138-Records Retention, Notice of Intent to Destroy
;.--
1iTATE OF FLOFlIDA
DEPAATMENT OF STATE
Dlvl810n o;)f Archives. History and
, AllC;ords Ma_gem.nt
Form DS-RM 107 (1 72)
1. AQENCY
City of Sanford
4. ADDRESS (Street. City end Zip Code)
P.O. Box 1778
anford L 32771
...." ..:.
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Schedule
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anI:or
(
13
14
14
NOTICE OF INTENT
TO DESTROY SCHEDULED RECORDS
AND DISPOSAL CERTIFICATE
Z. ~'a~f~is tra tion
& City Clerk
NOTICE NO. 25
PAGE.L OF ~PAGES
&. CONTACt tN_II Telephone Number)
H. N. Tamm, Jr., City Clerk
305 322-3161 Ext. 210
6. NOTICE OF INTENTION:
The ICheduled records listed in Item 8 ere to be ditpOMd of in the menner
chec:lc.ed below:
~.~
"',.-
{'...J
19 L Destruction
o c. 'Other
o b. Microfilming end Destruction
..TO:
DEPARTMENT OF STATE
"L: DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
L() ,TALLAHASSEE, FLORIDA 32304
I
7. SUBMITTED BY:
I hereby certify thet the records to be disposed of are correctly
represented below tha y Mldit requirements for the records
heYe been
:-
"or..
-;;..
f.:-)
\,;_.,
(;.,')
8. RECORD SERIES LIST
b.
Item'
No.
d.
Inclusive
Detes
f.
Destruction
Action and Date
Completed After
Approva'
c.
Title
7
1/24/78-
12/31/8
2.4
Monthly report of wages, FICA,
Wi~hho1ding Tax printouts
7
Analysis of Bank Account Print-
outs (Listing of Bank Accounts
for each fund and totals by type
of deposit)
Attbto) T fJ.;7J{tf g.4r~
Chart of Accounts
10/1/80-
9/30/81
.1
10/1/74-
9/30/83
2.0
2
For those records dated 10/1/82 12/31/82
a prior disposal authorization. Destruc
approved provided retention per'od has b
(as of 10/1/86).
this is
lon
en met
t. DISPOSAL AUTHORIZATION
Disposal for ebove listed records is Mlthorized. Any deletions or
lIIOdif'lC8tions are indicated in red.
10. DISPOSAL CERTIFICATE
The above Ii s have been dilPO'8d of in the man
the n f.
/.
io:!~AR~
and Records Menegement
('
......
lAY 1 4 1986
Dew
Witness
STATE OF FLORIDA
DEPAhTMENT OF STATE
bivision of Archives, History and
Records Management
Form DS-RM 107 (1 72)
1. AGENCY
City of Sanford
NOTICE OF INTENT
TO DESTROY SCHEDULED RECORDS
AND DISPOSAL CERTIFICATE
2. DIVJSI9N . .
Adffi1n~strat~on
& City Clerk
24
NOTICE NO.
PAGE 1 OF 3
PAGES
4. ADDRESS (Street, City and Zip Code)
P.O. Box 1778
Sanford FL 32771
5. CONTACT (Name & Telephone Number)
H. N. Tamm, Jr., City Clerk
305 322-3161 Ext. 210
,"-.1') .,r~.
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e
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a.
Schedule
No.
C:1
(''-J
" TO:
DEPARTMENT OF STATE
iE DIVISION OF ARCHiVES, HISTORY
AND RECORDS MANAGEMENT
L!J ,TALLAHASSEE, FLORIDA 32304
I
(,''',
ceo
!:!2
b.
Item"
No.
BC-l~ 65
c.
BC-lfZ 65
BC-l1Z 5A
BC-lf( . 5A
9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any deletions or
modifications are indicated in red.
e ~&~ .t.eQk
Director, DiViSiO:-A::ives, ~istOry
and Records Management
BC-1R
BC-1R,
~-Jr<.
88
46
6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
~
o
o
b. Microfilming and Destruction
a. Destruction
c. ,Other
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctl y
represent low and that any audit requirements for the recor
ha II sat' 'ed.
c.
Title
8. RECORD SERIES LIST
d.
Inclusive
Dates
1/3/78-
12/21/8
3.6
Weekly Payroll Master/Alpha
Sequence
II /I
Weekly Payroll Master/Dept.
Sequence
If f((Jft?IrA)!f. 'Ktw Rp.9 I
Payroll Time Sheets
It r/
Time Cards (Finance Dept.)
6.0
1/3/78-
12/21/8
6.0
1/3/78-
12/28/8
11/20/74
2/4/81
.84
19
10/1/7-+ -
9/30/82
7.7
Check Registers
Vendor Files, i.e.
Vouchers with P.O. 's and
Invoices attached
10/1/76-
9/30/81 52.40
10/1/76-
9/30/81
Invoices
.1'.
Date
10. DISPOSAL CERTIFICATE
The above listed records have been disposed of in the manner and on
~. tiled ~~ .qvV /R~
. . re . i2: Oat(
1/,/1/ T/7/J1/J1;:rA at /'? t I e:/i/C
'Type Name and Title
Witness
.TATE OF FLO'UDA
DEP'A"TMENT OF STATE
D~n of Archl_. Hlltory .nd
""Orell M.naeement
'orm OS."M 107 C1 72)
1: ~QENCY
C1ty of Sanford
.. ADDRESS IStrwt, City end Zip Code)
P.O. Box 1778
rd 1
NOTICE OF INTENT
~O DESTROY SCHEDULED RECOr C)
AND DISPOSAL CERTIFICATE
z. ~~~~istration
NOTICE NO.
PAGE 3- OF ~PAGES
24
~'~~~A~ce & City Clerk
I. CONTACT CfUme. Tllephone Number)
H. N. Tamm, Jr., City Clerk
305 322-3161 Ext. 210
.. NOTICE OF INTENTION:
Th. lChaduled ~ lilted In I..... . .. .. be dllpCIIW of In ... IMftner
lheckad ....ow:
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
. TALLAHASSEE. FLORIDA 32304
19
o
.. DeltJuction
c..Other
o
II. MicrofHmlng end DntnIction
7. SUBMITTED BY:
I he...by certify that the records to be disposed of .... correctly
~..__.........-
........ I., ~ .~/f~
. ... amm~ Jr. , ty Clerk .~/ ,
Type l1Ieme.n 1 itle
.. RECORD SERIES LIST
b.
Item"
No.
c.
TItI.
d.
IndutiYe
Detes
..
Volume
CU. Ft.
f.
Dntruc:tion
Action end Date
Completed After
Approval
75
Purchase Orders
10/1/76-
9/30/81
89B
Vouchers
10/1/76-
9/30/81
10/1/77-
9/30/81
5/1/76-
9/30/80
.4
BC-1 "'R
19
Check Register in Vendor Alpha
Order
BC-1R . 18 Cancelled Checks (Payroll and
. Merchandise)
13.0
BC -1 R.
89B Vouchers (create credit checks
for inter-fund transfers)
10/1/78-
9130/82 10.63
10/1/74-
9/30/82 .2
BC- vZ
15 Cash Reports
BC-1R.
8
Bank Reconciliations & Statements 10/1/78-
9/30/81
2.4
.. DISPOSAL AUTHORIZATION
DiIpoIII for abova listed records ...thorized. Any ....ionS or
.-odificationl ... indicated in red.
e-
k~~..~ M~~.
8ftd Recor* Manatement
10. DISPOSAL CERTIFICATE
The above list haft ....n dilpolad of in the -.ner
... de
.
1(;ji.I~~
C / /t-} (!LL.-7<{C-
/
WIlMS
.
, '~'-'"'Fi~TJ: or '1.OIIIUI'\
. '" I'~IIT"I.NT Or f:T~TF:
'Olvi~I"" ,.f I'\rrhivl's. IIJlltory
..n<1 P,..("nr,11l "'en,.ql'm,.nt
tor~ OS-RM 108 <<4-701
I. AGENCY
NOT ICE 0 r I N TEN T
T 0 DES T ROY S C It [ 0 U lED R [ C l. R D S
AND DISPOSAL cERTlrlCATE (CONTINUED)
4. ADDRESS
City of Sanford
a. b.
Schrnull' Item No.
No.
BC-1f{
BC -1ft
BC -11(
BC -l/(
BC-tR.
BC-
.. RECORD SERIES LIST
c.
Title
88 Vendor Master List
6-d AUDIT Reports - Annual Supporting
Documents
6-d
6-d
6-d
6-d
84A
86
45
46A
Statements of Financial Con-
dition(Month1y and year-to-
date totals of revenues, ex-
penditures and bank balances)
Reveque & Expenditure Report
by Division & Dept. (Summary
per line item)
NOTICE NO. _
PAGl L or ~_ PA~( S
P.O. Box 1778, Sanford, FL 3277
d.
Inclusive
Date.
10/1/78-
9/30/80
10/1/75-
9/30/76
10/1/77-
9/30/82
10/1/76-
9/30/77
10/1/78-
9/30/80
Revenue and Expenditure His-
tory (Monthly merge of trans- 10/1/76-
actions applied) 9/30/78
CallOut Master (Monthly
Listing of all final balances
1J7lUtt( &~flJH1lj( f{cUf.,T;lJ
Utility deb~t and credit memo
(manual cash trial balance)
YtfjrALt fUel ; /)/ A RfJlp,fp5
Da~ly Gas Logs
-:fi;vtJJ7$l\t/ -R~.k?-D.$ ~tflJB)
Gas and Oil Inventory Records
Invoices - Accounts Receivable
t.
10/1/75-
9/30/78
10/1/79-
9/30/80
10/1/78-
9130/81
10/1/78-
9/30/79
10/1/75-
9/30/82
..
c'{y~u.,. t.
.3
.1
1.5
.4
1.5
4.0
2.7
2.4
102
1.2
.1
f. '
De.truction ~ctior
and Detr
10. DISPOSAL CERTIFICATE
TILe above listed record. hev," l"" n di.posed of in the
W nd on the date ~/;1~ f.
11. Date Witne..
n
NOTICE OF INTENT ~
TO DESTROY SCHEDULED RECOR S
AND DISPOSAL CERTIFICATE
2. DIVISION
ADMINISTRATION
NOTICE NO. 20 _
PAGE 1 OF ~PAGES
CLERK
5. CONTACT (Name & Telephone Number!
H. N. Tanun, Jr.
1
, ..:::, c2
~!J '{ 0
4.j1..)
S~
C:JQ
-..:~
oc;r
-
6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
10/1/76-
93~
Oaths of Office-expiration of ter ) 10/1/72-
10. DISPOSAL c~J;l9~t~
The above listed cords have been disposed of in the manner and on
the date W I olu n .
:-J
::;;:;
f':'::
$2:!
~ a. Destruction
o c. Other
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TALLAHASSEE, FLORIDA 32304
7.
H.
8. RECORD SERIES LIST
a. b.
Schedule Item
No. No.
5 1
c.
Title
d.
Inclusive
Dates
Contractors Bonds
0/1/72-
9/30/76
5
2
Insurance policies 0/1/72-
9/30/76
5
3
Leases, Agreements and Contracts 0/1/72-
9/30/76
5
4
Election Ballots 10/1/76-
9/30/80
5
5
Election Returns 10/1/76-
9/30/80
5
6
Voters Signature Identification 10/1/76-
9/30/80
5
7
Completed Absentee Ballots
I (Five years afte
5
8
9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any deletions or
~2~~/UG 16 1982
o b. Microfilming and Destruction
),/
:2 -5 fT3
~/
-----
f.
Destruction
Action and Date
Completed After
Approval
Volume
cu. ft.
.25
.25
.25
.50
.50
.25
.25
.25
Type Name and Title
Director, Division Archives, History
and Records Management
Date
Witness
Date
.. ..
-
STATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History and
Records Management
Form DS-RM 107 (172)
1. AGENCY
Cit of Sanford
NOTICE OF INTENT
TO DESTROY SCHEDULED RECOR
AND DISPOSAL CERTlF!CATE
2. DIVISION
Administration
,L
J
~~\()"
NOTICE NO. 22
PAGE 1 OF 2. PAGES
3. BUREAU
Finance & Cit Clerk
4. ADDRESS (Street. City and Zip Codel
P. O. Box 1778
Sanford FL 32771
5. CONTACT (Name & Telephone Number)
H. N. Tamm, Jr., City Clerk
(305) 322-3161 ext. 210
9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any dele.ions or
modifications are indicated in red.
~~ / ~ /' :7~UG." ].1::)2
.---- Uz:'~ <<}ft~ ^' J < o.
Director. Division ArchW:S, History Date
and Records Management
I'-~"~
(.0"" .
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"
a.
Schedule
No.
