092793 work session agenda
AGENDA
Sanford City Commission Meetings
Monday, September 27, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:30 o'clock P.M.
City Manager's Conference Room
1. Discussion of Constantine Land donation.
2. Discussion of One Harbour Place Lease Amendment.
3. Discussion regarding Commercial/Industrial Load Control
Program Agreement with Florida Power & Light Company.
4. Discussion of Conklin. Porter & Holmes Contract Amendment
regarding TIF - Construction Management.
5. Discussion regarding "Sports Hall of Fame--.
6 . Status Report regarding proposed park at 8th Street and Orange
Avenue.
7. Discussion of Workers Compensation Administrator Reserves.
8. Discussion of recommendations for Welcome Sign displays.
9. Discussion of Utility Bond Refinancing. Regular Agenda Items.
and other items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
10. Public Hearing to finalize and adopt Annual Budget and Capital
Program. and adopt the millage rate for the City of Sanford.
Florida. for Fiscal Year October 1. 1993 to September 30.
1994.
11. Continuation of public hearing to consider proposed changes to
the Development Order for the Seminole Properties Development
of Regional Impact.
12. Public Hearing to consider second reading and adoption of
ordinances.
13. Consideration of Commercial/Industrial Load Control Program
Agreement with Florida Power & Light Company.
14. Consideration of request from Lloyd A. Raymer. for right-of-
way use permit. for fence to remain on premises at 111 West
11th Street.
15. Consideration of request from The Florida Bar. to continue
utilization of City Commission Conference Room for monthly
Grievance Committee Meetings.
16. Consideration of Amendment No.8. to Agreement with Conklin.
Porter & Holmes. for final engineering design for Mill
Creek/Cloud Branch drainage basins.
17. Consideration of Amendment No.9. to Agreement with Conklin.
Porter & Holmes. for final engineering design. construction
plans. and permitting services. for Water Line Extensions for
Oregon Avenue/Hughey Avenue from S.R. 46-A to Seminole Towne
Center. from Upsala Road/Central Park Drive Area to Seminole
Towne Center. and Sanford Avenue from Railroad to Oak Way. and
Electrical and Piping Improvements at French Avenue Water
Booster Plant.
18. Consideration of adoption of Resolution No. 1667. and first
reading of Ordinance No. 3177. regarding Seminole Towne Center
TIF.
19. Consideration of Utility Bond Refinancing: A) Adoption of
Resolution No. 1668. and B) Authorization for Conklin. Porter
& Holmes to provide engineering data for Bond Official
Statement.
20. Consideration of request to retain Ward Foster. Foster &
Foster. Inc.. to perform actuarial analysis of workers
compensation reserves. and the City's exposure to incurred.
but not reported. claims.
21. Consideration of City support ($5.000.00) regarding FRS IIOpt
Out II .
22. Information from Planning and Zoning Commission Meeting of
Thursday. September 16. 1993.
23. Board appointments/re-appointments/resignations.
24. First reading of ordinances.
25. Consent Agenda.
26. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
27. Acknowledgement and confirmation of employee elected member to
Firefighters' Retirement Trust Fund.
28. Individual ownership of individual units of Sanford Housing
Authority.
29. Constantine land donation.
MEMORANDUM
September 29, 1993
TO:
FROM:
RE:
STAFF
CITY MANAGER AND CITY CLERK
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SEPTEMBER 27, 1993, AGENDA ITEMS.
1.
2 .
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3.
4.
5 .
6.
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7.
8 .
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Work Session
Second Floor
(Land Donation.)
Information attached.
Discussed; see Item #28 for action.
(One Harbour Place Lease Amendment.)
Discussed; concurred for Staff to prepare a revised lease as
previously discussed, but with rent of the currently-built-
upon property calculated as a flat ground rent with automatic
3~ per year increases in 5 year increments, with lessee to
submit development plans for undeveloped portion of leased
property within 5 years.
(Commercial/Industrial Load Control Program.)
Information attached.
Discussed; see Item #13 for action.
(Seminole Towne Center
Information attached.
TIF Construction Management.)
Discussed; see Item #17 for action.
(Sports Hall of Fame.)
Information attached.
Discussed other Sports Halls of Fame and estimates to operate;
i terns to be displayed; Commissioner Thomas reported that
Eoghan Kelley's property at French Avenue and Seminole
Boulevard was once a gas station; City Manager reported that
neither Mr. Kelley nor Mr. Morris have expressed any urgency
in their proposal to trade this property to the city, and the
Commission concurred to see what downtown development groups
such as the Waterfront Master Plan Steering Committee and Main
Street propose before proceeding.
