032293 work session agenda
,I
AGEND.A
Sanford City Commission Meetings
Monday, March 22, 1993
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
5:00 o'clock P.M.
City Manager's Conference Room
1. Presentation of FY 91/92 Audit.
2. Discussion regarding Affordable Housing Suggestion.
3. Discussion of recommendations from Cemetery Advisory Committee
regarding Municipal Cemetery.
4. Discussion regarding 2018 Mellonville Avenue and 1800 West
Airport Boulevard.
4.1 Discussion regarding Modification to Conklin, Porter & Holmes
Amendment No.8.
4.2 Discussion regarding Two Change Orders to Site 10 Contracts.
4.3 Discussion regarding D.A.R.E. car.
4.4 Discussion regarding Party Machine.
4.5 Discussion regarding condition of Chamber of Commerce
building.
4.6 Discussion regarding COLA.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
5. Public Hearing to consider second reading and adoption of
Ordinance No. 3146.
6. Consideration of requests for reduced rate of Civic Center
rental fees.
7. Consideration of requests for Special Event Permits.
8. Continuation of consideration of Interlocal Agreement between
Seminole County, City of Sanford, and Seminole Towne Center
Community Redevelopment Agency, regarding TIF District
Redevelopment Area.
9. Consideration of Interlocal Agreement between Orange County,
Osceola County, Seminole County, City of Altamonte Springs,
citv of Kiss~ee. citv of Or1ando. citv of Sanford_ Citv of
1, 1993.
13. Consideration of recommendations from Cemetery Advisory
Committee regarding Municipal Cemetery.
14. First reading of ordinances.
15. Consideration of FY 91/92 Audit.
16. Information from Planning and Zoning Commission Meeting of
Thursday, March 4, 1993.
17. Board appointments/re-apPOintments.
18. Consent Agenda.
19 . Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
20. 2018 Mellonville Avenue.
21. Amendments to Conklin, Porter & Holmes Amendment No. 38.
22. Two Change Orders for Phase I work completion at Site 10.
23. Request from S.H.A.C. for Special Event Permit.
24. Request from Maranatha New Life Center for revised date for
Special Event.
25. Request from Celery City Elks Lodge No. 542 for reduced Civic
Center rental rate.
MEMORANDUM
March 24, 1993
TO:
CITY
STAF~(\I'l ~. r eJ
MANA~ ~ CITY
CLERK
FROM:
CITY
RE:
MARCH 22, 1993 AGENDA ITEMS.
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Work Session
Second Floor
1. (FY 91/92 Audit.)
Presented by Christine Hill, Coopers & Lybrand. See Item #15
for action.
2.
Cf>>o m..
(Affordable Housing.) Information attached.
Discussed; Commission concurred it is interested, and
authorized Staff to gather more information and report back.
3. (Municipal Cemetery.) Information attached.
A. Convert lots to Veteran spaces as described in memo dated
March 13, 1993, from Recreation & Parks Director.
Discussed; see Item #13 for action.
B. Information for later discussion:
Develop Crawford property, which City purchased for
Cemetery expansion, and consider purchasing additional
property for same.
Discussed.
4. (Condemnations.) Information attached.
A. 2018 Mellonville Avenue, Sara Jacobson, owner. (Time
extension requested.)
Discussed; See Item #20 for action.
~.. B.
1800 West Airport Boulevard, Johnny Walker, owner.
Discussed; Commission authorized Staff to contact Mr. Walker
and inform him that the time period for filing a use/
development plan is about to expire.
4.1 Discussion regarding Modification to Conklin, Porter & Holmes
Amendment No. 38.
Discussed; see Item #21 for action.
4.4
~
Discussion regarding Party Machine.
Discussed; concurred to ask Mr. and Mrs. Mungen to attend next
Work Session to discuss the situation.
4.5 Discussion regarding condition of Chamber of Commerce
building.
4.6
~.
City Manager reported discovery of termites in a main
structural beam, and that City and Chamber are researching who
will assume the associated costs.
Discussion regarding COLA.
Finance Director reported revenues are not sufficient to fund
3rd quarter COLA; Commission concurred.
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5.
~~
6.
~.
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Regular Meeting
(Second reading and adoption of Ordinance No. 3146) re:
establishing four (4) additional Police Officer Positions.
Ad published March 11, 1993.
Adopted.
(Requests for reduced rate of Civic Center rental fees.)
Information attached.
A. From Seminole County Board of Commissioners, for
Volunteer Appreciation Reception on April 20, 1993, from
4:00 to 8:00 P.M.
Authorized.
B. From Rise Up! Sanford, for Religious Rally on April 9,
10, and 11, 1993.
Authorized.
C. From Kiwanis Club, for Pancake Day on March 20, 1993
Authorized.
City Manager recommends approval of reduced rate for A, Band
C (retroactive), above.
7. (Special Event Permits.) Information attached.
7\ D"""."""C"+- -F..-,....rn f"'l..-:::>Tl".O /C::orn; Tl,....1 0 T"'lrllrT H'roo C:::r.hnnl c:: 1:.
- Projected spectators 200). Request includes tent,
street banners, and use of softball fields and tennis
courts at west end of Fort Mellon Park, for softball
, tournament.
~ Authorized.
cri)h
C. Request from Academy Neighborhood Association, for Multi-
Family Yard Sale at Academy Manor Park on April 3, 1993,
from 10:00 A.M. to 5:00 P.M. [Participants 20 - Projected
spectators 25-50).
Authorized.
City Manager recommends approval of A, Band C, above.
8. (Interlocal Agreement between Seminole County, City of
Sanford, and Seminole Towne Center Community Redevelopment
Agency.) Continued from Regular Meeting of March 8, 1993.