(,
5
5
5
5
5
5
5
(
0)
6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
cO
~:
~ DEPARTMENT OF STATE
("l') DIVISION OF ARCHiVES, HISTORY
, AND RECORDS MANAGEMENT
~? TALLAHASSEE. FLORIDA 32304
_...)
--.;
c--.,
(:' .1
~_..:'
e9 a. Destruction
o c. Other
o b. Microfilming and DestructIon
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly
represented low and that any audit requirements for the records
ha ~n silt.s i .
p---n',/J .
Siana ure
H. N. Tamm, Jr.,~City Clerk
Type Name and Title
8. RECORD SERIES LIST
c:< .5 fT3
b.
Item
No.
d.
Inclusive
Dates
f.
Destruction
Action and Datp.
Completed After
Approval
c.
Title
_..t!._
Volume
cu. ft.
/+11
1
Contractors Bonds
10/1/72 -
/30/76
.25
2
Insurance Policies
.50
10/1/72 -
/30/76
.25
3
Leases, Agreements & Contracts
10/1/72 -
/30/76
.25
4
Election Ballots
10/1/76 -
/30/80
.50
5
Election Returns
6
Voters Signature Identification 10/1/76-
9/30/80
.25
7
Completed Absentee Ballots 10/1/76 -
9/30/80
.25
10.
Type Name and Title
Witness
~
, ..
,
~.I^IT ()I I/,OPll,^
PI'I'^"T'11 NT 01' ST^TT:
OivJ(~lrlfl fIr ^t.r'.lljv,-.~, I'lflt.ory
oItlll 1>"('0' 11t1 M"Thl'll'rnl"'n'"
r n I '" [I~; ..Int Ion ( 4.. } 0 J
NOTICE <if INTENT .
T 0 DES T ROY S I 'I r 0 U L [0 R [ COR [) S
AND DISPOSAL C[PllfICATE (corHINUfD)
~;-;I-~~~-~~ 22 --~ =-~~-
PM" 2__ or 2 PA'd ';
I. c^fi:NCY of Sanford
4.
ADDRESS P. O. Box
Sanford FL
32771
8. RECORD SERIES LIST
,l. h. c. d. e. [ .
Sch('r1ulp Item No. Ti tle In("lu5iv~ VOl'fe Dp~tructi('rl ^ctipr
No. Dates CU. t. (lnd. Delt,..
5 8 Oaths of Office (5 years after 10/1/72 -
expiration of term) 9/30/76 .25
10. DISPOSAL CERTIFICATE
authorized. Any above listed records hav". l.... n disposed of in the
cated in red. and on the date shown in Column f.
AUG 1 2 1982.
Date
Date
Witness
. STATE OF FLORIOA
DEPARTMENT OF STATE
Division of Archives, Historv and
Records Management
Form DS-RM 107 (1 72)
1. AGENCY
CITY OF SANFORD
.... f
r")
NOTICE OF INTENT I~-.~ /
TO DESTROY SCHEDULED RECOR !Y U OA'l.
AND DISPOSAL CERTIFICATE 'tA
NOTICE NO. 21
PAGE 1 OF -LPAGES
2. DIVISION
ADMINISTRATION
3. BUREAU
FINANCE/CITY CLERK
4. ADDRESS (Street, City and Zip Code)
P. O. Box 1778
nord L 32771
5. CONTACT (Name & Telephone Number)
H. N. Tarrun, Jr.
(305 322-3161
9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any deletions or
modifications are indicated in red.
C>r?21j1~, ·
Director, Division AroKives, History Date
and Records Management
a.
Schedule
No.
13
13
BC 1
41
BC 1
13
13
13
6. NOTICE OF INTENTION:
The scheduled records listed in 11em 8 are to be disposed of in the manner
checked below:
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TAllAHASSEE, FLORIDA 32304
IX] a. Destru cti on
o c. Other
o b. Microfilming and Destruction
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly
represen,ted ~~o~nd that any audit requirements for thl; records
have ~~u7fie . / /., " _ -v / .
Signature.
H No Tarrun,
Type Name and Title
8. RECORD SERIES LIST
b.
Item
No.
c.
Title
4-<6 FT3 \
i
f.
d. Destruction
Inclusive Volume Action and Date
Dates CU. Ft. Completed After
Approval
10/1/71- 2.50 ~.)!; \
12/31/77
1
.50
Sheets, Payroll
10/1/71-
12/31/79.
Report/Alpha Sequence (Pay-
Master)
3
2.0
10/1/71-
12/31/79
mp1oyment/Terminations (Payroll
opy)
2.0
11
ttendance Records/Employee Cards 10/1/71-
9/30/76
.25
10/1/71-
2/31/77
5
ayro11 Check Register
2.0
10/1/71-
12/31/77
6
ayro11 Deductions Report
1.0
7
onth1y report of Wages, FICA and
ithho1ding Tax by Soc. Sec. No.
nd Division Recap.
10/1/71-
12/31/77
10. DISPOSAL CERTIFICATE
The above lis have been disposed of in the manner and on
th n
1~~c
-...
City Clerk
Date
Ho N Tarrun, Jr.
Type Name and Title
Witness
.:-' .:."., """,,,.UH j __',
, fll , ,,,, I.t( '''' ('J ': J ^., t:
III v I., " '" '" I" . '''', ",."" r r I 0
"I I ", I '1,.1., r'llll' ]"'''''f,t
I"." II:;'''!! 1011 H-/IJI
- '" ------------.-
. '.
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N 0 1 I ([ I" I tI 11 II I l Ill)' III ",). 21
J [ ;. I f1 0 Y :." I r 11 U L r Il n,. ( Il Ii. ,s . ' - -- ..
M/lI nl~J'w.AL (~~ llj'ICA1(_~~~.lIr~~)~. ______ '~~'~_.::~~~~r.__.~.
4. ALJDRESp. 0: "BOX: 1778 . '
_ __ 1.__--:....-. . .
.' . ':',:" ,.
J. Ar.III,'V
CITY OF .SANFORD
SANFORD,' FL 32771
.~. h.
Sch,o,h.J,. t t,...rn Un.
No.
13
13
13
13
14
14
1-4
14
14
14
. '
- ~ J
. 'f'
Account Entry Ba1ance-(Transactions 10/1/71-
Applied) 9/30/80
10/1/71-
9/30/80
Revenue, ,Expenditure, General Ledge 10/1/71-
9/30/77
10/1/71-
9/30/77
R, RECORD SERIES LIST
c.
TI tl..
2
Rate Report/Dept. Sequence (Payroll
Master)
9
Payroll Employee Hi~tory
10
Pa~rol1 listing of W-2's
11
Year-End Worker's Compensation Re-
port
2
4
Accounts final ba1ance-(Ca11out of
. Updated Master)
3
Preliminary Ledger Update
5
6
Statement of Financial Condition
7
Analysis of Bank Accounts and In-
vestments.
- -- -
"
,I.
I nr l'l~ i v,..
1J.llr~
-10/1/71-
12/31/77
10/1/71-
12/31/77
10/1/71-
12/31/77
10/1/77-
12/31/77
10/1/71-
9/30/80
10/1/71-
9/30/80
10. DISPOSAL CEP.TI~ICATE
I" ^ .1 -.
r.
v,.,) tin,.
CU. ft .
I. .
f"l,..- t , '......l J ".' ^t" t I"~
. .
,\"'1 1'," r
2.0
1.0
.25
.25
4.0
2.50
2.0
2.0
.50
.50
Tbr ~ho':f' liBlrrl r~r(lrd'll h",vr l....\ .j}c;p':'~ed o[ in the
Bho~n 1n Column f.
AUG 1 2 198Z
[)..t~
LJ~t"
h)tn"'s"i
STATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, Historv and
Records Management
Form DS-RM 107 (1 72)
1. AGENCY
^
NOTICE OF INTENT G)
TO DESTROY SCHEDULED RECORq>h-
AND DISPOSAL CERTIFICATE
V
1.tt/
NOTICE NO. 19
PAGE 1 OF ~PAGES
2. DIVISION
Administration
3. BUREAU
Finance & City Clerk
4. ADDRESS (Street, City and Zip Code)
P. O. Box 1778
Sanford FL 32771
5. CONTACT (Name & Telephone Number)
H. N. Tamm, Jr., City Clerk
305-322-3161, ext. 210
) ~--
M
6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
,
t,~~~. -
e',;'
ffi~~
>u,.......
0;: r-
- ~
W~,:
(..)~o::
W<fO
IV' u.t,!:;
w..- 0:: ~
==>c.o C)
-...
...-
<
c:;
--:-... -
0::
TO:
DEPARTMENT OF STATE
(Y) DIVISION OF ARCHiVES, HISTORY
:::':::i AND RECORDS MANAGEMENT
::;:.) TALLAHASSEE, FLORIDA 32304
c---,'
0::'
(:::->
~ a. Destruction
o c. Other
o b. Microfilming and Destruction
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly
represented low and that any audit requirements for the records
.__have/ e /'1 sa' . d. .-
Signature
H. N. TAMi"vl, ,JR.,
Type Name and Title
Irfv
-~
8. RECORD SERIES LIST
f.
a. b. c. d. e. Destruction
Schedule Item Title Inclusive Volume Action and Date
No. No. Dates Completed After
Approval
7 1 Cancelled payroll checks 1953 -
9/30/76 2 cu ft
7 2 Cancelled voucher checks 1959 -
9/30/76 4 cu ft
7 3 Bank statements 1973 -
9/30/78 3 cu ft
2 1_ Vouchers for payment of merchan-
dise or services, with invoices 1971 -
& purchase orders attached 9/30/78 12 cu ft
2 2 2nd copy of vouc her s (posting 1971 -
copy) 9/30/78 2 cu ft
2 3 3rd copy of check voucher (cross 1969 -
index) 9/30/78 2 cu ft
2 4 Petty cash check stubs 1971 -
9/30/78 .5 cu ft
2 5 Reconciliation of Bank Stc:.tement 1971 -
(not including checks) 9/30/78 .5 cu ft
2 6 Building permit receipts 1971 -
9/30/78 1 cu ft
2 7 Plumbing permit receipts 1971
9/30/78 1 cu ft
2 8 Electrical permit receipts 1971 -
9/30/78 1 cu ft
9. DISPOSAL AUTHORIZATION 10.
Disposal for above listed records is authorized. Any dele~ions or
modifications are indicated in red.
Date
"_.~:' (::~ k::id/ JUt 13 1982
,_ ,J" <-_...___ u" W<__ _~.I
Type Name and Title
Date
Witness
.'
,
:;, A 1'1 Iii 1'/.1111 IlIA
!""'MIT'l1 lIT nJ' STAn:
01"j"(.,,, r,' {,,,'hi V,." , II'"t,ory T 0
,1n,1 P"I.ol,l.. M,lf'Ll'JPrnf"'nt
1'",," IJ:;-IlM 1011 (~-IO)
I. AGlNCY
NOT [ C E 'I r I N TEN T
DES T ROY S I 'I r 0 U LED H [ COR [J S
AND DISPOSAL Cr.p, IrlCATE (CONTINUrD)
J4' ADDRESS
8. RECORD SERIES LIST
NOTICE NO. _19 __ ..,~.._
PM" ,~__ or 2 PAr., ';
" . h. c. d. p. [ .
Schf'rlulp ltpm No. Title Inrlu~iv(l' Volum~ Op~trlJr.ti('rl ^l:tjn.,
No. Dales ' .
and D,l t,..
2 9 Dog Licenses 1971 -
9/30/78 1 cu ft
2 10 Miscellaneous receipts 1971 -
9/30/1B 3 cu ft
2 13 City license receip,!:s 1971 -
9/30/78 2 cu ft
2 19 Daily cash reports 1971 -
9/30/78 4 cu ft
2 20 Gas reports 1971 -
9/30/78 1 cu ft
5 10 Journal Entries 1971 -
9/30/78 4 cu ft
, .'
10.
DISPOSAL CERTIFICATE
T~.lbove listed rl'!cord9 havp l''',,, di sposed of in the
m~Jr. nd on the date shown in Column f.
V
Any
1982
Date
Witness
Date
....
..06
STATE__.o.~,fL.o~IDA. :.
'.:>EP,ARTMENT OF STATE
'Division of Archives, History
and Records Management
r~ Form DS.RM 105(Rev, 10-74)
\...:... 1. AGENCY
CITY OF SANFORD
..'
RE~'~&~j FOR RECOR-OSRETENTION SCJ1;..~~E
c.ea-eNE-TIMI: DISPUSAL AUTHORILA IIUN
- --
(Jee back for instructions) ,
12. DIVISION
ADMINISTRATION
SCHEDliLE OR .,.r' 'J(?l>
.i". ;. .\o~.'
