156-Sanford Youth Baseball Assoc., Inc.
C_O\sl} CITY OF SANFORD
DEPARTMENT OF RECREATION AND PARKS
MEMORANDUM
Date " "October 7, 19.81
From: DIRECTOR
To: City Manager
Subject: Attached Operations Agreerrent
RE: Sanford Youth Ba.seba1l
Attached please find operations agreerrent for Sanford Youth Ear.ebal1
Association. It has been signed by Gary Taylor and is ready for Mayor's
signature.
It is identical to 1980-81 agreement. _1/
.5II~l YOfA,1A BItS
OPERATIONAL AGREEMENT
This operational agreement, made and entered into this 22nd day
of September, 1981 by and between the City of Sanford, Florida, a
Municipal Corporation, hereinafter called Lessor and Sanford Youth
Baseball Association, Incorporated, hereinafter called Lessee.
WITNESSTH
For and in consideration of the sum of one (1) dollar, together
with other good and v~luable conside'ration, as well as covenants and
" ., t , ..
agr~~rn~nts. h~rein contained, Lessor does rent and hire unto Lessee and
.. .... ..
Lessee rents and hires of and from Lessor the properties in the City
of Sanford, Florida, known as (l) Roy Holler Youth Baseball Field
(2) Bay Avenue Baseball Field (3) Randall Chase Baseball Field and
(4) Westside Youth Baseball Field from March l5th through August
l5, 1982 with an option for an annual renewal. Such option shall
be exercised by a written request being submitted to the City of
Sanford at least 45 days before any use.
The Lessee under this agreement can use these fields for scheduled
games and practices but do not have exclusive use or rights to these
four fields.
The Lessee agrees that each league shall provide at least l20
Little Major games, 60 Junior Major games, ~ Pee Wee League games,
and 24 Senior Major games (If Senior League materializes).
This agreement shall be renewable on or before the last day of
September each year by mutual agreement and signing by both Lessor
and Lessee.
l. The Lessee shall have the use of the four Baseball fields
for Youth Baseball games.
2. The Lessee at it's expense shall perform all necessary
erection, maintenance, removal and storage of fence signs
and advertisements. All signs and materials erected shall
be professionally prepared and all advertisements shall be
within the scope of those products and services considered
both wholesome and acceptable to youth morality.
( 2 )
Further, the Lessee agrees that sign erection shall be limited to
that space on the area known as "outfield fence" between the left
field foul pole and right field foul pole. The Lessee further
agrees that no sign may be erected prior to April lst and that all
signs shall be removed prior to August l5th of each year.
3. The Lessee shall have concession rights and use of concession
facilities at the above named fields for the purpose of dispensing
concessions for the purpose of raising funds for support of youth
baseball programs and Lessee shall receive an exempt license for
this purpose.
(A.) Lessee agrees that no alcoholic beverages or tobacco products
will be dispensed under these concession rights.
(B.) Lessee shall be responsible for improvements, operations,
repairs, and maintenance of the concession building during
stipulated time operations agreement. Any modification to
the structure must be first approved by the Parks & Recreation
Director.
4. The Lessee through methods named below, shall attemot to raise funds
for the operation of the Sanford Youth Baseball activities by:
(A.) Membership fees for adult boosters;
(B.) Team sponsoring fees;
(C.) Concession profits and donations;
(D.) Material fees for players;
(E.) Sale of sign space on fences.
5. The Lessee shall be directly responsible for costs of league operations
including:
(A.) All team equipment normally associated with league play in
Florida Little Major League; Florida Junior Major League;
Florida Senior Major League and Pee Wee League Baseball, that
include team uniforms, caps, balls, bats, catching equipment
and equipment bags.
(B.) All cost associated with operation of concessions.
(C.) All cost for league awards and trophies.
(D.) All cost of payment of Senior League game officials and
scorekeepers.
( 3 )
(E.) All cost for League player accident insurance and Association
insurance.
(F.) All costs for league sanctions and fees required for member-
ship in Florida Little Major League Incorporated.
(G.) All costs and arrangements for participation in All-Star
competition.
6. The Lessor agrees to provide:
(A.) The four playing facilities.
