102593 work session agenda
AGENDA
Sanford City Commission Meetings
Monday, October 25, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:00 o'clock P.M.
City Manager's Conference Room
1. Discussion regarding Joint Seminole County School Board-County
Commission Complex in Downtown Sanford.
2. Discussion of proposal for Holiday Inn.
3. Discussion of One Harbour Place Lease Amendment.
4. Discussion of request from William V. Chappell III, President,
Medco Development Corporation, for deferral of sewer, water
and building permit fees regarding San Lanta Project.
5. Discussion of Roseland Park Water Service.
6. Discussion of request in Special Event Application from
Holiday Inn and APR Events Group, for temporary closures of
public boat ramps located on Palmetto Avenue from 8: 00 A.M. to
7:00 P.M., each day, November 4 through 7, 1993, during
Powerboat Racing.
7. Discussion of Good Neighbor Fund.
8. Discussion of Civil Service Ordinance No. 3178.
9. Discussion of Resolution regarding Old Sanford Historic
District Regulations.
10. Discussion of Waterfront Signage Program.
11. Discussion regarding State Revolving Fund 190 Loan.
12. Discussion of Master Insurance Policy for Special Events.
13. Discussion of Regular Agenda Items and other items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
13.5 Recognition of Sharonda Moore.
14. Public Hearing to consider second reading and adoption of
ordinances.
15. Continuation of consideration of request in Special Event
Application from Holiday Inn and APR Events Group, for
temporary closures of public boat ramps located on Palmetto
Avenue from 8:00 A.M. to 7:00 P.M., each day, November 4
through 7, 1993, during Powerboat Racing.
16. Consideration of requests regarding Waterfront Signage
Program.
17. Consideration Amendment No. 19, to Construction Services
Contracts I, II, and III, with Conklin, Porter & Holmes
regarding Vacuum Sewer System.
18. Consideration of Agreement with Seminole County for Tourist
Development Tax funding for Soap Box Derby.
19. Consideration of requests from Police Officers' Pension Board
and Firefighters' Pension Board.
20. Consideration of Petition to Annex a portion of property lying
between Virginia Avenue and Shirley Avenue and between East
Second Street and Seminole Boulevard.
21. Consideration of State Revolving Fund 190 Loan with Florida
Department of Environmental Protection.
22. Consideration of revised EquiPment Rate Schedule.
23. Consideration of Weatherization Program Contract.
24. Consideration of request to clear debris at 1320 Shepherd
Avenue (Rejected Stone Missionary Church), and to place lien
on property for said work.
25. Board appointments/re-appointments.
26. Consent Agenda.
27. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
28. First reading of Ordinance No. 3180.
29. First reading of Ordinance No. 3181.
30. Water and Sewer Refunding Revenue Bonds, Series 1993.
31. Holiday Inn.
32. Police Benevolent Association building - release.
33. Replacement of commercial refuse packer truck.
34. Expenditures from Law Enforcement Trust Fund.
35. Request to board up 919 Park Avenue.
36. One Harbour Place lease amendment.
37. Water service to Roseland Park.
38. Old Sanford Regulations.
39. Recommendations from Planning and Zoning Meeting of October
21, 1993.
40. Request from MEDCO Development Corporation for waivers of
various fees for affordable housing.
MEMORANDUM
October 27, 1993
TO:
STAFF
FROM:
CITY MANAGER AND CITY CLERK
RE:
OCTOBER 25, 1993, AGENDA ITEMS.
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Work Session
Second Floor
1.
(Seminole County
Information attached.
Government/School Board Complex. )
William C. Kercher, Jr., to be present.
-11 11
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Presentation given by Mr. Kercher; discussed; concurred to try
to arrange a joint meeting with the School Board, County
Commission, and City Commission.
2.
(Holiday Inn.) Information to follow.
Henry Fonde to appear.
Commission discussed proposal from Landcom; see Item #31 for
action.
3. (One Harbour Place Lease Amendment.) Information attached.
Discussed; see Item #36 for action.
4. (San Lanta Project - Deferral of sewer, water and building
permit fees.) Information attached.
Discussed; see Item #40 for action.
5. (Roseland Park Water Service.) Information attached.
Reviewed; see Item #37 for action.
6. (Holiday Inn - Request for temporary closures of public boat
ramps.) Tabled at the meeting of October 11, 1993, at the
request of the applicant. Information attached.
Discussed; see Item #15 for action.
7. (Good Neighbor Fund.) Information attached.
~~.. Discussed; Commission concurred with proposal as presented,
except that it be administered by the City instead of United
Way.
8. (Civil Service Ordinance No. 3178.) Information attached.
Discussed; see Item #14.A. for action.
9.
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(Old Sanford Historic District Regulations.)
Discussed; Commission concurred to hold a Work Session to
discuss said regulations.
10. (Waterfront signage Program.) Information attached.
Presentation given by Jay Marder; discussed; Commission wants
more color on the signs; see Item #16 for action.