REQUEST NO, ~ I~
PAGE 1 OF 2 PAGES
13. BUREAU
FINANCE & CITY CLERK
4. ADDRESS (Street, City, and Zip Code)
P. O. Box 1778
Sanford, FL 32771
5. CONTACT (Name lie Telephone Number)
H. N. Tarnm, Jr.
(30S) 322-3161 EXT 210
r
ITEM
NO.
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1.
2.
3.
4.
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TALLAHASSEE, FLORIDA 32304
6. ACTION REQUESTED
-Q .. R&cOrds Reten1ion Schedule.
Establish retention schedule. Records will continua
to r;ccu mu I ate.
D b. One-Time Disposal AUthOrization.
Authorize disposition of pruent ~mulation only. No
- addition.1 accumulation anticipllt8d.
ATTENTION:
RECORDS MANAGEMENT SERVICES
7. DISPOSITION
[3 a. Destroy
o c. Other
""l
o b. Microfilm and Dntroy (_ Bbl
8. LIST OF RECORD SERIES
..
c.
b.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
ACTION TAKEN
FOR DIVISION
USE ONLY
These are all computer printed data:
(15iart of Account~- This is a numeric and alpha listin
of all of the revenue, expendi~llre, and general account
of all funds. Retention - Th~~Jr -afte;- auditk ~ r
A-t.t..O\Jn.1- Entvy BA-I4ntl. . . f~
Transactions Applied - This is a weekly listing of all
of the entries balances of the accounts affected by
this computer.run.,
Retention - ltj~r p~Jfudit.
<I;reliminarv LedQ:er Ut'date> - This is a weekly listing.
of errors in t~is computer run..
Retention - .1~y~~r ~Udit.
~~~V-I'\+S F~~l 80. """tLS
Callout of Updated Master - This is a monthly listing
of all final balances in all accounts of Revenue,
Expenditure, and General Ledgers.
R . 0 ~\?CA.\.t: d .
etent~on - neAyear a~tc~ au ~t.
~
. ~
&<<AI>JlJ
RETENTION
PERIOD APPROVE)
AS AMENDED.
,
........ ......,,:....... .~
SUBMIT FORM
DS . RM 107 FOR
DISPOSAL ACTIO~
NOTE: FOR CONTINUATION USE FORM DS-RM 106
9. AGENCY C!ORTI~ICATlON
, hereby certify tha~ I hen examined this request end approYB of tha
propo5ed di~osal :jthat l1ICords required for eudit hll'l'a ~ Id,tlflad.
2~~".,?K- ?/.:</IP,^
/ .' ill!'rtUre U - Date
H.N. TM~1, JR. CITY CLEPR
Type Nama end title
(
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10'ACTIO~NUT EO AS INDICA ED IN COLUMN Be.
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G~~ ~ JUl
2 198Z
Director, Dlvilion of ArchiYlls, History Da'tB
and'Reoordl ~Nlgement
r STATE OF FLORIDA
DEPARTMENT OF STATE
,Division of Archives, History IInd
f Records Mllnllgement
Fo,m DS.RM 106 (Rev. 10-74)
REal 'T FOR RECORDS RETENTION SCP .ULE
Oh 0NE-TIME DISPOSAL AUTHORIZATlvN
(CONTINUED)
SCHEDULE OR
REQUEST NO.
PAGE ~OF
....
C"-
."\. '
1. AGENCY
CITY OF SANFORD
,
12. DIVISION
ADMINISTRATION
13. BUREAU
FINANCE & CITY CLERK
ITEM
NO.
5.
6.
7.
r~
t.--
x....
8. LIST OF RECORD SERIES
II.
b.
TITLE. DES'jRIPTION AND RECOMMENDED RETENTION
6"~V~hd-. G-~ .
Revenue, Expenditure, and General Ledqer - This is
a monthly listing of all accounts and all items
affecting the budget or balances of each account for
year to da te. ~ <;etr-( fJ.~ 0
Retention - Three^~ears a..f-eer. audithtP}. ~ ~/.44L .
Revenue and Expenditure Reports and Statement of,
1inancial Condition - This is a report of monthly
and year to date totals and-the balances of bank
accounts and investments. ~
Reten tion - Three~'i~s aJi-te,1;', ~d i t ~ ~ '
Att-fs f'~
Analysis of Bank Accounts and Investments - This is
a listing of each bank and 1nvestment account of each
fund and totals of type deposit. ~
Retention - One~\i~r after audit~ ~ .
rv p~
.-2{r Ilf
2
PAGES
c.
ACTION TAKEN
I FOR DIVISION I
USE ONLY
RETENTION
PERIOD APPRC VEl
. AS AMENDED.
;;UBMIT ~O~M' .
OS . RM 107 F JR
DISPOSAL ACTI IN
" "sTATE OF FLORIDA
DEPARTMENT OF STATE
REQUE. FOR RECORDS RETENTION SCHE. )LE
~~T~SALAUTIIORlZAUON.
(see back for instructions)
\" Division of Ar~hives. Historv
rand Reco,ds Management
(.' Fo,m DS.RM 1051Rev. 10.74)
'. 1. AGENCY . ,
CITY OF SANFORD
2. DIVISION
ADMINISTRATION
SCHEDULE OR /3
REQUEST NO. .l-9-
PAGE 1 OF 2 PAGES
3. BUREAU
FINANCE & CITY CLERK
4. ADDRESS (Street, City, and Zip Codel
P. O. Box 1778
Sanford, FL 32771
T
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1.
2.
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3.
5. CONTACT (Name & Telephone Number)
H. N. Tamm, Jr.
(305) 322-3161 EXT 210
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TAllAHASSEE, FLORIDA 32304
6. ACTION REOUESTED
6{J a. Records Retention Sdledule.
Establish retention schedule. Records will continue
to accumulate.
D b. One-Time Disposal Authorization.
Authorize disposition of present accumulation onlV. No
additional accumulation anticipated.
7. DISPOSITION
ATTENTION:
E9 a. Destrov
o c. Other
o b. Microfilm and Destroy (see 8bl
RECORDS MANAGEMENT SERVICES
8. LIST OF RECORD SERIES
a.
b.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
ITEM
NO.
l0-
t H
PayrollrTime Sheet~- This is a weekly worksheet of
listings-of employees hours and wages ang any changes
for this pay period. ~l3)~~l1M-
Retention - One ye~r ~ftcr ~uait, PROYJDEDAP~;C~BLE^IYDrrs
~Ov-\-~ R(..polto!DEpf. S~~u.~ntt.. HAVE BEEN RELEASED
Payroll Master - Departmen~ .Sequence
This is a listing of all employees rate of pay and
deductions in the master who have received pay this
year, with the updated balances of wages, FICA, with-
holding tax. This same information is contained in an
alpha listing. Fts~1 ~ . IJ
Retention - OneAyear ~ftcr audi1:~ ~~.
Ro..+e 'RPT - A-Ipha, ge911ene~
.payroll Master - Alpha Sequence
This is a listing of all employees rate of pay and
deductions in the master who have received pay this
year, with the updated balances of wages, FICA, and
withholding tax. This same information is contained in
a'department sequence; and permanently on ~nnua ~ist-
'1' t' It 8 . P5C4-1 ~ ,
1S 1ng, em. Retent10n - One^year aud1t
~k~eBe:;-a~h#ri;a t~:;;,.,:.. ')/
~~ NOTE: FOR CONTINUATION Jse FORM DS'?~. JJ:.,.
9. AGENCY CERTIFICATION
C.
ACTION TAKEN
FOR DIVISION
USE ONLY
RETENTION
PERIOD APPRO\lEDi
AS AMENDED.
,
SUBMIT FORM
OS . RM 107 FOR
p,tf30S,.\L ACTION
RETENTION
PERIOD APPROVED
AS AMENDED.
SUBMIT '~(;RM' ......
DS . Rr\1 107 FOR
DtSPOS^L ACTION
-.J
~~.
''f' ..d~ .
lO.ACTlON AUTHORIZED AS INDICATED IN COLUMN Be.
'U~U(
CITY CLERK
Type Name and Title
Director, Division of rChives, Historv
and Records Management
9 lS8?
Date
,
~
.""
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~nll'''IlTMr NT OF ST"TE
Oivhiutl ('If Au hiv",. ."~tn'v '''',(.f
R"".ord~ M"nnq(!"nttnt
"o'm OS RM lOr, (R..v. 10741
I
"
.,,~
1
Ir
"
REC ~ST FOR RECORDS RETENTION SC. _DULE
OR ONE.TlME DISPOSAL AUTHORIZATION
. (CONTlNUEDI
SCHEDULE OR
REOUEST NO.,......
PAGE LOF 1..
J5'/3
1. AGENCY
CITY OF SANFORD
'.
,
1
j
J
1
5.
6.
r
7.
2. OIVISION
ADMINISTRATION
3. BUREAU
FINANCE & CITY CLERK .
'.
8. LIST OF RECORD SERIES
a.
b.
,
'.
ITEM
NO.
TITLE. DESCRIPTION AND RECOMMENDED RETENTION
\ "
-Re lehh-en---one,~.yo:tr ~ ft~,.. :>lJ.d; t. "J- ,II "I} -Ut L
ayroll Check' Register - This is a listing by
vlsion-6f the payroll checks issued this week
. , .
reflecting each employees gross wage, deductions and
net wage. f=\~Uv' .p~ A ^
Rctcntion-~eJ'.y€a-rs aftorauditk'l bQ.'~~
Payroll Deductions Report - Monthly listing of Pensio
uctions for Pollce and Fire and G~neral Employees,
and deductions for IRA, ICMA, United Fund, Credit
Union, Employees accounts receivable,- Medical/Life
Insurance, and Mis~ellaneous deductiops.
Retention - Three.xy~}-s ~udit~ ~ .
Monthly Report of Waqes. FICA. and WirnbnJn;nq Ta~
by Social Security number and division recap~.
' . t=rSu:r-
Retention - Threel\Years aftcMudithM.- ~ ..
. ({1!11 ~fetrJ ~
yroll Hi-s-t:ory Cal-l~ This io Qn Qnnu:tl :tlpha
liot ~a-l+-empl<3yce3 f~~~iO~C.~llihw-t ,
, -f:t:--71.. b-- : 7 ~~C(tM. ~ ~JIC~;.,a: "1
Pa roll Em 10 ee Histo - Listing of each employee
s a istical data for last payrOll.~
Fr5~1 . L _ A L.A.,'
Thre~years a~udltl~ ~ .
f '
Payroll listing of W-2's - This is a list of w-2's
issued' for caland~r year. _ n_ ^
. hSt..c.l . ~
Retentlon - Thre&\years .aft~ audlt~ ~
. ~~ . .
Year end Workers Comppnc::~t-;on 'Rp,pnrt .~ Listing by
Workers Compensation classification of employee and
wage. r,Sc..M ~
Retention - Thre_eA.years -:tfter o:udit~ ~ .
f~
9.
J.. '
'10.
11.
r
PAGES
c.
ACTION TAKEN
FOR DIVISION
USE ONLY
RETENTION
PERIOD APPROVE
AS AMENDED.
~~'...,.........
SUBMIT FORM
DS . RM 107 FOR
DISPOSAL ACTION
i 3~'
~
~.
STATE OF FLORIDA ". SCHEDULE OR
DEPARTMENT OF STATE REaUf:."~r FOR RECORDS RETENTION SCHbJUlE ~ /$1
Division of Archives, History REQUEST NO.
and Records Management OR ONE-TIME DISPOSAL AUTHORIZATION 2
Form DS-RM 105(Rev.1D-74) ($88 back for instructions) 'PAGE 1 OF PAGES
1. AGENCY 12. DIVISION t 3. BUREAU .
CITY OF SANFORD - ADMINISTRATION FINANCE & CITY CLERK
4. ADDRESS (Street, City, and Zip Code) 5. CO NT ACT (Name & Telephone Number)
P. O. Box 1778 H. N. Tamm, Jr.
Sanford, FL 32771 (305) 322-3161 EXT 210
6. ACTION REQUESTED
Q a. Records Retention Schedule.
TO: Establish retention schedule. Records will continue
DEPARTMENT OF STATE 0 to IlCcumulate.
b. One- Time Disposal AUthOrization.
DIVISION OF ARCHIVES, HISTORY Authorize disposition of prewnt IlCCUmulation only. No
AND RECORDS MANAGEMENT . adc!itionalaccumulation anticipllt1ld.
TALLAHASSEE, FLORIDA 32304 7. DISPOSITION
rn a. Destroy 0 b. Microfilm and Destroy 1_ 8b)
ATTENTION: RECORDS MANAGEMENT SERVICES 0 c. Other
8. LIST OF RECORD SERIES
a. b. c.
