082393 work session agenda
AGENDA
Sanford City Commission Meetings
Monday, August 23, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
******************************************************************
Work Session
4:30 o'clock P.M.
City Manager's Conference Room
.5 Florida Planning and Zoning Association's 1993 OUtstanding
Innovation Award.
1. Discussion of Site 10 - Eagles Nest Golf Course Lease.
2. Discussion of Land Exchange.
3. Discussion of Solid Waste Rate Increase and Request For
Proposal.
4. Status Report regarding planning/alternative uses for property
on French Avenue across from Sanford Middle School.
5 Discussion of emergency light repair at Memorial Stadium.
6. Discussion of Sanford Welcome Sign displays.
7. Discussion of proposed revision to City Code, Chapter 2,
creating a "Department of Conununity Development".
8. Discussion of CDBG "Fair Share" concept for Sanford.
9. Discussion of proposed revisions to Personnel Rules and
Regulations.
9.1. Discussion of request from George Milligan, for waiver of Land
Development Regulations, for trailer sign to remain at 419
East First Street (Family Thrift Mart), and one additional
sign/storage vehicle on a temporary basis (90 days).
9.2. Discussion of Change Order to Construction Contract II with
H.C. Connell regarding Site 10.
*****************************************************************
Regular Meeting
7:00 o'clock P.M.
City Commission Room
10. Public Hearing to consider Sanford Airport Authority proposed
Budget FY 93/94.
11. Public Hearing to consider second reading and adoption of
Ordinance No. 3168.
12. Consideration of proposed rev~s~on to City Code, Chapter 2,
creating a Department of Conununity Development.
13. Consideration of proposed revisions to Personnel Rules and
Regulations.
14. Consideration of request from Conklin, Porter & Holmes for
additional interim budget authorization regarding Site 10,
Contracts II and III.
15. First reading of Ordinance No. 3170.
16. Board appointments/re-appointments.
17. Consent Agenda.
18. Information regarding invoices paid during the period for
previously approved lump sum contracts.
19.
20.
21.
Proposal regarding Park on Park at 8th Street and Orange
Avenue.
Proposal for Swimming Pool Complex.
Amendment 2, to State Revolving Fund Loan *150, with
Department of Environmental Protection.
22. Consideration of Change Order to Construction Contract II with
H.C. Connell, regarding Site 10.
23. Emergency light repair at Memorial Stadium.
24. Memorial Stadium.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE !I1Ws'J:~NG, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE M~J:.llfG.
MEMORANDUM
August 11, 1993
TO:
FROM:
STAFF
iJ~\'!J
CITY MANAGER AND DEPUTY CITY CLERK
RE: AUGUST 23, 1993 AGENDA ITEMS.
*****************************************************************
1.
~~...
(/',,"
t.
tI...
Work Session
Second Floor
(Si te 10 - Eagles Nest Golf Course Lease.) Brad Simms,
Innovative Property Development, to attend to discuss lease
term, footprint for initial 18 holes, and conditions for lease
term extension. Information attached.
Discussed; City Commission authorized Staff to proceed with
drafting final lease; term of lease to be 25 years, with
option to renew based on performance vs projection, City to
provide water at no charge first 25 years, but reserving the
right to decrease/adjust water flow, and charge going rate for
same; lease to be consistent wi th Ci trus lease, where
appropriate, City to receive 6% of gross sales. Staff to
review / address concerns with Mr. Simms regarding access roads
to farming areas, fencing, etc.
(Land Exchange.)
exchange.
Randy Morris to discuss possible land
Randy Harris proposed that the City consider direct
transfer/exchange, value-for-value, City prOPerty at Twin
Lakes Wellfield and Eoghan Kelley's property at 602 Seminole
Boulevard (1/3 acre). Staff to review and determine whether
the City has any need for this property, and report back to
the Camnission.
3. (Solid Waste Rate Increase and RFP.) Information attached.