(Park - 8th Street/Orange Avenue.)
Discussed; concurred with concept and authorized Staff to
proceed as outlined and to work closely with COMA and area
residents.
(Workers Compensation Administrator Reserves.)
Information attached.
Discussed; see Item #20 for action.
(Welcome Sign Displays.)
Information attached.
Reviewed; concurred with displays as presented, and to also
display a Welcome to Secretary of State Jim Smith one or two
days In honor of his visit on September 30th.
9. (Utility Bond Refinancing, Regular Agenda Items, and other
items. )
~...~..
, '
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A. Utility Bond Refinancing.
Discussed; see Item #19 for action.
B. Regular Agenda Items.
( 1 ) I t em # 11 .
Jim Willard discussed and distributed a bound booklet
containing various information; Tom Schneider also discussed.
( 2 ) I t em # 14 .
Discussed; City Manager reported that approval would set a
very bad precedent, that the applicant is not the owner of the
property, and that the owner has not communicated with the
city regarding this request.
(3) Item #21.
Discussed; City Manager recommended expenditure of $5,000.00
from Contingency to support said request.
C. Other items.
(1) Air conditioning unit at the Civic Center.
Discussed; concurred with Staff recommendation, with funding
from Contingency.
(2) Lakefront signage proposed by Waterfront Master
Plan Steering Committee.
City Manager reported WFMPSC developed a signage idea for use
on the lakefront, the Historic Preservation Board voted to
transfer $2,000.00 for that purpose, and recommended said
funds be carried over into FY 93/94; the Commission concurred.
(3 )
Budget Analysis.
or comments.
The Commission had no questions
(4) Mayor reported on her meet ing wi th School
Superintendent Paul Hagerty regarding Sanford
schools, he was to send her an outline of what he
sees for Sanford schools now and in the future, she
has not received said outline; she met with the
Sanford Middle School principal at SMS and obtained
better insight of the situation there, and was
encouraged by it.
(5) Commissioner Thomas reported on the Congressional
Black Caucus, held in Washington, D.C.
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Regular Meeting
First Floor
10. (Public Hearing.)
Ad published September 10, 1993 (required by Charter Section
6.06 and 6.07)
Ads published September 22, 1993 (required by TRIM)
A. Announce that the proposed millage rate of 6.8759 mills
exceeds the rolled-back rate by 0.1632% and this is
necessary for City to provide continuing level of City
Services in the face of inflation and to meet new demands
associated with new mandates.
Announced.
B. Public Input.
None.
C. (Recompute tentative millage rate, and amend budget as
necessary. )
(No action, not necessary.)
D. Adoption of Resolutions:
M~
(1) Resolution No. 1669, re: Adopt Final Millage Rate.
Adopted.
(2 )
~\~ Adopted.
Resolution No. 1670, re: Adopt Final Budget of
Revenues and Expenses and Capital Programs.
E. Public Hearing to consider second reading and adoption of
ordinances. Copies attached.
Ads published September 16, 1993.
(1) Ordinance No. 3172, re: Making appropriations for
FY 93/94 Operating Budget.
~~. Adopted.
~~AdoPted.
(2) Ordinance No. 3169, re: Adopting FY
Personnel Classification and Pay Plan.
93/94
F. Need a motion to authorize City Manager to approve
transfer of budgeted funds within departments, offices,
or agencles during FY 94, as minor adjustments become
necessary.
Authorized.
11. (Proposed changes to the Development Order for the Seminole
Properties Development of Regional Impact.) Tabled at
September 13, 1993 Meeting.
Information attached:
Notification of Proposed Change to
Previously approved DRI.
Recommendation from Planning and
Zoning Commission to approve.
Recommendation of Director of
Planning and Development to approve,
with the understanding that revised
traffic impact analysis will
continue to reflect non-substantial
impact for additional development.
City Manager recommends action as deemed appropriate, based
upon the public hearing.
Public hearing held.
cr~.
Concluded said changes do not constitute a substantial
deviation to the Development Order and authorized the Mayor
and City Clerk to execute the First Amendment to the
Development Order, with the addition of "or via North Towne
Road" to paragraph 3, page 2.
12.
(Second reading and adoption of ordinances.)
Information attached.
Ads published September 16, 1993.
M'~..
A. Ordinance No. 3171, re:
Community Development.
Creating
a
Department
of
Passed and adopted.
i4.~.
B. Ordinance No.
Regulations.
3173,
re:
Revised
Personnel
Rules
&
Passed and adopted.
