110-US Environmental Protection Agency - Grant Agreement
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CLARJ' "'.ETZ ENGINEERS
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June 4, 1981
500 West Fulton
P,O, Box 1976
Sanford, Florida 32771
Tel 305 322-6841
Tel 305 831-5717
IN ASSOCIATION WITH
Mr. W. E. Knowles, City Manager
City of Sanford
Sanford, Florida 32771
Conklin, ~ort.r and Holm..
cg ~ ENGINEERS. INC.
FOST OFR:E IlQX IIns
500 w, FU. TON STIET
SAN'OFIl. FUJ'lDA 32711
lB. 306 ~1 lB. :lO6131~717
Re: Project No. C12508-60-l - 201 Planning,
Sewer System Evaluation SurveY,and Repair Work
Ref. Nos. 06407.04 & 06407.07 & 06407.02
Dear Mr. Knowles:
We are writing to you in regard to the ongoing E.P.A. federally
funded projects listed above and to solicit your approval for the
subcontracting of engineering services as required by federal
regulations for which we are presently under contract. Please refer
to the attached provision which is an excerpt taken from Appendix
C-l which is part of our agreement with you for the referenced work.
As you know, changes have taken place whereby CRS Group Engineers
(Clark Dietz Division) no longer maintains a Sanford branch office
and a new corporation (Conklin, Porter & Holmes-Engineers, Inc.) has
been established at the Sanford office location. The employees of
this new corporation formerly functioned as the Sanford branch
office of Clark Dietz Engineers. CRS Group Engineers (Clark Dietz
Division) has an Association Agreement with Conklin, Porter & Holmes
(CPH) whereby CPH will complete work on existing contracts. There
will be no change in the personnel assigned to your projects and
your approval for CRS Group Engineers (Clark Dietz Division) to
subcontract this work to Conklin, Porter & Holmes-Engineers, Inc. is
respectfully requested. This request is solely for the purpose of
obtaining your permission to subcontract and is intended in no way
to change the other terms of our agreement such as the scope of work
or the fees, etc.
1/
r;~ r:~)~
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A Division of ~ CRS GROUP ENGINEERS, INC.
CLARt< nlETZ
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Conklin, fl:orter and Holmes
~ ~ lfl) ENGINEERS. INC.
6/4/81
w. E. Knowles, City Manager
Sanford, Florida
Page 2
You may indicate your approval of this subcontract by signing
in the space provided and returning two copies of this letter
to us. Upon receipt of your approval, we will forward a copy
to EPA.
If you have any questions, please feel free to contact the
writer at telephone no. 713/621-9524 or Mr. Conklin or Mr.
Porter at telephone no..305/322-6841. Any of us will be happy
to discuss this matter with you.
Thank you.
Very truly yours,
oz/~s. INC.
an H:'S~h
Executive Vice President
pb
Attachment
, /
Approved By:
/ '
For the City of Sanford, Florida
.
, .
) .
, .
ATTACHMENT
Appendix C-l, Required provisions - Consulting Engineering
Agreements states the following with respect to Subcontracts:
11. Subcontracts
(a) "Any subcontractors and outside associates or
consultants required by the Engineer in
connection with the services covered by this
agreement will be limited to such individuals or
firms as were specifically identified and agreed
to during negotiations, or as are specifically
authorized by the Owner, during the performance
of this agreement. Any substitutions in or
additions to such subcontracts, associates, or
consultants will be subject to the prior approval
of the Owner."
.
AMENDMENT V
DATED 8/8 , 1980
TO
Agreement for Consulting Engineering Services dated August
1975 between the City of Sanford, referred to as the Muni-
cipality, and the firm of Clark, Dietz-Engineers, Inc.,
Sanford, Florida and Urbana, Illinois, referred to as the
Engineer.
I. GENERAL
The original agreement dated August 1975, between the
City of Sanford, Florida and Clark, Dietz-Engineers,
Inc., as amended, is hereby further amended in order to
change the cost and fixed fee amounts to include addi-
tional engineering, supervision, coordination, liaison,
system analysis, and report preparation. This additional
work and contract change is required due to changes in
program scope as of October 2, 1979, caused primarily
by unforeseen severe field conditions in the Sanford
sewer system. These conditions including collapsed,
fragile,uncleanablepipe, extensive surcharging, easement
difficulties, etc., have caused program delays and have
necessitated the use of cleaning flow measurement
and internal inspection methods not originally anticipated
by the Engineer or the SSES subcontractor. The use of these
more costly cleaning and other procedures has caused the Engineer
to effect a change in his subcontract with Southern Line
Cleaning, abandoning as of October 2, 1979, the unit price
method of compensation and substituting the cost plus
fixed fee method for field work.
This Amendment relates only to the amounts of work for
the Sewer System Evaluation Survey. The engineering
associated with the sewer system minor repair work, covered
by Amendments II and IV, is a separate matter and the fee
. for that work is not contained herein.
II. SCOPE OF THE ENGINEER'S WORK
This amendment modifies the Engineer's responsibilities
to include:
,
A. Increase in the manhours required for supervision,
liaison, field investigations and coordination with
the subcontractor in the preparatory cleaning, internal
'inspection and quantification of infiltration and in-
flow in the portions of the sewer system remaining to
evaluated as of October 2, 1979.
B. Additional work by both the Engineer and his SSES sub-
contractor as required to determine the pipe condition
and i~filtration quantities and perform a cost-effective
. ,
analysis for the remaining portions of the sewer sys-
tem that are surcharged and cannot be cleaned due to
access problems or collapses and those concrete sec-
tions whose severely eroded condition precludes the
use of preparatory cleaning and internal inspection
by closed circuit television.
C. Coordination with the City and the SSES and repair
contractors to remove collapses and blockages and
permit internal inspection if possible.
D. Increase in SSES subcontracted work due unanticipated
severe field conditions requiring the use of substan-
tially different, more extensive and expensive cleaning,
internal inspection and flow quantification methods.
Under this amendment the Engineer and his subcontractor
assume additional responsibility for performing greater
degrees of preparatory cleaning, surcharge removal and
blockage removal by the use of all appropriate cleaninq
methods. The Engineer and his SSES subcontractor also have
responsibility for determining the point at which continued
attempts at preparatory cleaning are unreasonable and other
methods of data collection for the cost-effective analysis
become necessary.
III. RESPONSIBILITIES OF THE MUNICIPALITY
Under this amendment, the municipality's responsibilities
shall remain as stated in previous amendments and the basic
contract, except that heavy depositions and major blockages
and surcharges in the sewer system may not need to be re-
moved by the City. At the City's option, its personnel
may do that work or they may allow the SSES subcontractor
to clear such pipes.
IV. PAYMENT
As previously stated in the original contract and previous
amendments, compensation paid the Engineer for services
rende~ed shall be made on a cost-plus-a-fixed-fee basis.
Under this amendment the maximum cost for services shall
be increased from the, $ 356,088.40 previously agreed to
to '$444,095.15. The "fixed fee" which is added to the
costs to determine the Engineer's total compensation shall
be increased from $15,120.06 to $18,027.63.
The maximum "cost" and 'fixed fee" amounts outlined under
this amendment are based on the actual amounts expended through
10/1/79 plus the remaining work as outlined on the cost
estimates attached as Exhibit A and they may not be ex-
ceeded without written amendment to this Agreement.
Under this amendment, the Engineer shall be compensated
for allowable indirect costs at the provisional rates
listed below. Such provisional rates may, at the re-
quest of either party, be rev~sed by mutual consent.
. ,
COST CENTER
RATE
BASIS FOR
ALLOCATION
PERIOD
Effective Date of
Amendment until
Further Amended
Direct Labor
Fringe Benefits
31.5%
Direct Labor
Dollars
Effective Date of
Amendment until
Further Amended
General and Ad-
ministrative
Expense (Indi-
rect Costs)
104.5%
Direct Labor
Dollars
V. PERSONNEL AND FACILITIES
The Engineer represents that he has, or will secure at his
own expense, all personnel required in performing the ser-
vices under this contract. All personnel engaged in the
work shall be fully qualified.
VI. INSURANCE
The Engineer shall secure and maintain Professional Liabil-
ity Insurance and such insurance as will protect him from
claims under the workmen's Compensation Acts and from claims
for bodily injury, death, or property damage which may arise
from the performance of his services under this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement
to be executed as of the day and year hereinabove set forth.
MUNICIPALITY
City
opL
By:
ATTEST4u?J~u
Mayor
By authority of the City Commission
of the City of Sanford granted for
the Municipality on date of
August 8, 1980
ENGINEER
Clark, Dietz-Engineers, Inc.
By:
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ATTES: / /(.tv( t/ /"/;; "'---'"
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EXHIBIT A TO THE ENGINEERING AGREEMENT
Cost Estimates
&
Project Cost Summary
, ,
SUMMARY SCHEDULE OF COMPONENT COSTS
SEWER SYSTEM EVALUATION SURVEY
CDE
Southern Line
Cleaning Sub-Cant.
Total
Expended Through 9/30/79
105,912
138,132 170,432
185,779 ~J:.L~~
$323,911 $462,123
255,288 371,208
$ 68,623 $ 90,915
Required Remaining Work
32,300
Total
$138,212
Prevo Est. Project Costs
115,920
Project Increase
$ 22,292
Additional Grant Needed (75%) -------------------------------------$ 68,186
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SEWER SYSTEM EVALUATION SURVEY
SANFORD, FLORIDA
RECAPITULATION OF COSTS
(WORK REQUIRED FROM 10/2/79 TO JOB COMPLETION)
P = Principal
E = Engineer
T = Technician
D = Draftsman
S = Secretary
Rate Hours Total
16.79 122 $2,048.38
10.10 552 5,575.20
7.73 312 2,411. 76
6.17 72 444.24
4.76 162 771. 12
Total Direct Labor $11,250.70
G & A Overhead (104.5%) 11,756.98
Fringe Benefits (31. 5%) 3,543.97
Travel 380.00
Equipment, Mats, Supplies 1,155.00
Fixed Fee 4,213.00
TOTAL CLARK, DIETZ _________$32,299.65
SOUTHERN LINE CLEANING------138,132.14
(See separate subcontract info.)
TOTAL SSES REMAINING WORK $170,431.79
(FROM 10/2/79 to JOB
COMPLETION)
-------------------------------------------------------------------------
Expended Through 10/1/79 $105,912
Total SSES Remaining 170,432
sub-Total $462,123
Previously Estimatprl Prn;cct 371,208
Amount
Required Increase $ 90,915
(Total Project)
Federal Funding Requested $ 68,186
(75%)
Local Share (25%) $ 22,729
EXHIBIT B TO THE ENGINEERING AGREEMENT
40 CFR, Part 35, Sub-part E, Appendix C-1
December 29, 1976
. .