11. (State Revolving Fund 190 Loan.) Information attached.
Reviewed; no questions; see Item #21 for action.
12. (Master Insurance Policy for Special Events.)
attached.
Information
Reviewed, for information only.
13. (Regular Agenda Items and other items.)
A. Utility Bond Sale.
Presentation by Art Diamond and Ed Buillett; discussed;
see Item #30 for action.
B. Police Benevolent Association lease.
Discussed PBA's return of building to City; see Item #32
for action.
C. Replacement of commercial refuse packer.
Discussed; see Item #33 for action.
D. Request to board up 919 Park Avenue.
Discussed; see Item #35 for action.
E. Expenditures from Law Enforcement Trust Fund.
Discussed; see Item #34 for action.
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Regular Meeting
First Floor
13.5 (Presentation to Sharonda Moore.) Commission adopted
Resolution No. 1673, and Mayor presented plaque and resolution
to Miss Moore.
14. (Second reading and adoption of ordinances.)
A. Ordinance No. 3178, re: Revisions to Civil Service
Ordinance. Copy attached with Agenda Item No.8.
Continued from September 27, 1993 Meeting.
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Adopted.
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B. Ordinance No. 3179, re: Crea ting an
Committee. (Copy of ordinance attached.)
Ad published October 14, 1993.
Equity
Study
Adopted.
15. (Temporary closures of public boat ramps.)
attached with Agenda Item No.6.
Information
City Manager recommends approval for limited closure as stated
in letter dated October 8, 1993.
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Approved as recommended, except with corrected closure dates
of November 5, 6, and 7, 1993.
16. (Waterfront Signage Program.)
Agenda Item No. 10.
Information attached with
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17.
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18.
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A. Allocation of additional $3,000.00 from Engineering and
Planning Department's Professional Services FY 93/94
budget.
B. Approval from the Florida Department of Transportation
("DOT") to place banners in DOT rights-of-way.
C. Preparation of bidding specifications and implementation
of bidding procedures.
City Manager recommends allocation of up to $3,000.00 from
Department of Engineering and Planning budget, in addition to
$2,000.00 of carry-forward Historic Preservation Board funds,
as approved at September 27, 1993, Regular Meeting;
authorization to seek permission to place banners within DOT
rights-of-way, and authorization for Staff to prepare bidding
specifications and implementation of bidding procedures, with
final approval subject to City Commission approval of final
bid.
Approved as recommended.
(Amendment No. 19, to Construction Services Contracts I, II,
and III, with Conklin, Porter & Holmes, for Vacuum Sewer
System.) Information attached.
Ci ty Manager recommends approval to increase Total Target Cost
Ceiling by $12,815.98, to new total of $512,307.03.
Approved as recommended.
(Soap Box Derby Agreement.) Information attached.
City Manager recommends authorization to execute Soap Box
Derby Agreement with Seminole County; providing for funding in
amount of $7,500.00 through Tourist Development Tax revenues;
term of said agreement to be from October 1, 1993 through
September 30, 1994.
Authorized as recommended.
19. (Police Officers' and
Information attached.
Firefighters'
Pension
Funds. )
A. Request from Police Officers' Pension Board to amend
Ordinance No. 3076, increasing benefit rates from 3% of
average monthly earnings to 3.19%.
City Manager recommends approval, and authorization for
City Attorney to prepare the proper ordinance amending
Ordinance No. 3076, as requested.
Approved/authorized as recommended.
B. Request from Firefighters' Pension Board to amend
Ordinance No. 3077, increasing benefit rates from 2.44%
to 2.62%; and amend Ordinance No. 2069, increasing member
contribution rate from 4.6% to 7%, and implementation of
IRS Code 414H Pickup Plan allowing employee member
contributions (deductions) to be pre-tax.
City Manager recommends approval; authorization for
implementation of IRS Code 414H Pickup Plan for
firefighters' pension contributions to be made through
payroll deductions, and authorization for City Attorney
to prepare the proper ordinance to amend Ordinance No.
3077 and Ordinance No. 2069, as requested.
Approved/authorized as recommended.
20.
(Annexation.) David J.
Information attached:
and Nita M. Zelenak, owners.
Map
Petition
Application
Staff Recommendations.
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21.
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex the property.
Ordinance authorized.
(SRF 190 Loan) in amount of $501,625.00, at approximately 3%
interest, for refunding of a portion of the Site 10 Contract
IV project cost.
Need to adopt resolutions:
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A. Resolution No.
Application, etc.
1671,
re:
authorize
filing
the
Adopted.
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B. Resolution No.
execution.
1672,
re:
authorize negotiation and
Adopted.
22. (Equipment Rate Schedule.) Information attached.
City Manager recommends approval of revised Equipment Rate
Schedule as described in memorandum dated October 6, 1993,
from Utility Director.
f~ .... Approved.
23. (Weatherization Program Contract.) Information attached.
