042693 work session agenda
AGENDA
Sanford City Commission Meetings
Monday, April 26, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:30 o'clock P.M.
City Manager's Conference Room
1. Discussion of Health Insurance Review Committee
Recommendations regarding FY 93/94 Health Insurance/Benefits
Package.
2. Discussion regarding request from R. K. Beckham, Assistant
Chief Engineer, CSXTransportation, for Sanitary Sewer Service
to relocated trailer at 2591 West 5th Street.
3. Review of Solid Waste Rates.
4. Discussion regarding State Revolving Fund Loan Agreements with
DER, for increase to SRF Loan 170 in amount of $955,000.00;
and for approval of SRF Loan 210 in amount of $1,565,000.00.
5. Discussion regarding use of Capital Improvement/Revenue
Generation Funds, for Site 10, Contract IV.
6. Discussion regarding Interim Financial Reports.
6.1. Discussion regarding Special Event Application from First
Presbyterian Church Pre-School.
6.2. Discussion regarding Offer to Purchase 110 acres of lake
bottom at Site 10.
6.3. Discussion regarding May 11, 1993, Special Meeting Agenda.
6.4. Discussion regarding police canine replacement.
6.5. Presentation regarding Soap Box Derby park at Oregon Avenue
wellfield site.
6.6. Discussion regarding Indian Trace Subdivision Preliminary
Plat.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
7. Presentation of Ninth Annual Warren E. "Pete" Knowles Service
Award.
8 . Public Hearing to consider second reading and adoption of
Ordinances.
8.5. Appointment of Police Chief.
9. Consideration of request for Special Event Permit.
10. Continuation of consideration of Petition to Annex portions of
(rights-of-way) of I-4, SR 46 and Rinehart Road, and related
Interlocal Agreement, Interlocal Transfer, and Acknowledgment
of Interlocal Transfer with Seminole County.
11. Consideration of request from CSX Railroad, for Sanitary Sewer
Service to relocated trailer at 2591 West 5th Street.
12. Consideration of request for reduced rate of Civic Center
rental fees.
13. Consideration of request to utilize Second Street right-of-way
at 200 Myrtle Avenue, for parking.
14. Consideration of Petition to Annex (water service) a portion
of property lying between Fern Drive and Rose Drive and
between Palmway and Sanford Avenue.
15. Consideration of use of 1993 Dodge Caravan, for Sanford Police
Explorer Program and School Resource Officer Vehicle.
16. Consideration of Interlocal Utility Agreement with Seminole
County, regarding Sanford Avenue Improvements.
17. Consideration of State Revolving Fund Loan Agreements with
DER.
18. Consideration of Agreement with Sanford GYmnastics
Association, Inc., for use of building and/or grounds at 601
East 25th Place, for various recreation programs.
19. Consideration of request to use Capital Improvement/Revenue
Generation Funds, for Site 10, Contract IV.
20. Information from Planning and Zoning Commission Meetings.
21. First reading of Ordinances.
22. Board appointments/re-appointments/resignation.
23. Consent Agenda.
24. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330 - 5626 48 HOURS IN ADVANCE OF THE MEETING.
25. Adoption of Resolution No. 1660, amending Solid Waste
Collection Fees.
26. Employee insurance proposals.
27. Replacement of police canine unit.
28. Offer to Purchase 110 acres at Site 10.
29. Public participation.
MEMORANDUM
April 15, 1993
TO:
STAFF
FROM:
CITY MANAGER AND CITY CLERK
RE:
APRIL 26, 1993 AGENDA ITEMS
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Work Session
Second Floor
1. (FY 93/94 Health Insurance.) Information attached.
Reviewed proposals and recommendations. See item no. 26 for
action.
2.
(CSX Railroad
attached.
Sanitary Sewer Service.)
Information
Discussed. See item no. 11 for action.
3. (Solid Waste Rates.) Information attached.
Discussed. See item no. 25 for action.
4. (State Revolving Fund Loans.) Information attached.
Discussed. See item no. 17 for action.
5.
(Capital Improvement/Revenue Generation Funds
Contract IV.)
Information attached.
Si te 10 ,
Discussed. See item no. 19 for action.
6. (Interim Financial Reports.) Information attached.
Discussed. No questions or action.
6.1. (Discussion regarding Special Event Application from First
Presbyterian Church Pre-School.)
Discussed. See item no. 9.B. for action.