ITEM ACTION TAKEN
NO. TITLE, DESCRIPTION AND RECOMMENDED RETENTION r FOR DIVISION I
USE ONLY
These are all computer printed data:
1. CC:l:la r t of Accountv- This is a numeric and alpha listing
of all of the revenue, expend~llre, and general account .~ .J
of all funds. Retention - 1X~~Jr -afte; auditk ~
A-t.t..ourd' Entvy BA-14nt!. . ' f~
2. Transactions Applied - This is a weekly listing of all
of the entries balances of the accounts affected by
this computer.run.
Retention - 1~1~r a~,ludit . RETENTION
" . PERIOD APPROVE D
3. ~reliminarv Led~er Ut)dateJ - This is a weekly listing AS AMENDED.
of errors in t~is computer rUll. ....... .....':...... ..
SUBMIT FORM
Retention - ,1~Y~lir ~~udit. DS . RM 107 FOR
~~t.bV'Y\+S F~~\ Ea. .,.."u.s DISPOSAL ACTlor
4. Callout of Updated Master - This is a monthly listing
of all final balances in all accounts of Revenue,
Expenditure, an~ General Ledgers.
Retention - o \7CA.\;E d .
ne^year a.; t~ au ~t.
'vhJ
, ~
NOTE: FOR CONTINUATION USE FORM DS-RM 108
9. AGENCY C~RTI~ICATION '.'ACTIO~ AS '7EO 'N COLUMN Bo.
I hereby certify tha~ I hllVe axamlned this request and .pprove of the ~r:, ~
propo!8d di~~1_4~.t records re~ired for audit hllV~ Z lijtlfiad. ~~~, J?:"
r~/// ~/07>AAA", /~ ?~/ P..A '--->0 ~?'. JUl
'- ./ 'S'lI!'atUra ' U ,Data 2 1981
./
-R.N. TAMM, JR. CITY CLERK
Type Nama .nd Title Director, Division of Archi\'8s, History O.te
Ind'RllCOrdS Management
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STATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History and
Records Management
Form DS-RM 106 (Rev. 10-74)
".
(..',
..~ :
RH iST FOR RECORDS RETENTION SC DULE
uR ONE-TIME DISPOSAL AUTHORIZA"f ION
(CONTINUED)
SCHEDULE OR
REQUEST NO.
PAGE .LOF
. -2-tr / It
2
PAGES
1. AGENCY
CITY OF SANFORD
2. DIVISION
ADMINISTRATION
13. BUREAU
FINANCE & CITY CLERK
ITEM
NO.
5.
6.
7.
P'
l'~-
'or"~
8. LIST OF RECORD SERIES
a.
b.
TITlE, DES~RIPTION AND RECOMMENDED RETENTION
E'I. p~ n 4..._ a.. ~ '
Revenue, Expenditure, and General Ledqer - This is
a monthly listing of all accounts and all items
affecting the budget or balances of each account for
year to da te. ~tScc-( fJ.~ 0
Retention - ThreeAyears ~r audit.h~ ~ ~rMIZ- .
Revenue and Expenditure Reports and Statement of
financial Condition - This is a report of monthly
and year to date totals and the balances of bank
accounts and investments. ~
Retention - Three~~~}s -.f-te.;--J~dit~~ '
I+tc.,-ts f~
Analysis of Bank Accounts and Investments - This is
a listing of each bank and lnvestment account of each
fund and totals of fype deposit. . n
'. f=\~CA.. . ,_ _ L. ~ .
Retentlon - One~vear after audlt~ ~
IV p~
c.
ACTION TAKEN
I FOR DIVISION 1
USE ONLY
RETENTION
PERIOD APPRC liE
AS AMENDED.
~;UBMIT FC;~M' .
DS . RM 107 F JR
DISPOSAL ACT!)I\
,
/ ,
_f,,/-
\/.) (
STATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History and
Records Management
Form DS-RM 107 (1 72)
1. AGENCY
Cit of Sanford
NOTICE OF INTENT
TO DESTROY SCHEDULED RECORD
AND DISPOSAL CERTIFICATE
2. DIVISION
Administration
NOTICE NO. ~ 13
PAGE ~ OF ~PAGES-
, ..
,1;- -
3. BUREAU
Finance & Cit
Clerk
4. ADDRESS (Street, City and Zip Code)
P. O. Box 1778
Sanford FL 32771
5. CONTACT (Name & Telephone Number)
H. N. Tarnm, Jr., City Clerk
305 322-3161 ext. 210
~ :~ ~
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6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
':;1j"O:
""-< DEPARTMENT OF STATE
a DIVISION OF ARCHIVES, HISTORY
(Y') AND RECORDS MANAGEMENT
(". TALLAHASSEE, FlORIDA 32304
c_
...~
o
[Xl
a. Destruction
o b. Microfilming and Destruction
c. Other Perforation
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly
repre,5e nted ,!:Ielow an, dthat any audit requirements for the rec~-
~en~ ~ L' 0
V '/'~~' .~, "Ib <f;V-
( ,/ . aty.re , Date '
.~ N. Tamm, Jr., City Clerk
Type Name and Title
8. RECORD SERIES LIST
f.
a. b. c. d. Destruction
Schedule Item Title I nelusive Volume Action and Date
No. No. Dates Completed After
CU. Ft. Approval
fY N A\
ET-2 1 Refunding Bonds, Series "A " 1937-1977 1.5
Issued March, 1937, matured
Sept. 1, 1977, Nos. 1-5016.
fr -
ET-2 2 Refunding Water Bonds, Series "B' 1937-197 1.0
Issued March, 1937, matured
Sept. 1, 1977, Nos. 1-611.
SEE A T11\Cr\E1)
9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any deletions or
modificatio . ted in red.
10. DISPOSAL CERTIFICATE
The above listed records have been disposed of in the manner and on
the date)iH'own i"'.folumn f. I
,.-.i-y" ,) J" hit-.... ' .,....
, Signature Date
"'L'IV 2 4 1932
Type Name and Title
Director, Division Archives, History
and Records Management
Date
Witness
CERTIFICATE OF CANCELLATION OF PAID BONDS
AUTHORITY
DESCRIPTION OF BONDS
Reso. 499
Series A Refunding G. O. Bonds
Reso. 499
Series B Refunding Water Bonds
INCL. NOS. BONDS
MATURITY
DATE
.
At a meeting of thf.! City Conunission of the City of Sanfol~d, Florida, on April 26, 1982
the above paid bonds were ordered cancelled by perforation and isposed of by direction of
the City Conunission.
Sworn to and subscribed before me, this the 26th
19~, at Sanford, Seminole County, Florida.
1-5016 $5,016,000
9/1/1977
9/1/1977
1-611
$ 611,000
day of
April
, A. D.,
'v)~~. ~
Notary Public
:;;r- r.:.-I....r..
My (v.,O,
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~
~;~ ~ l:>T:\TE OF FLORIDA
I DEo:'>AATMENT OF STATE
Division of Archives, History and
Records Management
Form OS-RM 107 (1 72)
1. AGENCY
CITY OF SANFORD
.c:* ~/
~ ',' NOTICE OF INTENT \1( lAi) S
1'0 '~ESTROY' StH'EDULED'RE~.:;~jf/
AND DISPOSAL CERTIFICATE
2. DIVISION
ADMINISTRATION
NOTICE NO. _~ "3_ _
PAGE...!- Of PAGES
3. BUREAU
FINANCE & CITY CLERK
,
.<
,
4. ADDRESS (Street, City and Zip Code)
P. O. Box 1778
rd 2 1
5. CONTAC-, tName & Telephone Number)
H. N. Tamm, Jr., City Clerk
322-3161
a. b.
Schedule Item
No. No.
-MY 1
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6. NOTICE OF INTENT!ON:
The scheduled records listed in Item 8 are to be disposed of in the mi'nner
checked below:
a. Destruction
o
b. Microfilming and Destruction
c. Other
"MAR 2 9
B .A.J~~.l ~,
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly
represented below and that any audit requirements for the records
have bee~, fully satisfied. " /_ _ j' ,',
//1 -" / . ",U _-:J- ..,/.-/ I 7,'
, -' -- Signature Date
H. N. Tamm, Jr.. City Clerk
Type Name and Title
1~;7b
8. RECORD SERIES LIST
c.
Title
d. e.
Inclusive Volume
Dates
937-1977
1.5
1937-1977
1
1937-1977
.05
1937-197
.04
!Xl
TO:
DEPARTMENT OF STATE r~ 0
DIVISION OF ARCHIVEOllfi~ F l \t
AND RECORDS MANAGo.el\i:r "vi hc"~ ,
TALLAHASSEE, FLORIDA 32304
Refunding Bond Series "A" issue
March, 1937, due September,
1977. Nos. 1 thru 5016.
Coupons on Refunding Bond Serie
"A", Nos. 1 thru 81 on Bonds
numbered 1 thru 5016.
Refunding Bond Series "B" issue
March, 1937, due September,
1977. Nos. 1 thru 611.
Coupons on Refunding Bond Serie
"B" Nos. 1 thru 81 on Bonds
numbered 1 thru 611.
1;)o4="..,....HT'lO' 'Rn..,rl <::o,...;OCl "r" ;ClCl110 'f)~, 10,
.L"'-_J-_..._.-.....O .a...#_....._ ---- -"-- - .....----. .J........,J, -LJ I J
March, 1937, due September,
1977. Nos. 1 thru 12.
Coupons on Refunding Bond Serie 1937-197
"c" Nos. 1 thru 81 on Bonds
numbered 1 thru 12.
Refunding Bond Series "D" issue 1937-197
March, 1937, due September,
1977. Nos. 1 thru 129.
.01
.01
.02
f.
-,
I
Destruction
Action and Date
Completed After--
Approval
\~ ~
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9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any deletions or
modifications are indicated in red.
APR 2 1 19 7 B
Type Name and Title
Director, Division Archives, History Date
and Records Management
Witness
Date
. ~-~i-ATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History and
Records Management
Form DS-RM 107 (1 72)
1. AGENCY
CITY OF SANFORD
NOTICE OF INTENT
TO DESTROY SCHEDULED RECORDS
AND DISPOSAL CERTlFICt.TE
DIVISION
ADMINISTRATION
NOTICE NO. 10
PAGE ~ OF 2 PAGES
12.
13. BUREAU
FINANCE & CITY CLERK
4. ADDRESS (Street, City and Zip Codel
P. O. Box 1778
Sanford. FL 32771
5. CONTACT (Name & Telephone Number)
H. N. Tamm, Jr., City Clerk
122-3161
6. NOTICE OF INTENTION:
The scheduled records listed in Item B are to be disposed of in the manner
checked below:
TO:
DEPARTMENT 0tiTr' I ", ,.
DIVISION OF A.OH~~J'lISr.o~Y'/ b
AND RECORDS MANAGEMENT
TALLAHASSEE, FLOR~AIf~9 1978
!Xi a. Destruction
o c. Other
o b. Microfilming and Destruction
i)
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly
represented below and that any audit requirements for me records
have been fully satisfied.
B~ f^ f.... ~',' fJ,
.. .i'~ r,~ !\(1
. .r..r\oiVI.
H N"Si9nsTtla"emm Jr Cl.' ty C1erQ~te
. r. ,. , ~L--.
Type Name and Title
8. RECORD SERIES LIST
a.
Schedule
No.
b.
Item
No.
c.
Title
d.
Inclusive
Dates
e.
Volume
f.
Destruction
Action and Date
Completed After
Approval
cu. ft.
.J:-O-- ~I
r-7L
.J.O-- ~f
c--- '(7-
-l'Q- A'6!
r-/'L-
Coupons on Refunding Bonds Serie~
"D", Nos. 1 thru 81 on Bonds
numbered 1 thru 129. 937-1977 .02
Refunding Bond Series "E" issued
March, 1937, due September,
1977. Nos. 1 thru 29. 937-1977 .01
Coupons on Refunding Bond Series
"E", Nos. 1 thru 81 on Bonds
numbered 1 thru 29. 937-1977 .01
9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any deletions or
modifications are indicated in red.
10. DISPOSAL CERTIFICATE
~. ....;}!;.. in"'~n_.nd~
~ ~
,..__...---- Ill"J - , .. Date
,1\, ,,")r, 2 1 1978
;:.;~- r1
Type Name and title
Director, Division Archives, History
and Records Management
Date
Witness
STATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History and
Records Management
Form DS-RM 107 (1 72)
1. AGENCY
CITY OF SANFORD
NOTICE OF INTENT
TO DESTROY SCHEDULED RECORDS
AND DISPOSAL CERTIFICATE
2. DIVISION
ADMINISTRATION
ICE NO. __._ '9_
PAGE 1 OF PAGES
4.
3. BUREAU
FINANCE & CITY CLERK
1
5. CONTACT (Name & Telephone Number)
H. N. TAMM, JR., CITY CLERK
305-322-3161
6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
TO: ..
