072693 work session agenda
AGENDA
Sanford City Commission Meetings
Monday, July 26, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
5:00 o'clock P.M.
City Manager's Conference Room
1. Status report re: MEDCO Development Corporation's affordable
housing request.
2. Status report re: Site 10.
3. Discussion of request from Chamber of Camnerce for new roof
and exterior painting.
4. Discussion re: planning for use of recently purchased
property on French Avenue across from Sanford Middle School.
5. Discussion of Regular Agenda Items and other items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
6. Presentation to Dr. John F. Darby.
7. Public hearing to consider Ordinance No. 3166, amendments to
the Land Development Regulations re: Mining (borrow pit)
Requirements, Wellfield Protection, etc.
8. Public hearing to consider second reading and adoption of
ordinances.
9. Consideration of request from Thomas C. Greene, Esquire, to
waive the requirement for off-street parking (Schedule G) and
allow the parking spaces on First Street in front of the
building at 613 East First Street to be used for the required
on-site parking spaces.
10. Consideration of requests for Special Event Permits.
11. Consideration of request for occupational license for Open Air
Restaurant at 2518 Park Drive (Beauty Boutique).
12. Consideration of Petition for Annexation of a portion of the
property between Narcissus Avenue and West First Street and
between Riverview Avenue and Terwilliger Lane.
13. Consideration of Petition for Annexation (for water service
only) of property between Sanford Avenue and Grandview Avenue
and between Lemon Street and Wylly Avenue, 2656 Grandview
Avenue.
14. Boards: re-appointments, resignation.
15. Consideration of request to board up 708 Palmetto Avenue.
16. FY 93/94 Budget and Millage.
17. Consideration of recommendation from Conklin, Porter and
Holmes for Change Order and funds authorization re: Site 10
Contract II completion.
18. Consideration of request for advance purchase of main frame
computer.
19. First reading of Ordinance No. 3167.
20. Consideration of proposal for additional renovation of Vactor
Truck.
21. Consent Agenda.
22. Information regarding invoices paid during the period for
previously approved lump sum contracts.
23. Consideration of request to declare Police K-9 Jammer surplus,
and sell to his handler.
24. Consideration of acceptance of additional grant offer, from US
Environmental Protection Agency, for vacuum sewer work.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
25. Consideration of Remedial Action Plan for clean-up at Sanford
Police Department site.
MEMORANDUM
July 27, 1993
TO:
FROM:
RE:
STAFF iJ(}.b I: j
CITY MANAGER (Jb CITY CLERK
JULY 26, 1993 AGENDA ITEMS.
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Work Session
Second Floor
1.
(MEDCO Development Corporation - affordable housing.)
Attorney to report.
City
Discussed; concurred could not use public funds for a private
purpose; City Manager to advise MEDCO, and ask MEDCO if they
can provide information on other Florida cities utilizing
public funds for a private purpose; City Manager to ask DCA
for information.
2. (Site 10.) Information attached.
Presentation by Bill Holmes, CPH. See Item #17 for action.
3.
(Chamber of Commerce building repairs.) Information attached.
Public Works Director reports this work needs to be
accomplished within six (6) to twelve (12) months to prevent
further damage to the structure, and estimates new roof and
exterior painting/repair work will cost $12,000 to $17,000.00.
Discussed; concurred staff prepare specifications and
advertise for bids for repair of roof, with funding from FY
92/93 Reserves.
4. (Planning use of property.) Information attached.
Discussed; staff to provide 2 or 3 alternative Master Plans
for PD zoning of the entire site.
5.
(Regular Agenda Items and other items.)
A. Item #9.
B. Item #25.
C. Midge zapper: Staff to chose best site along lakefront
for Public Works to install large midge zapper, for trial
use.
D. Item #10.C.
E. Item #10.A.
F. Capital Budget: Finance Director distributed copies and
Commission reviewed, for inclusion in action taken in
Item #16.
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Regular Meeting
First Floor
6. (Presentation.) Memo attached from Personnel Director,
stating that Dr. Darby can not be present, and that he asks
that the Personnel Director accept the plaque and resolution
for him.
Resolution No. 1663 adopted; resolution and plaque presented
to Dr. Darby, accepted by Tim McCauley for Dr. Darby.
7. (Public hearing: Ordinance No. 3166, amendments to Land
Development Regulations.)
Ad published July 19, 1993.
Copies attached:
Map.
Recommendation from Planning and Zoning
Commission to adopt Revisions as set
forth in Memo from Director of Planning
and Development dated July 16, 1993.
MUST ANNOUNCE that the second public hearing to consider the
adoption of Ordinance No. 3166, amendments to the Land
Development Regulations re: Mining Requirements, Wellfield
Protection, etc., will be held August 9, 1993, 7:00 P. M., in
the City commission Room, City Hall, 300 North Park Avenue,
Sanford, Florida.