(B.) Game officials cost for Little Major League and Junior
Major League within the allocated budget sums.
(C.) Normal field preparation and facility maintenance.
(D.) Provide some administrative assistance such as scheduling.
(E.) Lessor agrees to provide reasonable and normal maintenance
on field lights including the cost of bulbs and their
replacement.
(F.) Lessor agrees to provide water and sewer and electrical
utilities, within the allocated budget sums.
(G.) Lessor agrees to allow the Association the use of all supplies
purchased by sponsors and on hand for use in the league.
These items shall be returned to the City at the end of
annual lease periods.
7. Lessee further agrees to completely relieve Lessor of financial
responsibility for league operations to the extent possible, as
covered in this lease, and if unable to do so, the lease is
immediately void and the City of Sanford will assume the operation
of the program as a municipal function.
(4)
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed by their duly authorized undersigned officers on the
day and year first above written.
WITNESS:
CITY
OF S~F'D
~~
Lee P. Moore,
Mayor
t/A1.EC t' ,)tueyt:
BY:
fi~_2L/ )"'~. eo1:~-J2~~
ATTEST:./#Q~
~. . . m, r._/
City Clerk
SANFORD YOUTH BASEBALL
ASSOCIATION, INCORPORATED
BY: /~ 9. -;~
Gary Taylor, esident
16~
a Municipal Corporation, hereinafter called Lessor and Sanford
Youth Baseball Association, Incorporated, hereinafter called Lessee.
WITNESSTH
For and in consideration of the sum of one (1) dollar, together
with other good and valuable consideration, as well as covenants
and agreements herein contained, Lessor does rent and hire unto
Lessee and Lessee rents and hires of and from Lessor the properties
in the City of Sanford, Florida, known as (1) Roy Holler Youth
Baseball Field (2) Bay Avenue Baseball Field (3) Randall Chase
Baseball Field and (4) Westside Youth Baseball Field from March 15th
through August 15th, 1981 with an option for an annual renewal.
Such option shall be exercised by a written request being submitted
to the City of Sanford at least 45 days before any use.
The Lessee under this agreement can use these fields for
scheduled games and practices but do not have exclusive use or
rights to these four (4) fields.
The Lessee agrees that each league shall provide at least 120
Little Major games, 60 Junior Major games, 30 Pee Wee League games,
and 24 Senior Major games (If Senior League materializes).
This agreement shall be renewable on or before the last day of
September each year by mutual agreement and signing by both Lessor
and Lessee.
1. The Lessee shall have the use of the four baseball fields
for Youth Baseball games.
2. The Lessee at it's expense shall perform all necessary
preparation, erection, maintenance, removal and storage of
fence signs and advertisements. All signs and materials
erected shall be professionally prepared and all advertise-
ments shall be within the scope of those products and services
considered both wholesome and acceptable to youth morality.
(2)
Further, the Lessee agrees that sign erection shall be
limited to that space on the area known as "the outfield
fence" between the left field foul pole and right field
foul pole. The Lessee further agrees that no sign may
be erected prior to April 1st and that all signs shall
be removed prior to August 15th of each year.
3. The Lessee shall have concession rights and use of
concession facilities at the above named fields for the
purpose of dispensing concessions for the purpose of
raising funds for support of youth baseball programs
and Lessee shall receive an exempt license for this
purpose.
A.) Lessee agrees that no alcoholic beverages or
tobacco products will be dispensed under these
concession rights.
B.) Lessee shall be responsible for improvements,
operations, repairs and maintenance of the concession
building during stipulated time operations agreement.
Any modification to the structure must be first
approved by the Parks & Recreation Director.
4. The Lessee through methods named below, shall attempt
to raise funds for the operation of the Sanford Youth
Baseball activities by:
A.) Membership fees for adult boosters;
B.) Team sponsoring fees;
C.) Concession profits and donations;
D.) Material fees for players;
E.) Sale sign space on fences.
5. The Lessee shall be directly responsible for costs of
league operations including:
A.) All team equipment normally associated with league
play in Florida Little Major League; Florida Junior
Major League; Florida Senior Major League and Pee
Wee League Baseball, that include team uniforms, caps,
balls, bats, catching equipment and equipment bags.