City Manager recommends execution of Weatherization Program
Contract with State of Florida Department of Community
Affairs, providing for funding in an amount not to exceed
$51,636.00; term of said contract to be from October 1, 1993
through September 30, 1994.
C)~... Authorized as recommended.
24. (1320 Shepherd Avenue/The Rejected Stone Missionary Church.)
Information attached.
City Manager recommends authorization for public works to
clear debris and place lien on property.
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Authorized as recommended.
25.
(Board appointments/re-appointments.)
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A. Historic Preservation Board: There is one vacancy for a
4-year term beginning October 29, 1993.
No action. (List 11-8-93)
B. Scenic Improvement Board: There is one vacancy for term
to expire January 31, 1995.
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.... No actlon. (List 11-8-93)
C. Equity Study Committee: Need to appoint members. List
attached with eleven (11) suggested appointees; ordinance
calls for not less than five (5) nor more than ten (10)
members.
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1.......6 . . .. No action. (List 11-8-93)
26. (Consent Agenda.)
A. Consideration of requests for payment of statements.
City Manager recommends authorization to pay. Copies
attached.
~~.. All authorized.
(1) From Universal Engineering Sciences, for:
(a) Clearing, Grading - Ponds and
Stormwater Management System,
Site 10, Contract II...............$
55.00
(b) Hayfield Development and Irrigation
System, Site 10, Contract IV..... $ 4,759.00
(c) Miscellaneous Site Work to complete
Ponds & Roads at Site 10...........$ 5,425.00
(2) From Muller, Mintz, Kornreich, Caldwell,
Casey, Crosland & Bramnick for prof. services
for the Month of September, 1993........$ 499.00
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B. Consideration of Tabulation of Bid #93/94-04, Cypress
Mulch/Landscape Soil (Recreation & Parks Department).
Memo and Bid Tabulation attached. City Manager
recommends acceptance of lowest bids, which met
specifications, for respective items as described in memo
dated October 14, 1993, from Director of Recreation and
Parks.
Accepted as recommended.
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C. Approval of Minutes of September 27, 1993, Work Session,
and Minutes of September 27, 1993, Regular Meeting.
Copies attached.
Approved.
27.
(The following fifteen (15) invoices totalling $576,701.38
have been paid per City Commission approval on October 8,
1990, and November 25, 1992:) Lee Construction $96,608.70;
Conklin, Porter & Holmes $13,972.46, $662.44, $2,234.26,
$3,645.88, $3,918.57, $22,071.92, $1,264.61, $11,472.33,
$19 , 659 . 00 , $ 2 , 081. 75 , $ 699 . 2 4 , $13 , 261. 80 , $ 8 , 784 . 14 , and
H.C. Connell $376,364.28. Copies attached.
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Acknowledged.
28. (First reading of Ordinance No. 3180) re:
Police Officers' Retirement System.
amendments to
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Passed 1st reading.
29. (First reading of Ordinance No. 3181) re: amendments to Fire
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30.
Fighters' Retirement System.
Passed 1st reading.
(Water and Sewer Refunding Revenue Bonds, Series 1993.)
A. Resolution No. 1675.
~... Adopted.
B. Resolution No. 1676.
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31.
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33.
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35.
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38.
Adopted.
(Holiday Inn.)
Approved issuance of letter of conceptual approval of proposed
public-private partnership.
(Police Benevolent Association building - release.)
Acknowledged return of building.
(Replacement of commercial refuse packer truck.)
Authorized emergency purchase of Mack chassis and Lodall body
from Orlando Mack & Container Systems in amount of $119,937.
(Expenditures from Law Enforcement Trust Fund.)
Authorized initiation of bid process to purchase 15 handguns
with attachments/supplies, in estimated amount of $10,680.00
before trade in.
(Request to board up 919 Park Avenue.)
Authorized Public Works to board up.
(One Harbour Place lease amendment.)
Approved Third Addendum to Lease with changes made by City
Attorney under cover letter dated October 7, 1993, with the
deletion of the vacant parcel from said lease.
(Water service to Roseland Park.)
Approved as outlined in City Manager's letter dated September
9, 1993, to Ron Rabun.
(Old Sanford Regulations.)
Adopted Resolution No. 1674, authorizing the City Attorney and
the Planning Department to draft the appropriate ordinance to
adopt said regulations.
39. (Recommendations from Planning and Zoning Meeting of October
21, 1993.)
Authorized sale of alcoholic beverages for consumption on the
premises (Class 3 Registration) at 1602 West Airport Boulevard
40.
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(Beer:30).
(Request from MEDCO Development Corporation for waivers of
various fees for affordable housing.)
Authorized deferment until each Certificate of Occupancy is
issued of city's impact fees; waiver of building permit fee
except for $10.00 per unit application fee and except for
state-levied radon gas fee of $.01 per square foot of
construction, under the City's Affordable Housing Assistance
Program, for MEDCO's San Lanta project, all provided that each
property is pre-committed to a buyer who meets the criteria of
the Affordable Housing Assistance Program.