City Manager recommends approval of first reading of Ordinance
No. 3166.
2- q- 9.!?
Public hearing held; ordinance passed
announcement of second public hearing made.
first
reading;
8. (Second reading and adoption of ordinances.)
Ads published July 15, 1993.
Copies of ordinances attached.
A. Ordinance No. 3163, re: close, vacate, and abandon a
portion of the 14 foot wide east-west utility easement on
the north side of the property at 1506 Mellonville
Avenue, Fred Peck, Jr., applicant. Map also attached.
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IJt1 cpv~ Adopted.
B. Ordinance No. 3164, re: adopt revised water rates, sewer
rates, and reclaimed water system consumption charges.
~~~ Adopted.
C. Ordinance No. 3165, re: amend Special Event permitting
procedures and requirements.
~'~~ Adopted.
9. (613 East First Street - parking waiver, Thomas C. Greene,
applicant.) Information attached.
City Manager recommends denial of the waiver of the on-site
parking requirement.
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Authorize use of mulch instead of hard paving in parking
stalls with bumper blocks to def ine parking stalls, wi th
handicapped aisles to have hard paving, and with a one-year
right-of-way use permit for parking on First Street in front
of the property, subject to review by the City Commission at
the end of said one year.
10. (Special Event Permits.) Copies attached.
A. From Firemans Benefit Fund, Inc., for Firematics
Competition & Awards Banquet, July 31, 1993, from 8:00 A.
M. to 10:00 P. M., in the Civic Center and Chamber of
Commerce parking lot. 800 participants, 800 spectators.
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13.
Includes: sale/dispensing of alcoholic beverages; and
closure of Sanford Avenue between Seminole Boulevard and
First Street, and Commercial Street between Palmetto
Avenue and Sanford Avenue from 11:00 A. M. to 5:00 P. M.
Authorized
required.
recommended,
and with
police
officers
two
as
B. From S.H.D.W.A. for Super Saturday Night - Celery City
Cruisers, July 31, 1993, from 6:00 P. M. to 11:00 P. M.,
in downtown Sanford. 150 participants, 2,000 spectators.
Includes closure of First Street between Oak Avenue and
Sanford Avenue, and Park Avenue between Second Street and
Commercial Street from 6:00 P. M. to 11:00 P. M.
Authorized as recommended.
C. From Holiday Inn for Hot Water Tour (Jet Ski Race),
August 8, 1993, from 10:00 A. M. to 4:00 P. M., in the
area behind Holiday Inn. 75 - 100 participants, 75 - 100
spectators, 75 - 100 vessels.
Authorized as recommended, and with four police officers
required between 7:00 A. M. and 4:00 P. M., with no vendors,
and with all activities to be on Holiday Inn property east of
Palmetto Avenue.
D. From Just for Today Group - Narcotics Anonymous for
Narcotics Anonymous Speaker Meeting, August 21, 1993,
from 5:00 P. M. to 8:00 P. M., in Centennial Park. 40
participants, zero spectators.
Authorized as recommended.
City Manager recamnends approval of A, B, C, and D, with
Holiday Inn to name the City of Sanford as Additional Insured
for "C", Hot Water Tour (Jet Ski Race).
(Open Air Restaurant at 2518 Park Drive.) Robert C. Baxter
d/b/a Subs My Way, applicant. Information attached.
City Manager recommends approval.
Approved.
(Annexation.) James H.
Information attached:
and Carolyn D. Pierson, owners.
Map.
Petition.
Application.
Staff Recommendations.
City Manager recommends authorization for the City Attorney to
prepare the proper ordinance to annex the property.
CA authorized prepare ordinance.
(Annexation, for water service only, 2656 Grandview Avenue),
George C. and Gypsie F. Scott, owners.
Copies attached:
Map.
Letter from owners.
Recommendations from Utility Director.
Petition.
Application.
City Manager recommends authorization of water service with
fo~. . . .
~pplicant to pay all costs and fees associated with same, and
to record Annexation Petition and annex property when
annexable; further, if the City Commission wishes to approve
time payment, to approve time payment only for the water meter
set ($162.50) and the water line extension ($500.00t) at 7%
annual finance charge (estimated to be $662.50 = $59.08/month
for 12 months) with applicant to pay impact fee, deposit and
application fee (total $872.50) up front.
Authorized as recommended.
14.
( Boards. )
A.
Board of Adjustment: Terms of Larry Blair and Joseph G.
Hartwig expire September 2, 1993. Mr. Blair is willing
to serve again; Mr. Hartwig is not willing to serve
again. Information attached regarding attendance.
2~q-~~ No
action taken; list on August 9, 1993 Agenda.
