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122892 work session agenda1j A G E N D A Sanford City Commission Meetings Monday, December 28, 1992 Sanford City Hall, 300 North Park Avenue Sanford, Florida 1. N1 Work Session 5:00 o'clock P.M. City Manager's Conference Room Second Floor Request from William S. Redman, Jr., Florida Inc.. to address the Commission regarding Bic Service, 11; u.,ii- Discussion regarding Franchise Agreement with Jennings Environmental Services. Inc.. for Roll -Off & Compactor Solid Waste Service. 3� Request from C.J. Bz Chemical Products, Inc. False Alarm charges. 4. Discussion regarding resolution asking the from 200 feet to 1,00 tgona, Jr., President, Comme to speak to the Commission rega eet. f rom ton Beach, to adopt a pand "drug free zones" 5. Discussion regarding State Revolving Fund Loan. Regular Meeting 7:00 o'clock P.M. City Commission Room First Floor 6. Public Hearing to consider adoption of Small Scale Comprehensive Plan Amendment to change the land use from Industrial to Residential, Office, Institutional for a portion of property between Lake Mary Boulevard and North Way and between Sanford Avenue and SR 427. 7. Public Hearing to consider second reading and adoption of Ordinances. 8. Adoption of Seminole Towne Center Redevelopment Agreement. 9. Consideration of request for waiver of Land Development Recrulations. for relocation of Standby Ambulance Station #2. 10. Consideration of request for installation of speed humps on South Park Avenue between Laurel Drive and Jenkins Circle. 11. 12. Consideration of requests for Special Event Permits. Consideration of Petition to annex a portion of proper at the northeast corner of the intersection of Upsala Country Club Road. 13. Consideration of request from Ardaman & Associates, for fee increase in amount of $6,247.60, for Site 10 Groundwater Monitorincr Procrram. and 14. Consideration of Franchise Agreement with Jennings Environmental Services, Inc., for Roll -Off & Compactor Solid Waste Services. 15. Consideration of request to purchase Water Quality Sampler, for Seasonal Discharge Project. 16. Adoption of Resolution No. 1648. 17. Consideration of Interlocal Subrecipient Agreement with Seminole County, regarding Community Development Block Grant Program FY 92/93. 18. Late Payment charges for FY ending September 30, 1992. 19. Board appointments /re- appointments. 20. Consent Agenda. 21. Information regarding lump sum contracts. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS, INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS 286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT 330 -5626 48 HOURS IN ADVANCE OF THE MEETING. 22. Nomination of Trustee to Florida Municipal Insurance Trust. MEMORANDUM December 30, 1992 TO: CITY STAFF FROM: CITY MANAGER AND CITY CLERK RE: DECEMBER 28, 1992 AGENDA ITEMS. Work Session 1. (Bid #92/93 -05, Roll -Off & Compactor Solid Waste Services.) Information attached. .... Mr. Redman submitted complaints regarding re -bid and Staff's recommendation to award bid to Jennings Environmental Services, Inc. 2. (Franchise Agreement /Roll -Off & Compactor Solid Waste Services.) Information attached. d,1,6 cowA-0 3. (Commercial Chemical Products, Inc. /False Alarm Charges.) Information attached. Mr. Baragona reported payment of False Alarm Fees in amount of $235.00, that his company now owes $150.00; submitted information regarding the false alarms and efforts to determine the cause(s); and requested that consideration be given to the fact that the alarm system is now fixed, and it took three service calls to fix it. 0 �:. Staff to prepare draft ordinance to amend Police and Fire Cl False Alarm Fees to establish $35.00 charge for each false alarm after the first three free calls, with no fee escalation for subsequent calls; and to include a procedure whereby only one false alarm fee is assessed during any 24 hour period, or during any holiday or weekend, when an owner could not reasonably obtain repair services. 4. (Dr ug Free Zones.) Information attached. 4ZZQI. ... Concurred to have City Attorney prepare resolution for January 11th Meeting, same as Bo nton Beach, with the addition of drug "q3 free zones around churc lie s . 