6.2. (Discussion regarding Offer to Purchase 110 acres of lake
bottom at Site 10.)
Discussed. See item no. 28 for action.
6.3. (Discussion regarding May 11, 1993, Special Meeting Agenda.)
Confirmed receipt of Agenda.
6.4. (Discussion regarding police canine replacement.)
Discussed. See item no. 27 for action.
6.5. (Presentation regarding Soap Box Derby park at Oregon Avenue
'-1Y1Jh. . .
wellfield site.)
Discussed. Commission had no objections to Staff proceeding.
6.6. (Discussion regarding Indian Trace Subdivision Preliminary
Plat. )
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Consensus of Commission that City Manager write letter to Hugh
Harling, to advise that Commission wants entrance to Indian
Trace Subdivision to line up with the entrance to Kaywood.
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Regular Meeting
First Floor
7. (Presentation of Ninth Annual Warren E. "Pete" Knowles Service
Award and Resolution No. 1655 regarding same.)
Mayor presented plaque and resolution to Bernard Mitchell.
8. (Second reading and adoption of Ordinances.) Copies attached.
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A. Ordinance No. 3149, re: Amending Civil Service Ordinance
No. 3058, authorizing City Commission to appoint City
Clerk, Police Chief and Fire Chief, and to set the
qualifications for said positions.
Adopted.
B. Ordinance No. 3150, re: Amending Police Chief and Fire
Chief Position Descriptions.
Adopted.
8.5. (Appointment of Police Chief.)
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9.
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10.
Ralph W. Russell appointed Chief of Police,
immediately, with salary to be negotiated.
effective
A.
(Request from Celery City Cruisers, for Special Event
Permit, for Tenth Annual Nostalgia Car Show on November
13, 1993, from 6:00 A.M. to 5:00 P.M. [Participants 200 -
Projected spectators 5000). Request includes request to
close First Street between Oak Avenue and Sanford Avenue,
Palmetto Avenue between Second Street and Commercial, and
Park Avenue between Second Street and Commercial.}
Information attached.
City Manager recommends approval.
Approved.
B. (Request from First Presbyterian Church Pre-School for
Special Event Permit for carnival, games, flea market, on
May 8, 1993, from 7:00 to 5:00. 50-150 participants.
Includes request to close Fourth Street between Park
Avenue and Oak Avenue.)
Approved.
(Seminole Towne Center.)
A. (Petition to Annex.) Tabled at April 12, 1993 Regular
Meeting.
Seminole Towne Center, Petitioner.
Copies attached: Map
Annexation Request
Letter of concurrence from FDOT
Staff Recommendations
./!JiJ1. (.. Ordinance
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B.
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex rights-of-way as
requested.
authorized.
Interlocal Agreement with Seminole County, for assignment
and transfer to the City jurisdiction, full and complete
control and authority over the responsibility for the
functional operation and maintenance of that portion of
Oregon Avenue lying between SR 46 south right-of-way and
Rinehart Road west right-of-way line.
Information attached.
City Manager recommends authorization for Mayor Smith to
execute Interlocal Agreement, Interlocal Transfer of Oregon
Avenue, and Acknowledgment of Interlocal Transfer relating to
Oregon Avenue.
~.. Authorized as recommended.
11. (CSX Railroad - Sanitary Sewer Service.) Information attached
with Agenda Item No.2.
PavJ. . . .
City Manager recommends approval, based on current service at
a different location in the same area, with requestor to pay
all costs and fees associated with same.
Approved as recommended.
12.
(Request from Sanford Rotary Breakfast Club, for reduced rate
of Civic Center rental fees, for Ninth Annual Country Western
Dance and BBQ on October 16, 1993.) Information attached.
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City Manager recommends action as deemed appropriate.
Approved reduced rate.
13.
(Request from Joe Abrams, Abrams-Schultz Building Corporation,
to utilize Second Street right-of-way at 200 Myrtle Avenue,
for parking.) Information attached.
Director of Planning and Development recommends denial based
on limited depth (13.5 feet) and through street status.
City Manager recommends disapproval of request for parking on
Second Street right-of-way. Recommend this area be posted "no
parking" to stop current unauthorized use of grass park strip
and sidewalk for parking. Recommend authorization of parking
east side of Myrtle Avenue between Second Street and Third
Street. Tenant/owner to relocate dumpster, now on the corner
in right-of-way, blocking sidewalk and line of sight.
