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121492 work session agendaA G E N D A Sanford City Commission Meetings Monday, December 14, 1992 Sanford, City Hall, 300 North Park Avenue Sanford, Florida Work Session 4:30 o'clock P.M. City Manager's Conference Room Second Floor 1. Presentation by Jim Willard regarding Seminole Towne Center. 2. Discussion regarding various Agreements with Conklin, Porter L =f%1 mna 3. FY 93/94 Health Insurance. 4. Review of City Code Section 3- 23(B), Open Container; proposed ordinance revision. 5. Discussion regarding request from Seminole County Bar Association Legal Aid Society, Inc., for financial assistance, for telephone equipment replacement. 6. Discussion regarding request to purchase Computer Voice Stress Analyzer ( "CVSA") and training of two investigators. 7. Riverfront Master Plan. 8. Impact Fee Updates for Police, Fire and Recreation. 9. Small Scale Comprehensive Plan Amendments - Advertisements, Procedures and Fee Adjustment. 10. Discussion of First Amendment to Cost Sharing Agreement, for Contamination Assessment. 11. School Board Land Purchase. 12. Discussion regarding Police False Alarm Ordinance. 12.1 Consideration of resignation of Police Chief. 12.2 Discussion regarding Community Development Block Grant interlocal agreement with Seminole County. 12.3 Discussion regarding telephone - expanded service calling area. 12.4 Consideration of request for refund of application fee for appeal of conditional use denial at The Party Machine. 12.5 Receipt of December 23, 1992, Special Meeting Agenda. ********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Regular Meeting 7:00 o'clock P.M. City Commission Room First Floor 13. Public Hearing to consider rezoning a portion of property lying at the northeast corner of West First Street (SR 46) and Rand Yard Road, from MI -2, Medium Industrial, to PD, Planned Development. 14. Public Hearing to consider the Settlement of Tyrone Redding y. City of Sanford, Case #91- 2213- CA -16 -G. 15. Consideration of Settlement of Rein v. City of Sanford. 16. Public Hearing to consider condemnation of properties at 1406 West 11th Street, 1408 West 11th Street, 1204 West 11th Street, 417 West 3rd Street, 708 Palmetto Avenue, 321 Magnolia Avenue, 417 East 4th Street, and 710 Pine Avenue. 17. Continuation of consideration of Custody Agreement with Key Trust Company, regarding Police and Fire Pension Funds. 18. Continuation of consideration of request for Agricultural Use of 12.7 acres of property zoned RI -1, located at Airport Boulevard and McCracken Road. 19. Consideration of requests for free use of Civic Center. 20. Consideration of offer to donate property to the City, for future Cloud Branch Drainage Improvements. 21. Consideration of Petition to annex a portion of property lying at the northeast corner of West First Street (SR 46) and Rand 22. Condemnations - Status Report /Request for Time Extension. 23. Consideration of Amendments to Agreements with Conklin, Porter L unlmnc 24. Site 10, Contract II Contract Termination. 25. Consideration of request to purchase Computer Voice Stress Analyzer (CVSA), and training of two investigators. 26. Impact Fee Updates for Police, Fire and Recreation. 27. Consideration of request to board up property at 2823 Grove Drive. 28. Consideration of First Amendment to Cost Sharing Agreement for Contamination Assessment. 29. First reading of Ordinances. 30. Board appointments /re- appointments /resignation. 31. Information /Recommendations from Planning and Zoning Commission Meetings of November 19, 1992, and December 3, 1992. 32. Consent Agenda. 33. Information regarding lump sum contracts. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS, INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS 286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT 330 -5626 48 HOURS IN ADVANCE OF THE MEETING. 34. Community Development Block Grant interlocal agreement with Seminole County. 35. Purchase of School Board property across from Sanford Middle School. 36. Appointment of Acting Police Chief. MEMORANDUM December 3, 1992 TO: STAFF j �(, ' . FROM: CITY MANAGER AND CITY CLERK`" RE: DECEMBER 14, 1992 AGENDA ITEMS. Work Session 1. (Seminole Towne Center.) Information attached. .. Jim Willard, Tom Schneider, Bill Hammer, Lisa Friedman, Myron cl Louick discussed Redevelopment Agreement, Tax Increment Financing, etc. Concurred to consider more complete Redevelopment Agreement at December 28, 1992, Meeting(s). 2. (Agreements with Conklin, Porter & Holmes). Information attached. A. Amendment to Engineering Services Contract dated December 7, 1983, in amount of $33,871.99 (Target Ceiling Cost $29,453.91/Fixed Fee $4,418.08), for Elimination of CSO and /or Stormwater Inlets /Sanitary Sewer Collection System. B. Request for Fee Increase from $452,241.05 to $499,491.05 ($47,250.00), of which is $451,329.17 is Target Ceiling Cost and $48,161.88 is Fixed Fee Percentage. C. Amendment No. 38, to Contract dated December 17, 1987, in amount of $23,000.00, for "Year One" Final Design of Mill Creek /Cloud Branch Drainage Basins. D. Agreement in an amount not to exceed $47,085.00, for Revisions to Master Water and Wastewater Plans with emphasis on Southern and Southeastern areas of City. .... Discussed; see Item 23 for action. 