(3)
B.) All cost associated with operation of concessions.
C.) All cost for league awards and trophies.
D.) All cost of payment of Senior League game officials
and scorekeepers.
E.) All costs for League player accident insurance
and Association insurance.
F.) All costs for league sanctions and fees required
for membership in Florida Little Major League,
Incorporated.
G.) All costs and arrangements for participation in
All-Star competition.
6. The Lessor agrees to provide:
A.) The four playing facilities.
B.) Game officials cost for Little Major League and
Junior Major League within the allocated budget
sums.
C.) Normal field preparation and facility maintenance.
D.) Provide some administrative assistance such as
scheduling.
E.) Lessor agrees to provide resonable and normal
maintenance on field lights including the cost of
bulbs and their replacement.
F.) Lessor agrees to provide water and sewer and
electricial utilities within the allocated budget
sums.
G.) Lessor agrees to allow the Association the use of
all supplies purchased by sponsors and on hand for
use in the league. These items shall be returned
to the City at the end of the annual lease periods.
7. Lessee further agrees to completely relieve Lessor of
financial responsibility for league operations to the
extent possible, as covered in this lease, and if unable
to do so, the lease is immediately void and the City
of Sanford will assume the operation of the program as
a municipal function.
(4)
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed by their duly authorized undersigned officers on
the day and year first above written.
WITNESS:
:~TY OF l~~
LEE P. MOORE, MAYOR
~ If. Jibad
Cf5idL fJ/i(tl~1/JC.
/
ATTE~. ... . #~~
. N : M, JR. ,
.- CITY CLERK -
SANFORD YOUTH BASEBALL
ASSOCIATION, INCORPORATED
~~
BY- ~~ ~
. GA'R A LOR, RESIDENT
~
..tD UAA ./ OAA )
-
AT~t/~
--..
..
OPE RAT ION A LAG R E E MEN T
This operational agreement, made and entered into this 28th day of
January, 1980 by and between the City of Sanford, Florida, a Municipal
Corporation, hereinafter called Lessor and Sanford Youth Baseball Assoc-
iation, Incorporated, hereinafter called Lessee.
WITNESSTH
For and in consideration of the sum of one (1) dollar, together with
other good and valuable consideration, as well as covenants and agreements
herein contained, Lessor does rent and hire unto Lessee and Lessee rents
and hires of and from Lessor the properties in the City of Sanford, Florida,
known as (1) Roy Holler Youth Baseball Field (2) Bay Avenue Baseball
Field (3) Randall Chase Baseball Field and (4) Westside Youth Baseball
Field from March 15th through August 15, 1980 with an option for an annual
renewal. Such option shall be exercised by a written request being submit-
ted to the City of Sanford at least 45 days before any use.
The Lessee under this agreement can use these fields for scheduled
games and practices but do not have exclusive use or rights to these four
fields.
The Lessee agrees that each league shall provide at least 120 Little
Major games, ~ Junior Major games, ~ Pee Wee League games, and 24
Senior Major games (If Senior League materializes).
This agreement shall be renewable on or before the last day of September
each year by mutual agreement and signing by both Lessor and Lessee.
1. The Lessee shall have the use of the four Baseball fields for
Youth Baseball games.
2. The Lessee at it's expense shall perform all necessary preparation,
erection, maintenance, removal and storage of fence signs and
advertisements. All signs and materials erected shall be profess-
ionally prepared and all advertisements shall be within the scope
of those products and services considered both wholesome and accept-
able to youth morality.
~d'i?-~O
:___ 0:'~) /\ li:i:.ivl
i~O:r~
(2)
Further, the Lessee agrees that sign erection shall be limited to
that space on the area known as lithe outfield fence" between the
left field foul pole and right field foul pole. The Lessee further
agrees that no sign may be erected prior to April 1st and that all
signs shall be removed prior to August 15th of each year.
3. The Lessee shall have concession rights and use of concession
facilities at the above named fields for the purpose of dispensing
concessions for the purpose of raising funds for support of youth
baseball programs and Lessee shall receive an exempt license for
this purpose.
