052493 work session agenda
AGENDA
Sanford City Commission Meetings
Monday, May 24, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
5:00 o'clock P.M.
City Manager's Conference Room
1. Presentation by Dave Farr, Executive Director, Chamber of
Commerce regarding Facility Lease.
2. Discussion of Personnel Items.
3. Discussion of Proposed Guidelines for Reduced Rate of Civic
Center Rental Fees.
4. Discussion of Borrow Pit/Mining Regulations.
5. Discussion regarding Interim Financial Reports.
6. Discussion of Regular Agenda Items.
6.5 Discussion of trust fund ordinance for Seminole Mall TIF.
6.6. Discussion of request from 1st Shiloh M. B. Church for Special
Event Permit for Afrocentricity Day in the Park on May 29,
1993.
6.7. Request from Florida League of Cities to advertise in FLC
Conference Program.
6.8. Determination of budget Work Session dates and times.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
7. Public Hearing to consider closing, vacating and abandoning a
portion of Oregon Avenue lying between Rinehart Road and the
southeast quadrant of the intersection of I-4 and SR 46.
8. Public Hearing to consider second reading and adoption of
Ordinance No. 3151.
9. Continuation of consideration of request from the American
Legion Campbell-Lossing Post 53, for one additional detached
sign at 2874 South Sanford Avenue.
10. Consideration of Worker's Compensation Settlement regarding
Bobby Bradford.
11. Consideration of request from First Baptist Church, to hang a
banner across First Street, for One-Hundred and Tenth Church
Anniversary, from February 3 through February 6, 1994, and
waiver of fees associated with same.
12. Consideration of request from Eben Johnson, for Special Event
permi t, for D. J . /Family Entertainment in Stark Park each
Sunday from 12:30 P.M. to 9:00 P.M., for sixteen (16) weeks
commencing in May of 1993.
13. Consideration of request from Alexander K. Dickison, Chairman,
Seminole County Historical Commission, to place a historical
marker for Ft. Reid at the large oak tree on the east side of
the intersection of Mellonville Avenue, 24th Street and Forest
Drive.
14. Consideration of request from Pan American Taekwondo Union, to
name a street or park in honor of Dr. Kyung Tae Chung,
Honorary Director, Taekwondo Tournament at the University of
Central Florida.
15. Consideration of request from Florida Environmental
Management, Inc., to establish an interim operating budget for
implementation of Sanford Police Department Remedial Action
Plan ("RAP") as approved by mER.
16. Consideration of Contract with Zaffran Bus Company, for bus
usage during 1993 Summer Program.
17. Consideration of requests to board up properties.
18. Consideration of Personnel Items.
19. Consideration of use of Cash Reserves to cover Sewer Impact
Fee Debt Service shortfall and Construction Trust projects not
covered by bond dollars.
20. Information from Planning and Zoning commission Meeting of
Thursday, May 6, 1993.
21. Board appointments/re-appointments.
22. Consent Agenda.
23. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
24. Recognition of Seminole High School Boys' Track Team.
25. Guidelines for Reduced Rate of Civic Center Rental Fees.
26. Site 10 NPDES Stormwater Permit and development of a pollution
prevention plan.
27. HRS Grant for water system fluoridation.
28. First Amendment to Sanford Housing Rehabilitation Community
Development Block Grant Program Interlocal Service Agreement
Program Year 1991-1992.
29. Request from 1st Shiloh M. B. Church for Special Event Permit
for Afrocentricity Day in the Park on May 29, 1993.
30. Moratorium on Borrow Pits.
31. Second Amendment to County Emergency Housing Repair Community
Development Block Grant Program Interlocal Service Agreement
Program Year 1991-1992.
MEMORANDUM
May 24, 1993
TO:
STAFF
FROM:
CITY MANAGER AND CITY CLERK
RE:
MAY 24, 1993 AGENDA ITEMS.
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Work Session
Second Floor
1
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(Chamber of Commerce Facility Lease.)
Discussed; Staff to provide City Commission with various
alternatives and their ramifications and discuss at Work
Session.
2. (Personnel Items.) Information attached.
A.
Police Depar':ment Reorganization Proposal.
implementation}
(Immediate
Discussed; see Item #18. A. for action.
B. Utilities Department Regrade Request re: Certified
Operators. (Immediate implementation)
Discussed; see Item #18.B. for action.
C. FY 93/94 considerations:
(1) FY 93/94 Salary Survey Analysis.
Discussed; the Commission declined to reclass/regrade, except
for those included in 2. A. and 2. B. above.
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(2) Reorganization.
