101193 work session agenda
AGENDA
Sanford City Commission Meetings
Monday, October 11, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
6:00 o'clock P.M.
City Manager's Conference Room
1. Discussion of One Harbour Place Lease Amendment.
2. Discussion regarding Modification to Amendment No. 38, to
Agreement with Conklin, Porter & Holmes, for final design
engineering services regarding Mill Creek/Cloud Branch.
3. Discussion regarding Good Neighbor Utility Fund.
4. Discussion of Commissioner Eckstein's proposal to contact HOD
regarding the possibility of having public housing under the
Sanford Housing Authority be occupant-owned, instead of
rented.
5. Discussion of Civil Service Ordinance No. 3178.
6. Discussion of Regular Agenda Items and other items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
7. Public Hearing to consider second reading and adoption of
ordinances.
8. Consideration of request from Bob Meisel, New Tribes Mission,
for permission to park two (2) recreational vehicles at New
Tribes Mission Headquarters, from November 1, 1993 through May
31, 1994.
9. Consideration of requests in Special Event Applications, for
alcoholic beverages in a public place, and to close the public
boat ramps.
10. Consideration of request from David Zelenak, for early
connection of water service at Virginia Avenue.
11. Consideration of requests from Midway-Canaan Water Association
regarding past due water bills.
12. Consideration of Modification to Amendment 38, to Agreement
with Conklin, Porter & Holmes, for final design engineering
services regarding Mill Creek/Cloud Branch.
13. Consideration of proposed City Policy regarding City Employee
Participation in Political and Civil Service Board Campaigns.
14. Condemnations: Status Report/Requests for Time Extensions.
15. Board appointments/re-appointments.
16. Consent Agenda.
17. Information regarding invoices paid during the period for
previously approved lump sum contracts.
18. Consideration of renewal
Maintenance Contract.
( and increase)
of Cemetery
19. First reading of Ordinance No. 3179.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
20. Recommendation from Planning and Zoning Commission Meeting of
October 7, 1993.
21. Liability insurance for Special Events sponsored by Sanford
Main Street, Inc.
22. Individual ownership, instead of rental, of Sanford Housing
Authority housing units.
23. Audience participation.
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Regular Meeting
First Floor
7 . (Second reading and adoption of ordinances.) Copies attached.
Ads published September 30, 1993.
A. Ordinance No. 3174, re: Adopting revised Planned
Development Project Plan for Seminole Towne Center.
Copy of map attached.
M fA<lL .
Adopted.
B.
Ordinance No. 3175, re:
Licensing.
Revisions to Occupational
,fh
/ULl ~ Adopted.
Ordinance No.
Regulations.
!Lf1~ Adopted.
C.
3176,
re:
Revisions
to Parking
D. Ordinance No. 3177, re: Amending Ordinance No. 3160,
I~~ establishing a Redevelopment Trust Fund.
.... Adopted.
E. Ordinance No. 3178, re: Revisions to Civil Service
Ordinance. Information attached with Agenda Item No.5.
IDtf~~93PH held, then continued to October 25, 1993.
8. (New Tribes Mission - Two Recreational Vehicles.) Information
attached.
JJ;:k
City Manager recommends authorization to park two (2)
recreational vehicles at New Tribes Mission Headquarters, from
November 1, 1993 through May 31, 1994, as authorized in the
past.
Authorized as recommended.
9.
(Alcoholic beverages in public place and close boat ramps.) -
requested as elements of two Special Events. Information
attached.
A. Alcoholic beverages in Magnolia Square: Requested by
First Street Gallery, as part of "Pops on the Square" on
Saturday, October 23, 1993, in Magnolia Square, from 5:00
P.M. to 9:00 P.M.
City Code Section 3-23 prohibits alcoholic beverages in
public places except as authorized by permit of the City
Commission.
City Manager recommendation to be provided at Work
Session.
~.. Event postponed by applicant; no action taken.
B. Close City boat ramps located on Palmetto Avenue from
8: 00 P.M. November 4, through 6: 00 P.M. November 7, 1993:
Requested by Holiday Inn and APR Events Group, for
Powerboat Racing, on November 5, 6, 7, 1993, from 1:00
P.M. to 5:00 P.M.
City Manager recommendation to be provided at Work
Session.
/DjS: "1} To be considered October 25, 1993, at the request of the
1~~ applicant.
10. (Early Connection of Water Service
Information attached.
Virginia Avenue.)
n_".n' ~~ City Manager recommends early connection of water service,
~o>>UL~ conditioned upon payment of all fees.
~.~ Approved as recommended.
'--> a~ ~ )fJMJU-tcl MJ!~
11. (Midway-Canaan Water Association.) Information attached.
A. Revised payment plan for past due water bills.
B. Continuation of waiver of 25% surcharge, for FY beginning
October 1, 1993 through September 30, 1994.
ftutl. . .
City Manager recommends approval of revised payment plan as
outlined in letter dated September 20, 1993, from William
Royster, and waiver of 25% surcharge for FY 93/94, conditioned
on satisfactory payments of current water bill and debt
payments as approved.
Approved as recommended.
12.
(Modification of Amendment No. 38, to Letter Agreement dated
March 12, 1993, with Conklin, Porter & Holmes.) Information
attached with Agenda Item No.2.
City Manager recommends execution of Letter of Agreement, for
incremental fee adjustment in amount of $10,000.00.
