061493 work session agenda
AGENDA
Sanford City Commission Meetings
Monday, June 14, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:00 o'clock P.M.
City Manager's Conference Room
1. Presentation by Carole Gilbert, Citizens for Transportation
Options for Livable Neighborhoods ("CTOLN").
2. Discussion of Trust Fund Ordinance for Seminole Towne Center
TIF.
3. Presentation by commissioner Thomas regarding proposal for
establishment of a Communi ty Development Corporation for
Goldsboro/13th Street.
4. Discussion of Borrow Pit/Mining Regulations.
5. Discussion of Condemnation Report *91-16, 1800 West Airport
Boulevard, Johnny Walker, Trustee.
6. Discussion of proposed ordinance establishing a "Waterfront
Master Plan Steering Committee", and membership composition of
said Committee.
7. Discussion regarding Interim Financial Reports.
8. Discussion of request to transfer and carry forward all or
part of remaining budgeted stop loss dollars for FY 1993 to a
Risk Management Fund.
9. Discussion of Interim Service Fee.
10. Discussion regarding
School/Stadium Lease.
Wes
Rinker,
Florida
Baseball
11. Utility Rate Study Status Report.
5. . f *~
11. D1SCUSSlon 0 Regular Agenda Items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
12. Recognition of Seminole High School Boy's Track Team, State
Champions.
12.5 Recognition of Pace-Jackson Cemetery clean-up volunteers.
13. Presentation of Award by Doug Guetzloe, Chairman, Axe the Tax
Committee, Orlando, to the City of Sanford for holding down
taxes.
14. Public Hearing to consider closing, vacating and abandoning a
fourteen (14) foot wide north-south alley between Oak Avenue
and Myrtle Avenue and between 9th Street and 10th Street.
15. Public Hearing to consider rezoning a portion of property
lying between North Street and East 24th Street and between
Summerlin Avenue and Burrows Lane extended southerly, from SR-
1, Single-Family Dwelling Residential, to PD, Planned
Development.
16. Consideration of Petition to Annex a portion of property lying
between Country Club Road and Sunset Drive and between
Vinewood Drive and Forest Drive.
17. continuation of consideration of request from the American
Legion Campbell-Lossing Post 53, for one additional detached
sign at 2874 South Sanford Avenue.
18. Consideration of request from Florida's Hairplace, for Special
Event Permit.
19. Consideration of Condemnation Report *91-16, 1800 West Airport
Boulevard, Johnny Walker, Trustee.
20. Condemnations - Status Report/Requests for Time Extensions.
21.
Consideration of proposal
Industries and Diversified
renovation of Vactor Truck.
from Prison
Enterprises
Rehabilitative
( "PRIDE" ) , for
22. Consideration of request for waiver of required two off-duty
police officers.
23. Consideration of two proposals from Ardaman & Associates,
Inc., regarding Groundwater Monitoring at Site 10 and Mayfair
Golf Course.
24. Consideration of Amendments to two Utility Contracts.
25. Information from Planning and Zoning Commission Meeting of
Thursday, May 20, 1993.
26. First reading of ordinances.
27. Recommer_dations from Planning and Zoning commission Meeting of
June 3, 1993.
28. Board appointments/re-appointments.
29. Consent Agenda.
30. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MA'r.rER CONSIDERED AT THE ABOVE !lu:sJs"J.'.l.rfG, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
31. Wes Rinker, Florida Baseball School/Stadium Lease.
32. 4th of July Special Events.
33. SHDWA Special Event.
34. Liability Insurance for Teen Dances/Events at Civic Center.
35. Modification of City Hall elevator to comply with ADA.
MEMORANDUM
June 15, 1993
TO:
STAFF
FROM:
CITY MANAGER AND CITY CLERK
RE:
JUNE 14, 1993 AGENDA ITEMS.
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Work Session
Second Floor
1.
(Presentation by Carole Gilbert, CTOLN.)
attached.
Information
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Presentation given; existing city boards (Planning & Zoning
Commission, Historic Preservation, proposed Waterfront Master
Plan Steering Committee, Scenic Improvement Board) will be
asked to be mindful of the effect on the overall quality of
life caused by requests before the specific board.
2.
(Trust Fund Ordinance/Seminole Towne Center.)
Discussed briefly; see Item #26.F. for action.
