012593 work session agenda
AGENDA
Sanford city Commission Meetings
Monday, January 25, 1993
Sanford, City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
5:00 o'clock P.M.
City Manager's Conference Room
Second Floor
1. Discussion regarding ACCESS 93 - A Proposed Neighborhood
OUtreach Program.
2. Discussion regarding various Agreements with Conklin, Porter
& Holmes.
3. Discussion regarding State of Florida Worker's Compensation
Self-Insurer Assessment for FY 92/93 and Underpayment for FY
91/92.
4. Discussion regarding Police Department/Personnel Request
Proposal.
5. Discussion regarding request for City participation in funding
Airport Access Road.
6. Discussion regarding Local Area Computer (Network), for
Department of Engineering and Planning.
7. Discussion of Proposal for Surveying Services regarding Cloud
Branch/Mill Creek Drainage Basins.
8. Discussion regarding request from Martin Luther King
Committee, for free use of Civic Center.
8.1. Discussion regarding request from Habitat for Humanity to
assist with demolition of Margaret Speed's house.
8.2. Discussion regarding Agenda Item No. 23, regarding approval of
two plats.
8.3. Consideration of request from Seminole County for appointment
of city representative on the Seminole County Road Impact Fee
Review Committee.
8.4. Discussion regarding Police and Fire False Alarm Fees accrued/
invoiced/paid to date.
8.5. Discussion of request from Seminole County for assistance in
obtaining road right-of-way.
8.6. Discussion regarding Agenda Item No. 24, requests to board up
vacant structures.
8.7. Discussion regarding appointment to Central Examining Board.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
First Floor
9. Public Hearing to consider second reading and adoption of
ordinances.
10. Presentation regarding drainage problems in the area of
Dogwood Drive and Maplewood Drive (Idyllwilde Subdivision).
11. Consideration of requests for fee increase regarding various
Agreements with Conklin, Porter & Holmes.
12. Consideration
Proposal.
13. Consideration of request for City participation in funding
Access Road at Central Florida Regional Airport.
of
Police
Department/Personnel
Request
14. Consideration of Proposal 92/93-13, from Hartman and
Associates, regarding Surveying Services for Cloud Branch/Mill
Creek Drainage Basins - Phase I.
15. Board appointments/re-appointments/resignation.
16. Recommendations from Planning and Zoning commission Meeting
Thursday, January 7, 1993.
17. Consent Agenda.
18. Information regarding lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
19. Consideration of condemned property at 2018 Mellonville
Avenue.
20. Consideration of Police Chief's and Fire Chief's Job
Descriptions.
21. Consideration of purchase of School Board property across from
Sanford Middle school.
22. Consideration of LAN purchase.
23. Recommendations from Planning and Zoning Commission Meeting of
January 21, 1993.
24. Consideration of requests to board up two structures.
25. Consideration of request from MLK Committee for free use of
Civic Center in February, 1993.
MEMORANDUM
January 27, 1993
TO: STAFF
FROM: CITY MANAGER/CITY CLERK
SUBJECT: JANUARY 25, 1993, AGENDA ITEMS.
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Work Session
1. (ACCESS 93 A Proposed Neighborhood Outreach Program.)
Information attached.
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2.
Discussed; Commission concurred to proceed.
(Agreements with Conklin, Porter & Holmes.)
Information attached.
A. Request for Fee Increase from $493,421.04 to $602,756.01
(109,334.97) regarding Site 10, Contracts I, II and III.
B. Request for Fee Increase in amount of $5,500.00,
regarding Amendment No. 32, to original Contract dated
December 7, 1983, for Westerly Interceptor and Reclaimed
Water Transmission Mains, Contract I and II.
Both discussed; see Item No. 11 for action.
3. (Worker's Compensation Self-Insurer Assessment for FY 92/93 in
amount of $45,484.82, and UnderpaYment for FY 91/92 in amount
of $22,047.65.) Information attached.
,-J~~... Discussed; Commission concurred to pay from Reserves.
4. (Police Department/Personnel Request Proposal.) Information
attached.
A. Propose Abolishment of one Police Captain position.
B. Request Establishment of one additional Police Officer
posi tion and one Data Processing Operator/Programmer
position.