Discussed; the Commission concurred for the City Manager's
proposed FY 94 budget to include the reorganization, if
financially possible.
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( 3) Summary of Departmental Requests for Additional
Positions.
Discussed; the Commission concurred for the City Manager's
proposed FY 94 budget to include these additional positions,
if financially possible.
(4) Summary of Departmental
Reclassification/Regrades.
Requests
for
3. (Civic Center Reduced Rates.) Information attached.
See Item #25 for action.
4. (Borrow Pit/Mining Regulations.) Information attached.
See Item #30 for action.
5. (Interim Financial Reports.) Information to be available at
Work Session.
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~ .... To be discussed at next Work Session.
6. (Regular Agenda Items.)
6.5 {Discussion of trust fund ordinance for Seminole Mall TIF.}
~.-/t/-q3. ~Discussed; ordinance to be placed on first reading June 14,
1993.
6.6. (Discussion of request from 1st Shiloh M. B. Church for
Special Event Permit for Afrocentricity Day in the Park on May
29, 1993.)
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Discussed; see Item #29 for action.
Discussed revision of Special Event Application procedures and
approvals; Staff to provide recommendations.
6.7. (Request from Florida League of Cities to advertise in FLC
Conference Program.)
~~.... Discussed; concurred not to purchase advertising.
6.8. Determination of budget Work Session dates and times.
r
Budget Work Sessions to begin July 12, 1993, and to continue
daily as needed; 4:00 P. M. to 6:00 P. M. each day.
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7.
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Regular Meeting
First Floor
(Vacating)
Ad published May 10, 1993, property posted May 10, 1993,
owners notified May 10, 1993.
Seminole Towne Center Ltd. Partnership and Seminole Investors,
applicants.
Copy of map and request attached.
Letters received from utility companies; all have no objection
to the vacating as advertised.
Plans Review Committee recommends approval (Copy attached)
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to vacate the street right-of-
ways as advertised.
Authorized City Attorney to prepare proper ordinance to
vacate.
8. (Second reading and adoption of Ordinance No. 3151) re: Annex
portions (rights-of-way) of I-4, SR 46 and Rinehart Road,
Seminole Towne Center, Petitioner.
Copy of map attached.
Ad published May 13 and May 20, 1993.
Adopted.
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9.
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(American Legion - Additional Signage.)
1993 Regular Meeting.
Tabled at May 10,
City Manager recommends this item be left on the table.
Left on the table.
10. (Worker's Compensation Settlement.) Information attached.
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11.
City Manager recommends authorization for Staff to proceed
with settlement in approximate amount of $50,000.00.
Authorized settlement as recommended by CM, from reserves.
(First Baptist Church - One-Hundred & Tenth Church Anniversary
Banner.) Information attached.
City Manager recommends approval; no fee required.
~... Approved.
12. (Stark Park Special Event Permit.) Information attached.
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13.
City Manager recommends denial.
Denied.
(Seminole County Historical Commission - Historic Marker.)
Information attached.
Historic Preservation Board recommends approval.
City Manager recommends approval, with City crews to install.
~.. Approved as recommended by CM.
14. (Pan American Taekwondo Union - Naming of Street or Park.)
Information attached.
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City Manager recommends denial; Staff will work with the
Sponsor regarding a possible welcome Proclamation.
Denied; Staff to work with
welcome Proclamation.
Sponsor regarding
a possible
15. (Police Department Remedial Action Plan.)
attached.
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Information
City Manager recommends authorization to establish interim
operating budget in an amount not to exceed $5,000.00 for RAP
implementation prior to receipt of formal proposal.
Authorized as recommended by CM, from reserves.
16. (Contract with Zaffran Bus Company.) Information attached.
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17. A.
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City Manager recommends authorization to accept only phone
quote meeting specifications, from Zaffran Bus Company in
amount of $4,955.00, for bus usage during 1993 Summer Program.
Authorized as recommended by CM.
(129 Wax Myrtle Drive.) Information attached.
City Manager recommends authorization for Public Works to
board up property as requested.
Authorized, with city to also mow the property and clean up
the broken glass.
B. 102 Rabun Court.
~. Authorized Public Works to board up.
18. (Personnel Items.) Information attached with Agenda Item #2.
A. Police Department Reorganization Proposal.
City Manager recommends approval of proposed reorganization as
described in memo dated May 12, 1993, from Personnel Director,
and authorization for City Attorney to prepare the proper
ordinance to amend Ordinance No. 3075, Classification and Pay
~ ~. Plan, for immediate implementation of same.
M . u. :f Approved as recommended by CM.