~~.f Approved as recommended.
13.
(City Policy - Political & Civil Service Board Campaigns.)
Information attached.
,
,j~. . .
City Manager recommends adoption of policy statement as
described in memorandum dated September 29, 1993, from
Personnel Director, for inclusion into "City Policy".
Adopted as recommended.
14. (Condemnations.) Information attached.
A. Status Report of all current and pending condemnations.
Acknowledged.
B. Requests for Time Extensions.
(1) Condemnation Report #92-02, 1305 Shepherd Avenue,
Carrie Williams/C. Hutchinson, owners.
I ~ City Manager recommends
~~Authorized as recommended.
30 day extension.
(2) Condemnation Report #92-07, 1411 Bell Avenue,
Scott/Vickers, owners.
~.
City Manager recommends 60 day extension.
Authorized as recommended.
(3) Condemnation Report #92-08, 1413 Bell Avenue,
Scott/Vickers, owners.
JJ
~.
City Manager recommends 60 day extension.
Authorized as recommended.
15.
(Board appointments/re-appointments.)
ID .,;6,,93
~ bP~. No action; consider October 25, 1993; City Clerk to
reminder with October 25, 1993, Agenda packet.
A.
Historic Preservation Board: There is one vacancy for a
4-year term beginning October 29, 1993.
provide
B. Henry Shelton Sanford Memorial Library-Museum: The terms
of Elizabeth Gallant, Jack Pantelias and Donald Vincent
expire November 4, 1993; all have been contacted and are
willing to serve again, if re-appointed. Attendance
information attached.
~
Reappointed Ms Gallant, Mr Pantelias, & Mr Vincent.
~
C. Human Relations Advisory Board: There is one vacancy for
term to expire December 31, 1993. (Mary Lou Peake has
moved from this area.)
Acknowledged vacancy; no action.
D.
Scenic Improvement Board: There is one vacancy for term
to expire January 31, 1995. (Larry Williams submitted a
verbal resignation to the chairperson, Connie Williams.)
0- ~!J- {j3
I .~.. No action; consider October 25, 1993; City Clerk
o reminder with October 25, 1993, Agenda packet.
to provide
16. (Consent Agenda.)
A. Consideration of requests for payment of statements.
City Manager recommends authorization to pay. Copies
attached.
~. Both authorized.
(1) From Ardaman & Associates for Groundwater
Monitoring at Mayfair Golf Course.........$ 133.25
(2) From City Attorney for Professional
Services for the Month of September, 1993.$7,659.36
B.
Consideration of Tabulation of Bids.
Tabulations attached.
Memos and Bid
( 1 )
Bid #93/94-02, Irrigation Materials (Utili ty
Department). City Manager recamnends acceptance of
lowest bid for Section I, which met specifications,
from North-South Supply in amount of $2,197.90; and
lowest bid for Section II, which met
specifications, from Florida Irrigation in amount
of $4,117.06.
lAJ~
~n.. () .
~. Accepted as recommended.
( 2 )
Bid #93/94-03, Radio Communications Maintenance
Equipment (Various Departments). City Manager
recommends rejection of lowest bid from Orlando
Radio, which did not meet specifications, and
acceptance of second lowest bid, which met
specifications, from JDS, in amounts as described
in memo dated October 1, 1993, from Utility
Director.
tDatl'f-
f~ Accepted
as recommended.
fjJ /A.} 11A_ C. Approval
~Y'APproved.
~d
~.<<..
17.
~
of Vouchers for the Month of September, 1993.
D. Approval of Minutes of September 13, 1993, Work Session;
and Minutes of September 13, 1993, Regular Meeting.
Copies attached.
Approved.
(The following two (2) invoices totalling $34,069.40 have
been paid per City Commission approval on October 8, 1990, and
November 25,1992:) Conklin, Porter & Holmes $7,342.20; M.R.
Cooper Construction Co $26,727.20. Copies attached.
Acknowledged.
18. (Cemetery Maintenance Contract.) Information attached.
~...
19.
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20.
roo
21.
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011}#oo
22.
6J1 A oo
23.
Ci ty Manager recamnends renewal for one (1 )
increase as requested.
year, with 5%
Approved renewal as recommended.
(First reading of Ordinance No. 3179,) re: Establishing an
Equity Study Committee (Licensing).
Passed 1st reading.
(Recommendation from Planning and Zoning Commission Meeting of
October 7, 1993) re: Plat for Seminole Towne Center Mall.
Approved Plat, subject to: Seminole County execution of
Joinder and Consent Agreement, payment of all fees, and City
Attorney's review of the necessary assurances by the developer
of infrastructure completion in a timely fashion.
Liability insurance for Special Events sponsored by Sanford
Main Street, Inc.
Authorized not to require Sanford Main Street, Inc., to
purchase separate liability insurance for SMS sponsored
Special Events as required by Special Event Ordinance, with
City Manager to approve said Special Events; unless there is
a specific reason, such as alcoholic beverages, to require
separate liability insurance.
(Individual ownership, instead of rental, of Sanford Housing
Authority housing units.)
Authorized City Manager's proposed letter to HUD, with letter
to be signed by Mayor.
(Audience participation.)
A. Julia Lewis. Opposed letting SHA residents who want to,
and who can, purchase individual units instead of
renting.
B. A man supported letting SHA residents who want to, and
who can, purchase individual units instead of renting.