3.
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(Community Development Corporation - Goldsboro/13th Street.)
Discussed; Staff to research pros and cons of creating said
CDC, and present pros, cons, and recommendation to City
Commission.
4. (Borrow Pit/Mining Regulations.) Information attached.
Discussed; concurred to enact emergency ordinance to impose a
60 day moratorium on borrow pit applications and permits; see
Item #15 for action.
5. (1800 West Airport Boulevard.) Information attached.
Discussed briefly; concurred to begin new condemnation
proceedings.
6. (Waterfront Master Plan Steering Committee.)
Information attached.
Discussed; see Item #26.D. for action.
Eliza Pringle to be 20th member.
7. (Interim Financial Reports.) Information attached.
Discussed.
8. (Risk Management Fund.) Information attached.
~Discussed; concurred to approve in concept.
9. (Interim Service Fee.) Information attached.
Discussed; see Item #26.E. for action.
10. {Stadium Lease.} Information attached.
Discussed; see Item #31. for action.
11. (Utility Rate Study.)
Discussed.
11.5 Discussion of Regular Agenda and other Items.
A. #32: Two 4th of July Special Events & request to provide
police officers at no cost to applicants.
Discussed; concurred to provide police officers at no cost to
applicants; see Item #32 for action.
B. #33: SHDWA Special Event.
Discussed; see Item #33 for action.
C. #34: Liability Insurance for Teen Dances/Events at Civic
Center.
Discussed; see Item #34 for action.
D. #24.A.: increase for Argentine Bahia grass.
Discussed; see Item #24.A. for action.
E. #35: Upgrade City Hall elevator to meet ADA
requirements.
Discussed; see Item #35 for action.
F. Access 93. No action taken.
G. Letter from HRS re: alleged non-compliance with Clean
Indoor Air Act (smoking policy).
H. #15. Ken Wright requested that action be tabled.
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Regular Meeting
First Floor
12. (Recognition of Seminole High School Boy's Track Team, State
Champions.) Adoption of Resolution No. 1661.
~~. Recognized; Resolution No. 1661 adopted and presented to Track
Team and Coach.
12.5 (Recognition of Pace-Jackson Cemetery clean-up volunteers.)
Recognized and presented Proclamations to Winter Park Work
Release Program volunteers and to citizen volunteers.
13. (Presentation of Award to the City of Sanford.)
Presenters not present.
14. (Vacating)
Ad published May 31, 1993, property posted May 28, 1993,
and property owners notified May 28, 1993.
All Souls Catholic Church, Petitioner.
Copy of map and request attached.
Letters received from utility companies; all have no objection
to the vacating as advertised, with Florida Power and Light
requiring that a utility easement be retained.
Plans Review Committee recommends approval, subject to
retention of a utility easement over existing right-of-way and
stipulation that no structures be erected in said easement.
(Copy attached)
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to vacate the alley as
advertised, subject to conditions as recommended by the Plans
Review Committee.
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15.
Authorized preparation of ordinance.
(Rezone)
Ad published June 4, 1993.
Dewitt Excavating, Inc., Applicant.
Copy of map attached.
Planning and Zoning Commission recommends denial.
(Copy attached with Agenda Item No. 27.)
Director of Planning and Development recommends denial.
(Copy attached)
City Manager recommends denial.
(p...;;q ~ Ordinance No. 3157, re: 60 day moratorium on borrow pit
applications and permits placed on first reading & passed
first reading.
Public hearing to consider rezoning held; further action
tabled.
16. (Petition to Annex.)
Jon A. and Sandra L. Isaacs, owners.
Copies attached: Map
Petition
Application
Staff Recommendations
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex the property as
requested.
{!JiJ.1..~ Ordinance authorized.
17. (American Legion - Additional Signage.) Left on the table at
May 24, 1993 Regular Meeting.
City Manager recommends this be left on the table pending
additional information from the American Legion.
Left on the table.
18. (Request from Florida's Hairplace, for Special Event Permit,
for Art Show on June 27, 1993 from 11:00 A.M. to 5:00 P.M. [5
Participants Projected Spectators 200]. Information
attached.
City Manager recommends approval.
~ Approved.
19.
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(Condemnation Report #91-16, 1800 West Airport Boulevard,
Johnny Walker, Trustee.) Information attached with Agenda
Item No.5.
