011413 ws agn & min 2013 -001
CITY COMMISSION MINUTES
JANUARY 14, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, January 14, 2013 300 North Park Avenue
3:30 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
AGENDA
1. Presentation: Budget projections, capital replacement program and
miscellaneous financial information. [Commission Memo 13 -008]
3:30 — 4:30 PM
2. Presentation: Michael Madden of Utility Services Partners re: National
League of Cities Service Line Warranty Program. [Commission Memo 13-
009] 4:30 — 4:50 PM
3. Discussion: Fire Inspection Fees. [Commission Memo 13 -010]
4:50 — 5:10 PM
4. Discussion: City Manager Performance Review process.
5:10 — 5:25 PM
5. Discussion: Golf Cart Ordinance. 5:25 — 5:40 PM
6. Update: NSP Program. 5:40 — 5:45 PM
7. Regular Meeting Agenda Items — additional information and /or
questions. 5:45 — 5:50 PM
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CITY COMMISSION MINUTES
JANUARY 14, 2013
WORK SESSION
8. Briefing items. 5:50 — 5:55 PM
• Little Red School House RFP [Commission Memo 13 -011]
9. City Manager Comments. 5:55 — 6:00 PM
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CITY COMMISSION MINUTES
JANUARY 14, 2013
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, January 14, 2013, at 3:30 PM, in the Railroad Depot Room, Second
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Mark M
Commissioner Velma Williams (present at 4:05 PM)
Commissioner Randy Jones
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Mayor Triplett called the Work Session to order at 3:37 PM.
1. Presentation: Budget projections, capital replacement program and miscellaneous
financial information. [Commission Memo 13 -008]
Finance Director Cynthia Lindsay distributed and discussed the following
handouts: a powerpoint presentation entitled, Budget and Financial Discussion January
14, 2013; Ten Year Budget Forecast 2014 -2023; and the Capital Replacement Program
Funding Deficit over 15 year span. [Commissioner Williams arrived during discussion.]
Mr. Bonaparte said that based on the information provided today, business as usual
cannot continue and we will be looking to make changes; it is not sustainable. A policy
issue the Commission will need to vote on is whether to pay as you go or bond. It is not
Staff's recommendation to raise taxes. Mayor Triplett said that a major concern is that
debt is a mandatory obligation and it may come to a point where there isn't a choice but
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CITY COMMISSION MINUTES
JANUARY 14, 2013
WORK SESSION
to raise taxes to cover the debt service. Mr. Bonaparte commended Ms. Lindsay for
putting the information together and projecting ten years out to give a framework in terms
of how we approach tomorrow. Mayor Triplett said the Commission will keep an active
eye on it and it will be discussed during the budget process.
Ms. Lindsay said that Florida Statutes established procedures for the
selection of auditors to perform required annual financial audits. The current auditing
firm is in the last year of its contract and a new firm will have to be selected. She
distributed an Audit Committee Survey, and Auditor Selection Guidelines, and asked the
Commission for guidance on who it wants to be on the committee and what the
committee's responsibilities would be. A resolution will need to be approved soon to do
an RFP for a new auditor. Mayor Triplett said the Commission could make the
determination about the committee at the next meeting and have a resolution on the
agenda the first meeting in February.
2. Presentation: Michael Madden of Utility Services Partners re: National League
of Cities Service Line Warranty Program. [Commission Memo 13 -009]
Mr. Madden distributed and discussed a handout of a powerpoint
presentation regarding the National League of Cities Service Line Warranty Program
administrated by Utility Service Partners, Inc., to help City residents save money on the
cost of repairing broken or leaking water or sewer lines on their privately owned
residential property. This voluntary program is offered at no cost to the City however,
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CITY COMMISSION MINUTES
JANUARY 14, 2013
WORK SESSION
there is a $13 monthly cost to residents to participate in the program. If the City
participates in this public - private partnership it will receive a 10% royalty payment on the
gross revenue from the program in return for use of the City logo. Mr. Bonaparte said if
the Commission is interested in pursuing it Staff will put together an RFP, review the
responses, and bring it to the Commission to decide whether to move forward. The
Commission had no objection.
3. Discussion: Fire Inspection Fees. [Commission Memo 13 -010]
Fire Chief Jerry Ransom said that during recent review of the current false
alarm and fire fees ordinance it was discovered that fire inspection fees for churches and
non - profits have not been collected even though the ordinance did not provide for any
exceptions. There was a consensus of the Commission to continue with inspections and
to charge for them; no exceptions.
4. Discussion: City Manager Performance Review process.
Mayor Triplett said that Mr. Bonaparte's annual performance review is
due. Ms. Davison will provide the Commission an evaluation packet with a time certain
for their return, hopefully within two weeks.
5. Discussion: Golf Cart Ordinance.
Deputy City Manager Tom George reviewed this item with the
Commission which then concurred that the golf cart ordinance should include the
following requirements: must be a minimum of 16 years of age to operate; require child
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CITY COMMISSION MINUTES
JANUARY 14, 2013
WORK SESSION
restraints for under 5 years of age; registration, annual safety inspection and decal
required, payment of annual registration fee to cover cost; operator must have valid
drivers license; anyone 16 years of age or over can operate at night with headlights, brake
lights, turn signals and a windshield in addition to standard equipment i.e efficient brakes,
red reflectorized warning devices, reliable steering, safe tires and rearview mirror. Mr.
Bonaparte said that based on the Commission's comments, he will provide what was
presented with what was discussed today and the Commission can decide whether to
make modifications.
6. Update: NSP Program.
Mr. Bonaparte distributed regular meeting agenda item 8.E regarding
approval to purchase the property located at 2408 S. Marshall Avenue using NSP funds.
Mr. Thomas gave an overview and update of the NSP program. He also
reviewed and discussed agenda item 8.E.
7. Regular Meeting Agenda Items — additional information and /or questions.
Fire Chief Jerry Ransom reviewed regular item 8.D regarding Resolution
No. 2372 amending the classification and pay plan regarding the temporary building
official position.
8. Briefing items.
• Little Red School House RFP [Commission Memo 13-011]
Mr. Bonaparte said that the Little Red School House RFP will go out next
1
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CITY COMMISSION MINUTES
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WORK SESSION
week. The Commission had no objection.
9. City Manager Comments.
Mr. Bonaparte said he has material to pass out as the meet' ig is adjourned
regarding the schedule for meetings with the Police Chief candidates.
There being no further business, the meeting was adjourn: AI at 6:21 PM.
4 V, °I
Mayor Jeff Trip' / r
Attest:
Ai ,c . idiR ( 9/4
ity Clerk
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