B.
INFORMATION: Dave Farr, employee-elected member of the
Civil Service Board, has resigned effective August 2,
1993. An employee election will be held to elect a
replacement.
Acknowledged.
15. (Board up 708 Palmetto Avenue.) Memo attached.
City Manager recommends approval for Public Works to board up
said property as requested.
~.. Approved.
16. (Budget and Millage.) Recap of Budget Adjustments attached.
Need to adopt/acknowledge:
A. The current year rolled-back millage rate of 6.8647.
(This is to acknowledge the rolled-back rate for
notification to the Property Appraiser as required by
Statute.)
~v.'. .. Acknowledged.
B. A proposed millage rate of 6.8759. (This is tentative
and may be changed downward at the public hearing and
final consideration in September.)
~~. Adopted.
A "Proposed" Budget for 1993/94.
may be changed at the public
passage. )
~~. Adopted.
C.
(This is tentative and
hearing before final
D. Set a tentative budget hearing on the "proposed" Budget
to be held at 7:00 o'clock P.M. on September 13, 1993, in
the City Commission Room.
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17. (Recommendation from Conklin, Porter and Holmes for Change
Order funds authorization) to present contract with H. C.
Connell, Inc. Information submitted with Item #2.
MS.
City Manager recamnends authorization of Change Order in
amount not to exceed $803,000.00 to Contract IV with H. C.
Connell, Inc., for additional work items as described in
letter from Conklin, Porter and Holmes dated July 16, 1993.
Authorized.
18. (Advance purchase of main frame computer.)
attached.
Information
~
City Manager recommends authorization for staff to place the
order, for delivery by September 30, 1993, for an IBM AS 400
Computer as described in Memo from Finance Director dated July
16, 1993.
Authorized.
19. (First reading of Ordinance No. 3167), re: rezone a portion
of property between the abandoned SCL Railroad right-of-way
and Vihlen Road and between Upsala Road and Old Monroe Road
extended southerly from SR-1AA, Single-Family Dwelling
Residential, to PD, Planned Development; A. David Feinberg,
~ni~~ applicant. Copy of map attached.
JJL{ R rq',Lf.3 Passed first reading.
20. (Additional renovation of Vactor Truck.)
attached.
Information
f au100
City Manager recommends approval of the additional work in
amount of $13,848.19, for total renovation cost of $27,007.39,
as described in Memo from Utility Director dated July 16,
1993.
Approved.
21.
(Consent Agenda.)
A. Requests for payment of statements.
fJ /) A J I hV1 recommends approval.
vvv w ':11.'. I Approved.
City Manager
(1) From Jammal & Assoc for vacuum sewer
collection system - Contract I.... $
96.50
(2) From Universal Engineering for Site
10:
a.
Hayfield
irrigation
development and
system, Contract
IV. . . . . . . . . . . . . . . . . . . . . . . . . . .
$
2,176.00
b.
Miscellaneous site work to
complete ponds and roads..... $
475.00
(3) From Conklin, Porter and Holmes for Site
10 Contract II "Extra" Services re:
Fountain termination and Change Order
war k. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 11 , 452 . 59
B. Consideration of Tabulation of Bid #92/93-45 for Liquid
Fluoride Feed System (Utility Department). Memo and Bid
Tabulation attached.
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23.
RdY-fA.
City Manager recommends acceptance of lowest bid, which
met specifications, from Florida Water Processing in
amount of $17,050.40.
Accepted as recommended.
C. Consideration of quotations for purchase of removed
blowers and motors (Utility Department). Memo and
Quotation Sheets attached.
City Manager recommends acceptance of highest quote, from
Pat's Pump & Blower, Inc., in total amount of $1,500.00.
Accepted as recommended.
(The following ten (10) invoices totalling $35,643.59 have
been paid per City Commission approval on October 8, 1990, and
November 25, 1992: Conklin, Porter and Holmes $9,864.55,
$2,428.70, $428.69, $9,389.78, $3,529.51, $5,751.05,
$1,052.35; Burke, Bales & Mills $1,492.30; Hartman &
Associates $156.00; Lochrane Engineering $1,550.66. Copies
attached.
Acknowledged.
(Request to declare Police K-9 Jammer surplus, and sell to his
handler.) Information attached.
City Manager recommends that Police K-9 Jammer be retired,
declared surplus, and sold to Officer Wixson for $1.00.
Authorized as recommended.
24. (Additional grant offer for vacuum sewer work.) Information
attached.
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25.
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City Manager recommends acceptance of additional grant offer,
from US Environmental Protection Agency, in amount of
$165,000.00 which increases the City's grant to a total of
$2,573,164.00.
Accepted.
(Consideration of Remedial Action Plan for clean-up at Sanford
Police Department site.)
Authorized.