A.) Lessee agrees that no alcoholic beverages or tobacco products
will be dispensed under these concession rights.
S.) Lessee shall be responsible for improvements, operations,
repairs, and maintenance of the concession building during
stimpulated time operations agreement. Any modification to
the structure must be first approved by the Parks & Recreation
Director.
4. The Lessee through methods named below, shall attempt to raise funds
for the operation of the Sanford Youth Baseball activities by:
A.) Membership fees for adult boosters;
B.) Team sponsoring fees;
C.) Concession profits and donations;
D.) Material fees for players;
E.) Sale of sign space on fences.
5. The Lessee shall be directly responsible for costs of league opera-
tions including:
A.) All team equipment normally associated with league play in
Florida Little Major League; Florida Junior Major League;
Florida Senior Major League and Pee Wee League Baseball, that
include team uniforms, caps, balls, bats, catching equipment
and equipment bags.
B.) All cost associated with operation of concessions.
C.) All cost for league awards and trophies.
D.) All cost of payment of Senior League game officials and
scorekeepers.
--{ ~ ~,:jp-
j' ., :~#,t :','"[M
:i:::- ~
(3)
E.) All costs for League player accident insurance and Association
insurance.
F.) All costs for league sanctions and fees required for member-
ship in Florida Little Major League, Incorporated.
G.) All costs and arrangements for participation in All-star
competition.
6. The Lessor agrees to provide:
A.) The four playing facilities.
S.) Game officials and scorekeeper cost for Little Major League,
Junior Major League and Pee Wee League within the allocated
budget sums.
C.) Normal field preparation and facility maintenance.
D.) Provide some administrative assistance such as scheduling.
E.) Lessor agrees to provide reasonable and normal maintenance
on field lights including the cost of bulbs and their
rep 1 acemen t.
F.) Lessor agrees to provide water and sewer and electrical
utilities except for Senior League, within the allocated
budget sums.
G.) Lessor agrees to allow the Association the use of all supplies
purchased by sponsors and on hand for use in the league.
These items shall be returned to the City at the end of the
annual lease periods.
7. Lessee further agrees to completely relieve Lessor of financial
responsibility for league operations to the extent possible, as
covered in this lease, and if unable to do so, the lease is
immediately void and the City of Sanford will assume the operation
of the program as a municipal function.
J - ~ - 80
---1--.J. __. ._~ -,~-
j':~":'I< oJ,\ I rUvl
r~o. ~ _
.. .
(4 )
IN WITNESS WHEREOF, the parties hereto have caused these presents to be exe-
cuted by their duly authorized undersigned officers on the day and year first
above written.
WITNESS:
CITY OF SANFORD
BY: L~~
tun t(.,J;tz;.p/,/;
, ~._'
," , !_-
, ~ 0 ::1-C' ()'n,l. '< ,i) 1! "-~-'_---f.OJ "
~
ATTEST:
. N. , Jr., t er
SANFORD YOUTH BASEBALL ASSOCIATION,
INCORPORATED
\!~ ,zD~'
)ltOvll ~tQR
lj
BY: ~ ()~
Gary aylor, Pr. sident
ATTE~.. ~ U' -
__J~d-8-.~ -:-
~\l.d:.l'i~i \. i' &.:..11/\
I'~O. ;L
-
~
OPE RAT ION A LAG R E E MEN T
This operational agreement, made and entered into this 15th day of
December, 1978 by and between the City of Sanford, Florida, a Municipal
Corporation, hereinafter called Lessor and Sanford Youth Baseball Assoc-
iation, Incorporated, hereinafter called Lessee.
WITNESSETH
For and in consideration of the sum of one (1) dollar, together with
other good and valuable consideration, as well as covenants and agreements
herein contained, Lessor does rent and hire unto Lessee and Lessee rents
and hires of and from Lessor the properties in the City of Sanford, Florida,
known as (1) Roy Holler Youth Baseball Field (2) Bay Avenue Baseball
Field (3) Randall Chase Baseball Field and (4) Westside Youth Baseball
Field from March 15th through August 15, 1979 with an option for an annual
renewal. Such option shall be exercised by a written request being submitted
to the City of Sanford at least 45 days before any use.
