121492 work session agendaA G E N D A
Sanford City Commission Meetings
Monday, December 14, 1992
Sanford, City Hall, 300 North Park Avenue
Sanford, Florida
Work Session
4:30 o'clock P.M.
City Manager's Conference Room
Second Floor
1. Presentation by Jim Willard regarding Seminole Towne Center.
2. Discussion regarding various Agreements with Conklin, Porter
L =f%1 mna
3. FY 93/94 Health Insurance.
4. Review of City Code Section 3- 23(B), Open Container; proposed
ordinance revision.
5. Discussion regarding request from Seminole County Bar
Association Legal Aid Society, Inc., for financial assistance,
for telephone equipment replacement.
6. Discussion regarding request to purchase Computer Voice Stress
Analyzer ( "CVSA") and training of two investigators.
7. Riverfront Master Plan.
8. Impact Fee Updates for Police, Fire and Recreation.
9. Small Scale Comprehensive Plan Amendments - Advertisements,
Procedures and Fee Adjustment.
10. Discussion of First Amendment to Cost Sharing Agreement, for
Contamination Assessment.
11. School Board Land Purchase.
12. Discussion regarding Police False Alarm Ordinance.
12.1 Consideration of resignation of Police Chief.
12.2 Discussion regarding Community Development Block Grant
interlocal agreement with Seminole County.
12.3 Discussion regarding telephone - expanded service calling
area.
12.4 Consideration of request for refund of application fee for
appeal of conditional use denial at The Party Machine.
12.5 Receipt of December 23, 1992, Special Meeting Agenda.
********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Regular Meeting
7:00 o'clock P.M.
City Commission Room
First Floor
13. Public Hearing to consider rezoning a portion of property
lying at the northeast corner of West First Street (SR 46) and
Rand Yard Road, from MI -2, Medium Industrial, to PD, Planned
Development.
14. Public Hearing to consider the Settlement of Tyrone Redding y.
City of Sanford, Case #91- 2213- CA -16 -G.
15. Consideration of Settlement of Rein v. City of Sanford.
16. Public Hearing to consider condemnation of properties at 1406
West 11th Street, 1408 West 11th Street, 1204 West 11th
Street, 417 West 3rd Street, 708 Palmetto Avenue, 321 Magnolia
Avenue, 417 East 4th Street, and 710 Pine Avenue.
17. Continuation of consideration of Custody Agreement with Key
Trust Company, regarding Police and Fire Pension Funds.
18. Continuation of consideration of request for Agricultural Use
of 12.7 acres of property zoned RI -1, located at Airport
Boulevard and McCracken Road.
19. Consideration of requests for free use of Civic Center.
20. Consideration of offer to donate property to the City, for
future Cloud Branch Drainage Improvements.
21. Consideration of Petition to annex a portion of property lying
at the northeast corner of West First Street (SR 46) and Rand
22. Condemnations - Status Report /Request for Time Extension.
23. Consideration of Amendments to Agreements with Conklin, Porter
L unlmnc
24. Site 10, Contract II Contract Termination.
25. Consideration of request to purchase Computer Voice Stress
Analyzer (CVSA), and training of two investigators.
26. Impact Fee Updates for Police, Fire and Recreation.
27. Consideration of request to board up property at 2823 Grove
Drive.
28. Consideration of First Amendment to Cost Sharing Agreement
for Contamination Assessment.
29. First reading of Ordinances.
30. Board appointments /re- appointments /resignation.
31. Information /Recommendations from Planning and Zoning
Commission Meetings of November 19, 1992, and December 3,
1992.
32. Consent Agenda.
33. Information regarding lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330 -5626 48 HOURS IN ADVANCE OF THE MEETING.
34. Community Development Block Grant interlocal agreement with
Seminole County.
35. Purchase of School Board property across from Sanford Middle
School.
36. Appointment of Acting Police Chief.
MEMORANDUM
December 3, 1992
TO: STAFF j �(, ' .
FROM: CITY MANAGER AND CITY CLERK`"
RE: DECEMBER 14, 1992 AGENDA ITEMS.
Work Session
1. (Seminole Towne Center.) Information attached.