DEPARTMENT OF STATE ~ ,1\"\
DIVISION OF ARCH~S:6T~ V,
AND RECORDS MA E~
TALLAHASSEE, Fl A 32304 4 )5jll
OC\ '\. nnnN~
\} 0'( ~.(\V
'i)\}'t\t.1\ ~~\) t:~l=_~~
;;.t\l\c; ~
1XI a. Destruction
o c. Other
o b. Microfilming and Destruction
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly
represented below and that any audit requirements for the records
have beel}1l!J1\r satisfied.
'{//~ -- ~/: /3 Ie; 77
:"/II. s,. Tl'Jli1,- City Cl~ai-k/Fin Di
Type Name and Title
/3 RECORD SERIES LIST
Cancelled Payroll checks -
years after audit.
Cancelled Voucher Checks -
years after audit.
Bank Statements - Three years
after audit.
PIliP
d. e.
Inclusive
Dat!!s
PRIOR TO:
10/~ 8 cu ft
72-
10/:.H 6' cu ft
72..-
f.
Destruction
Action and Date
Completed After
Approval
a. b.
Schedule Item
No. No.
7 1
7 2
7 3
c.
Title
F,lIc--
one time dest
ord' Airport--l:;eases - --!fhi-s-~
\-- /----\ /
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"---......... i) f.....(-. ...../11'/ '" :~...
~ l_~_ J'''~.t~\.~\;''':_.C,_
Date
9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any dele~ions or
modifications are indicated in red.
Type Name and Title
t'9JJ
Witness
...r-- -- -_ -1"
.. 'dATE or f'LORIDA
OEPARTMEN'T 0 F 5T ^ -I [
Divi'Sion of Archives, History and
Rpc:ords'Man<l9p.fnpn1
Form OS RM 107 (172)
NOTICE OF INTENT
TO DESTROY SCHEDULED RECORDS
AND DISPOSAL CERTIFICATE
2. DIVISION
ADMINISTRATION
_ 3~~c: N~Fl - S"GES
3. BUREAU
FINANCE & CITY CLERK
6. NOTICE OF INTENTION' /
The sdleduled reco,ds listed in Item 8 ar.e1o be disposed of in the manner
checked below: /
a, DestnJctlon /,{ Microf,lminq anrl DestructIon
/
,
1. AGENCY
CITY OF SANFORD
4. ADDRESS IStreet. City and Zip Code)
P. O. BOX 1778
SANFORD FL 32771
5. CONTACT (Name & Telephone Number)
H. N. TAMM, JR., CITY CLERK
305-322-3161
~XI
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TALLAHASSEE, FLORIDA 32304
i-'
c. Other
7. SUBMITTED BY:
I hereby ce'lIfy that t e ,eco,ds to be disf10sed of are correctl V
,ppre",nted below 8. (t that any audit requirements fOl the records
have been,fuJly ~~l tied. / - /
-~~</::4.- ~_:.:__:.__ ((~. I I, ; /
I ~IOI1 tllrfl .... 'D~t~ L
~ City C1erk/Dir Fin
a. b.
Schedule Item
No. No.
8 1
1 ell ft
d,
Inclusive
08t~
e.
Volume
THRU
"-
Real Est
Cards
1969
2 ell ft
8
2
Real Est
1969
4 ell ft
8
3
Personal
1969
Tax Rolls
2 ell ft
8
4
1927
8
5
Nechan/ Bookkeeping Ledgers
,
1927-
9/30/67
6 ell ft
8
6
10/1/67-
9/30/74
Electro-Mechanical Magnetic
Stripe Bookkeeping Ledger
2 ell ft
8
.7
Jail Record Books
1973
2 ell ft
f.
DestructIon
Action and Dale
-~ompleted Alte,
I\pproval
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10. DISPOSAL CERTIFICATE
):ffi,::. ''j ~ ;;~ ...., d~' >h, m,,~, "d ""
7~: ~~
5ignailiTe Date
. I
9. DISPOSAL AUTHORIZATION
Disposal for above listed reco,ds is authorized. Any deletions or
modifications are indicated in red.
-TYii8 Name a"1d rltle
Oirecto" D,vision Archives, History
and Records Management
Date
WItness
~" ';TA1'E OF FLORIDA
DEF'ARTMENT OF STATE
Division of Ar(:h,ves, HISlory
and Records Mttnaqempnt
Forn" OS RM lOS(Rev. 10-74)
1. AGENCY
CITY OF SANFORD
Y'II' \'[.,
. 1\ i \'('--
REQUEST FOR RECORDS RETENTION SCHEDULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(see back for l'lstructions)
SCHEDULE OR
REOUEST NO.
,g(j
PAGE 1 OF
3
PAGES
/2.
~~~~~ISTRATIO~ ~~~~~E &
5, CONTACT (Name R. Telephone Numb",)
CITY CLERK
4. ADDRESS iStreet, City. and Zip Codel
P_ O. BOX 1778
SANFORD, FL 32771
H_ N_ TAMM, JR., CITY CLERK
305-322-3161
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMEr':,lT
TALLAHASSEE, FLORIDA 32304
6. ACTION REOUESTED
f'l a. Rpcords Rf'tention Schedule.
Establ"h retentIOn scherlule. Reco,ds will continue
to accurTlulilte.
~I b. One-Time Dispo'><l' Autho,ilation.
Authorile diSPOSition of present accumulation only No
additional accumulation anticipated.
7. DISPOSITION
f-
I
I
I
:x1 a Df'~t!"oy
ATTENTION:
RECORDS MANAGEMENT SERVICES
i
I,' c Gth"r
8, LIST OF RECORD SERIES
ITEM
NO
b
TITLE, DESCRIPTION AND RECOMMENDED REl ENTlON
LU
a:
LU
:r
r
...
1
Real Estate Property Assessment Cards
2
Real Estate Tax Roll
3 Personal Property Tax Rolls
4
Hand Written Bookkeeping Records
5 Mechanical Bookkeeping Ledgers
.L
6
Electro-Mechanical Magnetic Stripe Bookkeeping Ledger
2 ell ft
_I
7
Jail Record Books
NOTE: FOR CONTINUATION USE FORM DS.RM 106
9. AGENCY CERTIFICATION
I X b. Microfil", and De5fmy (see 8b!
,
0')
2 Cll ft
4 ell ft
2 Cll ft
1 Cll ft
6 Cll ft
2 ell ft
c,
I
ACTION TAKEN
FOR DIVISION
USE ONL Y
I
'"'
CI
r'
-'
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'"'
r
I hereby ce'tify that I have examined this ,equest and app'ove of the, ,
proposed ,diwo!"ll and that records required fm audit, hav~ bee n Identified,
,/'/'/) '. / I . /,"/')
--"'~ .,/j/' ~ -J -' ,. r ~ L-. I I / I
- Signature Date
10,ACTION AUTHORIZED AS INDICATED IN COLUMN Be.
~~/;:L.~7/
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, ~,.-"
.
H. N. T amm, 'Jr _ ,
Type Name and Title
City Clerk/Fin Dir
Director, DiviSIon of Archives, HIStory N () V 2 D~te lln~7
and Records Management U I j I
-
,,"'- ';r,'.:E OF FLORIDA
Of rARTMENr OF STATE
DIVI"IO" of Arr:hlvPS, History find
Rpcorrls Manilgenlp.nt
F""n OS RM lOG (Rev. 10.74)
REOL_J T FOR RECORDS RETENTION SCHb_. JLE
OR ONE-TIME DISPOSAL AUTHORIZATION
(CONTINUEDI
r
1. AGENCY
CITY OF SANFORD
12. DIVISION
ADMINISTRATION
13. BUREAU
FINANCE & CITY CLERK
8. LIST OF RECORD SERIES
a.
b.
ITEM
NO.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
1 REAL ESTATE PROPERTY ASSESSMENT CARDS
These cards show the size of the lots, a sketch
of the buildings with dtmensions.
2 REAL ESTATE TAX ROLL
This has the assessed value of the Real Estate
Property with the extended taxes, and is what
we collected taxes on from each year. We post
Tax Receipts to this. The County started
assessing and collecting taxes in 1970.
r
3
PERSONAL PORPERTY TAX ROLLS
This has the assessed value of the Personal
Property with the extended taxes, and is what
we collected taxes from each year. We post
Tax Receipts to this. The County started
assessing and collecting taxes in 1970.
4 HAND WRITTEN BOOKKEEPING LEDGERS
This is the set of ~ooks for the bookkeeping
of the City before 1927.
5 MECHANICAL BOOKKEEPING LEDGERS
This is the set of books for the bookkeeping
of the City from 1927 thru 9/30/67.
6 ELECTRO-MECHANICAL MAGNETIC STRIPE BOOKKEEPING
LEDGER
('
This is the set of books for the bookkeeping
of the City from 10/1/67 thru 9/30/74
7
JAIL RECORD BOOKS
This book is the record of who paid their fines
SCHEDULE OR
REOUEST NO.
PAGE lOF
'$ 9
3
PAGES
c.
ACTION TAKEN
I FOR DIVISION I
USE ONLY
~.
,... Sr.-TEOFFLORIOA
[)f rARTMENT OF STATE
Olvi"ion nf Archlv('l<;, HIstory anrl
Rp.cord5 Milnagernent
Form OS RM lOCi (Rev. 10-74)
REQl.JL~T FOR RECORDS RETENTION SCHf:uULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(CONTINUED)
-
r 1. AGENCY
CITY OF SANFORD
12. DIVISION
ADMINISTRATION
13. BUREAU
FINANCE & CITY CLERK
8. LIST OF RECORD SERIES
~.
b.
ITEM
NO.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
or served time in Jail. The County took over
our Municipal Court in 1973.
.xl t'/'?'S I / </1 >=.-? / -I 7
RECOJ'vlI1EI/i)[IJ /\E1l::-Ni7N/: tJAlF I~/H,[ J)!JPt1)/U.
f( E t:J 1"/;;- s i~ R E Cv Ii' /)!> A t? E IV,,) r L.LJ 11./ j)';1/L A/ f. ;/,-,
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r{tf, P[lJ')//Y, ('[11..:)(- /)/("/0/(' -;-c1
1)1.- ,) 7Ft I {} 7 ft://V
r
SCHEDULE OR
REOUEST NO.
PAGE --1-0F
$'9
3 PAGES
c.
I
ACTION TAKEN
FOR DIVISION I
USE ONLY
DISPI)SIT'O~;
or PRESENT
ACr:lJMULATlm.
APPROVED
r)" ='T;ITfON
, .' Pf,(ESENT
.t." ;(:lJMULATION
APPROVED
REQUEST FOR RECORDS RETENTION SCHEDULE
OR ONE-TIME DISPOSAL AUTHORIZATION
bee back for instructions)
12. DIVISION 13. BUREAU
ADMINISTRATION FINANCE & CITY CLERK
5. CONTACT (Name 8c Telephone Number)
.
STATE OF FLORIDA
DEPARTMENT OF STATE
r
Division of Archives, Hiltory
and Records Management
Form DSRM 105(Rev.l0-74)
1. AGENCY
CITY OF SANFORD
4. ADDRESS (Street, City, and Zip Code)
P. O. BOX 1778
SANFORD, FL 32771
,-
w
a:
r-
Ll.
'--
SCHEDULE OR
REQUEST NO.
7
PAGE 1 OF
3
PAGES
H. N. TAMM, JR., CITY CLERK
305-322-3161
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TALLAHASSEE, FLORIDA 32304
6. ACTION REQUESTED
o e. Records Retention Schedule.
EJt.blish retention schedule. RlCords will continue
to lItcumulste.
o b. On.lll"" Disposal Authorization.
Authorize dispmition of prnent 8CCumuletion only. No
additione' accumulation anticipated.
ATTENTION: RECORDS MANAGEMENT SERVICES
7. DISPOSITION
~ a. Destroy
o c. Other
o b. Microfilm and Destroy 1_ 8bl
8. LIST OF RECORD SERIES
a.
b.
JITLE, DESCRIPTION AND RECOMMENDED RETENTION
ITEM
NO.
1
Cancelled Payroll Checks - Three yearo aftcr-audit.
NlCDM!:1/AJI)/'/J RE1/')JZ/tk'.' 5 F/J(/JL 'Tf/ll'5 8 eu ft
r'Rt; s'//) t!"/} AI)JL./c/J/i/f AUI)/I! /1/UI/JF..O,,' REL.E/?:5r/J
Cancelled Voucher Checks - Three....ygal;'-s-.after---audit.
RECbJvJJ1fN/)[/) RI::1cNII/J AI; F/I/E (S-) FI J (/) i, ~'i1fi.'J 6 cu ft
P;~b);'/JnJ Af1f)/~/L/l/,'if ,Ai//);!; /i/?;'6' ;?,r/'N I?FLr/l5[IJ
Bank Statements - Three years after audit.