5. (State Revolving Fund Loan.) City Manager and Finance Director to report. .... City Manager reported the City and the State were not able to close this loan before the end of 1992, and that Staff is proceeding to try to close in January, 1993. ********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Regular Meeting 6. (Small Scale Comprehensive Plan Amendment) re: Teen Challenge. Ad published December 23, 1992. Copy of map attached. A. Public Input. B. Adoption of Ordinance No. 3136, to adopt said Small Scale (� Comprehensive Plan Amendment. �.. Ordinance adopted. 7. (Second reading and adoption of ordinances.) A. Ordinance No. 3137, re: Annex a portion of property lying at the northeast corner of West First Street (SR 46) and Rand Yard Road. Diane K. and Michael H. Myers, owners (Mountain Distributing Company). Ad published December 17 and 24, 1992 Copy of map attached. ... Ordinance adopted. B. Ordinance No. 3132, re: Rezone a portion of property lying at the northeast corner of West First Street (SR 46) and Rand Yard Road, from MI -2, Medium Industrial, to PD, Planned Development. Diane K. and Michael H. Myers, owners. Ad published December 17, 1992. Copy of map attached. Ordinance adopted. C. Ordinance No. 3134, re: Close, vacate and abandon a ten (10) foot wide north -south utility easement lying between Lake Mary Boulevard and North Way and between Sanford Avenue and SR 427 (Keyes Industrial Park). Steven Kratch, Kemco Industries, Inc., owner. Ad published December 17, 1992. Copy of map attached. /W y° . Ordinance adopted. D. Ordinance No. 3135, re: Close, vacate and abandon a five (5) foot wide north -south utility easement on the easterly side of property located at 124 Quail Ridge Court. David L. Sullivan, owner. Ad published December 17, 1992. Copy of map attached: . Ordinance adopted. E. Ordinance No. 3133, re: Rezone a portion of property lying between Lake Mary Boulevard and North Way and between Sanford Avenue and SR 427, from RI -1, Restricted Industrial, to RMOI, Multiple - Family Residential Office - Institutional. Teen Challenge of Florida, Inc., applicant. Ad published December 17, 1992. �((����� Copy of map attached. Ordinance adopted. F. Ordinance No. 3138, re: Open Container. Ad published December 17, 1992. &.�... Ordinance adopted. 8. (Seminole Towne Center Redevelopment Agreement.) Recommendation and Agreement to follow. q-3 Continued to January 5th or January 11th, as necessary. 9. (Request submitted from Samuel L. Wood, Operations Manager, Life Fleet Atlantic Ambulance Services, for waiver of Land Development Regulations, for relocation of Standby Ambulance Station #2, from Shenandoah Village Apartment Complex to Sanford Court Apartments, 3301 South Sanford Avenue.) Information attached. Director of Planning and Development recommends approval. City Manager recommends approval. ... Approved. 10. (Request from Pinecrest Neighborhood Watch, for installation of speed humps on South Park Avenue between Laurel Drive and Jenkins Circle.) Information attached. Police Chief recommends approval. City Manager recommends approval. 1� /v T . Authorized. 11. (Requests for Special Event Permits.) Information attached. A. From Cub Scout Pack 34, for "Arrow of Light Ceremony" in Memorial Park on January 11, 1993, from 5:00 P.M. to 7:00 l Q [approximately 60 participants]. ... Accepted applicant's withdrawal of request. B. From Central Florida PVA, for 7th Annual PVA U.S. Open Bass Tournament at Marina Isle and Lake Carolla on April 16, 17, and 18, 1993, from 5:00 A.M. to 5:00 P.M. [250 participate - 300 projected spectators - 100 maximum vessels]. Includes request to erect tent. Y�.... Approved. C. From All Souls Catholic Church, for Mardi Gras Festival on February 19 from 5:00 P.M. to 11:00 P.M. , 20 from 9:00 A.M. to 11:00 P.M., and 21 from 9:00 A.M. to 7:00 P.M., 1993, [5000 projected spectators]. Includes request to utilize Park on Park; erect a 40' X 60' tent, to close Myrtle Avenue between 8th Street and 10th Street, Oak Avenue between 8th Street and 10th Street, 8th Street between Myrtle Avenue and Park Avenue, 9th Street between Oak Avenue and Park Avenue, and 10th Street between Myrtle Avenue and Oak Avenue, and to dispense/ consume alcoholic beverages on the church property. -Va... Approved. 