.. Jim Willard, Tom Schneider, Bill Hammer, Lisa Friedman, Myron
cl Louick discussed Redevelopment Agreement, Tax Increment
Financing, etc. Concurred to consider more complete
Redevelopment Agreement at December 28, 1992, Meeting(s).
2. (Agreements with Conklin, Porter & Holmes).
Information attached.
A. Amendment to Engineering Services Contract dated December
7, 1983, in amount of $33,871.99 (Target Ceiling Cost
$29,453.91/Fixed Fee $4,418.08), for Elimination of CSO
and /or Stormwater Inlets /Sanitary Sewer Collection
System.
B. Request for Fee Increase from $452,241.05 to $499,491.05
($47,250.00), of which is $451,329.17 is Target Ceiling
Cost and $48,161.88 is Fixed Fee Percentage.
C. Amendment No. 38, to Contract dated December 17, 1987, in
amount of $23,000.00, for "Year One" Final Design of Mill
Creek /Cloud Branch Drainage Basins.
D. Agreement in an amount not to exceed $47,085.00, for
Revisions to Master Water and Wastewater Plans with
emphasis on Southern and Southeastern areas of City.
.... Discussed; see Item 23 for action.
3. (FY 93/94 Health Insurance.) Information attached.
jz/o ... Discussed; concurred to proceed as described in Memo dated
November 18, 1992, from Personnel Director.
4. (City Code 3- 23(B), Open Container.) Information attached.
.... Discussed; see Item 29.G. for action.
�+q���
5. (Request for financial assistance.) Information attached.
6w... Discussed; concurred no funds available; Mayor to send letter
explaining City's position.
6. (Computer Voice Stress Analyzer.) Information attached.
.... Discussed; see Item 25 for action.
7. (Riverfront Master Plan.) Information attached.
... Discussed; concurred to proceed as described in Memo dated
November 18, 1992, from the Director of Planning and
Development.
8. (Impact Fee Updates for Police, Fire and Recreation.)
Information attached re: Recommendations from Systems
Development Fee Advisory Committee, as described in memo dated
November 30, 1992, from Director of Planning and Development.
.... Discussed; see Item 26 for action.
9. (Small Scale Comprehensive Plan Amendments.) Information
attached.
Discussed; concurred that proper ordinances/ resolutions be
prepared to adopt fees as described in Memo dated November 19,
1992, from Director of Planning and Development.
10. (First Amendment to Cost Sharing Agreement.) Information
attached.
.... Discussed; see Item 28 for action.
11. (School Board Land Purchase.) City Manager to report
regarding requirement for appraisal.
.... Discussed; City Manager reported second appraisal not required
by law; and there are two agreements (an Addendum and a
Conditional Assignment of Contract) which will need to be
executed in order to proceed with the anticipated January 29,
1993, closing. See Item 35 for action.
12. (Police False Alarm Ordinance.) Requested by Commissioner
Eckstein.
Discussed, including False Alarm situation at Seminole High
School; requested Staff to outline alternatives for fees /fee
cap at next meeting.
12.1 (Resignation of Police Chief.)
.... Discussed Police Chief Steven D. Harriett's resignation,
effective December 31, 1992; see Item 36 for action.
12.2 (Community Development Block Grant interlocal agreement with
Seminole County).
.... Discussed; see Item 34 for action.
12.3 (Telephone - expanded service calling area).
�.... Discussed request from Seminole County and City of Lake Mary
to share cost of, and to instruct attorney to recommend to the
Public Service Commission that they overturn their Staff's
position of using "old" balloting method, and to accept
balloting which resulted in "yes" for expanded service calling
area for a fee. Commission requested letter be sent to
Seminole County and City of Lake Mary, with copy to PSC, that
Sanford is not in favor of the Three Dollar per Month Plan.
12.4 (Request for refund of application fee for appeal of
conditional use denial at The Party Machine.)
.... Discussed; concurred with Staff to refund fee.
12.5 (December 23, 1992, Special Meeting Agenda.)
.... City Clerk confirmed that each City Commissioner member
received an Agenda for December 23, 1992, Special Meeting.
Regular Meeting
13. (Rezone)
Ad published December 4, 1992.
Diane K. & Michael H. Myers, owners (Mountain Distributing
Company).
Copy of map attached.
Planning and Zoning Commission recommends approval. (Copy
attached with Agenda Item No. 31.
Director of Planning and Development recommends approval.