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~~Nisapproved parking on Second Street r/w, w/"no parking" signs
'JU)l to be posted as recommended by City Manager. Authorized
parking on east side of Myrtle Avenue as recommended by City
Manager.
14. (Petition to Annex [water service].)
Randall W. Flake and John Edgar Perry, owners.
Copies attached: Map
Petition
Application
Staff Recommendations
City Manager recommends authorization of water service, with
applicant to pay all costs and fees associated with same, and
to record Annexation Petition and annex property when
annexable.
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Authorized as recommended.
15.
(Use of 1993 Dodge Caravan - Police Explorer Program/SRO
Vehicle.) Information attached.
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City Manager recommends approval to utilize 1993 Dodge Caravan
for approximately eight (8) to ten (10) months; insurance and
tag to be furnished by Bob Dance Dodge, with Police Department
to provide maintenance and upkeep of said vehicle.
Authorized as recommended.
16. (Interlocal Utility Agreement with
Information attached.
Seminole County. )
City Manager recommends authorization to execute said
Interlocal Agreement in estimated amount of $150,000.00, for
utility relocation work in rights-of-way on Sanford Avenue,
including fee of $30,000.00, for CEI Services; reserving the
right to terminate said Agreement should bid price exceed the
City's estimate.
c;r~.. Authorized as recommended.
17. (State Revolving Fund Loan Agreements.) Information attached
with Agenda Item No.4.
A. Amendment No.1, for increase to State Revolving Fund
Loan Agreement 170.
City Manager recommends authorization to execute
Amendment No.1, to State Revolving Fund Loan Agreement
170, in amount of $955,000.00 at an interest rate of
2.89% per annum; plus Loan Service Fee in amount of
$32,295.00 (interest rate on original loan
[$4,929,600.00) reduced from 4.23% to 3.73%}, and
adoption of Resolutions No. 1658 & 1659 regarding same.
;Jb.~a~.. Resolutions No. 1658 and 1659 adopted.
B. Approval of State Revolving Fund Loan Agreement 210, in
an amount not to exceed $1,565,000.00, for Westerly
Interceptor funding.
City Manager recommends adoption of Resolutions No. 1656
& 1657.
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Resolutions No. 1656 and 1657 adopted.
18. (Agreement with Sanford Gymnastics Association,
Information attached.
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City Manager recommends authorization to execute said
Agreement at the rate of $1,000.00 per month, for a period of
five (5) months (May 1, 1993 through September 30, 1993);
totalling $5,000.00, with option to renew said contract for a
period of one (1) year (October 1, 1993 through September 30,
1994), at the same rate of $1,000.00 per month, totalling
$12,000.00.
r... Authorized as recommended.
19. (Capital Improvement/Revenue Generation Funds.) Information
attached with Agenda Item No.5.
to use Capi tal
in amount of
City Manager recommends authorization
Improvement/Revenue Generation Funds
$1,570,491.00, for Site 10, Contract IV.
~. Authorized as recommended.
20. (Information from Planning and Zoning Commission Meetings.)
A. Meeting of April 1, 1993.) Copy attached.
NO ACTION REQUIRED.
.... No action taken.
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21.
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22.
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B. Meeting of April 15, 1993. Copy attached.
Item No.1:
Preliminary Plat for Seminole Towne Center
Subdivision, a regional shopping mall
development, located at 200 Towne Center
Boulevard (Oregon Avenue), in a PD,
Planned Development District; Seminole
Towne Center Limited Partnership &
Seminole Investors, owner. Planning and
Zoning commission unanimously approved
Preliminary Plat with conditions as
recommended by Plans Review Committee.
(Copy attached)
NEED TO ACKNOWLEDGE RECEIPT; OR REVIEW
AND COMMENT, IF DESIRED.
Acknowledged with conditions as recommended by Plans Review
Committee.
(First reading of Ordinances.)
A. Ordinance No. 3152, re: Closing, vacating and abandoning
a six (6) foot wide portion of a twenty (20) foot wide
east-west utility easement lying on the north side of the
property located at 1702 Ridgewood Lane.
Kenneth M. and Bernice C. Sowers, owners.
Copy of map attached.
Passed 1st reading.
B. Ordinance No. 3153, re: Revisions to Ordinance No. 1735,
regarding Sewer Use Pretreatment Program.
Passed 1st reading.
(Board appointments/re-appointments/resignation.)
A. Sanford Housing Authority: The terms of Shirley Allen,
E. L. Blacksheare and James R. Valerino expire May 20,
1993.