IfEC'o,lIk1[AJ/)J;'!J Rjjfff./;/ti'u: TI/A'ff(]/ /,,/;('/1, 1 cu ft
YE/JI'} f'J;.cJ///)cIJ Af'PL/~/I/J'L./.-:''' ~)u/}17J )//7/.// /.i'r/.A/ Jr.'ELr,!1.5fIJ
~d Paid Bond Coupons. 4 eu ~t.
Cancelled"Bopds - Three ye-ar-&-a--ft-er--audi-t. / //
~~ 2 cu ft
.....
2
3
4
5
6
..-/
...... '
Th-i &-4...s''a......one --t;~es-t:.ruet i-on.
...... ..
:-.........;..... 10 cu ft
........
...............
-Thin in ;}-'nne-t-ime---dest-ruc-tion
-....................1 cu ft
-........-
Tax Receipts -
7
Tax Redemption Re~eipts
//
8
Special' Assessment Ledger - 'Ihis is a one tirne-dcf}t:(ue-
-,
NOTE: FOR CONTINUATION USE FORM OS-RM 106
9. AGENCY CERTIFICATION
I hereby certify that I hllYeexamined this request and approve of the
proposed ~iSP~: endtb~/ records requir,ed for audit ~lVa ~n~~an.~lfl~d.
/1/---.~l .../~/1-....,..;:1>" j, ,(" I, ,// J
:>ignature . - / ueta
iI. 11. r~'i1r1Ul', .Tr., City Clnrk/Dir rin
Type Nama end Title
r
c.
I
ACTION TAKEN
FOR DIVISION
USE ONLY
I
I
I
u.
a:
i.U
1:
o
-'
Cl
u.
I
ltcrn <; I -3 :
RETnnlON
PEf?IOD APPROVED
AS ArJiEfWED.
sum.lIT f:nF~M
DS . f~; i 10 1 rcm
o:srUS,tI,L ACTION I
T7EI'15 ..:~ /J,ui>.5 J
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l)f" /l[ro/~l/, ElJl1'Llro
/)/I/E ,,;/..I{1 /ff[{lNI111.d" II
8c/,~'V.'~tJ." tJ" ;,',,4 J r
Ir1!{ /' tv' IJ L (> ,It ;:-. ,..'t.'"
f,-' '~L.,_U/~1....1J..".7J. 7
10.ACTION AUTHORIZED AS INDICATED IN COLUMN Be.
~' (-----;;-:) ,/ ~/'J
,,'. .' / _/ I / , / /1 /'
'-.._~..::: /'..-;~ //', - /</
~_ _.__ -~ ~t,,-) p" ;'~.. ___ " :,/ (I 1(~,'!i_: f. ;.
Director, DMsion of ArchJV'IIS, History .IJ () V Oe~,
and Records MlInegement I
10)7
,
STATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History
and Reco,ds Management
Form DS-RM 105(Rev. 10-74)
REQUEST FOR RECORDS RETENTION SCHEDULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(~e back for instructions)
SCHEDULE DR
REQUEST NO.
PAGE2 OF 3
7
,....
PAGES
1. AGENCY
CITY OF SANFORD,
/2. DIVISION
ADMINISTRATION
13. BUREAU
FINANCE & CITY CLERK
4. ADDRESS (Street, City, and Zip Code)
P. O. BOX 1778
SANFORD, FL 32771
6. CONTACT INAme!l. Telephone Numbed
H. N. TAMM, JR., CITY CLERK
305-322-3161
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TALLAHASSEE, flORIDA 32304
6. ACTION REQUESTED
JZl a. RlH:Ords Retention Schedule.
Estlblish retention schedule. Recorda will continue
to IICcumulate.
~ b. On&-Time DispoSllI Authorization.
Authorize disposition of pruent 8CCumulltion only. No
additional accumulation anticipated.
7. DISPOSITION
ATTENTION: RECORDS MANAGEMENT SERVICES
KJ a. Ontroy
o c. Other
o b. Microfilm and Destroy 1_ 8b)
.--
I
ACTION TAKEN
FOR DIVISION
USE ONLY
I
1
I
I
8. LIST OF RECORD SERIES
a.
ITEM
NO.
b.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
c,
.02 ,.Cu-ft-
--------
------
-----'
w
ex:
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II.
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ex:
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r
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II.
9
Sanford Airport Ledgers - ]'hia---is a one---t:4me--desffuetion
-,--
-' /-- ---.- 1 eu ft
--------
---'
--
->"-
10
~gnf~rO-Airport Leases - ~is is 3
one~me--tie s .t-t'.uet--:i:-on;
.02 eu" ft.......
------
---_.~
-
NOTE: FOR CONTINUATION USE FORM'DS-RM 106
r
9. AGENCY CERTIFICATION
I hereby certify that I hIVe examined thia request and approve of the
proposed disposal and that recorda required for IUdit h..,a been Identlflad.
/"'~~ )<:"'A'" . ~/( ~~. f /7 1<,;1 ?
'..- " "Signlltu r~ ' " ~/ ,I . - D~t. '
I'f. T'J.cr'ctmJ}l"Tr. ,City \.l(~rk/Cir F:ln
Type Name and litle
10.ACTION AUTHORIZEO AS INDICATED IN COLUMN Be.
/--~ /
~, ".:;/~<:;~,/:~/ j,<,-/.<" /'?/
~_::: lJ' / /( i ,(,f... ,/
_ --'f l~V'-" , '~-'.. "
. /
Director. Dl\iiaion of Arc!JiWs, History N nil 1 Date
and Records Management ! V ')
10.71
, ,
STATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History and
Reco,ds Management
Form DS-RM 106 (Rev, 10-74)
REO ~T FOR RECORDS RETENTION SCh ULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(CONTINUED)
SCHEDULE OR
REOUE3T NO.
PAGE _OF
7
J
PAGES
'"
1. AGENCY
CITY OF SANFORD
12. DIVISION
ADMINISTRATION
13. BUREAU
FINANCE & CITY CLERK
8. LIST OF RECORD SERIES
a.
b.
c.
ITEM
NO.
TITLE. DESCRIPTION AND RECOMMENDED RETENTION
ACTION TAKEN
I FOR DIVISION I
USE ONLY
----..
"-
/'
6
CA~D PAID BOND COUPONS
These ar~"'cQupons that have been paid
after audit. ~
~'"
''-.....
'-----
These are posted to thy(ax-"'~ls. The county took
over taxes, lO/l;Y ''''---''''
, ,
TAX REDEM~N/RECEIPTS
These/are posted to th~
/
//"
/,/./
tbree years
4
TAX RECEIPTS
7
,
,
'-....
,
"'----..
'-
("
/'/
Tax Certificate Books.
,.--....."""
('
..
S'lLATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History and
Records Management
Form DS-RM 107 (1 72)
1. AGENCY
City of Sanford
4. ADDRESS (Street, City and Zip Codel
P. O. Box 1778
Sanford FL 327 1
a. b.
Schedule Item
No. No.
S 1
S 2
S 3
s
s
s
s
s
/
NOTICE OF INTENT
TO DESTROY SCHEDULED RECORDS
AND DISPOSAL CERTIFICATE
2. DIVISION
Administration
NOTICE NO. S
PAGE..L OF -LPAGES '
3. BUREAU
Finance & City Clerk
5. CONTACT (Name & Telephone Number)
H. N. Tamm, Jr., City Clerk
6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
a. Destruction
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTOit, "C'
AND RECORDS MANAGE~
TALLAHASSEE, FLORIDA~
. -ell
~ : t$Ci\\'4
aU~~U l>;"~ ,
c. Other
c.
Title
4
Contractor's Bond that have
expired for S years.
Insurance Policies that have
been expired for S years.
Leases, Agreements, and Con-
tracts that have been ex-
pired for S years.
Election Ballots - One year
after Audit.
Election Returns - One year
after Audit.
Voter's Signature Identificatio
slip - One year after Audit.
Completed absentee Ballot and
Election Material - One
year after Audit.
Oaths of Office - (Commissioner ,
Police Officers, Board Mem-
bers) S years after expira-
tion of term or S years
S
6
7
8
o b. Microfilming and Destruction
f.
d. e. Destruction
Inclusive Volume Action and Date
Dates Completed After
THRU CU. ft. Approva'
8/72
.02
8/72 .02
8/72
.03
8/76
.01
8/76
.01
8/76
.01
8/76
.02
8/72
10. DISPOSAL CERTIFICATE
The above list ortis hllWe been dispcned of in the manner and on
th e date
9. DISPOSAL AUTHORIZATION
Disposal for above listed records is authorized. Any deletions or
modifications a .. in red.; /'J./
~)~ j/~~,
Di,~"" Di.ioo" =L", " . D...
and Records Management
ate
Type Name and Title
Witness
.'
_ ,1111",
,
:.:^ IT ('i I'J,()PIIJ^
l'ITMIP-1UlT 01' STlln:
Oivjrj'1Tl (If ^rrhi'~'f"~, IIf.,t.ory T 0
.In,1 P,'rnlllr. MaF1,"]PfOr-nt:
l'fllI" IlS-PM IDA (~-70)
NOTICE "r ~1e~' fj--
DES T ROY S I 'I r L 'Jji' ~ COR D S
AND DISPOSAL C[PllFIC CONTINIJED)
'J-~' AD'm6p. So~l] 1778
-. ,ARG~
8. RECORD SERIE~ ~D
ihttCO~ ~I\ ,.
'~ Inclusive
Dates
'..' ....-..--..------.-5- - ---------- I
NO TIC E NO, I
rM" ~OF , ~ _ rAId:;
1.
AGENCCity of Sanford
Sanford, FL
Zip Code:
32771
,1. h.
Schpdulp Itpm No,
No.
c.
Title
p.
Volume
CU ft
[ .
D~~trtJrti0n ^cti;or
and Dilt~
5
9
after termination from posi-
tion.
Cancelled Tax Certificates - 7
years after Certificate is
cancelled.
Journal Entries - 3 years after
audit information for postings
to ledgers.
.01
8/7.Q
5
10
.001
8/74
3
"
9.
Any
10. DISPOSAL CERTIFICATE
The above listed record!! havE' t.." " di sposed of in the
shown in Column f.
, . ~ .
Date
Witness
Date
. ,f ~ fig 1.-1'1 .,,-,
~. ,~~ "
NOTICE ()t: INTENT
TO DESTROY SCHEDULED RECORDS
AND DISPOSAL CERTIFICATE:
2. DIVISION
ADMINISTRATION
1\
.. ..
STATE OF FLORIDA
DEPARTMENT OF STAT F
Division of Archives, History And
Records Management
Fa,,,, DS,RM 107 (172)
1. AGENCY
CITY OF SANFORD
NOTICE NO.
PAGE 1 OF
6
2 PAGES
"I 3. BURFAU
FINANCE.& CITY
4. ADDR ESS (St'eet. City, an~ Zip Code)
P. O. BOX 1/70
SANFORD, FL 32771
a.
Schedule
No.
2
2
2
2
2
2
2
2
2
10
5. CONTACT (N"",,' & Telephone Numlwrl
H. N. TAMM, JR., CITY CLERK
305-322-3161
6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
....
..( . ".
... \ I'
IX a. Destruction
1-) c. Othe,
l~! b. Microlilrnin9 and Destruction
TO:
DEPARTMENT OF STATE' /"
DIVISION OF ARCHIVES,:HIST.O,RY
AND RECORDS MANAGEMENT (\
TALLAHASSEE, Fl~8JDA 32304 .~r,\ ,<'\
f' ':'f, \\S,'J
, ". I
.,'\.', ".' .'~
, , , , ,.;: . \1)
\ \ \\". ".";.' ',,:1.,.
,/,'~ ) ......,: 1 ~ .
. \ \,' \...\ \'
~':I } ,..
7. SUBMITTED BY:
I hereby cenify that the records to be disposed of are cOHectly
represented Ix>Iow and that any alll!;t requllernents for the records
hav!')>"ep fullv satisfied. .
.?// ') ,c? - . _ ',7 '7
,-"';-: '. ~;;-;:'''tll::' , ~',-..l:::l. l Date -
H. N. T~mrn, Jr., City Clerk
1 yp,e Name and Title
y."
8. RECORD SERIES LIST
b.
Item
No.
f,
d,
c.
Title
B.
Destruction
Action ftnd Dftte
Completed After
ApprO'l~1
Inclusive
VOlu~r \
L.
I
10/7T TO
1
Vouchers for payment of merchan-
dise or services, with invoices
& purchase orders attached
10/1/73 .01 cu f
2
2nd copy of Voucher (Posting Cop )10/1/73 .01 cu f
3
3rd Copy Check Vouchers (Cross
Index)
10/1/73 .01 cu f
4
Petty Cash Check Stubs
10/1/73 .01 cu f
6
Building Permit Receipts
10/1/73 .01 cu f
7
Plumbing Permit Receipts
10/1/73 .01 cu f
8
Electrical Permit Receipts
10/1/73 .01 cu f
9
Dog License Receipts
10/1/73 .01 cu f
Miscellaneous Receipts
10/1/73 .01 cu f
::-
9. DISPOSAL AUTHORIZATION 10.
DIsposal for above listed ,ecords is authorizltd. Any delll'tions 0>
modifications ftre indicatltd in red.