13. (Commercial/Industrial Load Control Program.)
attached with Agenda Item No.3.
Information
City Manager recommends authorization to execute said
Commercial/Industrial Load Control Program Agreement with
Florida Power and Light Company, with the City installing
minor wiring for FP&L equipment by December 31, 1993.
Dr- .. ()
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Authorized.
14.
(Right-Of-Way Use Permit - 111 West 11th Street.)
Information attached.
City Manager recommends denial.
cp~. .. Denied.
15. (Florida Bar Grievance Committee Meetings.)
attached.
Information
City Manager recommends authorization to continue utilization
of City Commission Conference Room as requested, for one (1)
year.
~... Authorized.
16. (Mill Creek/Cloud Branch Drainage Basins.)
attached.
Information
MJ.
City Manager recommends execution of Amendment No.8, to
Agreement dated December 17, 1987, with Conklin, Porter &
Holmes, in an amount not to exceed $62,067.14, for final
engineering design, construction plans, contract documents,
regarding Mill Creek/Cloud Branch Drainage Basins.
Authorized.
17. (Water Line Extensions/Electrical and Piping Improvements.)
Information attached.
fiji.$ . .
City Manager recommends authorization to execute Amendment No.
9, to Agreement dated December 17, 1987, with Conklin, Porter
& Holmes in estimated amount of $57,216.00, for Water Line
Extension as follows: 1) Oregon Avenue/Hughey Avenue from S. R.
46A to Seminole Towne Center, 2) from Upsala Road/Central Park
Drive Area to Seminole Towne Center, 3) Sanford Avenue from
Railroad to Oak Way; and Electrical and Piping Improvements at
French Avenue Water Booster Plant.
Authorized.
18.
(Seminole Towne Center - TIF.)
Information attached.
A. Adoption of Resolution No. 1667, authorizing
issuance of Community Redevelopment Revenue Bonds by the
Community Redevelopment Agency; and authorizing issuance
of not to exceed $10,000,000.00 of Community
Redevelopment Revenue Bonds, Series 1993A and Series
1993B.
&~..
City Manager recommends adoption of Resolution No. 1667.
Adopted.
B. First reading of Ordinance No. 3177, amending Ordinance
No. 3160, establishing a Redevelopment Trust Fund.
(D-fl-.q3. Passed first reading.
19. (Utility Bond Refinancing.)
A.
Adoption of Resolution No. 1668.
Copy attached.
tOiar~. Adopted.
B. Authorization for Conklin, Porter & Holmes to provide
engineering data for Bond Official Statement.
[iJP-A..
City Manager recommends approval.
Authorized.
20. (Workers Compensation Administrator Reserves.)
attached with Agenda Item No.7.
Information
City Manager recommends authorization to retain Ward Foster,
Foster & Foster, Inc., in an amount not to exceed $2,000.00,
to perform actuarial analysis of workers compensation
reserves.
~. Authorized.
21.
(FRS "Opt Out".)
Information attached.
City Manager recommends City support In amount of $5,000.00.
~~ Authorized, from Contingency.
22. (Information from Planning and Zoning Commission Meeting of
Thursday, September 16, 1993.) Copy attached.
No action required.
.... No action taken.
23. (Board appointments/re-appointments/resignation.)
Information attached regarding expirations for October,
November and December.
A. Historic Preservation Board: The terms of Jerry W.
Mills, Monte S. Olinger and Halford Welch expire October
28, 1993. Historic Preservation Board Secretary reports
that Mr. Mills and Mr. Olinger are willing to serve
agaln, if re-appointedi Mr. Welch's schedule will not
~ permit him to serve another term. Information attached.
(D /f+_...Q3Re-appointed Mr Mills and Mr Olinger.
B . Civil Service Board : Civil Service Secretary reports
that William A. Horn (Employee Elected) has submitted his
resignation from the Civil Service Board, effective
immediately. An employee election will be held to elect
a replacement. Information attached. No action required.
Acknowledgedi no action taken.
24. (First reading of ordinances.)
A. Ordinance No. 3174, re: Adopting revised Planned
Development Project Plan for Seminole Towne Center.
Copy of map attached.
t D..-!f:-.tl::> Passed first reading.
B. Ordinance No. 3175, re:
Licensing.
(O"'II.--.fi.:? Passed first reading.
Revisions to Occupational
Ordinance No.
Regulations.
)D~V~.q3 Passed first reading.
C.
3176,
re:
Revisions
to
Parking
Ordinance No. 3178, re:
Ordinance.
IO.....II~r.) Version that prohibits relatives of city employees from being
members of the CSB passed first reading.