~'IJ<<~
Discussed; City Commission authorized Staff to proceed with
preparation of Resolution establishing new rates, effective
October 1, 1993; to prepare request for proposal, to determine
pro/cons of privatizing, with consideration of what elements:
yard waste, garbage, recyclables would be contracted.
4. (French Avenue Property.) Information attached.
~O'~
. . .
5.
'\.t.'
~\
6.
. . .
f~~
~ 7.
-1\\~
a--
8.
~.
~~\
Status Report given; Staff to provide alternatives at
September 13, 1993 Work Session.
(Memorial Stadium.) Information attached.
Discussed; See Item No. 23 for action.
(Sanford Welcome Signs.) Information attached.
After discussion, the Camnission concurred with proposed
display ideas as described in memo dated August 13, 1993, from
Director of Recreation and Parks. Sid Hudson, pitcher for the
Washington Senators, Class D Baseball, was mentioned as a
possible honoree.
(Department of Community Development.) Information attached.
Discussed; See Item No. 12 for action.
(CDBG "Fair Share".) Information attached.
Discussed; authorized Staff to prepare a letter addressed to
the Seminole County Commission formally requesting the County
Commission's determination of what is "fair share", taking
into consideration the City's formula for same.
ar 9. (Personnel Rules and Regulations.) Information attached.
'"'"(\~ . . . Discussed; See Item No. 13 for action.
t,~
(Trailer Sign - Family Thrift Mart. )
9.1.
~\ f'~o-
;..\~
"\)fL,\ .
. (\f,,'
1),0;
. . .
Denied.
9.2
(Site 10, Contract II.)
Discussed; See Agenda Item No. 22 for action.
*****************************************************************
Regular Meeting
First Floor
10.
(Sanford Airport Authority Proposed Budget FY 93/94.)
Information attached.
Ad published August 10, 1993.
Approved.
11.
(Second reading and adoption of Ordinance No. 3168), re: Annex
a portion of property lying between Narcissus Avenue and West
First Street and between Riverview Avenue and Terwilliger Lane
(2391 Narcissus Avenue).
James H. and Carolyn D. Pierson, owners.
Copy of map attached.
Adopted.
/\".{
CJf<
12.
~ 13.
/\~~
. . .
P 14.
;j
15.
.
_. ,rfi'!J
/!/~
~
(Department of Community Development.) Information attached
with Agenda Item No.7.
City Manager recommends authorization for City Attorney to
prepare the proper ordinance creating a Department of
Community Development, with inclusion of "mission statement",
as described in memo dated August 3, 1993, from Personnel
Director; effective October 1, 1993.
Authorized as recommended by City Manager.
(Personnel Rules & Regulations.) Information attached with
Agenda Item No.9.
City Manager recamnends authorization for City Attorney to
prepare the proper ordinance adopting Personnel Rules and
Regulations with revisions as outlined in memorandum dated
August 17,1993, from Personnel Director; effective September
27, 1993.
Authorized as recamnended by City Manager.
(Site 10 - Contracts II and III.) Information attached.
City Manager recamnends authorization to execute Letter of
Agreement with Conklin, Porter & Holmes in an additional
amount not to exceed $54,000.00.
Authorized as recommended.
(First reading of Ordinance No. 3170), re: Annex a portion of
property lying between East Airport Boulevard and Cornwall
Road and between SCL Railroad right-of-way and Mellonville
Avenue.
United Property Group, Inc., owner.
Alice L. Kling, petitioner.
Copy of map attached.
Passed first reading.
16.
(Board appointments/re-appointments.)
A. Sanford Airport Authority: The terms of Lee P. Moore and
Colonel Charles H. Gibson expire September 30, 1993; both
are willing to serve again, if re-appointed.
Re-appointed Lee P. Moore and Colonel Charles H. Gibson.
17.
(Consent Agenda)
A.
Consideration of
Copies attached.
to pay.
requests for payment of statements.
City Manager recommends authorization
Authorized (1) through (3).
