154-Local Government Comprehensive Planning Act
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
REUBIN O'D, ASKEW, GOVERNOR
I~
DIVISION OF TECHNICAL
ASSIST ANCE
WILLIAM H, RAVENELl. SECRETARY
'-j t
t" /"
December 1, 1978
City Manager
City of Sanford
Post Office Box 1778
Sanford, Florida 32771
Dear Sir:
Enclosed is one executed copy of the comprehensive
,
,
planning grant contract between the Department of
Community Affairs and your local government.
The initial
requisition for 75% of your grant award is now betng
processed and will be mailed to you once the warrant has
been prepared.
If you have any questions regarding the program or
require assistance, please feel free to contact me at
904/488-7956.
Respectfully yours,
~fZ:-~
'"
Richard F. Barrett
Local Government
Assistance Specialist
RFB/mu
Enclosure
Director. . . Local Government. . . Housing Assistance. . . Planning & Research. . . Community Development
~88-2356 488-7956 488-1536 488-2356 488-1536
Contract Number: 79TA-85-06-69-2-001
LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT ASSISTANCE FUND AGREEMENT
BETVlEEN
STATE OF FLORIDA, DEPARTMENT OF CO~1UNITY AFFAIRS
AND
CI",y cnrFT('Ir. ()T' S Y:''r.'''')nT"\, T'""/)PT"\"\
THIS contract, entered into (this 3rd day of November
1978) by and between the State of Florida, Department of Community
Affairs (hereinafter called the "Department") with headquarters in
the City of Tallahassee, and the Ci -!:" of C' ;'),:n.forc~, PloriC'2.
(hereinafter called the "Grantee").
WHEREAS, the Department, in furtherance of its duties under
Section 163.03, Sections 20.05 (1), Sections 20.18 (1), (5), (3),
Florida Statutes, Chapter 78-401, Laws of Florida, and Rule 9B-5,
Florida Administrative Code, has determined that the Grantee is
eligible to receive a grant under the Local Government Comprehensive
Planning Act Assistance Fund Program (hereinafter called the "Program").
WHEREAS, the Grantee has resolved to accept this grant under
the conditions set forth below.
NOW THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS
FOLLOWS:
I. Scope of Services
(A) The Grantee agrees, under the terms and conditions of
this Agreement and the applicable state and local laws and regulations,
to undertake, perform, and complete certain technical and professional
services, more particularly described in Appendix A and by this refer-
ence made a part hereof. Such services shall be performed in accordance
with the schedule established in Appendix B, attached here and
incorporated in this contract. Applicable state laws and regulations
include, but are not limited to Section 163.3161 et seq F.S., Chapter
78-401, Laws of Florida and Chapter 9B-5 F.A.C.
(B) The 'Grantee agrees that the technical and professional
services covered by this Agreement shall not be subcontracted unless
copies of any sub-contract or delegation agreements areFf!oCifeFvt~ 0
the Department.
OCT 3 1 197R
Page One of Five
DEPT. OF COMMUNITY AFFAIRS
DIV. OF TECHNICAL ASSlSIMCE-
(C) To the extent reasonably possible, the work to be
performed by the Grantee shall be initiated, performed and completed
in collaboration and coordination with the programs of all local,
state and federal agencies that are actively concerned with various
aspects of planning and development and with any citizen planning
advisory committee organized to provide citizen input.
(D) The Department or Grantee may, from time to time,
request changes in the scope of the services provided under this
Agreement. Such changes, which are mutually agreed upon by and
between the Department and the Grantee, shall be incorporated into
this Contract as written modifications.
(E) Except as may be expressly provided elsewhere in this
agreement, the Grantee shall perform all of the necessary services
provided under this contract in connection with and respecting the
Grantee's jurisdictional boundaries.
II. Audit Requirements
(A) The Grantee, shall include in its annual post-audit
an audit of the funds provided by the Local Government Comprehensive
Planning Act Assistance Fund Program.