.0 erR PART 3~ SUBPAIlT ( "1'1'(ND<l (,I (o[C[~'BlR ~~. IY''''
InC.'" -'~RED PROVISIONS '0 I/lc/II.
CONSUL Tlr..o~e oE.NGINEERING AGREEMENTS Ine VII
l. General
2. R~ponsibi1ity of Ihe En!ineer
3. Scope of Work
4. Changes
S. Termination
6. Remedies
7. paymenl
S. Project Design
9. Audit; Access 10 Records
O. Price Rr1uction for Defective Cost or
Pricing Data
i 1. Subcontracts
:2. Labor Standards
13. Equal Employment Opponunity
14. Uliliution of Small or MinorilY Business
IS. Covenant Against Conting~nt Fees
16. Gratuities
17. Patents
lB. Cop)'rights and Ri~hts in Data
1. GENERAL
(a) The Owner and-the Enginur agree that the following
provision~ <~Jl1 apply to the EPA grant-eligible .....ork to be
performed ~~der this agreement and that such provisions
.hall super~de any connicting provisions of this agreement.
(b) The w~rk under this agrument is funded in part b)' a
granl from the U. S, Environmental Protection Agency.
t-:eilher the United States nor the U. S. Environmental
Prolection Agency (hereinafter, --EPA") is a pany to this
agf(:cment. This agreement which covers grant-eli~iblc wor\;
is subject to regulations contained in 40 CFR 35.936. 35,937.
and 35.939 in effect on the date of e>.ecution of this
a!!rament, As u~,.;j in these chuses. the words "the date of
e;c-cUlion of this agreement.' me.:m the date of e"ecution of
this ai!rcement and any subsequent modification of the terms.
com~nsation or scope of sel'o'iccS perlinent to unperformed
I
work. ;
(c) The rights and rem..dies of the Owner provided for in
Ihese clauses arc in addition to 3ny other rights and remedies
pro\'ided by law or und.:r this apcement.
2. RESPONSIBILITY OF THE ENGINEER
(a) The Engineer shall he rC'\pon~ible for the professional
quality. technical acc'uraC)'. timely completion. and, the
coordination of all design!O. drawings. specifiC3tion~. reports,
and Olher services furnished by the Engineer under Ihis
a~reement. The Engineer shall. without additional
compcn..ation. correct or re\i..e an)' errors. omissions or other
deficiencies in his de:~isn!O. dra\\ ing.... specification.... report~
and o~her services.
(b) The: Engineer shall perform such professional !"'ervices
as may be neces\ary to accompli...h the u'orK required to be
perfcrmed under thi... agrument. in accordance with thi~
2~rcement and applicable EPA rc:quirements in effect on the
dale of e"culion ofthi!O aereement.
(c) Approval by the 6\\ ncr or EP A of drawings. design~.
spc-cifications. reports. and incidental engineering work .or .
m3terial.. furni..hc-d hereunder shall not in any way relieve.lhe
[n!ineer of respon\ibilil)' for Ihe lechnical adequacy of his
\lOfk. ~cilhcr the O\\nc1'\ nor EPA.... review, approval or
ll((Crl:lnCC of. nor p3~ ment (N. any of the ..eJl..i(~ c.na\\ be
~PA FD.m 5720-9 (4-77\
EPA fo.m 50' -. -
con~trued to operate as a waiver of :1n)' righls under thi~
agreement or of any cau!Oe of action ari..ing oul of the
p.:rformanee of this agreement. ..'
(d) The Engineer sh;)11 be and rema," liable In accordance
with applicable law for all d3m3g~ 10 the Owner or EPA
caused by the Engineer.s neEli!:enl performance of :10)' of the
sef\.iees furnished under thi.. agreement. eltcept for errors.
omission~ or Olher deficiencies 10 the elttent allributable 10
the Owner, Owner-furnished d313 or any third party. The
Engineer shall not be respone;ih1e for any lime dela)'s .in t~e
project caused by circum"lancc:c; beyond the Engmeer s
control. Where new or ad";JnC'ed processes, methods or
lechnology (~ee: 40 CFR 35.908) are rccommended by the
Engineer :md are: ulili7,cd. the: Enfinecr shall be liable only for
gross negligence to the utenl of such utilization.
1
I
I
3. SCOPE OF WORK
The services to be rcnde:red by the Engineer shall include
all services required to complete the ta..k or Step in
accordance with applicable EPA regula lions (40 CFR Part
35. Subpart E in effect on the date of e>.ecution of this
aorce:ment) to the e>.tent of the scope of work as defined and
;1 oul in Ihe engineering sef\'ic~ agreement to .....hich thc..;e
provisions arc al1~ched.
4. CHANGES
(a) The: Owne:r may. :it any lime. hy writlen order. make
change~ within .he ge:ne:ral e;cope: of thie; agre:e:ment in the
~ervices or work to be: pe:rformed, If such change~ cause an
incre:a...e or de:er.::a..e in Ihe Engineer's co..t of. or time required
for, pe:rformance of any ...c:rvices under thi... abrecmenl.
whdhe:r or not chang.::d by any order. an equitable
;Jdju~tme:nt ...hall be made and Ihi~ agrament shall be
modifie:d in writ in!; ;Jccordingly. Any claim of Ihe Engineer
for ;Jdjustment under thi.. c1am,e: musl be a....erled in .....riting
.....ithin 30 day.. from the date of receipt by the Engineer of the
notification of change link.... the Owner grant~ a further
pc:riod of lime hefore Ihe date: of final paymenl under Ihis
agrc:c:ment.
(b) No ,ervicc:s for which an additional compensation will
be charged by Ihe Enginea ,hall he furni,hed without the
wrillen authori:tation of the Owner.
(c) In ,the evenl that there i~ a mollification of EPA
requirements rebting to Ihe serllices'lo be performeLl under
this agreement sub\equent to the date of cJ.ccution of this
agreement. the increa-.ed or dccrea..ed co..t of performance of
the service~ provided for in this agreement shall be renected
in:in appropri31e modifIcation of this agreement.
5. TERMINATION
(a) This agreemenl ma)' be tcrmin;Jled in whole or in part
in wriling.by eilher party in Ihe event ofe;ub..tanti31 failure by
the other party 10 fulfill it.. oblit;ations under thie; agrc:emenl
through no f<lull of the termin:ltirig p:lrty; Pfovid~d. Thai no
..uch lerminalion may be effecled un1c..~ the other party is
gi:en (I) nOlle.... than len (10) calend3r days wrillen notice
(delivered b)' cerlificd mail. r.:l urn receipt rcquL"Sled) of in lent
to lerminate and (2) an opporlunity for con\uhalion with the
terminatin!; part)' prior 10 urmin3tion.
p~GE 1 OF.
. . . (b) Thi.. agreemenl mOl)' be lerminaled in whole or in part
irr"ri'linb by the O..."ncr for'ils cqnvenience: I . That
such lermin:llion is for' gOQd cau~.e (such u .or legal or
f,":lnci:!l reuon\, major changes in the work or program
reqUirements: inili:uion of a new Slep) and that the Engineer
i\ ~i\'en (I) notl~\ than ten ClO) calendar dOl)'!> wrillen nOlice
(delivered by certified mail. return re~eipl requesled) of in ten I
to lerminale and (2) an C\pportunity for conc;ultalion wilh the
termin:Jtins p:lrty prior to termination. ,
'ec) If tennination for defaultie; erTecled by the
Owner. an equitable :Idju..tment in the price provided for in
thie; agrecment ..hall be made. but (1) no amount shall be
allowed for anlicipaled profil on unperformed services or
olher work, and (2) an)" payment due to the Engineer at the
time of lermin:llion m:J~' be adjue;ted to the exlenl of any
addilional cmole; occa..ioned to tJle Owner by rea.-.on of the
Engineer'" default, If termination for default ic;crTecled by the
Ensineer; or if termination for convenience ic; crfected by the
Owner. Ihe eQuilable adjU"lment "hall include a rea...onable
profil for i.crvicc:c; or olher work performed, The eQuilable
adjuc;lmenl for :lny tennination ..hall provide for paymenl to
Ihe Ensinccr for c;cryicC'\o rendered and expen"C:C; incurred
prior 10 Ihe lerminalion. in addilion to lermination ...elllement
co..le; rt:l..onahly incurred hy the Enfineer relaling to
commilment.. which had hecome firm prior 10 the
lermination.
Cd) Upon receipt of a terminalion aClion pursuant to
parasraph\ (a) or (b) abo\'e. Ihe Enfilll:er e;hall (I) promplly
di...conlinue all "ervice.<. arTecled (unlc..... the nOlice directs
olherwi~e). and (2) deliver or otherwi~e male availahle 10 the
Owner all dOlla, drawin~.., specific:J1illn~. reports. eSlimal~
summari~. and such olher informal ion and m:lIaials a... may
have heen aecumulaled .by the Engineer in performing thi~,
agreemenl. whether compleled or in proce<;.... "
(e) Upon lerminalion pur...u:ml 10 paragr<lphs (a) or (b)
ahove, the Owner may lake over the work and pro..eeule Ihe
,-.me III complelion h) afreemenl wilh anolher parly or
olhcrwi", Any .....ork l:lken liver hy Ihe Owner for complelion
will he clImplCled 411 Ihe Owner!; ri..k. :.md Ihe Owner will
hold harmk'S... Ihe Enf'ineer frllm 311 c1aimc; :Jnd d;Jmag~
ari...illf.oulofimpropcr II..... OfI1H: Enf.illccr'~ worl, '
(f) If. ancr lermin:ilinn for f:lilllre oflhe Enfineer 10 fulfill
,nmtr:.tl"!lIal ohli;::l1ion... il is dClcrminc:d Ihal Ihe Engineer
. had nnl "ll faiIL-d. Ihe Icrminalilln shall he dCeOlel:l 10 have
hl'cn crTn'lcd fllr Ihc ('on\Cnil'nl'c oflhe Owner, In ...uch event.
adjll..lmcnl IIflhe pricc plll\'idcd for inllli.. ;J~reeOlenl shall be
m:llk:.... prnvilkd in p:II:1;::raph Cd orlhi.. d;Juse.
