012813 ws agn & min 2013 -019
CITY COMMISSION MINUTES
JANUARY 28, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, January 28, 2013 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
AGENDA
1. Discussion: Audit Committee composition and duties.
[Commission Memo 13 -017] 4:00 — 4:30 PM
2. Discussion: Golf cart ordinance.[Commission Memo 13 -018] (RM 8.B)
4:30 — 5:00 PM
3. Discussion: Greater Seminole County Chamber of Commerce `Moe's
Riverside Dash 15K'special event. [Commission Memo 13- 013.A]
(RM 7.A) 5:00 — 5:15 PM
4. Regular Meeting Agenda Items — additional information and /or
questions.
• Sanford Manufactured Gas Plant — Sixth Participation Agreement,
First Amendment to the Sixth Participation Agreement, 2012
Escrow Agreement, and First Amendment to the 2012 Escrow
Agreement
[Commission Memo 13 -019] (RM 9.E) 5:15 — 5:45 PM
5. Briefing items. 5:45 — 5:50 PM
6. City Manager Comments. 5:50 — 6:00 PM
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CITY COMMISSION MINUTES
JANUARY 28, 2013
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, January 28, 2013, at 4:00 PM, in the Railroad Depot Room, Second
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Mark M
Commissioner Velma Williams
Commissioner Randy Jones
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Mayor Triplett called the Work Session to order at 4:09 PM.
1. Discussion: Audit Committee composition and duties. [Commission Memo 13-
017]
There was a consensus of the Commission that the Audit Committee be
composed of Mayor Triplett, Finance Director Cynthia Lindsay, and Bill Elliott (citizen)
if he is eligible and available. The Commission directed that the Audit Committee should
monitor the annual City audit and the processes relating to the performance of the annual
City audit, review the financial statements prior to completion of the annual City audit,
review the results of the annual City audit, evaluate management's proposed corrective
action plans to any comments by the City auditors, monitor those action plans, and
evaluate the City auditor's performance and such other performance matters as may be
appropriate.
2013 -021
CITY COMMISSION MINUTES
JANUARY 28, 2013
WORK SESSION
2. Discussion: Golf cart ordinance. [Commission Memo 13 -018] (RM 8.B)
Commissioner M said that he supports the ordinance but suggested
that it include a requirement for seatbelts and some type of head protection for children.
The general consensus of the Commission was that the ordinance had been discussed
thoroughly and is ok as written; as time goes on it can be changed if necessary.
3. Discussion: Greater Seminole County Chamber of Commerce `Moe's Riverside
Dash 15K'special event. [Commission Memo 13- 013.A] (RM 7.A)
Recreation Services Manager Lisa Jones said the proposed course outlined
is extensive and requires street closures that stretch from the Central Florida Zoo to
Mellonville Avenue and through downtown before returning to Central Florida Regional
Hospital. Additionally, a great number of residential areas will be blocked off; however,
there will be ample signage and detour signs to ease the traffic flow. Staff worked with
Seminole County to coordinate and make this event feasible. Safety concerns were
addressed to alleviate response time for medical personnel. The course will be finalized
and certified and an outside company will handle the barricades.
4. Regular Meeting Agenda Items — additional information and /or questions.
• Sanford Manufactured Gas Plant — Sixth Participation Agreement, First
Amendment to the Sixth Participation Agreement, 2012 Escrow
Agreement, and First Amendment to the 2012 Escrow Agreement
[Commission Memo 13 -019] (RM 9.E)
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CITY COMMISSION MINUTES
JANUARY 28, 2013
WORK SESSION
Interim Public Works Director Bilal Iftikhar gave a brief history of the
Sanford Manufactured Gas Plant clean up project. Tom Maurer, Foley & Lardner, said
that the $28 million clean up of the site has been completed and has been signed off on by
EPA. The additional work is cost overruns that happened in the follow up to the cleanup.
The responsive parties also have to pay EPA's bills for their oversight. There are
additional charges related to dealing with some of the property owners and their issues
related to the clean up. Also, there is additional water monitoring charges. The City's
share will be $246,253.50 which can be paid over a sixty (60) month period. The City is
obligated under a Federal court order to pay its share. He recommended entering into the
agreement.
5. Briefing items.
6. City Manager Comments.
Mr. Bonaparte asked the Commission if the current agenda memos contain
enough information. The Commission agreed that the information provided is adequate.
There was brief discussion about having a paper less agenda.
Mayor Triplett asked Commissioners Jones and Mahany about their
ceremonial swearing in tonight. While he realized that the City Clerk swore them in today, it
is a big deal to be elected and he wants to make sure that time is taken to make it official for
all of those in attendance tonight. Commissioner Mahany asked the Mayor to swear her in.
City Clerk Dougherty will swear in Commissioner Jones.
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CITY COMMISSION MINUTES
JANUARY 28, 2013
WORK SESSION
There being no further business, the meeting s adjourned at 5:39 PM.
Mayor J 1 v ri F ett
Attest:
ca/CO 4(
/City Clerk
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