(B) This audit shall include a schedule identifying
revenues, sources, expenditures, purposes and fund balances regarding
the grant and match funds in accordance with the applicable rules,
regulations and contract provisions.
CC) A copy of the local audit report shall be forwarded
to the Department within thirty (30) days after completion of the
audit but in no case more than six months after the termination of the
Program.
III. Reports and Records
(A) The Department may withhold payment if the required
reports are not submitted in a timely and adequately completed manner.
(B) In the event all required reports are not submitted
in a timely and adequate fashion within thirty (30) days of the due
date, the Grantee will be informed that further grant payments will
be withheld until all reports are received in proper form. Failure
to submit all reports may be cause for terminating this Agreement.
, Page Two of Pi ve
(1) The Grantee shall submit a progress report of
ttie Program by February 1, 1979 in a format provided by the Department.
(2) The Grantee shall submit a final evaluation of
the Program and financial statement by October 15, 1979 in a format
provided by the Department.
(3) The Grantee shall submit an informational copy
of each planning element or document produced by the Program on or
before October 30, 1979.
(C) The Grantee agrees to maintain adequate financial
procedures and adequate support documents to account for the expendi-
ture of funds under this Agreement. Support documentation shall be
maintained to identify cash-match and/or the goods, services or other
benefits claimed as in-kind match.
(D) The Grantee shall also provide the Department with
the records, reports or financial statements upon request for the
purposes of auditing and monitoring the grant funds awarded under this
Agreemen t.
IV. Match Requirements
(A) The Grantee agrees to provide cash match in the
.
amount of $
(B) The Grantee agrees to provide in-kind match, valued
at $7,448.00
(C) Upon termination of this agreement, an assessment
of the proportion of the state grant and of the required local match
expended as of that date will be made. Any portion of the state
grant found not to be appropriately matched and expended as of the
termination date shall be returned to the Department.
v. Time of Performance
The Grantee agrees to execute this Agreement within
twenty-one (21) days of receipt and to commence services within
fifteen (15) days after execution by the Department. All services
to be offered shall be undertaken and completed in such manner as
to assure their expeditious completion in the light of the purpose
of this Agreementi but in any event all the services required
hereunder shall be completed no later than September 30, 1979.
Page Th,!;"ee of Five
VI. Compensation
(A) The Department agrees to pay the Grantee the total
( $ 1.4 , '~9;') )
sum of rnllr+-ppn t-',rl,H::;>nr' pi rr11+- 1,l1nr'rprl n; np+-y-q; v (1("') 11 ;:lr~ for the
provision of certain technical and professional services pursuant to
the Local Government Comprehensive Planning Act of 1975.
(B) The Department shall advance seventy-five per
centum (75%) of the grant after the execution of this Agreement.
(C) The Department shall pay fifteen per centum (15%)
of the grant after receipt and approval of the progress report due
on February 1, 1979.
(D) The Department shall pay ten per centum (10%) of
the grant after receipt and approval of the evaluation report, an
informational copy of each plan document produced under this Program,
and financial report due October 15, 1979.
(E) Payment of these state funds pursuant to this
Agreement are subject to and conditioned upon the total release of
authorized appropriations from the Local Government Comprehensive
Planning Act Assistance Fund Program provided by Chapter 78-401,
Laws of Florida; otherwise, a pro rata distribution of available
funds will be made.
VII. Termination of Contracts for Cause
(A) If, through any cause, the Grantee shall fail to
fulfill in a timely and proper manner its obligations under this
Agreement, or if the Grantee shall violate any of the requirements
of this Agreement, the Department shall thereupon have the right,
without liability, to terminate this Agreement by giving written
notice to the Grantee of such termination. The Department may also
require a pro rata repayment for grant funds paid to a Grantee who
breaches any part of this Agreement.
(B) Notwithstanding the above, the Grantee shall not be
relieved of liability to the Department for damages sustained by the
Department by virtue of any breach of Agreement by the Grantee and
the Department may withhold any payments to the Grantee for purpose
of set-off until such time as the exact amount of damages due the
Department from the Grantee is determined.