Discussed; see Item No. 12 for action.
5. (Airport Access Road.) Information attached.
Discussed; see Item No. 13 for action.
6. (Local Area Network.) Information attached.
Discussed; see Item No. 22 for action.
7. (Surveying Services Cloud Branch/Mill Creek Drainage
Basins.) Information attached.
Discussed; see Item No. 14 for action.
8. (Request from Martin Luther King Committee, for free use of
Civic Center from February 15, through 20, 1993, for extended
celebration events.) Information to follow.
Discussed; see Item No. 25 for action.
8.1. Discussion regarding request from Habitat for Humanity to
assist with demolition of Margaret Speed's house.
~J~.. Discussed; requested City Manager see if county or city CDBG
funds could be used, and report to Commission.
8.2. Discussion regarding Agenda Item No. 23, regarding approval of
two plats.
Discussed; see Item No. 23 for action.
8.3. Consideration of request from Seminole County for appointment
of city representative on the Seminole County Road Impact Fee
Review Committee.
~~concurred to appoint Bobby VonHerbulis.
8.4. Discussion regarding Police and Fire False Alarm Fees accrued/
invoiced/paid to date.
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Concurred to void all charges incurred to date, and to refund
any already paid.
8.5. Discussion of request from Seminole County for assistance in
obtaining road right-of-way.
Discussed; see Item No. 9.A. for action.
8.6. Discussion regarding Agenda Item No. 24, requests to board up
vacant structures.
Discussed; see Item No. 24 for action.
8.7. Discussion regarding appointment to Central Examining Board.
d -g....-q::5. .. Discussed appointment of Elmer Smith to replace Joe Spaulding;
list February 8, 1993.
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Regular Meeting
9. (Second reading and adoption of ordinances.)
A. Ordinance No. 3139, re: Annex a portion of the property
at the northeast corner of the intersection of Upsala
Road and Country Club Road, Upsala Presbyterian Church,
owner.
Ad published January 14 and 21, 1993.
Copy of map attached.
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lUG.{ ~. Adopted.
B. Ordinance No. 3140, re: Amend Police Impact Fee.
Ad published January 14, 1993.
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Adopted.
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C. Ordinance No. 3141, re: Amend Fire Impact Fee.
Ad published January 14, 1993.
Adopted.
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D. Ordinance No. 3142, re:
Revisions.
Ad published January 14, 1993.
Police
False
Alarm
Fee
Adopted.
E. Ordinance No. 3143, re: Fire False Alarm Fee Revisions.
Ad published January 14, 1993.
~~~. Adopted.
10. (Presentation by Johnnie H. Noles regarding drainage problems
in the area of Dogwood Drive and Maplewood Drive (Idyllwilde
Subdivision.) Information attached.
Mayor reported request had been withdrawn. No action.
11. (Agreements with Conklin, Porter & Holmes.)
attached with Agenda Item No.2.
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Information
A. Request for Fee Increase from $493,421.04 to $602,756.01
($109,334.97), regarding Site 10, Contracts I, II and
III.
Authorized.
B. Request for Fee Increase in amount of $5,500.00,
regarding Amendment No. 32 to original Contract dated
December 7, 1983, for Westerly Interceptor and Reclaimed
Water Transmission Mains, Contracts I and II.
Authorized.
City Manager recommends approval of A and B, above, and
authorization to execute Letters of Agreement regarding same.
12. (Police Department/Personnel Request Proposal.) Information
attached with Agenda Item No.4.
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City Manager recommends authorization for City Attorney to
prepare the proper ordinance to amend Ordinance No. 3075, the
Classification and Pay Plan, to abolish one Police Captain
position, and to establish one additional Police Officer
position and one Data Processing Operator/Programmer position.
Ordinance authorized; Ordinance No. 3144 placed on first
reading & passed first reading.
(Request from Central Florida Regional Airport, for City
participation in funding Airport Access Road.) Information
attached with Agenda Item No.5.
City Manager recommends City Commission adopt resolution of
support and commit to providing accelerated funding in amount
of $10,000.00 from LOGT funds.
Authorized; Resolution No. 1651 adopted.