(Copy attached)
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to rezone the property as
advertised.
..?� Authorized preparation of ordinance.
14. (Tyrone Redding v. City of Sanford.) City Attorney to report.
e< ... Authorized Settlement as described by City Attorney.
15. (Rein v. City of Sanford.) Information attached.
City Attorney to report.
�!... Authorized Settlement as described by City Attorney.
16. (Public Hearing - Condemnations.) Information attached.
Owners notified October 13, 1992.
(This hearing is a formal procedure that the City is required
to do as a first step toward the demolition of dilapidated
structures unless the owner brings these up to code. Owners
who proceed to make reasonable progress toward correction of
deficiencies can expect to be allowed time to make
corrections.)
Report #92 -10: 1406 West 11th Street; Susie Culver
Sanders /Kathryn Folkes, owners.
Report #92 -11: 1408 West 11th Street; Margaret Jones, owner.
Report #92 -13: 1204 West 11th Street; Ann Brown, owner.
Report #92 -14: 417 West 3rd Street; California Federal
Savings & Loan, owner.
Report #92 -15: 708 Palmetto Avenue; James & Drenna Melvin,
owners.
Report #92 -16: 321 Magnolia Avenue; Security Pacific National
Bank, owner.
Report #92 -17: 417 East 4th Street; I.F. Frazier, Heirs /Laura
Frazier, owner.
Report #92 -18: 710 Pine Avenue; Levy Stanford, owner.
Building Inspector recommends structures be condemned and
owners required to demolish.
City Manager recommends structures be condemned, and owners
given 30 days to repair or demolish.
.... All condemned and owners given 30 days to repair or demolish.
17. (Custody Agreement with Key Trust Company.) Information
attached.
City Manager recommends authorization to execute Custody
Agreement with Key Trust Company, to be effective January 1,
1993, and transfer of all Police and Fire Pension assets by
the Mayor and Trustees, and administration of payroll and all
other payables to be moved back in- house.
... Authorized as recommended by City Manager.
18. (Request from T.B. Ball, III, for commercial agricultural use
on 12.7 acres of property zoned RI -1, located at Airport
Boulevard and McCracken Road.) Tabled at November 23, 1992
Regular Meeting, pending additional information. Information
attached.
City Manager recommends that City Commission support the
conduct of a hay operation as a form of lot mowing for
/ -� maintenance purposes.
Authorized hay operation as recommended by City Manager.
19. (Requests for free use of Civic Center.) Information
attached.
A. From Central Florida Services for the Disadvantaged,
Inc., for Fifth Annual Feast on December 25, 1992.
B. From Seminole High School Band, for Annual Banquet on
June 4, 1993.
City Manager recommends free use for A, and reduced rate in
amount of $90.00 for B, above.
�.. Authorized free use for A, and reduced rate for B.
20. (Offer from Mr. & Mrs. Somerville to donate property [Lot 20,
Block G, A. D. Chappells Subdivision] to the City, for future
Cloud Branch Drainage Improvement, subject to City reimbursing
them for clearing of growth and trash expenses in amount of
$200.00.) Information attached.
City Manager recommends authorization to prepare appropriate
Quit Claim Deed, and acceptance and recording of said deed
upon execution of same; and payment of expenses in amount of
r � $200.00.
�.... Authorized actions as recommended by City Manager.
21. (Petition to Annex.)
Diane K. & Michael H. Myers, owners (Mountain Distributing
Company).
Copies attached: Map
Petitions
Application
Staff Recommendations
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex property as requested.
.. Authorized preparation of ordinance.
22. (Condemnations) Information attached.
A. Status Report of all pending condemnations.
.... Acknowledged.
B. Request for time extension regarding Report #90 -10, 718
East 7th Street, John Henderson, owner. Building
Inspector recommends demolition.
City Manager recommends authorization for Public Works
AqA4- Department to demolish property.
... Owner appeared and reported electric and roof have been
repaired, and that a church wants to use the property.
Commission authorized 90 day extension.
23. (Agreements with Conklin, Porter & Holmes.)
A. Elimination of CSO and /or Stormwater Inlets.
Information attached with Agenda Item No. 2.A.