6, REMEDIES
E'lTpl :I" mal' he lllhawi..c prllvidL'd ill Ihi~ :lgrcemellt, :III
d:lims. cllllnll.r.daim.... di"PIIIL'S ;ind 'olha m:lllcrs in
lllll...lillll h..'hvl'CII Ihl' ()\\ner :IOd Ihc Enfineer ari..illf oul of
or rd:t1in,: 10 Ilri~ ;I~rl"l'n..:nl ur Ihl' hreach thereof will bL'
lkcirkd hy :lrhilr:llillll iflJIL' rartil'S hcreln mUlually :If-ree. or
in ;Il'llllrlof l...mp....'l.nl jllri...di.,til,n willrin Ihe Slale ill which
II... Owncr i~ 1....::lll"ll,
7. PAYMENT
C:I) 1';IYIIIL'nt ,11:111 ..... 0I:1Cit.' in :Icc..rrbnn: wilh the
r;lyin,'nl "dll'lllll.' i::~'I'rPC''':lll'\' 111 Ihi.. a~rl'cm"1l1 ;1.. !'nl\ll ;IS
I'r:h'li'-:lhk IIpc'n lollt>mi"il\ll l,f !'l:lIl'Ill.'nl.. r,'qlle"linf.
I':IY 1I,,'nl hy' Ih.' Enfil...\:r h\ Ihl' Ownl'r. If Ill' !'lIdl paYlllcnt
....h,.,11I1.- i" in,..'rpc\l;J1l'" ill Ihi.. :tfr"''''III...nt. Ih... P:IYIllL'nt
rr,l\'i..il'lI... .,f 1':1f;I,;:rarh It>) .,f Illi... '.1.111...... "hall :lrl'l~'. "
Ch) M'"1Ihly" rr.',;:r........ r;IY r1I,'nl~ I.";IY' h..' r"'4"''''I,',1 hy Ihe
ElIc:in,....r :IIHI ..lull..... nu.k h~' Ih.' 0\\ 1I.'r ", Ill.. Ellfilll....r ;J~
~"'II :1...pr:I"li...ll-I,' ulvn ...\Ihmi......i.'IIl'f ,,1:11..'lIIenh re4\1.'Slinf.
1>;1,)'111"111 hy' ,1...- I'n::ill,','r I., III..' ()"n..'r. \\'hen ~1I.'h ph'frex'
[PI. Fo.... 571('-9 (.1-771
p3)TncnlS arc m30e, Ine vwner mJ)' \'ollll"""U VI' 'v ,_..
pereenl of the 1'0' amount unlil S:llic;faclof}'
completion by Ihe F.n!s,..e~ of work and servic~ wilhin a
Slep called for under this agreemenl, When Ihe Owner
delermincs tl13t the work under Ihis agreement or any
. specified tad, hereunder ie; sub..lant iall)' complele and that
the amount of relained percenla!;es ic; in excess of the amounl
considered by him to be adequate for Ihe prolection of the
Owner. he shall relea\( to the Engineer such exces~ amount.
(c) No payment requesl made pursuanl to paragraph (a) or
(b) ofthi.. clause c;hall e'tceed the estimaled amount and value
of Ihe work and services performed by the Engineer under
this agreement, which eSlimales shall be prepared by the
Engineer and supplemenled or accompanied by such
supporting dala as may be required by the Owner.
Cd) Upon satisfactory completion of the work performed
hereunder. and prior to final p:J)'mcnt under this :lgrecment
for such work. or prior c;eulemenl upOn termination of the
agreement and as a conditir,,, precedent thereto. the
Engineer shall necute and deliver 10 the Owner a release of
all claim.. against the Owner arising under or by virlue of this
agreement, other than such claims. if an)". as may be
specifically nempled by the Engineer from the operalion of
the relca,e in !'Ialed amounts 10 be sel forth Iherein,
8. PROJECT DESIGN
(a) In Ihe performance of this 3greemenl, the Engineer
c;h<lll, to the exlcnt praclicable, provide for maximum use of
"Iruclurec;. machines. products. materials, conslruclion
melhods, and eQuipmenl which are readily available Ihrough
compelilive procurement, or Ihrough slandard or proven
prnduclion lechniques, melhods, and proces~~. consistent
wilh 40 CFR 35,936-3 and 35,936-13 in crfect on the dale of
e:\eculion of Ihis agreemenl, except to the exlent that
advanced lechnology may be ulilized pursuant 10 4D CFR
35,908 in erTect on Ihe dale of execulion of this agreement,
(b) The Enginec::r !'hall not, in the performance of the work
c:llled for by Ihis agreement: produce 3 design or specification
...uch as to require the use of...1 ruelures. machines, products,
m:lleriah. conc;lruclion me:lhods, equipment, or processes
which arc known by the En~inec::r 10 be available only from 8
:<-olc source, unless such use ha~ been adequately juslified in
wrilin!; hy Ihe Engineer,
Cc) The Enfineer shall not, in Ihe performance oflhe work
called for by Ihis agreemcnl. produce a design or specificalion
which would be reslricli\'e in \'iolation ofSec, 2O-t(a)(6) of the
Fed er.J I Waler Pollulion Conlrol Act (PL 92-500), This
Slalul<= requires Ihal no spe:cificalion for bids or stll:c:ment of
worl shall be wrillen in such a manner as to contain
proprielary. excluc;ionary. or discrimin:lIory requirements
olher Ih:Jn Ihose ba~ed upon performance. unless such
requiremcnh :Ire necessary to test or demonstrale a specific
Ihinf-. or to provide for necess:!!)' inlerchangeabililY of parts
;lIld equirmenl, or alleasllwo brand nam~ or trade nam~ of
n'mp;H~ble qualil)" or ulilit)' arc lisled and arc followed b)'
Ihe: word:<- "or equ:lI:' Wilh regard to malerials, if a single
malcri:lI ic; spc...ifi~. the: Engineer muSI be prepllred 10
~ut>~lallli:Jle Ihe: b:lsis for Ihe sde:clion oflh.:: maleria!.
(d) The ElIginur sh:lll rc:porllo the: 0" ner any sole,source
or rcstricli\'e desif-n or sp..-cifi"':llion giving Iho: reason or
re;l~llIlS"" h)' it is cLlI1~iderc:d nel"<'~s;Jr).to rL'Slricllhe d...sign or
sf'<','iricalilln. .
('() Tho: Enfillcer shall lI.l1 kilt''''' infl)' specif)' or appro\'e
Ihe raf.lIll1alll.... nf.... orl :II :1 fJ...ililY .....hi...h is in viola lion of
('1..-:11\ Air or Vo';JIc::r standard.. 311d .... hi...h is lislCd by Ihe
Dire......r ..f .he EP A Office of F ..-deral Aeli\ilies pursu<lnl to
~OCFRPart 15.
PAGC20F4
.l' AUDIT; ACCESS TO RECORDS
. .
.(a~ The ,EOl:ineer sh~lI' m:lint'ain book' rd~
d~umenti and - other ~vidr,:nce' ~irectl)' pcl"nelll to
pcrf"nnanee on EPA Brant worl; under this agreement in
aceN.13n" wiih !enerally accepted accounting principles
and rra~lices consistent I)' app~ied. and 40 CFR 30,60S,
30.5(,'~. and 3~.93S-7 in dfect on the dale of e:\ecution of this
a!;e~men\. The En~ineer shall .1!Oo maintain the financial
ini.:-r.;aatit'n and data used b)' the Engineer in the preparation
or ;l.irpon of rhe cost submission required pursuant to 40
CFR }~.937--t>(b) in effect on the date of e:\ecution of this
ap:-::ment and a COP)' of the cost summary submilled to the
O\lner. The United States Environmenr:d Protection
A~::=--:Y. the Comptroller General of the United States. the
t:nit~ St!tCS Department of Labor. Owner, and {the State
u'atcr rol1ution control agency] or an)' of theit' duly
aut}-..:>rizccl. representatives shall h3ve access to such booles,
JCccr.li. documents and other e~'idence for the purpose of
im~tion. audit and cop)'ing, The Engineer will provide
proper f..cilities for such access and inspection.
r.,J The Engineer agrees to include paragraphs (a) through
(e) of rhis clause in all his contracts and 41.11 tier sub-:ontracts
dirl'.:t1y rehted to project performance which are in e:\cess of
510,(00.
(c) Audit\ conducted pursuant to this pro~ision shall be in
acco~dance with generall)' accepted auditing standards and
cstzb;ish~ procedures and guidelines of rhe re~ie.....ing or
audit a~cr::y(ics). "
(~J The Engineer agrees to the di~losure of all
inrormation and reports resulting from access to records
pU:T.:::snt to paragraphs (a) and (b) above, to any of rhe
ag~Ol:ies rtferrcd to in parilgraph (a) above, pro\"ided thar rhe
Enj.::ur is afforded rhe' opponunit)' for an audit exit
cor.reren:e and an opportunit)' to comment and submit any
su;,~"'ning documentation on the pertinenr ponions of the
dr::ft audit repoOl and that rhe final audit repon will include
\\ r.lun comments of reasonable length. ir any. of the
Er.f.!1eer,
tel RccNds under paragraphs (a) and (b) abo\e !ohall be
m2j:l;ain~ and made available during pcrfonnanc~ on EPA
gr:ml \\or1 under this agreement and until rhr~ years from
,dale (lr iin3l EPA grant payment for the project. In addition,
th,:-;.:: rKords \\'hich relate to any "Dispute" appc:al'under an
EPA r:-a:tt a2recment. or litigation, or the sellkment of
claims ~ri~in2 out of sueh performance, or costs or ilems to
\\ hi.:h an audil e.1tception has been tal-en, shall be mainlained
and m3de available until thre~ ye3rs after the date or
r~.:uti"n ohuch appeal, Iitigalion. claim or exception.
10. PRICE REDUCTION FOR DEFECTIVE COST
OR PRICING DATA
fThi.< cJ6USC is applicablc if/hc amount of/his 3gTt:Cmcn/
c{'-~s 5Joo.fXXJ.)
(2) If the Owner or EPA determines that an)' price.
induding prolit. negoliated in connection with thi~
a"rce;nenJ or an)' cost reimbursable undc:r this aueement wa...
i~.:r:'3<.::ti b)' an~' significant sum~ becau~e the- En!!ineer or
any \uocontuctor furnished incomplele or inaccura~e CO\t or
prici;,! d..t3 or data not current as certified in his cenification
or current cost or pricing data CEPA Form 5700--U), rhen
"such rrice or cost or profit shall be reduced accordingl)" and
th: z,gftcmenl shall be modified in wriline to renecr ~uch
r~Li:lion. -
Ibl F..ilure to agree on a reduClion shall be ..ubject to .the
Rc~~~:~;la u~ of this agreement. .