12. City Manager recommends approval of A, B and C, above. (Petition to Annex.) Upsala Presbyterian Copies attached: Church, owner. Map Petition Application Staff Recommendations City Manager recommends authorization for City Attorney to prepare the proper ordinance to annex property as requested. Authorized preparation of ordinance to annex. 13. (Request from Ardaman & Associates for fee increase from $28,612.30 to $34,859.90 ($6,247.60). Information attached. City Manager recommends approval of fee increase from ,/� $28,612.30 to $34,859.90 ($6,247.60). j6 �... Approved. 14. (Franchise Agreement with Jennings Environmental Services, Inc., for Roll -Off & Compactor Solid Waste Services.) Information attached with Agenda Item No. 2.) City Manager recommends authorization to execute said Franchise Agreement, effective January 1, 1993, for a term of three (3) years; with City to receive franchise fees at 150 and recycling fee at $. -95 $.50 per cubic yard, of total invoiced billing, for all Commercial Refuse Service rendered within City. .... Authorized. 15. (Seasonal Discharge Project - Water Quality Sampler.) Information attached. City Manager recommends authorization to purchase Water Quality Sampler, and accept lowest quote from Guardian ,,,� Industries, in amount of $4,310.00 for same. awe ... Authorized. 16. (Resolution No. 1648) re: Small Scale Comprehensive Plan Amendment fee amendment. ... Adopted. 17. (Interlocal Subrecipient Agreement FY 92/93.) Information attached. Note: There was an error in the budgetary portion of the Rehabilitation Agreement, which the Commission approved at the December 14, 1992 Regular Meeting. City Manager recommends authorization to execute Countywide Housing Rehabilitation Services Interlocal Subrecipient Agreement with Seminole County as corrected; Rehabilitation activity decreased from $200,000.00 to $137,500.00; and Emergency Repair activity increased from $50,000.00 to $92,500.00, with the Administration budget to remain at $80,000.00, for Community Development Block Grant Program FY 92/93. U, �0�.. Authorized. 18. (One payment in amount of $2.25.) Information attached. NEEDS ACKNOWLEDGEMENT & Acknowledged. 19. (Board appointments /re- appointments.) Information attached regarding January, February and March expirations. A. Human Relations Advisory Board: The term of Nicholas Casiello expires December 31, 1992. -3... No action. List January 11th. B. Central Examining Board: The terms of Roosevelt Green, Joseph Spaulding, and Al Porzig expire January 10, 1993. All have been contacted; Mr. Green and Mr. Porzig are willing serve if re- appointed; Mr. Spaulding is not able to serve again. Aj... Re- appointed Mr. Green and Mr. Porzig. IAU�.. Requested Building Official provide recommendations for appointee to replace Mr. Spaulding. C. Scenic Improvement Board: The terms of Lois G. Dycus and Eliza Pringle expire January 31, 1993. 4L.P_.. Re- appointed Ms. Dycus and Ms. Pringle. 20. (Consent Agenda) A. Consideration of Copies attached. to pay. (�� Payment authorized. requests for payment of statements. City Manager recommends authorization (1) From Ardaman & Associates, Inc., for Groundwater Monitoring at Mayfair Golf Course .............................$ 374.22 (2) From Universal Engineering Sciences, Inc., for: (a) Clearing, Grading - Ponds & Stormwater, Site 10, Contract II ... $ 544.00 (b) Sanford Avenue Water Main Extension ..........................$ 118.00 (c) Clearing, Grading - Ponds & Stormwater, Site 10, Contract II ... $11,443.00 (d) Westerly Reclaimed Water Transmission, Contract I...........$ 75.00 (e) Water Reuse - Master Pump Station, Grove Irrigation, Contract III ..... $ 718.00 (f) Reclaimed Water Facility Expansion.$ 889.00 (3) From Jammal & Associates, for Vacuum Sewer Collection, Contract I............