---- , /
c-------f~'; .,:') /'/
~ '/ / / /-,
/- <:::> /;,;~ _/ :~> >:~ ,,.;'
- I /-;l l....V'-- / .' ".... . I
Di,ector, Oi-..(sion Archive,$.''HistOry
and Records Man8gement
ate
, //
'///
type Name and litte
Witness
r ,.
---." , --- "-'-'j--
'.IAII ,., 'I"""'A
III /'^PT'ff nl' 1'1 f:Tf\TI:
n 1 v I . 1" n fI t "r (' hi" ,,,~, III '1 I rl r~' r 0
.1 'I, I I', I (q ,I'~ t1;lrl 1 'J ,"flr' /1 l-
I "II" IJ:;-I1!! Ion (1- /01
- -. -------.-.----.-
NOT I C [
o [ ;, 1 ROY
MW 0 I Sf'(lSAL
J. Ar., rlCY
CITY OF SANFORD
SANFORD, FL
32771
.1. h.
SCli('rlulp ltpm No.
No.
c.
Ti Ue
2
12
Rent Receipts
2
13
City License Receipts
2
14
Accounts Payable Receipts
, ..
9. DISPOSAL AUTHORIZATION
DispOS<l1 for. above listpd records is authorized. Any
deletion9 or modification9 are indicated in red.
,I
Signature and Title
Date
-.-.---.-..-- _.-
'I f' I N T F N 1 ",_u_--u--~GI(JTle~-rW'- --- 6'
:, I 'I r 11 U L [IJ H r: c un" s' --- i"
ell' '.' 1~~5.9!.I_T~~.__~__,- f'~(" .? or _
EADDRES'p, 0; "BOX.177~ --.--.-
A.
RECORD' SERIES LIST
10/7~ TO:
d. .,/
InrllJ~ivp
Dd t,.,~
10/1/73
10/1/z3
10/1/73
10. DISPOSAL CERTIFICATE
. .
.' ,
p.
Vn!ump
,01 cu ft
.05 cu ft
.01 cu ft
(' ^'" ",
f.
[),.c; t r \1(' t ) ('rl ^f: t Ji'l~
,u,,1 [1,1 t ,...
The above liBterl r.-cord. h<l'JP l""" dlsposed of in the
shown in Column f.
Date
Witnl'SS
\G ENCY
City of Sanford
r
STATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History
and Records Management
Form DS,RM 105(R"v. 10-74)
,JC"'J,J C;::-I S_f~~ .,
", .) ./~V~
Y: 1~' ,.
I j)t
t
I
c:.. !
SCHEDULE OR
REQUEST NO. 4
PAGE 1 OF PAGES
REOUEST FOR RECORDS RETENTION SCHEDULE
OR~~ DISPOSAk AUTHORIZATION
(see back for in,tructions)
f 2.
DIVISION
Administration
13. BUREAU
Finance & City Clerk
4. ADDRESS (Street, City, and Zip Codel
P. O. Box 1778
Sanford, FL 32771
5. CONTACT (~."me & Telephone Number)
H. N. Tarnrn, Jr., City Clerk
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TALLAHASSEE, FLORIDA 32304
6. ACTION REQUESTED
o a. Recoms Retention Schedule.
Establish retention schedule. R!H:ords will continue
to lICcumulate.
[Xl b. Cn.TilTl1l Disposal Authorization.
A.,thorize disposition of pre_nt 8CCUmulation only. No
adrtitionlll accumuletion anticipated.
. .--
ATTENTION:
a.
ITEM Prior to:
NO.
w 10/1/72
a: 1
w
::t
r
u.. 2 10/1/72
3 10/1/72
,
t 4 10/1/72
7. DISPOSITION
RECORDS MANAGEMENT SERVICES
IXI a. Destroy
o c. Oth~1
~.
i
i
I
o
b. Miuofilm and Dntroy 1_ 8bl
--
8. LIST OF RECORD SERIES
b.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
....c::=---\
(' ,
iClf i
--
I
c.
ACTION TAKEN
FOR DIVISION
USE ONLY
r
Personal Property Tax Returns
one time destruction.
u'
a:
It'
::;
- This is a
2 cu. ft.
Q
-'
o
u.
Preliminary Personal Property Tax Cards -
This is a one time destruction. 2 cu. ft.
Preliminary Real Estate Tax Rolls - This is
a one time destruction. 2 cu. ft.
Voter's Registration Rolls - This is ob-
solete now because the countsy handles
our registration. This ,is a one time
destruction. .01 cu. ft.
_1.
'I <.:1':. ':J
. ~. Ie.:.' f.: I
I.:' ..:: U :. ~ i~1 t .~ f I,) r~
RE(!OMMEAJ/)E/) RET,EAlT!t!)/1/: DE:sr~oY. RE(!o".el>5
/7,eE Nt.' "-.t'JN6Etf: ~CCt/I'Y)UJ..fiT/A/G /jAil) #.I9VE /1/0
F"t/.erh'E~ V/lt-qE.
.'\/ 'r ';' \\'LI.)
NOTE: FOR CONTINUATION USE FORM DS-RM 106
r
9. AGENCY CERTIFICATION
I hereby certify that I haYllexamlned this request and .pproYll of the
ropo!l8d dilposaland th.t rllCorch required for IUdit hIVe beln Idantifl.d.
..- /' /.;, ._, ( ';.7
... ./..... / .( ~. " ~). / ,
I. / Signature - )7 Oat.
(
/ ,./1
~ ;J!tf /~' /7/f/
;/../ ;; ,/,1/ (/7 ( /'~;
P ~ ."L~/'-"~ -4
-'I '-"'.- ,.,/ "
Type Name and Title
10.ACTION AUTHORIZED AS INDICATED IN COLUMN Be.
Director, Civilian of ArChives, Hiltory
end Records Management
Deter:-
} Q
fO.......
I
\ ! I
t
STATE OF FLORIDA
DEPARTMENT OF STATE
5
REQUEST FOR RECORDS RETENTION SCHEDULE
OR ONE-TIME DISPOSAL AUTHORIZATION
bee back for inrtructionsl
/2. DIVISION
Administration
SCHEDULE OR
REQUEST NO.
PAGE 1 OF 4
PAGES
r
Division of Archives, Histor:V
and Records Management
Form DS-RM 105 (Rev. 10-74)
1. AGENCY
City of Sanford
13. BURE.~U
Finance & City Clerk
4. ADDRESS (Street, City, and Zip Code)
P. O. Box 1778
Sanford, FL 32771
-
j
a.
ITEM
NO.
w
a: 1
w
r 2
u..
3
4
5
6
7
I..-
8
10
5. CONTACT (Name & Telephone Number)
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TALLAHASSEE, FLORIDA 32304
H. N. Tamm, Jr., City Clerk
6. ACTION REQUESTED
~ e. Rerords Retention Schedule.
Estat~ish retention schedule. Records will continue
to o::cumulate.
[J b. 0". Time DispoSllI Authorization.
Authorize dispO!ition of prHllnt ~umulation only. No
additional accumulation anticipated.
7. DISPOSITION
ATTENTION: RECORDS MANAGEMENT SERVICES
~ a. Destroy
o c. Other
o b. Microfilm and Destroy f_ 8b)
8. LIST OF RECORD SERIES
b.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
c.
ACTION TAKEN
FOR DIVISION
llSE ONLY
I
-I
9
Contractorts Bonds that have been expired for 5
years. .02 cu, ft.
Insurance Policies that have been expired for 5
years. .02 cu. ft,
Leases, Agreements, and Contracts that have been ex-
pired for 5 years. .03 cu. ft.
Election Ballots - One year after audit. .01 cu. ft.
Election Returns - One year after audit. .01 cu. ft.
Voter's Signature Identification slip - One
year after audit. .01 cu. ft.
Completed Absentee Ballot and Election Material _
One year after Audit. .02 cu. ft.
Oaths of Office - (Commissioners, Police Officers,
Board Members) 5 years after expiration of
term or 5 years after termination from posi-
tion. .01 cu. ft.
Cancelled Tax Certificates - 7 years after Cer-
tificate is cancelled. .001 cu. ft.
Journal Entries - 3 years after audit information
for postings to ledgers. 3 cu. ft.
SEe- tFQao tJJIV~ FA f,["J loR .cY.J'Cf!d)llo~ in1t: #T/v# ,
NOTE: FOR CONTINUATION USE FORM DS-RM 106 7?c elu I RC/'K/it:.
\l"
'"
(1
...J
o
1
9. AGENCY CERTIFICATION
I hereby certify th.t I hllYa ell.mlned thi, nlquest and .pproye of the
propo~~ d!J'!,OIlI!...-and thet racor.ds required f~~ Mldit ~~e been Identified.
-") ///1.))/._ ,.. -\.;~ ~' /1 /' / 7
./ " Signllture." ~' / ' , Dllte
. I ,./
r
Type Neme and Title
10.ACTION AUTHORIZED AS INDICATED IN COLUMN Be.
\0,ur;;-7J., .? 1,(L,~r
"-->.),:, Ii:'- .U'v~
-.f '-....- /
; /
Director, Division of Arthives, Hi.tory ^'I" De~.J. l..,....
Ind Rec:ords Menegement I";' , I Q I I
1 STAT,E OF FLORIDA
DEPARTMENT OF STATE
Qivision of Archives, History and
Records Management
. Form DS-RM 106 (Rev. 10-74)
L AGENCY
City of Sanford
REQ\...cST FOR RECORDS RETENTION SCI-1....JULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(CONTINUED)
/2. DIVISION
Administration
SCHEDULE OR
REOUE'>T NO. _
PAGE ~OF 4
5
PAGES
13. BUREAU
Finance .&. Ci ty Clerk
8. LIST OF RECORD SERIES
a.
b.
ITEM
NO.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
1. CONTRACTOR'S BONDS
This record series consists of bonds required
from contractors by the city.
Recommended Retention: Five (5) years after
expiration provided applicable audits have
been released.
2. INSURANCE POLICIES
This record series consists of insurance policies
for the City of Sanford.
"
Recommended Retention: Five (5) years after
expiration provided applicable audits have
been released.
3. LEASES, AGREEMENTS, AND CONTRACTS
This record series consists of all leases,
agreements and contracts entered into by the
City of Sanford. These records are the copy of
record and are used in the audit process.
Recommended Retention: Five (5) fiscal years
after expiration, completion or cancellation
provided applicable audits have been released.
4. ELECTION BALLOTS AND ELECTION MATERIAL
This series contains completed ballots, stubs,
memoranda, and papers used ln the election.
Recommended Retention: One (1) calendar year
from date of certification.
, c.
ACTION TAKEN
I FOR DIVISION I
USE ONLY
RETENTION
PERIOD APPROVED.
SUBMIT FORM
DS - Rr\1 107 FOH
DISPOSAL ACTION
RETD mON
Fr.F.~I(lD Ai~PP.()VED
rll:'~.~;r ~-.'Y~/!1
! " . \ :' , ~ 1 ( I I' I
U I~;; . (:, 'l. {,: I! ,; J
RrTENTWN
PERIOD APPROVED.
~:L'B~.'i!T FORM
D~; . fil,1 101 r(m
DISPOSAL ACTIOf4
hi It-l~fll)i~
", f~I{)1) N'PW)'v'EU.
\. t !':.. : i r ~ '}, 'l,1
ry ~ . : \ ~'.! l ; l ; (..;)
[)I~j-'(_\~~M_ IV: 11'); I
J1
. 'sTATE OF FLORIDA
DEPARTMENT OF STATE
~'",.'O" 0' A"",",,. H ","., '"'
Records Management
Form DS-RM 106 (Rev. 10-74)
REQuEST FOR RECORDS RETENTION SCHeDULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(CONTINUED)
SCHEDULE OR
REQUE~l NO.
PAGE _OF
5
4
PAGES
.. AGENCY
City of Sanford
12. DIVISION
Administration
/3. B~REAU
F1nanCe .&.City Clerk
8. LIST OF RECORD SERIES
a.
b.
c.
ITEM
NO.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
r
ACTION TAKEN
FOR DIVISION I
USE ONL Y
5.
ELECTION RETURNS
HETENTION
PEmOD APPROVED.
Precinct Returns
Recommended Retention: One (1) calendar year
SUBMIT FORlv1
DS . IHI'! 107 FOR
DISPOSAL ACTION..
6. VOTER'S SIGNATURE IDENTIFICATION SLIPS
This record ser1es consists of the electors'
signature identification slip prepared at each
precinct during an election.
r7[TF~ ITI()N
: '1_;,11 l[) :\jiJf?()VrO.