(SOTE - Sinc~ /h~ a.frumcn/ i( subject to uduction
und::- this cl3usc by n::Hon of defccri~c cost or pricin$ d318
ju!;.71illt'd in conn<<lion Mith ccrt3in suoconlT3cts. /h~
[PI. F_... 5710-9 (1-77)
Engineer m8)' w;,h 10 include 8 C/:Juse In eve" .''''''''
sUOCOnlr3CI r~uiring the .<;ubconlraclor 10 /Jpprapri:Jldy
indemnify the Ensinec" " is also c,{p~lcd Ih.I any
subcontraclor subjt"Ctto . Jcmnificalion M'iII EcnNa/ly
rcquire subsI3nti3/1y simil3r indcmnific.Jlion for defcetil'c
cost or pricing d31a rc:quircd 10 bc submillcd by his 100ler lier
SUOConIr3Clors.)
11. SUBCONTRACTS
(a) Any subcontractors and outside associates or
con..ulranls required by the Engineer in connection with the
~e,,'ices covered by this asreement will be limited to such
individuals or firms as were specifically identified and agreed
10 during negotiations, or as are specificall)' authorized by the
Owner during rhe performance of this agreement. Any
subslitutions in or additions to such subcontrac:ors,
as~ociales. or consultants will be subjecr to the prior approval
of the Owner.
(b) The Engineer may not subcont racr ~ervices in excc:.sS of
thin)' pc:rcent (or _ percent. if the Owner and the
Enginea hereby agree) of the contract price to
subcontraClors or consultants without prior wrillen approval
of the Owner.
12. LABOR STANDARDS
To the extent that this agreement involves .'construction.'
(as defined b)' the Secretary of Labor), the Engineer agrees
that sueh construction work shall be subject to the following
labor standards provisions, ro rhe extenl applicable:
(a) Davis-Bacon Act (40 use 276a-276a-7);
(b) Contract \\'orl; Hour.. and Sarery Standards Act
(40 USe. 327-333);
(c) Copeland Anti-Kickback Act (18 USC: 874);
and
(d) E"ccuti\"e Order 11246 (Equal Employment
Opport unity);
and implementing rules, regulalion.., and relevant orders of
the Secrelary of Labor or EPA; anti the Engineer rurther
agrcc\ Ihal Ihis agreement ..hall include and be subject to the
"Labor Slandard.. Provision.. for Federally Assi\!ed
Con\lruction Conlract.... (EPA Form 5720-4) in effect atlhe
time of execution ofthi... agreenie:nl.
13. EOUAl EMPLOYMENT OPPORTUNITY
In accordance with EPA policy a, cxpre,,",ed in 40 CFR
30.420-5. the Engineer agree<, thaI he: will not di...criminate
again\! any emplo~ee or applic;mt ror employmenl because of
race, religion, color. sex. age or nal ional origin,
14. UTILIZATION Of SMAll AND
MINORITY BUSINESS
In accordance with EPA polic)" a... exprL",ed in 40 CFR
35,936-7. the Engineer agree<; that qualified ,mall hu<.iness
and minoriry bu,ine\.. enlerprise<. ..hall have the maximum
practicable opporJur,ity to participate in the perrormance of
EPA grant-a\..i\ted contract.. and \uncontract...
15. COVEr~ANT AGAINST CONTINGENT FEES
The Engineer warrant\ that no per\on or ...elling 3gency
ha\ been employed or retained to solicit or ..ecure this
contract upon an agrcemenr or under\t3nding for a
commi\\ion. percenlage. brol..erage. or contingent fee.,
",cepting hona fide employee<.. For breach or violation oflhis
",'3 rra nt). the Owner ..hall haH rhe right 10 annul this.
;>:.(;E :) Or .
:
, .
agreement without liability or in its discretion to deduct from
the contract price or consideration, or otherwise recover, the
full amount of such commission, percentage, brokerage, or
contingent fee.
16. GRATUITIES
(a) If it is found, after notice and hearing, by the Owner
that gratuities (in the form of entertainment, gins, or
otherwise) were offered or given by the Engineer, or any
agent or representative of the Engineer, to any official,
employee or agent of the Owner, of the State, or of EP A with
a view toward securing a contract or securing favorable
treatment with respect to the awarding or amending, or the
making of any determinations with respect to the
performance of this agreement. the Owner may, by written
notice to the Engineer, terminate the right of the Engineer to
proceed under this agreement or may pursue such other
rights and remedies provided by law or under this agreement:
Pro~idt:d, That the existence of the facts upon which the
Owner makes such findings shall be in issue and may be
reviewed in proceedings pursuant to the Remedies clause of
this agreement.
(b) In the event this agreement is terminated as provided in
paragraph (a) hereof, the Owner shall be entitled (I) to
pursue the same remedies against the Engineer as it could
pursue in the event of a breach of the contract by the
Engineer, and (2) as a penalty in addition to any other
damages to which it may be entitled by law, to exemplary
damages in an amount (as determined by the Owner) which
shall be not less than three nor more than ten times the costs
incurred by the Engineer in providing any such gratuities to
any such officer or employee,
17. PA TENTS
If this agreement involves research, developmental,
experimental, or demonstration work and any discovery or
invention arises or is developed in the course of or under this
agreement, such invention or discovery shall be subject to the
reporting and rights provisions of Subpart D of 40 CFR Part
30. in effect on the date of execution of this agreement,
including Appendix B of said Part 30. In such case, the
Engineer shall report the discovery or invention to EPA
directly or through the Owner, and shall otherwise comply
,
with the pwner's responsibilities in accordance with said
Subpact D of 40 CFR Part 30. The Engineer hereby agrees
that the disposition of rights to inventions made under this
agreement shall be in accordance with the termS and
conditions of aforementioned Appendix B. The Engineer
shall include provisions appropriate to effectuate the
purposes of this condition in all subcontracts involving
research, developmental, .experimental, or demonstration
work.
18. COPYRIGHTS AND RIGHTS IN DATA
(a) The Engineer agrees that any plans, drawings, designs,
specifications. computer programs (which are substantially
paid for with EPA grant funds), technical reports. operating
manuals, and other work submitted with a Step I Facilities
Plan or with a Step 2 or Step 3 grant application or which are
specified to be delivered under this agreement or which are
developed or produced and paid for under this agreement
(referred to in this clause as "Subject Data") are subject to the
rights in the United States, as set forth in Subpart D of 40
CFR Part 30 and in Appendix C to 40 CFR Part 3D, in effect
on the date of execution of this agreement. including the right
to use, duplicate and disclose, such Subject Data, in whole or
in part, in any mannner for any purpose whatsoever. and have
others do so. For purposes of this article, .'grantee" as used in
said Appendix C shall refer to the Engineer. If the material is
copyrightable, the Engineer may copyright such, as
permitted by said Appendix C, and subject to the rights in the
Government as set forth in Appendix C, but the Owner and
the Federal Government reserve a royalty-free, nonexclusive,
and irrevocable license to reproduce, publish and use such
materials, in whole or in part. and to authorize others to do
so. The Engineer shall include provisions appropriate to
effectuate the purpose of this condition in all subcontracts
expected to produce copyrighlable Subject Data.
(b) All such Subject Data furnished by the Engineer
pursuant to this agreement are instruments of his services in
respect of the project. It is understood that the Engineer does
not represent such Subject Data to be suitable for reuse on
any other project or for any other purpose. Any reuse by the
Owner without specific written verification or adaptation by
the Engineer will be at the risk of the Owner and without
liability to the Engineer, Any such verification or adaptation
will entitle the Engineer to further compensation at rates to
be agreed upon by the Owner and the Engineer.
-'
t
''r" 01 Sanford, Flat.
G\\.'"1 lcjq
\~
Co~mission...manaqer Plan
August 28, 1975
WARREN E. KNOWLES
CITY MANAGWR
Certified Mail
Return Receipt Requested
ZIP CODE 32771
P,O, Box 1776
300 NORTH PARK AVENUE
Mr. Jack E. Ravan
Regional Administrator
Environmental Protection Agency
Region IV
1421 Peachtree Street, N.E.
Atlanta, Georgia 30309
Re: C120586010 - Sanford
Dear Mr. Raven:
The City of Sanford, Florida, hereby accepts the
federal grant referred to above in the amount of $93,735.00
for the preparation of a Facilities Plan, under Section 201
of the Amendments to the Federal Water Pollution Control Act
of 1972.
You will find enclosed the following:
a) City of Sanford resolution of acceptance.
b) The original and a copy of the grant agreement.
c) The original and a copy of the agreement for
consulting engineering services.
We shall proceed with the execution of this plan and
engineering agreement immediately. Thank you.
truly
WEK/mjh
Enclosures
cc: Florida Department of Pollution Control
"The Friendly City"
':
, . .
(
RESOLUTION NO. 1196
RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SANFORD, FLORIDA, ACCEPTING A
GRANT FROM THE UNITED STATES GOVERNMENT
FOR THE PREPARATION OF A FACILITIES PLAN
FOR THE PLANNING AREA DESIGNATED UNDER
SECTION 201 OF THE AMENDMENTS TO THE FEDERAL
WATER POLLUTION CONTROL ACT OF 1972,
WHEREAS, the City Commission of the City of Sanford, Florida.
has determined that it is advisable and in the best interest of the Citizens of
Sanford, Florida, that the City apply for a grant of Federal funds for an inflow
and infiltration study under the Environmental Protection Agency of the United
States Government in an effort to realize a regional sewer plant for Northern
Sem inole County which would include the City of Sanford, and
WHEREAS, the United States Environmental Protection Agency
has. by letter,dated August 21. 1975. offered a Federal grant in the sum of
$93.735.00 to the City of Sanford for the preparation of a Facilities Plan for
the Planning Area designated under Section 201 of the Amendments to the
Federal Water Pollution Control Act of 1972, said sum representing seventy-
five (75%) per cent of the Environmental Protection Agency eligible project
cost. and
WHEREAS, the City Commission of the City of Sanford, Florida,
at its regular meeting of August 25, 1975. having voted to accept the offer of said
Federal grant and having authorized the Mayor of the City of Sanford. Florida.
to sign an appropriate resolution accepting said grant.
NOW THEREFORE, BE IT RESOLVED by the City Commission
of the City of Sanford, Florida, that the offer of a Federal grant by the United
States Environmental Protection Agency in the sum of $93, 735. 00 to the City
of Sanford. Florida, for the preparation of a Ficilities Plan for the Planning
Area designated under Section 201 of the Amendments to the Federal Water
r-
.. ~.
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..~. ),.~, ~ '..... '" ~.''I.'" J .,~ 1'0.
.' .
"
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..
Pollution Control Act. of 1972 be and the same is hereby accepted.
THIS R.ESOLUTION was duly adopted by the City COffim ission
of the City of Sanford. Florida. on August 25, 1975.