D.
Revisions to Civil Service
25. (Consent Agenda.)
A. Requests for payment of statements. City Manager
recommends authorization to pay. Copies attached.
~. Payment authorized.
(1) From Universal Engineering Sciences for:
(a) Clearing, Grading - Ponds and
Stormwater Management System, Site 10,
Contract 11...........................$ 128.00
(b) Hayfield Development and Irrigation
System, Site 10, Contract IV. . . . . . . . . . $5,011.60
(c) Misc. Site 10 Work - Ponds - Roads....$ 135.00
(2) From Jammal and Associates for Vacuum Sewer
Collection System, Contract I......... .....$1,574.00
(3) From Conklin, Porter & Holmes for "Extra"
S e rv ice s - Sit e 10, Con t r act I I . . . . . . . . . . . . $1, 01 0 . 09
(4) From Ardaman & Associates, Inc. for
Second Year Groundwater Monitoring at
Si te 10 - Reclaimed Water Reuse System. . . . . $ 361.25
(5) From Muller, Mintz, Kornreich, Caldwell,
Casey, Crosland & Bramnick for professional
services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 469.18
B. Consideration of Tabulation of Bids and Request for
Proposal. Information attached.
woJ:;f- \I-
- I
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(1)
Bid #92/93-50, Golden Age Games Medals (Recreation
& Parks Department). City Manager recommends
acceptance of lowest bid, which met specifications,
from George A. Levy, Inc. in amount of $3,024.00.
Accepted as recommended.
(2 )
WaL+'f
~. Accepted
(3 )
{)j~
~.. Accepted
(4 )
tJJatf'f-
4'11 ..J..
'~ Accepted
(5)
uJc&f\?-
Bid #92/93-51, Chamber of Commerce Re-Roofing
(Public Works Department) City Manager recommends
acceptance of lowest bid, which met specifications,
from Adcock Roofing, Inc. in amount of $7,980.00.
as recommended.
Bid #92/93-52, Baseball Uniforms (Recreation &
Parks Department). City Manager recommends
acceptance of second lowest bid meeting
specifications, from Sportsmart in amount of
$2,378.00 (Lowest bidder Winet & Associates did not
provide samples as required. Staff unable to reach
representative by phone and recommends that this
bid be rejected as un-responsive) .
as recommended.
Bid #92/93-53, Water Storage Pond & Lakes Treatment
(Recreation & Parks Department). City Manager
recommends acceptance of lowest bid, which met
specifications, from Aquatic Biologists, Inc. in
total amount of $1,980.00.
as recommended.
Bid #93/94-01, Water Distribution Materials
(Utility Department). City Manager recommends
acceptance of lowest bids per (23) bid sections, as
described in memorandum dated September 17, 1993,
from Utility Director.
t?~. Accepted as recommended.
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y.
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(6) RFP, Vending Machines at six (6) City facilities.
City Manager recommends acceptance of proposal from
Tom's Food as described in memo dated September 16,
1993, from Personnel Director.
Accepted as recommended.
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26.
~
27.
~.
28.
ID-f{-.Cf3.
29.
tAl;. .
C. Approval of Minutes of July 26, 1993, Regular Meeting;
August 9, 1993, Regular Meeting; August 23, 1993, Work
Session; August 23, 1993, Regular Meeting.
Copies
-"'T-+-'-"_1.-..,.....,,..J
Clt.... L ClL-l.1CU. .
Approved.
(The following nine (9) invoices totalling $620,579.24 have
been paid per City Commission approval on October 8, 1990, and
November 25,1992:) H.C. Connell $253,607.85; Conklin, Porter
& Holme s $14 , 49 0 . 0 2 , $ 1 , 0 11. 0 0 , $ 8 , 5 9 6 . 7 0 , $11 , 53 7 . 84 ,
$10,198.28; Lee Construction $131,940.09; Speegle Construction
$187,242.28, and Lochrane Engineering, Inc. $1,955.18. Copies
attached.
Acknowledged.
Acknowledgement and conf irma tion of employee elected member to
Firefighters' Retirement Trust Fund.
Acknowledged and conf irmed election of Robert Vaughn to
Firefighters' Retirement Trust Fund.
Individual ownership of individual units of Sanford Housing
Authority.
Commissioner Eckstein proposed that the City ask HUD if the
public housing under the Sanford Housing Authority could be
made occupant-owned, instead of rented; and the Commission
concurred to discuss at a Work Session.
Constantine land donation.
Authorized waiver of City liens contingent on owner donating
said property directly to Habitat for Humanity for affordable
housing.