewater treatment through various piggy -back bids. Commissioner Jones moved to approve the Consent Agenda. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 7) PUBLIC HEARINGS: • A. Second reading of Ordinance No. 4278 to amend City Code regarding • CITY COMMISSION MINUTES 2012 -496 NOVEMBER 12, 2012 REGULAR MEETING the Police Officers' Retirement System. Ad published October 21, 2012. [Commission Memo 12-181] Vice Mayor Mahany moved to adopt Ordinance No. 4278. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye B. Second reading of Ordinance No. 4279 to amend City Code regarding • the Firefighters' Retirement System. Ad published October 21, 2012. [Commission Memo 12 -175] Commissioner M moved to adopt Ordinance No. 4279. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye C. First reading of Ordinance No. 4280 to vacate a portion of W. 2' Street at Cedar Avenue. Owner: Harry Ellis, Jr.; Applicant RCE Consultants; Ad published November 11, 2012. [Commission Memo 12 -178] Commissioner Williams moved to approve the first reading of Ordinance • No. 4280. Seconded by Commissioner M and carried by vote of the Commission • CITY COMMISSION MINUTES 2012 -497 NOVEMBER 12, 2012 REGULAR MEETING as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye D. First reading of Ordinance No. 4281 to vacate a north -south alley at 2538 Magnolia Avenue. Owner /Applicant: Terry Martin; Ad published November 11, 2012. [Commission Memo 12 -179] Commissioner M moved to approve the first reading of Ordinance No. 4281. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 8) OTHER ITEMS. A. Approve Resolution No. 2341 to adopt the 2013 City Commission Regular Meeting Schedule. (Work Session item 2) [Commission Memo 12 -176] Commissioner Jones moved to approve Resolution No. 2341. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye • CITY COMMISSION MINUTES 2012 -498 NOVEMBER 12, 2012 REGULAR MEETING Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye B. Approve Resolution No. 2342 to rename Lake Avenue between 12 Street and 22 Street to William Clarke Avenue. [Commission Memo 12- 177] Commissioner Williams moved to approve Resolution No. 2342. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye • Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye C. Approve Resolution No. 2343 amending FY 2012 citywide budget. [Commission Memo 12 -182] Commissioner Jones moved to approve Resolution No. 2343. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye D. Approve Resolution No. 2344 defining and revising cemetery fees and charges for services. [Commission Memo 12 -184] Vice Mayor Mahany moved to approve Resolution No. 2344. Seconded • CITY COMMISSION MINUTES 2012 -499 NOVEMBER 12, 2012 REGULAR MEETING by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye E. Approve Resolution No. 2345 amending FY 2013 Budget for funding of Upsala Road utility Relocation project. [Commission Memo 12 -187] Vice Mayor Mahany moved to approve Resolution No. 2345. Seconded by Commissioner Williams and carried by vote of the Commission as follows: • Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye F. Authorize the provision of City utilities to 2251 Jitway without annexation. Owner /applicant: The School Board of Seminole County. [Commission Memo 12 -185] Commissioner Williams moved to authorize the provision of City utilities to 2251 Jitway without annexation at this time. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye • CITY COMMISSION MINUTES 2012 -500 NOVEMBER 12, 2012 REGULAR MEETING G. Board Appointments. [Commission Memo 12 -186] Commissioner Jones moved to re- appoint Hank Dieckhaus to Position 1 on the Historic Preservation Board for the remainder of a term to end September 30, 2016. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Nay Commissioner Williams Aye Commissioner Jones Aye • Vice Mayor Mahany moved to appoint Cheryl Deming to Position 2 on the Historic Preservation Board for the remainder of a term to end September 30, 2016. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Nay Commissioner Williams Nay Commissioner Jones Aye Commissioner Jones moved to re- appoint Robert Kinney to Position 5 on the Historic Preservation Board for the remainder of a term to end September 30, 2016. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye • Commissioner Williams Aye Commissioner Jones Aye • CITY COMMISSION MINUTES 2012 -501 NOVEMBER 12, 2012 REGULAR MEETING Commissioner Williams moved to re- appoint Eddie Green to Position 7 on the Planning and Zoning Commission for the remainder of a term to end September 30, 2016. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye Vice Mayor Mahany moved to appoint Carsandra Buie as an alternate member on the Planning and Zoning Commission. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Jones moved to appoint John Dovydaitis to Position 2 on the Policemen's Pension Board for the remainder of a term to end September 30, 2015. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye • Vice Mayor Mahany moved to affirm the re- appointment of Darrel Presley • CITY COMMISSION MINUTES 2012.502 NOVEMBER 12, 2012 REGULAR MEETING to Position 5 on the Policemen's Pension Board for the remainder of a term to end September 30, 2016. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye Vice Mayor Mahany moved to appoint Frank S. Ioppolo, Jr., to Position 9 on the Sanford Airport Authority for the remainder of a term to end September 30, 2016. Seconded by Commissioner M and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner M moved to appoint Jennifer Dane to Position 3 on the Sanford Airport Authority for the remainder of a term to end September 30, 2016. Mayor Triplett passed the gavel to Vice Mayor Mahany and seconded the motion which was carried as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Nay Commissioner Jones Nay Vice Mayor Mahany returned the gavel to Mayor Triplett. • CITY COMMISSION MINUTES 2012 -503 NOVEMBER 12, 2012 REGULAR MEETING Commissioner Williams moved to re- appoint Whitey Eckstein to Position 8 on the Sanford Airport Authority for the remainder of a term to end September 30, 2016. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner M moved to appoint Joshua Dane to Position 1 on • the Sanford Museum Board for the remainder of a term to end September 30, 2014. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye The Commission took no action, thus allowing Ms. Best to continue to serve in Position 3 for the remainder of a term to end September 30, 2015. The Commission took no action, thus allowing Mr. Carlson to continue to serve in Position 8 on the Sanford Museum Board for the remainder of a term to end September 30, 2014. Commissioner Jones moved to re- appoint Paul Hodgins to Position 4 on the Sanford Museum Board for the remainder of a term to end September 30, 2016. • CITY COMMISSION MINUTES 2012 -504 NOVEMBER 12, 2012 REGULAR MEETING Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye ADD -ON ITEM. H. Blue Ribbon Panel. Vice Mayor Mahany moved to establish the Police Community Relations Blue Ribbon Panel, in accordance with the City Manager's recommendations. Seconded ID by Commissioner M and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Nay Commissioner Jones Aye 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION Frank Loose, Sanford Historic Trust President, invited the Commission and Mr. Bonaparte to the Holiday Home Tour and offered two tickets to each. ID Ana Yebba said that the Sanford Historic Trust would like to be given an opportunity to make a presentation to the Commission and present a proposal prior to a • CITY COMMISSION MINUTES 2012 -505 NOVEMBER 12, 2012 REGULAR MEETING decision being made regarding the Little Red School house. 13) CITY COMMISSIONER'S REPORTS. Commissioner Williams distributed a handout entitled, The Housing Authority of the City of Sanford, Florida Management Report November 2012, and noted that the Angel Tua lawsuit has cost the Authority $353,000. That lawsuit was dismissed with prejudice on October 31, 2012 (a copy of the order was attached to the report). Vice Mayor Mahany said that Saturday was busy with the Salvation Army bell ringing kettle kick off in the morning; the wonderful Veterans Day ceremony; and • the 16 Annual Toys for Tots at the All American Soap Box Derby at Derby Park in the afternoon. Commissioner Jones asked when the golf cart ordinance will come before the Commission. The Mayor said it will be the first meeting next month. He congratulated Commissioner Mahany on her re- election. Commissioner M said that at the last meeting under citizen's participation there were questions raised by Ms. Wilkie regarding the ethical use of the electric motorcycle by himself at Sanford Bike Week. He read an email regarding the valid use of the motorcycle which should put to rest the misinformation that Ms. Wilkie has regarding this issue. He spoke regarding the possibility of the Sunshine State leading the world in solar energy which is a goal that should someday be achieved. Sanford is showing its way in new technologies in solar, light rail, charging stations for electric cars, 1 2012 -506 • CITY COMMISSION MINUTES NOVEMBER 12, 2012 REGULAR MEETING electric motorcycles, LED lights, and hopefully soon solar powered street lights. Hopefully his influence on the Energy and Environmental Legislative Committee with the League of Cities will help move the Sunshine State and Sanford towards becoming a world leader in solar electric power. He gave a slide presentation of happenings in Sanford. Mayor Triplett thanked the Parks and Recreation Departments for continuing to represent Sanford at the highest level. The Board appointments are for what is best for Sanford. There are a lot of quality applicants. Those who have served • and those who are getting ready to serve do so on their own time; the board positions are not paid positions. He congratulated Commissioner Mahany on her win. He thanked Lisa Mosca for organizing City Government Week. There being no further business, the meeti g wa- . i journed at 8:48 PM. ■ Ar lAW Ore Mayor ff r 4 tt Attest: . 1 < 8-114 City Clerk cp