City Manager recommends authorization to execute
Amendment to Agreement with Conklin, Porter & Holmes
dated December 7, 1983; Target Ceiling Cost $29,453.91,
plus Fixed Fee in amount of $4,418.08; completion of
Memorandum of Negotiation, and execution of EPA form
5700 -41 Cost Price Summary.
B. Fee Increase /Vacuum Sewer Project.
Information attached with Agenda Item No. 2.B.
City Manager recommends approval of fee increase from
$452,241.05 to $499,491.05 ($47,250.00), of which
$451,329.17 is Target Ceiling Cost and $48,161.88 is
Fixed Fee Percentage.
C. "Year One" Final Design of Mill Creek /Cloud Branch
Drainage Basins.
Information attached with Agenda Item No. 2.C.
City Manager recommends authorization to execute
Amendment No. 38, to Agreement dated December 17, 1987,
with Conklin, Porter & Holmes, for "Year One" Final
Design Engineering Services, for Mill Creek /Cloud Branch
Drainage Basins.
D. Revisions to Master Water and Wastewater Plans.
Information attached with Agenda Item No. 2.D.
City Manager recommends approval /execution of Agreement
with Conklin, Porter & Holmes in amount not to exceed
$47,085.00, for Revisions to Master Water and Wastewater
Plans with emphasis on Southern and Southeastern areas of
4dJ1J City.
.... All authorized as recommended by City Manager.
24. (Site 10, Contract II Contract Termination.)
Information attached.
City Manager recommends affirmation and ratification of Letter
of Termination.
0J. Commission affirmed and ratified Letter of Termination.
25. (Computer Voice Stress Analyzer.) Information attached with
Agenda Item No. 6.
City Manager recommends authorization to purchase CVSA in
amount of $6,675.00, and training of two (2) investigators at
$950.00 each; totalling $7,625.00, to be funded from Law
Enforcement Trust Fund.
... Authorized as recommended by City Manager.
26. (Impact Fee Updates for Police, Fire and Recreation.)
Information attached with Agenda Item No. 8.
City Manager recommends authorization for City Attorney to
prepare the proper ordinances to amend Impact Fees as
recommended by Systems Development Fee Advisory Committee, as
described in memo dated November 30, 1992, from Director of
Planning and Development.
Jf✓ Authorized as recommended by City Manager.
27. (2823 Grove Drive.) Information attached.
City Manager recommends authorization for Public Works
Department to board property up as requested.
.... Authorized as recommended by City Manager.
28. (Cost Sharing Agreement /Contamination Assessment.)
Information attached with Agenda Item No. 10.
City Manager recommends approval.
�.':. Approved.
29. (First reading of Ordinances.)
A. Consideration of Ordinance No. 3137, re: Annex a portion
of property lying at the northeast corner of West First
Street (SR 46) and Rand Yard Road.
Diane K. and Michael H. Myers, owners (Mountain
Distributing Company).
�(ff Copy of map attached.
Passed 1st reading.
B. Ordinance No. 3136, re: Adopt a Small Scale
Comprehensive Plan Amendment for a portion of property
lying between Lake Mary Boulevard and North Way and
between Sanford Avenue and SR 427.
Teen Challenge of Florida, Inc.
Copy of map attached.
Passed 1st reading.
C. Ordinance No. 3134, re: Close, vacate and abandon a ten
(10) foot wide north -south utility easement lying between
Lake Mary Boulevard and North Way and between Sanford
Avenue and SR 427 (Keyes Industrial Park).
Steven Kracht, Kemco Industries, Inc., owner.
4� Copy of map attached.
a "a�. Passed 1st reading.
D. Ordinance No. 3135, re: Close, vacate and abandon a five
(5) foot wide north -south utility easement on the
easterly side of property located at 124 Quail Ridge
Court.
David L. Sullivan, owner.
Copy of map attached.
Passed 1st reading.
E. Ordinance No. 3133, re: Rezone a portion of property
lying between Lake Mary Boulevard and North Way and
between Sanford Avenue and SR 427, from RI -1, Restricted
Industrial, to RMOI, Multiple - Family Residential Office -
Institutional.
Teen Challenge of Florida, Inc., applicant.
Copy of map attached.
Passed 1st reading.
F. Consideration of Ordinance No. 3132, re: Rezone a portion
of property lying at the northeast corner of West First
Street (SR 46) and Rand Yard Road, from MI -2, Medium
Industrial, to PD, Planned Development.