(Proposal #92/93-13 - Surveying Services - Cloud Branch/Mill
Creek Drainage Basins.) Information attached with Agenda Item
No.7.
City Manager recommends acceptance of Proposal from Hartman
and Associates, Inc., in amount of $7,800.00, for Surveying
Services as described in memo dated January 14, 1993, from
City Engineer, for Cloud Branch and Mill Creek Drainage
Basins; funding to come from Stormwater Management.
Approved.
(Boardappointments/re-appointments/resignation.) Information
attached.
A. Code Enforcement Board: There is one vacancy for term to
expire June 30, 1995. Also, Carol Gilbert (alternate)
submitted her verbal resignation over the phone on
January 5 , 1993 . NEED TO APPOINT MEMBER; ACCEPT MS.
GILBERT'S RESIGNATION, AND APPOINT A REPLACEMENT.
Appointed Ken Powell as Regular Member.
Appointed George Miles as Alternate Member.
Both appointments effective pending City Clerk report whether
Bernard Mitchell is a Regular Member or an Alternate Member.
List February 8, 1993.
16. (Recommendations from Planning and Zoning Commission Meeting
of Thursday, January 7, 1993.) Information attached.
Item No.1:
Approval of Final Plat for Silver Lakes
Industrial Park Replat, an Industrial
Subdivision, located at 2001 Silver Lake Drive
in a MI-2 Medium Industrial District, Sanford
Industrial Park, Inc.
NEEDS ACTION: APPROVAL/DENIAL.
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Approved.
17.
(Consent Agenda)
A.
Requests for paYment of statements.
City Manager recommends approval.
Copies attached.
~. All approved.
(1) From Jammal and Associates, for vacuum
sewer collection, Contract I............$
78.50
(2) From Universal Engineering Sciences for:
(a) Water Reuse System - Master Pump
Station, Grove Irrigation System,
Contract III ......................$2,818.00
(b) Clearing, Grading, Ponds and
Stormwater Management System,
Site 10, Contract II...............$8,997.00
(c) Water Reclaimed Facility Expansion.$ 455.00
(d) Clearing, Grading, Ponds and
Stormwater Management, Site 10,
Contract II........................$ 827.74
B.
Consideration of Tabulations of Bid #92/93-24,
Replacement Drapes (Recreation and Parks
Department). Memo and bid tabulations attached.
City Manager recommends acceptance of low bid
meeting specifications, from U. S. Drape and
Laundry, Inc. in amount of $4,385.00. (Apparently
lower bid from Interiors By Design did not meet
specifications.)
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Accepted as recommended.
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C. Approval of Minutes of December 14, 1992 Regular
Meeting, Minutes of December 23, 1992 Special
Meeting, Minutes of December 28, 1992 Work Session,
Minutes of December 28, 1992 Regular Meeting, and
Minutes of January 5, 1993 Organization Meeting.
Copies attached.
Approved.
18.
(Lump sum contracts approved for payment.)
totalling $508,556.53. Copies attached.
Six (6)
invoices
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Acknowledged.
19.
Consideration of condemned property at 2018 Mellonville
Avenue.
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Authorized CM send letter to owner, requlrlng work to begin
immediately and to be completed within 45 days, and if not
completed in 45 days Commission will begin final condemnation
actions and bring condemnation to conclusion.
20. Consideration of Police Chief's and Fire Chief's Job
bJ1J j .. .
Descriptions.
Requested Staff provide recommendations
experience for a 4-year degree.
to
substitute
21. Consideration of purchase of School Board property across from
Sanford Middle School.
22.
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25.
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Authorized closing/purchase on January 29, 1993.
Consideration of LAN purchase.
Authorized accept proposal from Uptime Computers as described
in Memo dated January 6, 1993, from Director of Planning and
Development.
Recommendations from Planning and Zoning Commission Meeting of
January 21, 1993.
Approved Plat of Monroe Meadows and Plat of Phase I Indian
Trace.
Consideration of requests to board up two structures.
/
Authorized board up 1012 West 9th Street and 1467 Valencia
Court.
Consideration of request from MLK Committee for free use of
Civic Center in February, 1993.
Authorized reduced rate of $300.00.