$ 337.00 B. Consideration of Requests for Proposals. Information attached. (1) Proposal #92/93 -19, Concession Stand (Recreation & Parks Department). City Manager recommends acceptance of only proposal, from William West in amount of $350.00, effective from January 1, 1993 „) to December 31, 1993. Accepted proposal from William West. (2) Proposal #92/93 -20, Tennis Instruction (Recreation & Parks Department). City Manager recommends acceptance of only proposal from Lori Burdell, with a 75/25 split (Ms. Burdell and City, respectively). . Accepted proposal from Lori Burdell. C. Approval of Minutes of November 23, 1992 Work Session and November 23, 1992 Regular Meeting. Copies attached. Approved. 21. (Information regarding lump sum contracts approved for payment.) Five (5) invoices totalling $729,971.07. Copies attached. t ,. Acknowledged. 22. (Nomination of Trustee to Florida Municipal Insurance Trust.) Aa,VLP1_- - . Re- appointed Mayor Bettye D. Smith. A G E N D A Sanford City Commission Meetings Monday, December 28, 1992 Sanford City Hall, 300 North Park Avenue Sanford, Florida ********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Work Session 5:00 o'clock P.M. City Manager's Conference Room Second Floor Donna McIntosh attending work session. 1. Request from William S. Redman, Jr., Florida Garbage Service, Inc., to address the Commission regarding Bid #92/93 -05, Roll - Off and Compactor Solid Waste Services. 2)Mr. Redman - counsel not able to attend. fgs when responded to bid acted respnsible manner. fgs was low bidder, with letters of rec, city awarded to fgs. did not because of chapter - bankruptcy. (reviewed letter submitted and contained in packet). meeting with robert herron and walter shearin - charges for compactor units became issue - believe city looking for reason to detract award to fgs. resubmitted bid - reed notice from city not acceptable solution. put out to rebid. gave other bidders advantage because knew what previous bid. mr. jennings and company is less than six months old. req waived without public notice. rec given were for company not mr. jenning himself. done without city knowledge. in violation of bidding process. solutions: 1) orginal company, 2) or rebid ACA: working with herry re: bid preparation. no point in time was not pleased working with fgs. all bidders but one - massive confusion. city with confusion jerry consulted and issue research decided to rebid. law allows rebid if not acting in arbirary and capricious fashion. bankruptcy not an issue. not motive for city rebidding. JH: equipment leases not part of franchise. but franchisee has unfair advantage because servicer. western waste gave equip lease term in bid(only one first time around). Redman: unqualified because: requires licensed hauler three years. hauling license less than six months old. (5.8 - side b) MC: is possible to get into total business 1000? JH: do not know if enough business. that whey decided to franchise. EK: not aware in chapter 11. Mayor: staff /com would never circumvent. CM: specificity re experience factor. re jennings - looking for knowledge/ experience in business for bonding. JH: solid waste business larry mathews, orlando, rep�nts mr. jennings. in business in central florida since 1973. usi.ness administration, formed owned" company in st. cloud and obtained franchises and sold to industl�%ta_f waste services, - left company 1 yr ago. agreed non - compete expired in sept. sued by iws last year re solid waste contract, judge wallace hall found 12.1 (b) . did not hid on this contract first time because still in litigation.leterTnined in his favor. demonstrated the financial, experience, ,�z" western waste industries - gentlemen - does not challenge jennings - has knowledge within scope of work. however, when bid offered out. companies make deadlines and fair process. when beca unfair when everyone laid cards on table - instead of allowing�npanies which met requirments to bid, protest bid - do not believe ill intent. �d % /�UlfciL'CYnrr -t,D� � f-'� EK: rebid? ACA: nothing wrong with second bid. CM: asked ACA if for rec -- if reasonable for city to proceed should decide to at 7:00 to authorize signing of franchise agreement with jennings? ACA: correct 2. Discussion regarding Environmental Services Wade Service_ 3. Request from C.J. Baragona, Jr., President, Commercial Chemical Products, Inc., to speak to the Commission regarding False Alarm charges. 