City Manager recommends proceed with condemnation/demolition
process. (Staff is proceeding with inspection, notices, and
posting, for a public hearing on July 12, 1993, to consider
condemning the property, etc.)
Authorized staff to proceed with public hearing on July 12,
1993.
20. (Condemnations) Information attached.
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A. Status Report of all current and pending condemnations.
Acknowledged.
B. Requests for Time Extensions.
(1) Condemnation Report
Scott/Vickers, owners.
day extension.
#92-7, 1411 Bell Avenue,
Ci ty Manager recommends 90
Authorized.
(2) Condemnation Report #92-08, 1413 Bell Avenue,
Scott/Vickers, owners. City Manager recommends 90
day extension.
Authorized.
(3) Condemnation Report #92-10, 1406 West 11th Street,
Sanders/Folkes, owners. City Manager recommends 60
day extension.
Authorized.
21. (Renovation of Vactor Truck, Vehicle #247.)
attached.
Pcw10000
22.
Information
City Manager recommends acceptance of proposal from PRIDE in
estimated amount of $13,159.20, for renovation of Vactor
Truck, Vehicle #247.}
Accepted as recommended.
(Request from Sanford Rotary Club, for waiver of required two
off-duty police officers, for Annual Installation Banquet on
Monday, June 28, 1993 at 6:30 P.M.) Information attached.
City Manager recommends action as deemed appropriate.
~... Waived required 2 off-duty police officers as requested.
23. (Proposals from Ardaman & Associates, Inc.)
attached.
Information
A. For Quarterly Groundwater Monitoring, Reclaimed Water
Reuse System at Site 10.
Ci ty Manager recommends acceptance of proposal, and
authorization to execute Letter of Agreement in an amount not
to exceed $9,670.00 regarding same.
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Accepted proposal.
B. For Groundwater Monitoring at Mayfair Golf Course.
Ci ty Manager recommends acceptance of proposal, and
authorization to execute Letter of Agreement in an amount not
to exceed $4,550.00 regarding same.
Accepted proposal.
24. (Amendments to Utility Contracts.) Information attached.
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25.
A. Amending Change Order to Contract IV with H.C. Connell,
increasing previously approved scope of services and
dollar amount regarding Site 10.
City Manager recommends approval of Change Order increase in
amount of $288,191.00, and scope of services as outlined in
letter dated June 4, from Conklin, Porter & Holmes.
Approved Change Order increase, with additional $51,115.00 for
Argentine Bahia grass.
B. Fee Modification to Contract with Conklin, Porter &
Holmes in amount of $11,000.00, for additional
engineering services to CSO project regarding Outfall
Storm Sewer - Laurel Street.
City Manager recommends approval of fee modification in amount
of $11,000.00, and authorization to execute Letter of
Agreement regarding same.
Approved fee modification.
(Information from Planning and Zoning Commission Meeting of
Thursday, May 20, 1993.) Copy attached.
NO ACTION REQUIRED
No action taken.
26. (First reading of ordinances.) Copies attached.
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A. Ordinance No. 3154, re: Closing, vacating and
abandoning a portion of Oregon Avenue lying between
Rinehart Road and the southeast quadrant of the
intersection of I-4 and SR 46, Seminole Towne Center Ltd.
Partnership and Seminole Investors, Applicants.
Copy of map attached.
Passed 1st reading.
B. Ordinance No. 3155, re: Amending Ordinance No. 3075,
Classification and Pay Plan; reclassifying four (4)
Police Lieutenant/Watch Commander positions, three (3)
Police Lieutenant posi tions and one (1) Police
Administrative Officer position to Commander, and
reclassifying one (1) Police Captain position to Deputy
Police Chief.
Passed 1st reading.
C. Ordinance No. 3156, re: Amending Ordinance No. 3075,
Classification and Pay Plan; regrading all Certified
Utility Operator Positions.
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D. Ordinance No. 3158, rei
Committee.
Waterfront Master Plan Steering
Passed 1st reading.
E. Ordinance No. 3159, re:
Interim General Services Fee.
Passed 1st reading.
F. Ordinance No. 3160, re:
fund.
TIF area redevelopment trust
Passed 1st reading.