/) /J
" '/ 1~/(.2~"J /..
~'>I:'
I' /f,f
t f,\., I! '/ /,/ tL....
Mayor
Attest:
, r'/~ ~ ,/
..;/:{i~r
'7' / .--" .,
/' '... ..
?-ct:ry CLERK//
/ .../
---
- 2 -
1,j,
"
:
-- .-.c'LA.:"~'_ :"~;,..- .-
GRANT AGREEMENT AMENDMENT
C 1
DATE O;';-'A'~ARD ((1(-.lil ,.rin11 dace)
AUG 14 1975
,
-,,"'1Q:"'~~""
~---.,.,.
........--"'--.---...-
U,~. (,N\'IRCNMEt4TAL PROTEC;10~1 AGENCY
CHECK APPL'C,1BLE ITEM(Si
-,--
~, _~.t..N~_5iRr=:E~~Er>J"7
GR A:-..l T AP.."l EN DME:.....~ T
SUSSEQUEN'T" F<.ELATED P~OJEC T (~n~'T)
TYPE OF ACTION
I New
1. GRAN; PIlOGRAM
PART I_GENERAL INFORMATION
12'p~TA;~:~;;FE~~N~~atute
3, REGULATION REFERENCE
waste~later Treatment Works
-----------
~ 4,
Title II Sec. 201
GRANTEE ORGANIZATION
Li. NAME
City of Sanford
b. Er...1PLOYER I.D. r-JO (F:I~n
"
5, PROJECT MANAGE
a. N AM E
vI. E. Knovlles
~-~- -
O. TI TL.E
I-__G.ili Man?oer
c. TEi.....EPHONE NO. (JncI~t1e Area Code>)
305/3?2-6.841
6, PROJECT OFFIC~
-, ------
a. N Ap..AE.
_....Jie.Qr.g.~.kO 11 i n~ o-
j-., TITL.E
.-L~~t..}1an.a~
c. TELEPHONE NO. ([r,elude' Area Code)
_ 404/526-5015
7, PROJECT TiTLE AND LlES':RIPTION
Pl a:1n i ng and pr'el iminary engineering stud
vlastewater t rea tment faci! iti es for the p
application.
!L DURA
PROw'ECT PER~')D (Deres)
'- 12-31-75
9, DO L L A R
- 1
TOTAL PROJeCT C;:)STS
TOTAL ELIGIBLE COSTS (..lIT) $124,980
--_.
TOTAL B\..ICiGET PERIOD COSTS
--
10. ACCOUNT!
~-=-' DOC CONTROL NO. ,
APF~OPRIAT'CN I
68X0103 I F40005 S59
I
L
11. PAYMENT METHOD
[J A':JVANCES {__,~ o{aw.rjrc..': ~ REIMSUR$EMENT
CJOTHER
SEND PA'V~ENT RE~UEST TO .-l~..aieLJ2iris.io.n
-- - I'" -
C. ADDRESS
City Hall
Sanford, FL 32771
R (Grantee Contdct)
--~
rOPRW
City Ha 11
\ Sanford, FL
32771
~R (EPA Contact)
d, AD DR ESS
US Environmental Protection Agency
Water Division
1421 Peachtree Street, NE
Atlanta, GA 30309
J
I
i
=J
E~OE' ,CRW C "'"'eo, 12 _ 3l-75~=__ J
AMOUN,TS ' . ---~ ---,-1
(EPA GRANT AMOUNT,Cln-KindAmt,_--; $93..,J?15,__1
F,eE'PEP "WN '_co "'c. CEOA '''''0'' ---'---
ies and reports for sewer system and
lanning area as designated in the
fPROJECT ;TEP (I\'il"l.'
THIS 'AC TICN (This o/JIii;ati'J!1 3mOLJ11I)
$93,735
NG DATA
24042BV2
r OBJ CLASS
-\41 11
I
4\.
AMOYl'lT C"r,.\RS':C-'
ACCOUr-JT NO.
$93,735
41
12. PAYEE (Name alld mailin~ address. Include ZIP Sodf')
City of Sanford
City Hall
Sanford, FL 32771
E PA Form 5700.20 (Rey, 4.751
P:~E'./10US EDITION IS CteSCL.E-':'-iE. A~SO THIS EDITION
REPl.ACr:S EPc.. FORM 5700-21.
PA(;E I ....;~ 5
,,~ ''"
. I
J
~
t"
,-;---:--......- ~ .,,-
f PART ll-APPROVED BUDGET
.
TABLE ., - OBJECT CLASS CATEGORY TOTAL APPROVED ALLOWABLE
(Non-construe t ion) BUDGET PERIOD COST
I. PERSONNEL
-
2, FRINGE BENEFITS
3. TRAVEL
4. EQUIPMENT
~, SLIPPLIES
6, CONTRAC-UAL
7. CONSTRUCTION
e. OTHER
9. TOTAL DIRECT CHARGES NA
-
10, 'NDIRECT COSTS: RATE ., BASE
II. TOTAL (Share: Grdntee __ '7" Federal -- --,-- ~.)
........., --.----
12, TOTAL APPROVED GRANT AMOUNT $
T~.BLE B. PROGRAM ELEMENT C.LASSI FiCA TION
(lVon-construct ion)
f-----
I.
2,
>-.-.
3.
4,
~
6.
7, . NA
'-
e. -
9,
10, TOTAL (Share: Grante e '7, F edera! _____ '7~)
11. TOTAL APPROVED GRANT AMOUNT $
--
TABLE C - PROGRAM ELEMENT CLASSI FICAT:ON i:'oooooo
(Construction)
,-
I. ADMINISTRATION EXPENSE
1---
2. . PRELIMINARY EXPENSE
--
3. LAND STRUCTURES. RIGHT-OF-WAY
4, ARCHITECTURAL EN GIN E ERI N G BASIC FEES 194.780.00
~, OTHER ARCHITECTURAL ENGINEERING f:;-EES 27 200.00
6. PROJECT INSPECTION FEES
1----.-. -.
7, LAND DE'/ELOPMENT
--_.
e, RELOCATI"')f'l EXPENSES
9, RELOCATION PAYMENTS TO INDIVIDUALS AND BUSINESSES
. '---
10. DEMOLITION ~ND REMOVAL
-------. -
~ ~<:.ONST~UCTIQN AND PROJECT !MPROVEMr:"NT
,
12-, EQUIPMEN-T
!3. MISCE:..LL~r,jEOUS
-----,
.14. TOTAL ([.int's 1 tlIru 13)
- -
, 15, ESTtM'ATED INCOME tIt jJpplicJule)
-- --_.
, 6, NET PROJECT AMOUNT (Line 1.f minu:J 15)
,
,H.. LESS: INELIGIBLE EXCLUS1Ol\:S
18. ADD: CONTIN~ENC'ES
. 25 75 124,980
TOTAL "
19. (Share: Grantee '0 Fedc~al __.~o)
20. TOTAL APPROVED GRANT AMOUNT $ 93,735
E PA Form 5700.20 (Rev, 4.75\
PAGE20F5
~
,. ,
~,~--.~-~"\'~
..-<1~-
?ART 111- GRANT CONDI,IONS
"
. .
.-...-'
a. GENERAL CONDITIONS
The qrantee covenant:s dnC agrees that it w1.11 I>xpeditiously l.nitiatP and timely complete the project worK
for which assistance has been awarded under this grant, in accordance with the applicable grdnt provisions of
40 CFR subchapter O. S?ecitically, the grantee w~rrants ano represents that it, and its contractors,
subcontractors, employe.es ar.d representatives, ;'111 comply with the tollowinq ':;eneral cond1.tion5, the
applicable supplemental conuitions of 40 eFN Subchapter B, as dmcnde~, and any special conditions set forth in
~his grant agreement or any grant amendment.
1. Access. The grantee ac;rees that it will provide access to the tacilitles, premises <lnd records
related tothe project as provided in 'H30.6.05 and 30.B05 of 40 Cfi< Subchapter B.
2. i!YQ;ll i!!!Q ~LJ9.'" The grantee ,lgrees that it ."ill ("aintain an ade4uate system for financial
manag"ment, property mana<:jement and grantee audit in accoraance witi. ~~3().I:IOO and 3u.310-3, and that it will
maintain, preserve a"d makp dva1.1able to the Government all f'rojPct, record" for thf' purpose of inspection,
interim .~nd final audit, and copying as re'-luireei by ~~30.6u~. 30.1:105, ana 30.d20 or 40 CFR subchapter B.
, 3., ~rtJh The grantee agrees to timely file with Sf'r', such reports as ar'e specitic,llly required by the
grant agreement. or pursuant. to 40 CFR subchapter 8, 1.nclud1.nq progress reports (~JO.6)'i-l), tinancial reports
UJO.635-3), invent1.on reports (~30.635-4), property reports (~30.635-~), relocation and acquisition reports
(~30.635-6) and a final report ~30.635-2, dnd that failure to t.imely file Gl report may cause EPA to invoke the
remedies provided in 40 CFR 30.430.
4. g2-.l}!: f:ha!},g~; Modificat_ions. The grantee ..lqrees that all qrant, modifications w1.11 be accomplish€-d
through the provisions of40CFR3CC900 through 30. ~OO-~.
5. E.~g:yire;:!)~D!o2 Per!o~ining !oQ Igderally a22ili!oed ~Qn3!,!:!!~~'!QI}. The qrant.ee <l-jrees t,hat durin,,! the;
performance of the proJect work it will comply, and that 1.t" contr~ctors, sUDcontractors, employees an'
represpntatives w111 comply, with the re~uirements pertaininq to tcclerally dssist~a construction identlt1.ed in
40 CfR 30.ij1S.
6. SU.2~l!!.2.i:Q!:!~
(d) The grantee agrees that the qrant official m.>,', at any t1l1le, r€'quire the "ran tee to stop all, or
dny part, of the work within the scope of the project for wnich E?A grdnt dSslstancE was dwarGed, by a wr~tten
stop-work order, for d ;;er1.od of not mor" than f0rty-five (<15) (~ays ~tt.er rhe ouier 1.S delivered to the
grantee, and for any further period to ....nich the I''irties melY aqree. Any such orier shall be specifically
identi fied as a stop-work order issued pursuant to tili 5 c 1" USf'. !)?on rpcei pt at such .>n orJer, the gra nt""
agrees t.o fort,hwit.h com,;ly w'itn its terms and t-'l.i(e all re"son~ble steps to rrinimize tt." i.nc:lrrence of custs
allocable to the ,"oric cover",d by the order duclnq t.he perio,; of -.:ork stoopaye. Trlis suspension article sllall
not be applicanle to eauc3L:.ona1 institutions or nonprotit resp.arch institutions.