1) Chuck Baragona, Jr., President Commercial 9th, 10th,1!22nd false alarms. in area that requires alarm system. broken into sev times. shed wired alarmed went off - called security system (installer) found defective mechanism - then corrected. last instance triggered by cat. all others by malfunctioning system. pd $235, now 150.00 owed - problem solved. c lled and a ked o be fix d. - submitted three copies of bills. '�,Oat - dw ;7f�e�,�� �� 3" t �Z EK: my position first three in accordance with ord. then 35.00 only - sufficient to deter SH: as discussion last work shop - provided memo for possible alternatives. reviewed same. options 1) repeated alarms within 24 hour period - count only one response, 2) recycle the fee - 35.00 every three false alarms. or all subsequen, 3) credit - if produce evidence system repaired or mechanical failure - - `2 lwyft"'l- Gentlemen appeared: owner who installed system. concur with suggestions. what not successful repairing first time. HO: residential vs commercial costs. more for commercial SH: oct 9 - 27th responded to 7--9-f alarms at that location. if not multiple charges 235.00 opposed to 385.000 option 1 - option 2) 35.00, thereafter under ek 140.00. MC: cost factor involved - and utilizing police officers where could be used elsewhere. need quality - eff. systems. - want fee assessed - opposed to freebees. CM: recommend expand during same period of time per SH - when not able to get installer. more grace period (exclude sun) do not recommend cap, do not rec a charge and free then charge, then free. 24 hour period. Mr. Trott - Owner: experience - some one riggering motion detector. turned off - and came back and and burglarized. other cities have forgiven with system being serviced. F authorized staff to prepare draft ordinance for next meeting. 17 V ca� q-- 440' td eaja-be')'-Z� 7�O& 2) incorporate procedure whereby not multiple charges during 24 hr period and perhaps extend, to 48 ( appropriate - holiday) for ability �,`-IA6/ owner to get tech on site. EK: make ordinance retroactive for other affected already. for recomputation. 4. Discussion regarding request from Boynton Beach, to adopt a resolution asking the legislature to expand "drug free zones" from 200 feet to 1,000 feet. CM: requesting adoption of resolution re: urging leg to create drug free zone around municipalities. memo from chief harriet. several alternatives available. want guidance from cc. MC: in favor of drafting resolution CM: received request from minister at church req dr free zone include churches. and has been done. EK: difference in penalties. SH: makes stronger degree felony - higher sentences. EK: signs - who pays for SH: school board pays for signs. consensus of commission to authorize preparation- same as boynton beach plus addition of churches. for next meeting. 5. Discussion regarding State Revolving Fund Loan. CM: refinancing loan up to 9.million $. agreement sisgned and in place before close of this year. final analysis could not come to gether. state, city not ready. need to look at more closely. interest rate not much over 3% with sig savings to city. still positive. CM: political signs- - come back with alternatives Mayor: renomination to fla municipal trust. expires december 31st. how many will be in martin luther parade jan 16 com thomas CM: continuing of cola special pay allowance into next quarter. Carolyn - appear to be online with revenues budged to date - less than to variance - cola still in budget. ok CM:school board property. received today from hardwick copies of tri -party agreement. i contacted school board, who has not acted on agreement between city and school board yet, will do so jan 14. advised sch bd will hold up signing tri party agreement until receive approval from school board. will begin. no opposition will continue with process. ok CM: item 8 - tri party agreement - scheider /willard - received