27. (Recommendations from Planning and Zoning Commission Meeting
of June 3, 1993.) Copy attached.
Rec. #1: Refers to Agenda Item No. 15: Request to rezone a
portion of property lying between North Street and
East 24th Street and between Summerlin Avenue and
Burrows Lane extended southerly, from SR-1, Single-
Family Dwelling Residential, to PD, Planned
Development, Dewitt Excavating, Inc., Applicant;
BGM Mining, Inc., owner.)
NO FURTHER ACTION REQUIRED.
.... No further action taken.
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28.
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29.
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Inf. #4: Refers to City Commission's request for attendance
information on board members being considered for
re-appointment. NEEDS ACTION
Commission asked that board members notify their board
chairman when they are unable to attend a meeting, the
chairman will decide whether or not the absence is excused; if
the member is unable to reach the chairman, the member may
notify the Staff Liaison instead.
(Board appointments/re-appointments.) Information attached
regarding July, August and September expirations.
A. Planning & Zoning Commission: The terms of Johnny M.
Davis, Cynthia Holt-Miller and Cathryn Welch expire June
30, 1993.
Re-appointed JohnnyM. Davis, Cynthia Holt-Miller, and Cathryn
Welch.
(Consent Agenda.)
A. Consideration of
Copies attached.
to pay.
requests for payment of statements.
City Manager recommends authorization
Authorized.
(1) From Conklin, Porter & Holmes for:
(a) Additional Services re: Site 10,
ContractII.........................$37,680.46
(b) Hayfield Operation - Site 10,
Contract IV.........................$ 5,306.27
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(2) From City Attorney for Professional
Services for the Month of May, 1993......$ 7,570.03
B.
Consideration of Tabulation of Request
Proposal and Bid. Information attached.
for
(1) RFP #92/93-40, Cheerleading Instructor (Parks and
Recreation Department). Information attached.
City Manager recommends acceptance of proposal from
Angela Lea Showalter, at the rate of $12.00 per
month, per participant, with Ms. Showalter
receiving 75% and the City 25%. (Joy Hinkle's
proposal was not selected because she would sub-
contract the class to an instructor she sponsors.)
Accepted as recommended.
(2) Bid #92/93-42, Re-Roofing Vincent Building {Parks
and Recreation Department}. City Manager
recommends acceptance of lowest bid meeting
specifications, from Stephen Balint Jr. in amount
of $2,689.87. (Lower bid from Exteriors Homesaver
of Sanford did not meet specifications.)
Accepted as recommended.
C. Approval of Vouchers for the Month of May, 1993.
Approved.
D.
Approval of Minutes of May 11, 1993; Special Access 93
Meeting, and Minutes of May 24, 1993, Work Session.
Copies attached.
action taken.
(The following seven (7) invoices totalling $424,355.17 have
been paid per City Commission approval on October 8, 1990 and
November 25, 1992: Conklin, Porter & Holmes $340.00,
$9,918.93; S & E Contractors $91,156.38, $30,794.30; H. C.
Connell, Inc. $242,670.58; M. R. Cooper Construction Company
$45,729.10; and Universal Engineering Sciences, Inc.
$3,745.00. Copies attached.
Acknowledged.
Wes Rinker, Florida Baseball School/Stadium Lease.
Found that the Lease dated February 27, 1990, has been
breached by Lessee, and terminated all rights, privileges, and
interests of Lessee therein.
4th of July Special Events: Sanford Seminole Jaycees and
Friends of the Guard/Sanford Jaycees.
Authorized 2 Special Events, and to provide police officers at
no cost to applicant, as requested.
SHDWA Special Event: Super Saturday Nite, June 26, 1993, from
6:00 P. M. to 11:00 P. M.
Authorized.
Liability Insurance for Teen Dances/Events at Civic Center.
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35.
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Required First Shiloh Church and St. James A.M.E. Church to
provide a minimum of $1,000,000.00 liability insurance with
the City of Sanford named as an additional insured, for teen
events scheduled at the Civic Center on July 2 and July 16,
1993, in advance of formal approval anticipated on June 28,
1993, of specific policy regarding liability insurance, so
lessors have time to obtain the insurance coverage.
Modification of City Hall elevator to comply with ADA.
Accepted quotation from General Elevator Sales & Service,
Inc., in amount of $1,470.00.