The Lessee under this agreement can use these fields for scheduled
games and practices but do not have exclusive use or rights to these four
fields.
The Lessee agrees that each league shall provide at least 120
Major games, ~ Junior Major games, ~ Pee Wee League games, and
Senior Major games (If Senior League materializes).
This agreement shall be renewable on or before the last day of September
each year by mutual agreement and signing by both Lessor and Lessee.
1. The Lessee shall have the use of the four Baseball fields for
Youth Baseball games.
The Lessee at it's expense shall perform all necessary preparation,
erection, maintenance, removal and storage of fence signs and
advertisements. All signs and materials erected shall be profess-
ionally prepared and all advertisements shall be within the scope
of those products and services considered both wholesome and accept-
able to youth morality.
Little
24
2.
(2)
Further, the Lessee agrees that sign erection shall be limited to
that space on the area known as lithe outfield fence" between the
left field foul pole and right field foul pole. The Lessee further
agrees that no sign may be erected prior to April 1st and that all
signs shall be removed prior to August 15th of each year.
3. The Lessee shall have concession rights and use of concession
facilities at the above named fields for the purpose of dispensing
concessions for the purpose of raising funds for support of youth
baseball programs and Lessee shall receive an exempt license for
this purpose.
A.) Lessee agrees that no alcoholic beverages or tobacco products
will be dispensed under these concession rights.
B.) Lessee shall be responsible for improvements, operations,
repairs, and maintenance of the concession building during
stimpulated time operations agreement. Any modification to
the structure must be first approved by the Parks & Recreation
Director.
4. The Lessee through methods named below, shall attempt to raise funds
for the operation of the Sanford Youth Baseball activities by:
I
A.) Membership fees for adult boosters;
B.) Team sponsoring fees;
C.) Concession profits and donations;
D.) Material fees for players;
E.) Sale of sign space on fences.
5. The Lessee shall be directly responsible for costs of league opera-
tions including:
A.) All team equipment normally associated with league play in
Florida Little Major League; Florida Junior Major League;
Florida Senior Major League and Pee Wee League Baseball, that
include team uniforms, caps, balls, bats, catching equipment
and equipment bags.
B.) All cost associated with operation of concessions.
C.) All cost for league awards and trophies.
D.) All cost of payment of Senior League game officials and
scorekeepers.
(3)
E.) All costs for League player accident insurance and Association
insurance.
F.) All costs for league sanctions and fees required for member-
ship in Florida Little Major League, Incorporated.
G.) All costs and arrangements for participation in All-star
competition.
6. The Lessor agrees to provide:
A.) The four playing facilities.
B.) Game officials and scorekeeper cost for Little Major League,
Junior Major League and Pee Wee League within the allocated
budget sums.
C.) Normal field preparation and facility maintenance.
D.) Provide some administrative assistance such as scheduling.
E.) Lessor agrees to provide reasonable and normal maintenance
on field lights including the cost of bulbs and their
replacement.
F.) Lessor agrees to provide water and sewer and electrical
utilities within the allocated budget sums.
G.) Lessor agrees to allow the Association the use of all supplies
purchased by sponsors and on hand for use in the league.
These items shall be returned to the City at the end of the
annual lease periods.
7. Lessee further agrees to completely relieve Lessor of financial
responsibility for league operations to the extent possible, as
covered in this lease, and if unable to do so, the lease is
immediately void and the City of Sanford will assume the operation
of the program as a municipal function.
(4)
IN WITNESS WHEREOF, the parties hereto have caused these presents to
be executed by their duly authorized undersigned officers on the day
and year first above written.
WITNESS:
CITY OF S~~D
/f;l
BY: i:tL--
Lee P. Moore, Mayor
~~M1d Jd;td4~
J{l~
Attes~~~
_ . N. Ta_ Jr., C ky C erk
SANFORD YOUTH BASEBALL ASSOCIATION,
INCORPORATED
~'-1> ~ J I.b ~~ ..)
~ .
(' /
BY, . i -
. Gary T~l\;'r, -Z~
Atte# ~\:) ·
-4-