Recommended Retention:
of election.
One (1) year from date
:...i Ir"~,.'!l ~~r)!::;,~1
I,.'. - I.:: I . 7 nil\
[) I ~~f-' ( i~ ,.c.t. :' i_; 11'),'J
7. ABSENTEE BALLOT RECORD CARD
This series consists of a card record which
reflects the time and date the absentee ballot
is sent to the qualified .applicant. Also con-
tains the time and date when ballot 1S received
and counted.
r\ETENTION
PEI~IOD APPROVED.
., ....... ......... .....
Recommended Retention: One (1) calendar year
from date of certification.
~:) U B f\'l/T FO PI'- 1
OS - RM 107 FOR
DISPOSAL ACTlOl'J
8.
OATHS OF OFFICE - (COMMISSIONERS, POLICE OFFICERS,
BOARD MEMBERS)
T n !~ rl()N
C ,;II)[l ),flPWNED.
Recommended Retention: Five (5) years after
expiration of term or five (5) years after
termination from position.
'.'; , 1, -1 r- - :~;,'
:~ . r; ~ 1 ( ! / r'J II
I:,f ('~-,t"l ,\.11 ,1,V
..11
'S-i'ATE OF FLORIDA
DEPARTMENT OF STATE
Division of Archives, History and
Records Management
Form DS-RM 106 (Rev. 10-74)
REQvr::ST FOR RECORDS RETENTION SCI-tLJULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(CONTINUED)
.. AGENCY .
C1ty of Sanford
12. DIVISION
Administration
13. BUREAU
Finance ,&'City Clerk
8. LIST OF RECORD SERIES
a.
b.
ITEM
NO.
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
9.
CANCELLED TAX CERTIFICATES
Recommended Retention: Three (3) years
provid~d applic~ble audits have been released.
10. JOURNAL ENTRIES
This record series 1S a listing of transactions
and may be either a hand posted or machine
posted record and the information is transfered
to the ledger.
Recommended Retention: Three (3) fiscal years
provided applicable audits have been released.
SCHEDULE OR
REQUEST NO.
PAGE ~OF
5
4
PAGES
c.
ACTION TAKEN
I FOR DIVISION
USE ONL Y
RETENTION
PERIOD APPROVED.
S'JCi\iIT FORM
U:, . RI\1 107 FOf(
()I~POSAL ACTION
rT r [ f n I m4
!'[j'[' J[) N'PfWVEU.
l. ' ': r: I r ~ . I ,~ '/ 1
[- I,' T
ili ",- .l _,.\1_ ',.. r I )lJ
..
,<
<:;TATE .'F FLORIDA
DEPARTMENT OF STATE
Division of Arch ives, History and
Records Management
Form DS-RM 107 (1 72)
1, AGENCY
CITY OF SANFORD
NOTICE OF INTENT
TO DESTROY SCHEDULED RECORDSq
AND DISPOSAL CERTIFICATE
2. DIVISION
ADMINISTRATION
8. RECORD SERIES LIST
f.
a. b. c. d. Destruction
Schedule Item Title Inclusive Action and Date
No. No. Dates Completed After
PRIOR TO Approval
2 1 ouchers for payment of merchan- 10/1/71 12 cu ft B".(ut:.-O ')/7/77
dise or services, with invoices
& purchase orders attached
2 2 2nd Copy Vouchers (Posting Copy) 10/1/71 2 cu ft V
2 3 3rd Copy Check Vouchers (Cross 10/1/71 2 cu ft v
Index)
2 4 Petty Cash Check Stubs 10/1/71 .5 cu ft v
2 5 Reconciliation of Bark Statement 10/1/71 1 cu ft j/
(Not including cancelled checks)
2 6 Building Permit Receipts 10/1/71 ':"1 f "./
cu
2 7 Plumbing Permit Receipts 10/1/71 1 cu v
2 8 Electrical Permit Receipts 10/1/71 1 cu f v
2 9 Do License Recei ts 10/1/71 1 cu f i/
9. DISPOSAL AUTHORIZATION 10.
Disposal for a e listed records is authorized. Any deletions or
modificat; indicated in red. JUN 1 3 1977
.~ .
(! /'
flY LL C':tk.
,
I!
ate ,\.' ',')
4. ADDRESS (Street, City and Zip Code)
P. O. BOX 1778
SANFORD FL 32771
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TO' ~ ~ ~().(\
~EPART~~T OF STA~ ~r-~~
DIVISION OF AR.~,', ES~' ~RY ~,...
AND RECORDS~N~'i1 T ~~
TALLAHASSEE, F~b' , ~
~ '\l "'~
~~\r.'i~
NOTICE NO. . ~ :<.--
PAGE...!- OF 2 PAGES
& CITY CLERK
5. CONTACT (Name & Telephone Number)
H. N. TAMM, JR., CITY CLERK
305-322-3161
6. NOTICE OF INTENTION:
The scheduled records listed in Item 8 are to be disposed of in the manner
checked below:
~ a. Destruction
o c. Other
o b. Microfilming and Destruction
7. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly
represented below and that any audit requirements for the records
have bee f sat"
~
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"",j P"r-nr(l" Mc1r1.1,]prnpnf"
I """ ,,:; -IU~ lOA ( ~ - 10 I
,
!. AGENCY
,1. h.
SCll"rlu],.. Item No.
No.
- 2 10
2 11
2 12
2 13
2 14
2 15
2 16
2 17
2
18
9.
----- ----- ~ ..-..---..--.--------...,..')- ---,.......-
NOT ICE II r I N TEN T, NOTICE NO. .-t" ,?\ I
DES T ROY S ( 'I r D U LED R [ COR [) S 2 ---.. .,.~ I
AND DISPOSAL Clf. IlrlCATE (CONTINUED) PM" ,.__or . .2., "A"f ';
.,J~' ADORES)>. O. BOX 1778, SANFO~D~'-;~3-~-7-;1
8. RECORD SERIES LIST
CITY OF SANFORD
c.
Title
d.
In,!u5ivp
Dates
PRIOR TO
Miscellaneous Receipts
10/1/71
10/1/71
Bicycle License Receipts
Rent Receipts
10/1/71
City License Receipts
10/1/71
Accounts Payable Receipts
10/1/71
e.
Volume
3 cu ft
1 cu ft
.5 cu ft
1 cu ft
1 cu ft
f. I
[lp~trur.t i(Hl ^ct i;Oil "
"nd 0,'1 ~ ,I
R>vJ7Il::~<J 1/1177/
/'
v
/
J/
Employee Accounts Payable Receipts 10/1/71 .5 cu ft v/
Burial Permits
10/1/71 .005 cu ft
Clerk's Miscellaneous
correspondence
10/1/71 4 cu ft
10. DISPOSAL CERTIFICATE
The above listed r"cords have l"" n disposed of in the
m nner and on the date shown in Column f.
,,'// , I / ' j;..
)/, V "7 7 7 7 I~.", II\.' ~-ol,
' , Date Witness
Monthly Library Reports (We no
longer own the Library)
10/1/71
,), 1 ") 1!'\~"
~~". ..) .~~/ jl
Any
1 cu ft
/;'
V'
j,o/
J
:>
, STATE OF FLORIDA
'DEPARTMENT OF STATE
--
DIvision of Archives, History
and Records Mrmagement
Form OS RM l05(Rev.10-74)
REQUEST FOR RECORDS RETENTION SCHEDULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(see back for instructions)
/2. DIVISION
ADMINISTRATION
SCHEDULE OR
PAGE 1 OF
-
2
1/-7
.-,' ,~
REQUEST NO.
PAGES
1. AGENCY
CITY OF SANFORD
13. BUREAU
FINANCE & CITY CLERK
4. ADDRESS (St'eet. City. and Zip Code)
5. CONTACT (Name & Te!ephone Numbed
P. O. BOX 1778
SANFORD. FL 32771
TO:
DEPARTMENT OF STATE
DIVISION OF ARCHIVES, HISTORY
AND RECORDS MANAGEMENT
TAllAHASSEE, FlORIDA 32304
H. N. TAMM, JR., CITY CLERK
6. ACTION REQUESTED
~ a. Records Retention Schedule.
Establish 'etentlon schedulp. Records will continue
to ""cumulate.
~ b. One. Time Disposal Authorization.
Authorize disposition of p,esent accumulation only, No
additional accumulation anticipated
7. DISPOSITION
RECORDS MANAGEMENT SERVICES
rl
I_I
ii, Destroy
'-I
b. Mic'ofilm and Destroy (see 8b)
~
T
I
I
i
ATTENTION:
c. Othe,
8. LIST OF RECORD SERIES
ITEM
NO
DATE
PR I OR
TO
b
TITLE, DESCRIPTION AND RECOMMENDED RETENTION
c.
VOLUME I
ACTION TAKEN
FOR DIVISION
USE ONL '(
I
UJ
cr
UJ
::t
r
....
1. 10/1/71 Vouchers for payment of merchandise or
services, with invoices & purchase or-
ders attached 12 cu ft
2. 10/1/71 2nd Copy Vouchers (Posting Copy) 2 cu ft
3. 10/1/71 3rd Copy Check Vouchers (Cross Index) 2 cu ft
4. 10/1/71 Petty Cash Check Stubs .5 cu ft
5. 10/1/71 Reconc{liation of Bank Statement:-(/V(J;- /N- 1 cu ft
6. 10/1/71 Building Permit Receipts ('lbl'>//:/!-. 1 cu ft
7. 10/1/71 Plumbing Permit Receipts I;:~~;~.:-::~~,~'.\ cu ft
8. 10/1/71 Electrical Permit Receipts / 1 cu ft
9. 10/1/71 Dog License Receipts 1 cu ft
10. 10/1/71 Miscellaneous Receipts 3 cu ft
11. 10/1/71 Bicycle License Receipts 1 cu ft
12. 10/1/71 Rent Receipts .5 cu ft
13. 10/1/71 City License Receipts 1 cu ft
14. 10/1/71 Accounts Payable Receipts 1 cu ft
15. 10/1/71 Employee Accounts Payable Receipts .5 cu ft
16. 10/1/71 Burial Permits .005 cu ft
17. 10/1/71 Clerk's Miscellaneous correspondence 4 cu ft
18. 10/1/71 Monthly Library Reports (We no longer
own the Library) 1 cu ft
LA.
ct
LA.
:r
c;
-'
o
...
,
...L
_1
NOTE: FOR CONTINUATION USE FORM OS.RM 106
r
9. AGENCY CERTIFICATION
I hereby certify that I have examined this ,equest and app'ove of the
proposed disposal and that records requi,ed for audit have been identified.
, .';..' :.:7, /'-7r~' /..J .;
I , ~ _ ._".1 r" J / /~ , ( / _
S,gnatu re I '/ Date '
lO.ACTlON AUTHORIZED AS INDICATED IN COLUMN Be.
H. N. Tamm, Jr., City Clerk
Type Name and Title
/!~/ /.. . M~ Y 2 7 1977
/t' ~-'-"~ I.'<'~~/l/"/
,~>C:L--(../'.L~.lv )'/'// -L,,-t:.. C:$':~~~
'I
f Dire'ctor, Division of Archives, History Date
and Records Management
---
# c;.L'\i'E OF FLORIOA
,D~rARTMENT OF STATE
Oivi<:>ion of Archivps, History and
Records Management
Fo'm OS RM 106 (Rev. 10-74)
REQUEST FOR RECORDS RETENTION SCHEDULE
OR ONE-TIME DISPOSAL AUTHORIZATION
(CONTINUED)
SCHEDULE OR ~
REQUEST NO./'Y 1/
PAGE LOF 2 PAGES
r
1. AGENCY
CITY OF SANFORD
12. DIVISION
ADMINISTRATION
13. BUREAU
FINANCE & CITY CLERK
8. LIST OF RECORD SERIES
a. DATE
ITEM
NO. PRIOR
TO
19. 10/1/71
20. 10/1/71
b.
c.
Daily Cash Reports
Gas Reports
VOLUME
2 cu f
2 cu f
ACTION TAKEN
I FOR DIVISION I
USE ONLY
TITLE. DF' .. FlIPTION AND RECOMMENDED RETENTION
ft-.E(~.0)/y1m;:;:/!//-')F D RE T~./V.-r;'/J/l../ ,'0 /. J_ / 7/_C /)15...)
/'/TRfE (3)~/S/~l?l y,[/7f::J' /':'j('();//f)ELJ /lPh/t'/7E/-.E-
/}ilJ)//_< /li9(/.L~ DYE/i/ RELE/l-.:5E!)..
RETENTION '~ ~
PERIOD JlPPROVED
AS AMErWED.
......... ...............
S'JBMIT FORM
OS . mJ1 107 FOR
DISPOSAL ACTION
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