fax today, with questions from randy hanna, bond counsel. recommend continuance until first reg meeting in january. MC: want differences set forth in memorandum from beginning. HO: east west road (airport connector ?) CM: wilson road. has existing right -of -way - alternative to airport connector would be road along alignment of wilson road - development order. HO: why not addressed (wilson road) possibly realignment. CM: under joint planning i -4 to be part of city. H©: do not want to build road in county, (wilson road) not knowing whether will be annexed into city. CM: dev order included and /or. EK: ardaman increase - welcome sign - CM: advertised - opening bids january 12th franchise natural gas customer. CM: next agenda - did not reach agreement that he can supported. ACA: good news. - won 400 palmetto appeal of denial, conditional use request - unanimous decision. submitted copies of decision. adjourned meeting Regular Meeting 7:00 o'clock P.M. City Commission Room First Floor absent William Colbert Donna McIntosh present Mayor - certificate of achieving for excellence in financial reporting. presented carolyn small with plaque. 6. Public Hearing to consider adoption of Small Scale Comprehensive Plan Amendment to change the land use from Industrial to Residential, Office, Institutional for a portion of property between Lake Mary Boulevard and North Way and between Sanford Avenue and SR 427. A. no one appeared B. read by title - th me all carried 7. Public Hearing to consider second reading and adoption of Ordinances. A.read by title - ordinance no. 3137 - no one appeared - ho th all carried B. ordinance no. 3132 - read by title - no one appeared. ho me all carried C.ordinance no. 3134 - read by title - no one appeared - me ho all carried D. ordinance no. 3135 - read by title - no one appeared - th ho all carried E. ordinance no. 3133 - read by title - no one appeared - th ho all carried F. Ordinance No. 3138 - read by title - no one appeared me ek all carried 8. Adoption of Seminole Towne Center Redevelopment Agreement. as discussed at tonight's work session CM: continued until january 5, special meeting and possibly to january 11, 1993 meeting. 9. Consideration of request for waiver of Land Development Regulations, for relocation of Standby Ambulance Station #2. th; ek all carried 10. Consideration of request for installation of speed humps on South Park Avenue between Laurel Drive and Jenkins Circle. ;ho th all carried 11. Consideration of requests for Special Event Permits. CM: request A. temporarily withdrawn, back later date. b , c ho th all carried 12. Consideration of Petition to annex a portion of property lying at the northeast corner of the intersection of Upsala Road and Country Club Road. th ho all carried 13. Consideration of request from Ardaman & Associates, for fee increase in amount of $6,247.60, for Site 10 Groundwater Monitoring Program. as discussed at tonight's work session ho me all carried 14. Consideration of Franchise Agr Environmental Services, Inc., for Ro Waste Services. as discussed at tonight's work session CM: correction$ .50 per cubic yard. th ho all carried 15. Consideration of request to purcl for Seasonal Discharge Project. ho me all carried 16. Adoption of Resolution No. 1648. read by title - me th all carried 17. Consideration of Interlocal Su Seminole Countv. regardina Commun. with Jenni; So se Water Quality Sampler t with me ek all carried 18. Late Payment charges for FY ending September 30. 1992. acknowledged ek th all carried 19. Board appointments /re- appointments. a. no action b. building official to provide possible me ho re- appointed c.th ek re- appointment - all carried 20. Consent Agenda. a, b, c - th ho all carried 21. Information regarding lump sum contracts. acknowledtged 22. mayor - re- appoint municipal insurance trustee of... th ek all carried 23. EK: thanked mayor and members of commission for contributions and staff and wished them happy new year. 24.TH ditto 25.Mayor - ditto 26.MC - ditto 27. HO - ditto CM: community redevelopment agency - meeting rec not be held - continued to 5th or 11th as necessary.