(b) The grantee agrees th.>t,
work order., in full or in part, or (2)
in Article 7, below.
within any such suspension !?eriod, EPA may ...i.ther (1) c"-ncel the stop-
initiate act.ion to termln.>t,e the qrant, in fklrt or 1.t1' fellI, as pn.>vide,l
(<:0) If a stop-work order is cance~ed or if ttle sU"F<"n5ion per iod or any extension tbereof expires,
~he [~ran~ee agrees to ~tomptly rC5U~? th~ pr~viously s~s~en~ie(l ~roject work.
(d) An equitable adjustment sh..ll be mde,", in the f'roject period, bud"et p.)rlod, or the <Jl:'ant u,nount,
or all of these as appropriate, it:
(1) the Stop-work order results in an incrp.ase 1.1 the tirne re'luir",d for, or in the grantee's'
costs properly allocable to, the perfoemar.ce. of any part 01' the project, ,lnd
(2) the grantee asserts a writt'~n clc<im for such ilcljustment Iolt:oin sixty (60) days atter ttlp
end ot l:he perioel of work st'oppdge, I?r.Qyi,J::d that if th.. Project oiticer detpr<1ino>s thdt the c1.rcumstanc,",s
justify such actio~( fot example, it t.he lmpdct ot cost or ti~e factors reeulting 'ro~ a stop-WO~K oreier could
not have Leen ascertained prior to writt~n 5L.lDIOissl.on ot the cldi:n), ne may rece1.vp. and dct upon dny suerl
claim dsserted at any tzme prioe to ti",,-l 9ayment und~r this grilnt.
(e) If i.l stop-work order is not canceled and qr~!It-reldted project work covered hy such order is
within ":.he scope of a subsequently-isslled term~nation order, th", r'o'asonabli> costs rp.sultillg trom tIle stop-work
order Shdll be dllowed 1.n arriv1ng dt the terminatlon settlement.
(f) The 'lrante€' agrees that costs incurred by the qrdnte.. or it;; contrdct.,orS, subcontractors or
representatives, atter' a stop-work order' is del1vered, 0r within a'lY el<tcnslon of the susp"nsiun periol to'
which the parties m.lY have d.,reed, with respect to the [J1:'oject -.:ork s'lsr'",nclcu by su"h order or a'l~Pem"'nt,
which r1~e not .uthorized by this article o~ specifically authOrlze~ 1.n writ1."g by the Project otficer shall
not be allowable costs.
PAGE30F5
EPA Form 3700-20 (Rev. 4.75)
-'~~.
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PART IIi - GRANT CONDITIONS
a! GENER~L cor'I,DI.TiON"~ '(.(~olltinl1ed)
7. ~~lD~!iQ~~
(a) The '1r:ant"!e c.iqrees that the ]r:ant ""c~nl off::::ial r:h.y, at "ny time, aft"!z' writt.er. notice dnJ
after: oppor:tuniti' for consultatiun has been attor:d~d to th'c 'jr:ant.e", tpr:ninat,-, the qrant, in wnole or 1.n pdr:t,
with t.he concur:r-.mce ot appcu!,ciate EPA otlicials, thcou(jt; I wrJ.tten ter:nin.ition notice ;;[Jecifyin'1 the
etfecti~e date ot the ter:minat1.on action.
(1) 'cause tor: termination shall includ.., bu:o not, be limited t.o, rieflult by the qcant"'" or
failure by the gr:antee to comply with (jrant condltJ.ons or: ~erms.
(2) The grantee agr:ees that, upon such tennination, it will retur:n or cl'ej~t to the 'Jnited
States that. poction of qrant tunus p<tid I' owed t.o the grantee and allocable to lOh", terminat"!d pr'lject. "'ark,
except such por:tJ.on as may b.., ce'~uir"!d by t;he 'Jrant.e", t.o meet commitments whic~ hal he.::orne firm fJr:ior: to the
effective date of tecminatJ.on and are otherwise allowarle.
(3) '''/henever fedsiblf>, the gr:ant award offic1.al and t.he gr:ante"! shall enter: 1.nto a tennilldtion
cqr:eement as soon as (ossivle '1fter any slIch termination act.ion to est.ablish ~,he l,asi3 for s"ttlt?"'''~nt. of qrant
teraunatior. costs dnd thf> amount and date of payment of any Sums due to either: [J-3.rty.
Ib) Upon r:equest. of t.he grantee, "n'l iithe i'r:o-jeci: OffL::er determines with the concur:rence of
aprropr:iat~ iPA ofticials that t.her:e is gn~d caus~ for the termination of all or: any por~iun of t:,e project
work tor: wnich .o:?'\ qr:ant assistance hds been dwar:Jed, the '.,rant dward off icicll and rne 'lr:antf>e may ent",r ~nto
a written tennindt.ion agreem~nt f>stablJ.s.ling tl',e E:ff'?ctivEo date of the qr:ant and project terminat.ion, and the
basis for: settlement ot grant termination costs, and the amount dnd date of payment of any sums due to eithec
pa r t y.
(c), Tne qr:antce agr:ees that it. will not unilaterally terminate wor;'; on the proj"!ct tor which C:PA
grant assistance has been. a",arded, except for good cause. The qra,.,tee furl:her a'Jr:ees:
(1) That it. will promptly give wri.tten notIce to the Project off ic"!r of any complete or [Jdrtial
t.ermination of the proJect work by the qr:antee, and
(2l That, if the Project Offic"!r J",termines "ith th(> COnCurrence ot appropr:iat€' EPA offici"ls
tbat the ~rant.ee has t.ecmJ.nated the project work w~thout 'lood cause, t.he qrant awar:d uttic~al may annul t~e
gr:dnt and all EPA 'lcant funds pr:~viously paid or o,.inq to the gran~ee shall he promptly retur:ned or cred~tb]
to the Unitea States.
8. !2i~1~2'
:
(d) >::xc", pt as ot!;enJise pcovJ.:leJ b" law or: regula tior. s, dny dis pu t.e a ri sinq IJn'1er this CJrant
agreement shall be decJ.ded by t.he Project Otticer, '..;ho. atter- COl1curcence by a[Jpi:'opriat.e EPA officials, shall
reduce his JeC.lS.10n to writi!1c} and inail or otherwise turnisl. -1 COtlY ther~ot to the ~rd.ntee. Such a. .oecisiun
ot the Pr:oj'o'ct Officer shall be final and cOllcluslve unless, within th~rty (30l days fr:om the date ot rece~f't
of such copy, t.he ~rantee mails or otherwise uelivprs t.o the Project Off1car a wr:~tten appeal addr:essed to the
A,jministt'a tor.
(b) The decision of the Administrator or his dUly author:1zea repr:esentative for: t.he determinlt.ion ot
such afOpeal shall he final and conclusive unle3s J..termined hy a court of com.",tent jur:J.3diction to l'dVC leen
frauciuleIlt or capricJ.ous, or: arbit.rary, or: so 'Fossly errOnE:0US as to imply tad fa~th, or not sU?L>orted by
substant,ia 1 ev i,jence.
(e) In connection with dO ap~)edl proc~~dinq under this drticle~ the qrantee s~dll be affordeJ dn
op~)ortunity to be hear~l, to l!e represer!te') tlY 1~4al couns~l, tu Jffex e~idenc~ ~rld testimony in s~pport at ~rlY
appeal, and to cross-examine Gover:nment witnesses and to "!Kamine documentatio~or exhibJ.ts offered in evidence
hy t.hp. \,ovprnment or 3.dmitt~.i to the :l.pt-H=al record (subJect to the Governmr,;-nt's ri'lht t.O offpr its O'w'O
~vidence ~nd testilnany~ to crc)ss-examine the dppellant's witnesses, ana to ~xa~ine documentation or pxhihitn
oftececl in eVJ.uence by the """ellant or admitted to the a.p"eal record). T!l" a!,p-eal sl\.311 lJe det.erminej sole-ly
upon the a;::.,eal record, in accor:dance wit" the applicaOle [Jtovl.sions of ~llt'k.lrt J of P.lrt 30 of Title ~O U'H.
(d) This "Disputes" art.icle shall nOt pr~clude consideration of any 'Iu'esr,ion ':>f 1",.. 1.n, cunnec"J.on
wit.h decisions pr:ovided for by this ar:ticle; ~rovided, tn..t nothinq in this erlnt vI' r~latAd r~Yllldtions s~.lll
be constcucd as ma~ir~ final t.he decision of any administcative officidl, represent3tive, or Loard, on a
I.luest~on of law_ . y~
9. ~Q~i~~ 2D2 Assist2D~~ B~g2I9in~ f2i~1 ~n2 ~Q2~]2l rntrlrr~~Di.
(a) The yr:c1Otee agr:ees to repor:t. to the Pr:O)"Cr af (icE'r, orompt 1y anJ 1 n reasunablo wti1\.ten u"tai 1,
each 'notice or claim of ;}d'tent or.copyr:ight infrinCJement h35r>d on the performa:1ce '..If this qrant O~ which' thE'
qrantee has kllowledy~.
"
r
(h) rn the event of any claim or suit .l'~dinst the Government, on aCCO'l!lt of any -ille'1'ed l"ltent or:
cOt1yriqht infr-irH.l4?merll arising out of t.he pertor::-:dnce vf this .:jrant or out of t.h@ US~ \:,f any supplips
furnished or """ur,/( or ~ervices performed hereun,12!',. the arant.~e aqr~es to furn1sh to tho..:- (~ov~rr.ment, \,~.11e(1
re'luested by the ProJect Officer, all eviJence and infur!"atiun ~n ?Oss(>ssJ.un at th" qr:ante>" i,,'rt.cnnin'1 tu :;UCil
suit or: cl.Jtm. ~uch evi,j"nce anJ infor:m..lt1.on shilll hp furn isheJ at the ~x[,ensf' of the ,;ovc-r:r,rr,ent. except whf'rf'
the '1r:,lnte,' :Jus a lre..d to inJelnnify the Govecnment.
E PA Form 5709-20 (Rev. 4.75)
PA'3E 4 OF 5
\
i
ill
:1
b. ',PECIAl.. COt-Ji)ITI.Oi-l; . ,
1. The work'to be'included for this grant is outlined but not necessarily limited to
the Plan of Study. The Facilities Plan will be prepared in accordance with the
latest EPA guidelines.
2. First Payment is based upon completion of items: III. 0.2, III 0.3, III 0.5 as
outlined in the plan of study. Second Payment is based upon completion of item
III 0.6 and submission and approval of the facilities plan.