City Clerk to inquire if members want to be considered for re-
appointment.
B. Orlando Urban Area Bicycle/Pedestrian Advisory Committee:
Per Director of Planning and Development, Victor Gitzke
has submitted his verbal resignation from this Committee.
Recommendation from Director of Planning and Development
to appoint Russell Gibson as Mr. Gitzke's replacement on
said Committee. (Copy attached)
~ Accepted Mr. Gitzke's resignation; appointed Russell Gibson.
C.
Civil Service Board: Dr. John F. Darby's term expires
June 30, 1993. Dr. Darby does not wish to be re-
appointed. Information attached.
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~. Accepted Dr. Darby's request not to be considered for re-
C ... appointment; appointed Rev. Jones.
23. (Consent Agenda.)
A. Consideration of
Copies attached.
(InA~J" to pay.
\....{Vl1T~Authorized.
requests for paYment of statements.
City Manager recommends authorization
(1) From Jammal and Associates for Vacuum
Sewer Collection System, Contract I.....$
427.00
(2) From Universal Engineering Sciences, Inc. for:
(a) Hayfield Development and Irrigation
System, Site 10, Contract IV.......$ 4,027.00
(b) Water Reuse System Master Pump
Station, Grove Irrigation System,
Site 10, Contract III..............$ 1,032.00
(c) Water Reclamation Facility
Expans ion. . . . . . . . . . . . . . . . . . . . . . . . . . $
197.00
(3) From Conklin, Porter & Holmes for:
(a) State Revolving Fund Loan App......$
309.17
(b) Seas~nal Discharge Transmission
Facilities & Water Reclamation
Facility Expansion.................$ 9,050.14
(c) Utility Relocation Work............$11,081.61
B. Consideration of Tabulations of Bid #92/93-37,
Mosqui to Control Chemicals ( Public Works
Department). City Manager recommends acceptance of
lowest unit prices meeting specifications, as
described in memo dated April 16, 1993, from Public
Works Director. Memo and Bid Tabulations attached.
~. Accepted as recommended.
C.
Approval of Minutes of April 8, 1993 Access 93
Meeting, Minutes of April 12, 1993 Work Session,
and Minutes of April 12, 1993 Regular Meeting.
Copies attached.
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Approved.
24. (The following nine invoices totalling $283,967.11 have been
paid per City commission approval on October 8, 1990 and
November 25, 1992: Conklin, Porter & Holmes $1,219.37,
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25.
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26.
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28.
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29.
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$392,12, $306.32, $10,140.83, $6,939.05, $232.83; Burke, Bales
& Mills Associates, Inc. $2,691.17; H. c. Connell, Inc.
$261,421.42, Hartman & Associates, Inc. $624.00. Copies
attached.
Acknowledged.
(Resolution No. 1660, amending Solid Waste Collection Fees.)
Adopted.
(Employee insurance proposals.)
Accepted proposals from:
A. North American Life Assurance Company in amount of $.30
per $1,000.00 of coverage for life insurance and
accidental death and dismemberment.
B. DentiCare, Inc., in amount of $16.89 per employee, and
$ 4 5.27 for dependent coverage, for dental insurance;
premiums to be paid by those employees who desire the
insurance.
C. Prudential, for:
PRU+ health insurance in amount of $179.46 per employee,
and $300.53 for family coverage;
HMO low co-pay in amount of $155.48 per employee and
$260.38 for family coverage;
HMO high co-pay in amount of $139.93 per employee and
$234.34 for family coverage.
(Replacement of police canine unit.)
Accepted bid from second lowest bidder, Tamarac, and
authorized Staff to keep trying to get the city's deposit
refunded from the lowest bidder.
(Offer to Purchase 110 acres at Site 10.)
Authorized submittal of a counter-offer in amount of $3,000.00
per acre.
(Public participation.)
A. Mildred Godfrey, 1600 West 12th Street, complained about
drug activity in her area; Ms. Godfrey also requested an
additional street light on 12th Street.
Police Department to handle drug activity complaint.
Staff to review street light request and handle as
appropriate.
B. Thelma Mungen, 561 Fuller Avenue, Deltona, Florida, co-
owner of Party Machine, requested permission for Party
Machine to hold teen dances Friday and Saturday nights,
April 30 and May 1, 7, and 8, 1993.
Authorized with same conditions as for teen dances on April 16
and 17, 1993.