City Manager recommends approval of Agreement and request to
Seminole County to adopt a resolution amending County
Resolution No. 90-R-213.
CM reported Seminole County is still working on their
resolution, and that the resolution will eliminate the need
for a Tri-Party Agreement; recommended this item not be
continued as no action l~h~~eded if Seminole County proceeds
as indicated.~O a~~,
9. (Interlocal Agreement - Metropolitan Planning Organization.)
Information attached.
City Manager recommends execution of
Agreement, and designation of Mayor
representative to the MPO.
said
Smith
Interlocal
as Ci ty
~..
Execution authorized
representative.
and
Mayor
Smith
designated
City's
10. (Interlocal Agreement with Seminole County for sale and
purchase of Roseland Park potable water distribution system.)
Information attached.
City Manager recommends authorization to execute said
agreement, which is an integral part of the City providing
water service to Roseland Park.
f?~... Execution authorized.
11. (EPA Consent Agreement and Order Assessing Administrative
Penalties.) Information attached.
Citv Manaaer recommends authorization to execute said
13.
.
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14.
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(Municipal Cemetery.) Information attached with Agenda Item
No.3.
City Manager recommends approval of additional Veteran spaces
at Municipal Cemetery as described in memo dated March 13,
1993, from Recreation & Parks Director.
Approved.
(First reading of ordinances.)
A. Ordinance No. 3145, re: Amending City Code to include
Section 28-170(C}, Formula for Calculation of Capital
Improvement Account. (Required by FDER.)
Passed 1st reading.
B. Ordinance No. 3147, re: Establishing a "Blanket" License
for Special Events, and fees for same.
Passed 1st reading.
C. Ordinance No. 3148, re: Amending Ci ty Code, requ.l.r .l.ng an
Occupational License for three or more rental units, with
Occupational License to include a provision whereby the
City will have the right, upon request, to inspect the
premises.
Passed 1st reading.
D.
Ordinance No. 3149, re: Amending Civil Service Ordinance
No. 3058, authorizing City Commission to appoint City
Clerk, Police Chief and Fire Chief, and to set the
qualifications for said positions.
'l_f;)-C/3
L-f . . .. 1st
reading continued to April 12, 1993.
E.
Ordinance No. 3150, re: Amending Police Chief and Fire
Chief Position Descriptions.
4-( d :-9'-? 1st reading continued to April 12, 1993.
15. (Acceptance of FY 91/92 Audit.) NEEDS ACTION.
~. Accepted.
16. (Information from Planning and Zoning Commission Meeting of
March 4, 1993.) Copy attached. NO ACTION REQUIRED
Acknowledged.
Jj~_ A Young.
~ Accepted Jim Young's resignation.
~PPointed Col. Charles H. Gibson
term.
to Mr. Young's unexpired
18. (Consent Agenda.)
A.
Considera tion of
Copies attached.
to pay.
requests for payment of statements.
City Manager recommends authorization
e~. All
authorized for payment.
(1) From Universal Engineering Sciences, Inc. for:
(a) Water Reclaimed Facility Expansion....$ 55.00
(b) Water Reuse System Master Pump Station,
Grove Irrigation System, Contract III. $1,152.00
(c) Hayfield Development & Irrigation
System, Site 10, Contract IV. . . . . . . . . . $3,680.00
B. Consideration of Tabulation of Bid and Request for
Proposal. Information attached.
(1)
Tabulation of Bid 92/93-29, for electrical and
hardware materials (Parks & Recreation Department.)
City Manager recommends acceptance of lowest total
bid, which met specifications, from Consolidated
Electric Supply in amount of $5,565.80.
wtfft~
~. Accepted
as recommended.
WalT-
(2) Request for Proposal #92/93-33, for Auctioneering
Services. City Manager recommends award of
Auctioneering Services Contract to Rene Bates for
reasons as set forth in memo dated March 11, 1993
from Purchasing Agent. (Copy of Memo and Bid
Tabulation attached).
Accepted as recommended.
C. Approval of Minutes of February 22, 1993, Work Session.
Copy attached.
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Approved.
19.
The following six invoices totalling $408,896.30 have been
paid per City Commission approval on October 8, 1990 and
November 25, 1992: Lochrane Engineering $1,182.00; Lee
('rm!::rnl("r;nn $?'11 _HH~Ln7! Burke. Bales & Mills $2.228.93: M.R.
21.
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22.
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23.
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24.
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25.
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Modification to Conklin. Porter & Holmes Amendment No. 38, for
final design engineering services for Mill Creek/Cloud Branch
drainage basins.
Authorized accept proposed Amendment described in CPH letter
of March 12, 1993; funding from Stormwater Utility Enterprise
Fund.
Two Change Orders for Phase I work completion at Site 10.
Authorized Hayfield Area Change Order in amount NTE
$404,009.61; and Citrus Grove Area and Holding Pond Change
Order in amount NTE $191,218.19; contracts to be awarded to
either H. C. Connel and/or S & E, as Staff deems appropriate.
Request from S.H.A.C. for Special Event Permit.
Authorized Finale for Homeless Awareness Week on April 2,
1993, from 11:00 A. M. to 2:00 P. M. in Magnolia Square, with
S.H.A.C. to place up to 6 tables in Magnolia Square, have a
speaker at 12:00 Noon, and have one skit.
Request from Maranatha New Life Center for revised date for
Special Event.
Authorized new date of April 10, 1993, since planned date of
March 20, 1993, was rained out.
Request from Celery City Elks Lodge No. 542 for reduced Civic
Center rental rate.
Authorized reduced rate in amount of $185.25.