Diane K. and Michael H. Myers, owners.
Copy of map attached.
Passed 1st reading.
G. Consideration of Ordinance No. 3138, re: Open Container.
` Information attached with Agenda Item No. 4.
(�3.... Passed 1st reading.
30. (Board appointments /re- appointments /resignation.)
A. Code Enforcement Board: Willie King has submitted his
resignation from the Code Enforcement Board, effective
December 2, 1992. Information attached.
�. Resignation accepted. Lisa Nason, Alternate, appointed as
Member. Bernard Mitchell appointed as Alternate.
B. Human Relations Advisory Board: The term of Nicholas
Casiello expires December 31, 1992.
/ °? . No action. List on December 28, 1992, Agenda.
31. (Information /Recommendations from Planning and Zoning
Commission Meetings.
A. Information from November 19, 1992. (Copy attached)
NO ACTION REQUIRED.
. No action taken.
B. Recommendation from December 3, 1992. (Copy attached.
Item No. 1 Refers to Agenda Item No. 13: Request to
rezone a portion of property lying at the
northeast corner of West First Street ( SR
46) and Rand Yard Road, from MI -2, Medium
Industrial, to PD, Planned Development,
Diane K and Michael H Myers, owners.
NO FURTHER ACTION REQUIRED.
. No action taken.
32.
� =0
(Consent Agenda.)
A. Consideration of
Copies attached.
to pay.
Both authorized.
requests for payment of statements.
City Manager recommends authorization
(1) From Universal Engineering Sciences, Inc. for
Material Testing - Water Reclamation
Facility Expansion .......................$ 300.00
(2) From City Attorney for Professional
Services for the Month of November,
1992 ............... ......................$6,721.45
B. Consideration of Tabulations of Bids. Memo and Bid
Tabulations attached.
(1) Bid #92/93 -101, Recreation Athletic Equipment
(Recreation and Parks Department). City Manager
recommends acceptance of only bid meeting
specifications, from Braxton's Recreation in amount
of $7,122.42.
Accepted as recommended.
(2) Bid 92/93 -11, Two (2) Police K -9's (Police
Department). City Manager recommends acceptance of
lowest bid, which met specifications, from Sun
Coast K -9 of Sarasota, at $4,900.00 each; totalling
$9,800.00.
Accepted as recommended.
(3) Bid 92/93 -12, Asphalt Pavement Replacement (Utility
Department). City Manager recommends acceptance of
lowest bid, which met specifications, from Aikins
Paving at specific unit prices as described in memo
dated December 3, 1992, from Utility Director;
exact dollar amount to be based on actual work
performed at said bid unit prices ( Aikins Paving
was awarded bid last year for similar work, which
was performed satisfactorily) .
UV
�,. Accepted as recommended.
(4) Bid #92/93 -15, Portable Sod Cutter /Trailer (Public
Works Department). City Manager recommends
acceptance of lower bid, which met specifications,
nJ from Rental Center of Orlando, Inc. in amount of
$3,152.28.
T4'r.. Accepted as recommended.
(5) Bid #92/93 -17, Street Sign Materials (Public Works
Department) . City Manager recommends acceptance of
lowest bids, which met specifications, from
Municipal Supply and Sign Company in amount of
$5,400.13, for street sign blanks, and Universal
Ul/Q� Signs and Accessories in amount of $6,243.00, for
brackets and sign posts; totalling $11,643.13.
. Accepted as recommended.
C. Approval of Vouchers for the Month of November, 1992.
Approved.
33. (Information regarding lump sum contracts approved for
payment.) Six (6) invoices totalling $195,204.57.
(Copies attached)
.. Acknowledged.
34. (Community Development Block Grant interlocal agreement with
Seminole County) for County -wide Housing Rehabilitation
Services for 1992 -93, effective January 1, 1993.
.... Authorized execution of agreement.
35. (Purchase of School Board property across from Sanford Middle
School.)
�... Commission decided second Appraisal is not necessary;
authorized execution of Addendum to Contract for Sale and
Purchase and of Contract of Assignment.
36. (Appointment of Acting Police Chief.)
.... Appointed Capt. Ralph Russell Acting Police Chief for an
indefinite time period.