(1) From Universal Engineering Sciences for:
(a) Hayfield Development & Irrigation
System, Site 10, Contract IV.......$ 4,864.00
(b) Clearing, Grading - Ponds and
Stormwater Management System,
Site 10, Contract II...............$ 2,152.00
(2) From Ardaman & Associates, Inc. for
Groundwater Monitoring - Site 10........$ 1,114.42
(3) From Conklin, Porter & Holmes for
"Extra" Services - Site 10, Contract II
resulting from Fountain termination
1>O-VO\
~
wo.\~
~\~e,
~ \l(
\if>
\\', ~Lt
~
\)J> \ l(
and Change Order work...................$ 7,235.05
B. Consideration of Requests for Proposals and Quotes.
(1) RFP - Lake Mary Boulevard - Utility Relocation Soil
Analysis (utili ty Department) . Information
attached. City Manager recommends acceptance of
proposal from PSI/Jammal & Associates in estimated
amount of $1,995.00.
Accepted as recommended by City Manager.
(2) RFP #92/93-48, Tile Covered Concrete Picnic Tables
& Benches (Recreation & Parks Department) .
Information attached. City Manager recamnends
acceptance of lowest proposal from Classic Stone,
Inc., in amount of $1,370.00.
Accepted as recommended by City Manager.
(3) Quote Removal of light fixtures Memorial
Stadium (Recreation & Parks Department) .
Information attached with Agenda Item No. 5 City
Manager recommends acceptance of lowest quote from
Palmer Electric as described in memo dated August
13, 1993, from Director of Recreation & Parks, in
estimated amount of $2,000.00, based on three days
of work (two man crew) at $78.00 per hour, plus
$19.00 per hour if additional worker is required.
(Staff does not support proposals from Electric
Services and Potential & Associates to remove poles
with light units intact.)
Accepted as recommended by City Manager.
18. The following thirteen (13) invoices totalling $728,737.79
have been paid per City Commission approval on October 8,
1990, and November 25, 1992; Conklin, Porter & Holmes
$3,175.93, $3,308.18, $5,961.96, $5,617.62, $6,767.97,
$9,171.26, $822.76, $8,784.14; Phoenix Fabricators & Erectors
$100,829.70; Speegle Construction, Inc. $209,262.47; Lee
Construction Co. $69,829.02; H.C. Connell $285,324.32; S & E
Contractors $16,882.46. Copies attached.
Acknowledged .
v:.,'ie-"
19. (Park on Park - 8th Street and Orange Avenue). Commissioner
Eckstein requested that if "Park on Park" becomes a reality,
the Commission consider naming the park after Altermese
Bentley ("Bentley Park").
~~~
~~\ ~.
?J'\\ S.
20.
(Swimming Pool Complex.)
On request of Commissioner Eckstein, the Commission concurred
to have Staff prepare proposal for swimming Pool Complex;
possible sites to be considered Memorial Stadium and Zinnbeck
Field.
21.
(Amendment 2, to SRF #150.)
Authorized execution of Amendment 2, decreasing SRF loan
amount by $23,501.00.
22.
(Change Order to Construction Contract II with H.C. Connell.)
Authorized Change Order to H.C. Connell for reconstruction of
west holding pond berm, de-brushing of perimeter fence
alignment, and authorized road repair work as appropriate.
Also, for staff to prepare specifications for competitive
bidoing of contract for installation of perimeter fence.
23.
{Memorial Stadium - Light Removal.)
'J;
lr1
Authorized emergency removal of lights, and acceptance of
lowest quote from Palmer Electric as described in memo dated
August 13, 1993, from Director of Recreation & Parks, in
estimated amount of $2,000.00, based on three days of work
(two man crew) at $78.00 per hour, plus $19.00 per hour if
additional worker is required.
24. (Memorial Stadium.)
. L 0 f\I~Authorized Staff to change locks at Memorial Stadium, and
~~ ;-cr" :~nitiate proper action to recoup outstanding taxes and water
"~ ~ barrearages.