3. Within 30 days of grant acceptance, an executed engineering contract must be sub-
mitted to include an "access" claus,e.
STANDARD CONDITIONS
See attached.
PAR1' 'v
HOTE: The Grant Agreement must be completed in duplicate and the Original returned to the Grants Administration
Division for I1eadqu<lrters grant awards and to the appropriate Grants Administration Office for state and local awards
within 3 calendar weeks after receipt or within any extension of time as may be granted by EPA.
Recei~t of a written refusal or failure to return the properly executed document within the prescribed time, will result
in the automatic wi thdrawal of the grant offer by the Agency. Any amendment to the Grant Agreement by the grantee
subsequent to the document being signed by the Award Official shall void the Grant Agreement.
OFFER AND ACCEPTANCE
The Ur.itcd States of America, acting by and throLlgh the V.S, Enviror.mental Protection Agency (EPA), hereby offers
a grcmt to the
City of Sanford
--GRANTEE ORGANIZATION
for 75
% of all apPI'oved costs incurreci up to and not
exceeding$ 93,735
GRANT AMOU':'T
for the support of approved budget period effort described in application (iT/cluJITI!? all
applmlflUTI /nodi/ica;ioT/syConstructi on Grant ~l i cati on d3ted 1 ?/l /74 included herein by reference.
TiTLE AND DATE
ISSUING OFF ICE (Grant. Administration Office)
ORGANIZATION 'ADDRESS
....WARD ....PPRO'/AL OFFICE
Region j
OR GAN I Z A T ION I A DDR ESS
US Environmental Protection Agency Regional Administrator
Region IV, Water Division Environmental Protection Agency,
1421/peachtree Street, NE 1421 Peachtree Street, NE
Atlanta Geot' i a 30309 Atl anta. Georgi a 30309
~ /1 ;/ THE UNITED ST,A,TES OF "'MERICA BY THE U:S. ENVIRONMENTAL PROTECTION AGENCY
5 N 'TURE!) AV, RD OFFlcl"L TYPED NAME AND TITLe:, CA _
,':; , // ~/4/ l/l Jack E. Ravan Re ional Administrator AUG 1 A 1975
, is Grant Agreemf'nVis subjer"t to applicable U.S. Ervironmental Protecthn Agency statutory provisio:ls ;)ncf grant
regulations. In accepting this .award or amendment and any pOyments made purst;ant thereto, (1) the undersigned repre-
sents t hat he is d~ly authorizbd to act on behalf of the grantee organization, and (2) the grantee <:Igrees (a) that the
grant is subject to the provisions of 40 CFR Chapter I, Subchapter B and of the proy isions of this agreement (Piuts
I thru IV), and (b) that accepta nee of any payments consti tutes an agreeme nt by the pa yee that the Rmounts, If any,
found by EPA to have be n overpaid will be refunded or credited in full to EPA.
BY AND ON BEHAl.F OF THE CESIGNATED GRANTEE ORGANIZATION
TYPED NAME AND TITLE
/: /
DATEOj(2~~~J
PAGE 5 OF 5
W. E. Knowles, City Mana er
C12058' 0
Sanford
Pa rt V
Payment Schedule
FY 76
1st QTR
2nd QTR
$45,233
$48,502
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''''1...."''t.~,~:: "i.~~'},~..."..,,:,1it?~~) ~',. ~~. c~~H:~_,.r~~~....y~""...~~....'f<t'd~" tiW..., "i .L~'''''~:./'''~ . ,....~...L,'y;"..... ~;-~~" ';':I,~ .. ":'f..I'1o .'-..y;....\..'y(.." ,,!.I~; ,k\" "','" ",. '\..."'t, I ,..~ .,. " \"" t '. .;.., .. 1. " ~,(.. I
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6,/&7'(;/
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AGREEHENT FOR CONSULTING ENGINEERING SERVICES
THIS AGREEMENT, made the 25th day of AUGUST , 1975,
between the City of Sanford, Seminole County, Florida, herein
referred to as the MUNICIPALITY, and the firm of CLARK, DIETZ
AND ASSOCIATES-ENGINEERS, INC., Sanford, Florida and Urbana,
Illinois, herein referred to as the ENGINEER.
WHEREAS: The ENGINEER has previously completed an
Interim Water Quality Management Plan -
North Seminole County Area for the City of
Sanford and Seminole County, Florida,
WHEREAS: The East Central Florida Regional Planning
Council through its Consultants and staff
is in the process of preparing and completing
the Orange-Seminole-Osceola Metropolitan Water
Quality Management Study,
WHEREAS: The State of Florida Department of Pollution
Control has delineated a 201 Planning Boundary
for the Sanford, Lake Mary,and North Seminole
County area attached hereto,
WHEREAS: The previous studies consisting of the Interim
Water Quality Management Plan and the Orange-
Seminole-Osceola Metropolitan Water Quality
Revised 2/28/75
l '
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. ,
ability to store in basins and subsequently
treat, large vol~~es of storm water flow as
well as peak sanitary flows; determination
of the need for storm water treatment prior
to discharge to Lake Monroe if separations are
to be made ln the sewage collection system;
evaluation of staged implementation and other
implementation considerations of the final
alternatives; evaluation of the flexibility
of the alternatives for future modifications
ln treatment and effluent disposal criteria;
land availability and acquisition cost,
especially for land disposal of effluent;
determination of loading rates for land disposal
at selected sites, and other matters,
WHEREAS: The City of Sanford with the cooperation of
Seminole County and the City of Lake Mary,
desires to apply for and receive an EPA Step I
grant and to complete the 201 Facilities Planning
requirements for the delineated 201 planning area
in order to meet the needs of the City and the
area and to be eligible for subsequent EPA Step II
and Step III grant funds for design and construc-
tion of said facility,
-3-
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Ar
WITNESSETH:
The MUNICIPALITY hereby retains the ENGINEER to perform
engineering services as enumerated herein
NOW,THEREFORE, the MUNICIPALITY and ENGINEER for the
considerations hereinafter named, agree as follows:
I. The ENGINEER agrees to provide engineering services
to the MUNICIPALITY in order to fulfill the
requirements of Section 201, of Title II, P.L. 92-500 as
administered by the Environmental Protection Agency and the
State of Florida Department of Pollution Control as follows:
A. Consult with the MUNICIPALITY, to determine
the ~rnNICIPALITY'S requirements for the project.
B. Meet with the MUNICIPALITY, cooperating
Governmental units, the Regional Sewage Treatment
Committee, regulatory agencies, and other pertinent
parties.
C. Prepare a Plan of Study and application for a
Step I, EPA grant and follow up on the application
following submittal.
D. Perform an Infiltration Inflow Analysis of the
existing City of Sanford sewer system including:
-4-
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1. Patterned interviews and data gathering.
2. Sewer system map development.
3. System flow diagrams and division of
the existin~ sewer system into mini
systems.
4. Dry weather flow estimates ln the mini
systems.
5. Dry weather versus wet weather flow
determinations based on estimated water
use, existing flow records, interviews,
and corTe la tion 1vi thrainfall.
6. Selective field inspections and selective
flow measurements. (Dry weather wi th Imv water
table, dry weather \<lith high \Vater table, wet
weather with high water table.
7. Determination of magnitude and extent of
infiltration/infIo\V and overflows.
8. Cost effective analysis including a
determination of \Vhether or not excessive
infiltration/inflow ~xists in the system
and therefore whether it is more cost
effective to treat the infiltration/
inflow or to correct the infiltration/
inflow conditions in the sewer system.
Consideration is to be given to the combined
sewers and overflo\Vs in the older,core portion
of the City and to storm water pollutional
-5-
Revised 2/28/75
I .
loads as they relate to the combined sewers
and need in the near future for storm water
treatment in the event separation is inJicated.
9. If infIltration/inflow is determined as
excesSIve by the cost effective analysis,
a plan of action, a budget and timetable
for a detailed Sewer System Evaluation will
be prepared. However, the detailed Sewer
System Evaluation work itself as defined
by EPA is not a part of this contractual work.
E. Perform an abbreviated infiltration/inflow analysis
with the permission of the Owners of the ,following
private utility sewer systems located outside Municipal
limits in Seminole County.
1. Southern Gulf:
Ravenna Park, Idyllwilde, and Lincoln Heights.
2. First Florida Utilities:
Country Club Heights.
3. Lake Monroe Utilities:
1-4 and S.R. 46 area.
4. The Forest:
East of Rhinehart Rd. and North of Lake Mary Blvd.
5. Greenbelt P.U.D.:
Under construction East of 1-4 and South of
Lake Mary Boulevard.
6. Adventure Camps:
Travel Trailer Park.
7. Twelve Oaks:
Travel Trailer Park.
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8. Spring Hammock:
[,labile Home Park.
9. Stromberg Carlson:
East of 1-4 and North of Lake Nary Boulevard
and West of Rhinehart Road.
F. Prepare a written bound report on ID and IE
(Infiltration/Inflow Analysis work) and furnish 20 copies.
G. Based on the results of the Orange-Seminole-Osceola
Metropolitan Water Quality Management Study, the Interim
l~ater Quality Management Plan for North Seminole County
area, and the Infil trationJ Inflow work enUlllera ted herein,
supplement previous studies in order to complete a 201
Facilities Plan as required under Section 201, of Title II
of Public Law 92-500 which shall be used by the MUNICIPALITY
to fulfill in part, the requirements of a Step I Grant
from the Environmental Protection Agency and the State of
Florida Department of Pollution Control. The following
supplementary work will be included:
~. Summarize, review, document, and evaluate
the final selected alternatives from the two
previous water quality management studies
and consult with the Department of Pollution
Control and Environmental Protection Agency on
these matters and select no more than four
alternatives for additional alternative analysis
and study.
2. Summarize and modify (if necessary as a result
of the 1/1 work) projected future waste loads
and flows.
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Revised 2/28/75
I .
3. Advise the MUNICIPALITY regarding the need for
additional services, the need and/or scope for
which can not be accurately determined at this
time. These services when properly authorized
may be provided by the ENGINEER with his own
employees or by use of special consultants working
under subcontract for the ENGINEER. All special
consultants are subject to prlor reVlew by the
MUNICIPALITY and EPA as to their qualifications,
payment, and other contractual provisions. These
additional serVlces are to be performed only upon
receipt of separate written authorization from
the MUNICIPALITY, and written approval from the
Environmental Protection Agency as to the need for
the service, contractual provisions, and assurance
that the pro rata cost for such additional serVlces
will be included in the federal grant.
a) Review and coordinat~ water quality management
goals and objectives with the regulatory agencies
and provide supplementary water quality work as
subsequently determined necessary.
b) Supplementary environmental factors and supple-
mentary environmental assessment work as sub-
sequently determined needed.