3. (FY 93/94 Health Insurance.) Information attached. jz/o ... Discussed; concurred to proceed as described in Memo dated November 18, 1992, from Personnel Director. 4. (City Code 3- 23(B), Open Container.) Information attached. .... Discussed; see Item 29.G. for action. �+q��� 5. (Request for financial assistance.) Information attached. 6w... Discussed; concurred no funds available; Mayor to send letter explaining City's position. 6. (Computer Voice Stress Analyzer.) Information attached. .... Discussed; see Item 25 for action. 7. (Riverfront Master Plan.) Information attached. ... Discussed; concurred to proceed as described in Memo dated November 18, 1992, from the Director of Planning and Development. 8. (Impact Fee Updates for Police, Fire and Recreation.) Information attached re: Recommendations from Systems Development Fee Advisory Committee, as described in memo dated November 30, 1992, from Director of Planning and Development. .... Discussed; see Item 26 for action. 9. (Small Scale Comprehensive Plan Amendments.) Information attached. Discussed; concurred that proper ordinances/ resolutions be prepared to adopt fees as described in Memo dated November 19, 1992, from Director of Planning and Development. 10. (First Amendment to Cost Sharing Agreement.) Information attached. .... Discussed; see Item 28 for action. 11. (School Board Land Purchase.) City Manager to report regarding requirement for appraisal. .... Discussed; City Manager reported second appraisal not required by law; and there are two agreements (an Addendum and a Conditional Assignment of Contract) which will need to be executed in order to proceed with the anticipated January 29, 1993, closing. See Item 35 for action. 12. (Police False Alarm Ordinance.) Requested by Commissioner Eckstein. Discussed, including False Alarm situation at Seminole High School; requested Staff to outline alternatives for fees /fee cap at next meeting. 12.1 (Resignation of Police Chief.) .... Discussed Police Chief Steven D. Harriett's resignation, effective December 31, 1992; see Item 36 for action. 12.2 (Community Development Block Grant interlocal agreement with Seminole County). .... Discussed; see Item 34 for action. 12.3 (Telephone - expanded service calling area). �.... Discussed request from Seminole County and City of Lake Mary to share cost of, and to instruct attorney to recommend to the Public Service Commission that they overturn their Staff's position of using "old" balloting method, and to accept balloting which resulted in "yes" for expanded service calling area for a fee. Commission requested letter be sent to Seminole County and City of Lake Mary, with copy to PSC, that Sanford is not in favor of the Three Dollar per Month Plan. 12.4 (Request for refund of application fee for appeal of conditional use denial at The Party Machine.) .... Discussed; concurred with Staff to refund fee. 12.5 (December 23, 1992, Special Meeting Agenda.) .... City Clerk confirmed that each City Commissioner member received an Agenda for December 23, 1992, Special Meeting. Regular Meeting 13. (Rezone) Ad published December 4, 1992. Diane K. & Michael H. Myers, owners (Mountain Distributing Company). Copy of map attached. Planning and Zoning Commission recommends approval. (Copy attached with Agenda Item No. 31. Director of Planning and Development recommends approval. (Copy attached) City Manager recommends authorization for City Attorney to prepare the proper ordinance to rezone the property as advertised. ..?� Authorized preparation of ordinance. 14. (Tyrone Redding v. City of Sanford.) City Attorney to report. e< ... Authorized Settlement as described by City Attorney. 15. (Rein v. City of Sanford.) Information attached. City Attorney to report. �!... Authorized Settlement as described by City Attorney. 16. (Public Hearing - Condemnations.) Information attached. Owners notified October 13, 1992. (This hearing is a formal procedure that the City is required to do as a first step toward the demolition of dilapidated structures unless the owner brings these up to code. Owners who proceed to make reasonable progress toward correction of deficiencies can expect to be allowed time to make corrections.) Report #92 -10: 1406 West 11th Street; Susie Culver Sanders /Kathryn Folkes, owners. Report #92 -11: 1408 West 11th Street; Margaret Jones, owner. Report #92 -13: 1204 West 11th Street; Ann Brown, owner. Report #92 -14: 417 West 3rd Street; California Federal Savings & Loan, owner. Report #92 -15: 708 Palmetto Avenue; James & Drenna Melvin, owners. Report #92 -16: 321 Magnolia Avenue; Security Pacific National Bank, owner. Report #92 -17: 417 East 4th Street; I.F. Frazier, Heirs /Laura Frazier, owner. Report #92 -18: 710 Pine Avenue; Levy Stanford, owner. Building Inspector recommends structures be condemned and owners required to demolish. City Manager recommends structures be condemned, and owners given 30 days to repair or demolish. .... All condemned and owners given 30 days to repair or demolish. 