Page Four of Five
VIII. Assignability
The Grantee shall not assign any interest in this
Agreement and shall not transfer any interest in the same (whether
by assignment or novation), without prior written consent of the
Department; provided, however, that claims for money due or to
become due the Grantee from the Department under this Agreement may
be assigned to a bank, trust company, or other financial institution
without such approval. Notice of any such assignment or transfer
shall be furnished promptly to the Department.
IX. Identification of Documents
All reports, maps, and other documents completed as a
part of this Agreement shall bear in an appropriate place, preferably
in the title block of a map or plan and on the title page of a report
or document, the following legend:
"Prepared by ( ) under contract wi th
the Department of Community Affairs. The preparation
of this C ) was financially
aided through a grant from the State of Florida,
under the Local Government Comprehensive Planning
Act Assistance Fund authorized by Laws of Florida."
The date (month and year) the document was prepared and the name of
the consultant or Grantee community responsible for its preparation
shall also be shown.
x. Representatives for the Parties
In all matters relating to the performance of this
Agreement, the Secretary of the Department of Community Affairs shall
represent and act for the Department, and the City Manager
or other appropriately-delegated
official of the Grantee shall represent and act for the Grantee.
IN WITNESS WHEREOF, the Department and the Grantee have
executed this Agreement as of the date first above written.
~~.A~~
~~gnatur~ ~
(N~ T1.me)
City of Sanford, Florida
(Grantee)), (- /-
B: I /1;': ! L -
S1.gnature W. E.
Lee P. Moore
(Mayor or Chairman of
Commissioners)
/'
~y
City Manager
~ctu~ dt cU-<-
(S' ature)
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
By: -y:tfJi{AL~j~~
(Signature)
William H. Ravenell
Secretary
WITNESS:
Page Five of Five
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2.
3.
4.
5.
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9.
10.
II.
..
12.
APPENDIX 'A'
LIST OF PLANNING ELEMENTS OR DOCUMENTS
List of Tables
List of Illustrations
Introduction'
Chapter One, Economy of Sanford
Chapter Two, Intergovernmental Coordination
Chapter Three, Future Development Plan
Chapter Four, Future Development Plan Policies
Chapter Five, Community Facilities - Goals, Objectives and
Implementation Steps
Chapter Six, Community Facilities - Capital Budget
Chapter Seven, Conservation
Summary
Check List
These chapters address directly the following elements:
1. Economic Assumptions
2. Intergovernmental Policy Statement
3. Implementation Policies
4. Future Land Use Plan
s. Traffic Circulation
6. General Sanitary Sewer, Drainage, and Potable Water
7. Conservation
8. Recreation and Open Space
9. Housing
10. Intergovernmental Coordination
11. Public Services and Facilities
12. Fire Control and Protection
Page One o~ One
APPENDIX B
WORK PROGRAM SCHEDULE
All Elements in Appendix "A" are being revised for completion
by September 30, 1979.
Completion
Dates
1. List of Tables
Dec. 78
2. List of Illustrations
Feb. 79
3. Introduction
Feb. 79
4. Chapter One, Economy of Sanford
Ma r. 7 9
s. Chapter Two, Intergovernmental Coordination
Apr. 79
May 79
May 79
6. Chapter Three, Future Development Plan
7. Chapter Four, Future Development Plan Policies
..
8. Chapter Five, Community Facilities - Goals,
Objectives and Implementation Steps
June 79
9. Chapter Six, Communicty Facilities - Capital
Budget
July 79
11. Summary
July 79
Sept 79
Sept 79
10. Chapter Seven, Conservation
12. Check List
RECEIVEa
ri\<]e Qne o~ One
NOV 1 4 llHR
DEPT. OF C">;UimY AFFAIRS
'11V. OF TECtif'JiC;-\L ASSISTANCE