-8-
Revised 2/28/75
I .
~ Soil borings, tests and studies, with
particular emphasis on determining
acceptable sustained loading rates for
land disposal of effluent at alternative sites.
d) Land availability, acquisition, and appraisal
services concerning alternative treatment and
effluent disposal sites.
e) Professional land survey~ng services as
required by IG 4 a) and IG 4 b) above.
f) Professional geohydrology serVlces ln connection
with the land disposal of large volumes of treated
effluent, ground water movement, and affect
if any on the City water supply area.
ro Financial considerations including rates and
charges at various stages of implementation.
4. Cost effective and optimization analysis
of final recommended alternatives from previous
Water Quality Management Studies (modified
as necessary by the 1/1 and other new data).
5. Evaluate and supplement existing implementation
plans, analysis, and arrangements including
reVlew of authority for actions.
6. Refine, review and display alternative proposals.
7. Provide assistance a~d make recommendations in
connection with selection of the final plan.
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Revised 2/28/75
, .
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8. Provide assistance and make a recommendation in
connection with selection of the final site for
treatment and effluent disposal works.
9. Examine and describe N.P.D.E.S. requirements
and relationship to final selected plan.
10. Perform preliminary engineering studies including:
a) Site adaptation of treatment and effluent
works from cost optimization studies to the
final site, including a preliminary layout
drawing.
b) Process flow diagrams.
c) Summarize, refine, and supplement cost
effective analysis work for the final selected
plan including:
1) Description of project.
2) Level of treatment and relationship
to BPWTT.
3) Design data and criteria.
4) Unit processes.
5) Preliminary sizing of units.
6) Ultimate sludge disposal.
7) Cost estimate.
11. At the final selected treatment and effluent
disposal site summarize, evaluate, and advise the
MUNICIPALITY concerning th~ additional services per-
~orme~ under I-G 3 and the need for additional simil~
services during subsequent steps of the project.
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1 2. Prepare a schedule for completion of engineering
and construction in subsequent steps of the project.
13. Assist the MUNICIPALITY in demonstrating compliance
with Civil Rights requirements.
14. Provide assistance} attend and make presentations on
request at all public tearings.
H. Prepare a written bound report on I-G and furnish
20 coples to the MUNICIPALITY.
I. Water quality criteria, treatment criteria, effluent
disposal or discharge criteria are to be ,furnished by
the State of Florida Department of Pollution Control.
J. The work is to be based on the population projections
and distributions and waste load projections utilized ln
The East Central Florida Regional Planning Council's
Orange-Seminole-Osceola Metropolitan Water Quality
Management Study.
K. The ENGINEER agrees to proceed expeditiously with
this work and to complete it within 360 days after
receipt of Notice to Pro~eed subject only to delay for
causes beyond his control.
L. The ENGINEER agrees to carry professional liability
insurance and to make his records and books open and
available for EPA audit in accordance with all require-
ments of that agency.
M. The ENGINEER is not authorized to do work under this
contract beyond the work outlined in Ie until written
Notice to Proceed has been received from the MUNICIPALITY.
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II.
The MUNICIPALITY'S respons~~ilities ~re as follows:
A. To provide assistance to the ENGINEER in the form
\
.
of re~iew, supervision, and liaison from the City
Engineer and City Manager who shall be the municipal
contacts with the ENGINEER.
B. The City will assist with arrangemen~ and attend
and participate in cooperative meetings with other local
governmental units~ the Regional Sewer Treatment Committee~
Planning Council, regulatory agencies including the
Department of Pollution Control, and the Environmental
Protection Agency, the public, and others.
C. City personnel will be made available for interviews,
data gathering, assistance in locating, mapping, gaining
entry to faciljties, and assistance in setting up
selective flow measurement facilities and in makina flow
o
measurements and tests of the Sanford system.
D. Furnish the ENGINEER with all needed available
information and data in his possession and assist the
ENGINEER in ohtaining whatever data is available or
assistance from the East Central Florida Regional
Planning Council and their consultants, Department of
Pollution Control, Environmental Protection Agency,
Seminole County, and other units of local government
and the affected private utilities.
E. Review expeditiously all reports, studies, and other
data the ENGINEER shall submit, and render in writing
decisions thereto within a reasonable time.
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F.Provide for legal and other serVices beyond those
being provided by the ENGINEER when the need has been
established and concurrence of EPA obtained.
G. Make payments for the services rendered in a timely
manner in general accordance with the Proposed Grant
Payment Schedules as may be finally approved by EPA~
however, final payment will not be due until final
approval of the Facilities Plan by DPC and EPA.
III. The MUNICIPALITY agrees to pay the ENGINEER for the services,
when authorized and rendered as described in Paragraphs lA, IB, IC,
ID, IE, IF, IG, and IH, a fee for labor of "Payroll Cost" times
2.25 (which includes allowance for overhead, indirect costs, and
profit). Travel and other out of pocket "reimbursable" expenses
will be paid for at actual cost thereof without increase.
"Payroll
costs" as used herein are defined as the cost of salaries and wages
paid to principals and employees of the ENGINEER engaged directly
on the project, including, but not limited to, engineers, surveymen,
designers, draftsmen, specification ,vriters, estimators,
stenographers and clerks, plus cost of fringe benefits
including, but not limited to, social security contributions,
unemployment, excise and payroll taxes, workmen's compensation,
health and retirement benfits, sick leave, vacation
and holiday pay applicable thereto.
"Reimbursable"expenses shall mean the actual expense of
transportation and subsistence of principals, employees and special
consultants when traveling in connection with the project, special
conSultants' ~ees, toll telephone calls and telegrams,
reproduction of reports, drawings and specifications, and similar
project ielated items.
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.. . ..' L .
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Partial payments will be due and payable ln accordance with
paragraph II-G herein.
The total fee for the serVlces itemized above in this section
(excepting those additional services of IG 3) shall not exceed
$
94,780.00
The additional services of IG 3 (the
need and/or scope of which can not be adequately determined at
this time) are not included in the total maxlmum fee. The services
of IG 3 must be separately authorized by the MUNICIPALITY and EPA
with assurance that the pro rata additional cost will be included
ln the federal grant.
Additional copies of the reports (above 20) will be furnished
to the MUNICIPALITY at twenty dollars ($20.00) per copy.
IV. The MUNICIPALITY and the ENGINEER each binds himself,
his successors, executors, administrators and assigns to the
other part of this Agreement, and to the successors, executors,
administrators and assigns of such other party in respect to
all covenant of this Agreement.
V. Access to Records Clause --- Included as shown on Attachment A.
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IN WITNESS WHEREOF, the parties hereto have caused
this Agreement to be executed as of the day and year hereinabove
set forth.
ATTESTh .
MUNICIPALITY
City O~ ~a~rd,
BY: l~t /::f%/'f-l(../
Mayor
Florida
By authority of the City Commission
of the City of Sanford granted for
the MUNICIPALITY on date of
August 25, 1975
ENGINEER
Clark, Dietz and Associates-
Engineers, Inc.
By:JiJt'e~
-15-
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ATTACHMENT A.
Access To Records Clause
The foUowlng clause is the accf'!ptable ac-
ces~ to recofds clause fo~ l.ns'!rt!on I.n all
consulting eligtneertng subagreements I.n ex-
ces.~ of ~IO.OOO:
-----r.--The (Contractor/Consulting EDgI.n~,)
shall maintain book3. records, docume-uta
aud other evidence dlrect.ly pertlnent to per-
formance on EPA grant work unde~ this
ll-,,';Teement In acccn-danc'!l wtth accepted pro-
fcsslonal practice, approprhte accounting
procedt1~ and practtc",", and 40 CPR ~ i 30,-
60S, 30.80;;, and 35,935-7, Tb" United 5tat-"'S,
Environmental Pro~on Agency, the Comp-
troller General of the Un1tp.d Stat"", the
UnIted State5 Department oC Lab0r, (the,
grante"-<Jwne~), and (th.. state water pol-
lution control agency), or an1 oC their duly
authorized repr~atat1vf'!s shall have- a.cC""-'J '
m such hoolG, recorcl3, documenta and other'
. evldenc& for th" Pl1I'?ose of Inspection..
audit and <Xlpytn~. The- (Contrnctor/Con5Ult~
lng Eng1n~r~ will provide proper' ta.:Wtl~ '.
tor such acc.oM and l:nspect1.oD. ' , " .
2. The (Controctt>r/Coruru..lt1ng EDgin""'''') ,
agree,) t.o Include In' al.l hls contracts and alL
tIer subcon~l:3 du-..ctly ",late<:!. to project"
perforrn!\nce which !U"!' In e:tteS6" oC $10,000
the five I Cern" of this clause, ' .
:1, AudIts conducted p=ant to th~ proo-,
'VIsion shall be In accordance wtth ger:e-rally'
accepted audlt1ng standards and formally
establ1.'lhed audit regulatloI!3~ proced~s and
guldelln"" DC' the, reviewing or audlt
agency( lee),
'1, TIle (Contractor/ConsUlting E::1gineer)'
agrees _ to the dLsclosUl"e of all in!ormatlon
and reports r~ultlng from acces... to recor~
pursuant to paragrnph3 1 and 2, above, to
any oC the agencies referred to In paragraph
I, allove. In tho.qe C:\.3"" where the audlt con-
c~rn.s the (COil tr'\t: tor/consul tlng engineer).
the auditing a~ency will at:'ord the (contrac-
tor/consultlng engineer) an opportunity for
an audit exie conference, and an opportu-,
nity to comment on the p,...rtinent portloos of
the draft audit report, The (contractor/con-
sulting englne...r) Will be provided copl"", at
the !ortn 1\ I draft audit re!X'rt nt th.. t1m~
oC Ita transml:l8lon. Such transmls510n wUl
includ... the written coCIl.lD"ntA, it any. oc. tht'l'
audited firm. _
5, Reco~d3 under pa.r3~ph3 1 and 2 above
shall be rruUntained and n:uuie av:\Uable dur-
Ing p"rformance- on EPA gra.nt work u"nder
this ag-reement and until thr~ yeal'3 lrom
date oC final EPA gn.n~ payment Cor the proJ-
ect. In :t>:.!.ilitlon, tho."" rec.ord" which reu..l:e
to any "Olspute" np~al under an EPA grant
agreement, or litigation. or tn.. settlement oC
claims arising out or such' performance, or
costs o~ Items to which an audit e:<ceptr0o
has been taken, shall be maintat!led and
mada available until three years after the
date oC resolution of snch appeal, 1itl~tlon.'
claim or exception.,