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B. Utilities Department Regrade Request re: Certified
Operators.
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19.
City Manager recommends approval to regrade all "Certified
Operator" positions as described in memo dated May 12, 1993,
from Personnel Director, and authorization for City Attorney
to prepare the proper ordinance to amend Ordinance No. 3075,
Classification and Pay Plan, for immediate implementation of
same.
Approved as recommended by CM.
(Sewer Impact Fee Debt Service/Construction Trust Projects.)
Information attached.
City Manager recommends reconfirmation of
approval/ authorization as described in memo dated May 14,
1993, from Finance Director.
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l..>>/vlI-(1 '; \ Reconf irmed.
20. (Information from Planning and Zoning Commission Meeting of
May 6, 1993.) Copy attached. NO ACTION REQUIRED.
No action taken.
21.
(Board appointments/re-appointments.)
~.
A. Code Enforcement Board: The terms of Andrew Kutz and
Lisa Nason expire June 30, 1993. Building Official
reports that both members have been contacted and are
willing to serve again, if re-appointed.
Reappointed Andrew Kutz and Lisa Nason.
B.
Civil Service Board:
(Employee Elected) and
Board Appointed) expire
NO ACTION REQUIRED.
The terms of George A. Ruf as
Bill McQuatters (Civil Service
June 30, 1993.
.... No action taken.
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C. Planning & Zoning Commission: The terms of Johnny M.
Davis, Cynthia Holt-Miller and Cathryn Welch expire June
30, 1993. Staff is contacting them to see if they are
willing to serve again.
Commission requested attendance information for these board
members, and for all future re-appointees to all boards.
Attendance information to also indicate how many absences were
excused and how many were not excused, and whether or not the
member can attend meetings regularly in the future if re-
appointed.
22.
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23.
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24.
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25.
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26.
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(Consent Agenda.)
A. Consideration of requests for paYment of statements.
Copies attached. City Manager recommends authorization to
pay.
Authorized.
(1) From Muller, Mintz, Kornreich, Caldwell,
Casey, Crosland & Brammick, for consultation
regarding unionization..................$ 157.00
(2) From Jammal & Associates for Vacuum
Sewer Collection System, Contract I.....$ 337.00
(3) From Universal Engineering Sciences for:
(a) Hayfield Development & Irrigation
System, Site 10, Contract IV.......$3,808.00
(b) Water Reuse System Master Pump
Station, Grove Irrigation System,
Contract III.......................$1,075.00
(c) Water Reclaimed Facility Expansion.$ 182.00
C. Approval of Minutes of May 10, 1993, Work Session; and
May 10, 1993, Regular Meeting. Copies attached.
Approved.
(The following ten invoices totalling $281,599.22 have been
paid per City Commission approval on October 8, 1990 and
November 25, 1992.) Conklin, Porter & Holmes $5,151.51,
$297.87, $4,699.77, $1,645.20, $892.48, $9,194.15, $8,282.44;
Universal Engineering Sciences, Inc. $7,058.00; Lee
Construction Company $242,691.70; and Burke, Bales & Mills
$1,686.10. Copies attached.
Acknowledged.
(Recognition of Seminole High School Boys' Track Team.)
Concurred to present a Resolution of commendation to SHS Boy's
Track Team at June 14, 1993, Regular Meeting.
(Guidelines for Reduced Rate of Civic Center Rental Fees.)
Adopted as described in Memo dated May 12, 1993, from the
Recreation and Parks Director.
(Site 10 NPDES Stormwater Permit and development of a
pollution prevention plan.)
Authorized Amendment Number 34, in amount of $1,800.00, to
contract with Conklin, Porter and Holmes for development of a
pollution prevention plan.
Q27. (HRS Grant for water system fluoridation.)
~+0 .... Authorized to accept grant in amount NTE $20,000.00.
28. (First Amendment to Sanford Housing Rehabilitation Community
Development Block Grant Program Interlocal Service Agreement
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29.
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Program Year 1991-1992.)
Authorized Mayor and City Clerk to execute.
(Request from 1st Shiloh M. B. Church for Special Event Permit
for Afrocentricity Day in the Park on May 29, 1993.)
Authorized conditioned on Staff making final determination
with the requestor about what part of the park is being
requested, and submission of a clean-up bond.
(Moratorium on Borrow Pits.)
Authorized a 90 day moratorium, and to review the city's
borrow pit approval procedures during the moratorium.
(Second Amendment to County Emergency Housing Repair Community
Development Block Grant Program Interlocal Service Agreement
Program Year 1991-1992.)
~~ Authorized Mayor and City Clerk to execute.