17. (Custody Agreement with Key Trust Company.) Information attached. City Manager recommends authorization to execute Custody Agreement with Key Trust Company, to be effective January 1, 1993, and transfer of all Police and Fire Pension assets by the Mayor and Trustees, and administration of payroll and all other payables to be moved back in- house. ... Authorized as recommended by City Manager. 18. (Request from T.B. Ball, III, for commercial agricultural use on 12.7 acres of property zoned RI -1, located at Airport Boulevard and McCracken Road.) Tabled at November 23, 1992 Regular Meeting, pending additional information. Information attached. City Manager recommends that City Commission support the conduct of a hay operation as a form of lot mowing for / -� maintenance purposes. Authorized hay operation as recommended by City Manager. 19. (Requests for free use of Civic Center.) Information attached. A. From Central Florida Services for the Disadvantaged, Inc., for Fifth Annual Feast on December 25, 1992. B. From Seminole High School Band, for Annual Banquet on June 4, 1993. City Manager recommends free use for A, and reduced rate in amount of $90.00 for B, above. �.. Authorized free use for A, and reduced rate for B. 20. (Offer from Mr. & Mrs. Somerville to donate property [Lot 20, Block G, A. D. Chappells Subdivision] to the City, for future Cloud Branch Drainage Improvement, subject to City reimbursing them for clearing of growth and trash expenses in amount of $200.00.) Information attached. City Manager recommends authorization to prepare appropriate Quit Claim Deed, and acceptance and recording of said deed upon execution of same; and payment of expenses in amount of r � $200.00. �.... Authorized actions as recommended by City Manager. 21. (Petition to Annex.) Diane K. & Michael H. Myers, owners (Mountain Distributing Company). Copies attached: Map Petitions Application Staff Recommendations City Manager recommends authorization for City Attorney to prepare the proper ordinance to annex property as requested. .. Authorized preparation of ordinance. 22. (Condemnations) Information attached. A. Status Report of all pending condemnations. .... Acknowledged. B. Request for time extension regarding Report #90 -10, 718 East 7th Street, John Henderson, owner. Building Inspector recommends demolition. City Manager recommends authorization for Public Works AqA4- Department to demolish property. ... Owner appeared and reported electric and roof have been repaired, and that a church wants to use the property. Commission authorized 90 day extension. 23. (Agreements with Conklin, Porter & Holmes.) A. Elimination of CSO and /or Stormwater Inlets. Information attached with Agenda Item No. 2.A. City Manager recommends authorization to execute Amendment to Agreement with Conklin, Porter & Holmes dated December 7, 1983; Target Ceiling Cost $29,453.91, plus Fixed Fee in amount of $4,418.08; completion of Memorandum of Negotiation, and execution of EPA form 5700 -41 Cost Price Summary. B. Fee Increase /Vacuum Sewer Project. Information attached with Agenda Item No. 2.B. City Manager recommends approval of fee increase from $452,241.05 to $499,491.05 ($47,250.00), of which $451,329.17 is Target Ceiling Cost and $48,161.88 is Fixed Fee Percentage. C. "Year One" Final Design of Mill Creek /Cloud Branch Drainage Basins. Information attached with Agenda Item No. 2.C. City Manager recommends authorization to execute Amendment No. 38, to Agreement dated December 17, 1987, with Conklin, Porter & Holmes, for "Year One" Final Design Engineering Services, for Mill Creek /Cloud Branch Drainage Basins. D. Revisions to Master Water and Wastewater Plans. Information attached with Agenda Item No. 2.D. City Manager recommends approval /execution of Agreement with Conklin, Porter & Holmes in amount not to exceed $47,085.00, for Revisions to Master Water and Wastewater Plans with emphasis on Southern and Southeastern areas of 4dJ1J City. .... All authorized as recommended by City Manager. 24. (Site 10, Contract II Contract Termination.) Information attached. City Manager recommends affirmation and ratification of Letter of Termination. 0J. Commission affirmed and ratified Letter of Termination. 25. (Computer Voice Stress Analyzer.) Information attached with Agenda Item No. 6. City Manager recommends authorization to purchase CVSA in amount of $6,675.00, and training of two (2) investigators at $950.00 each; totalling $7,625.00, to be funded from Law Enforcement Trust Fund. ... Authorized as recommended by City Manager. 26. (Impact Fee Updates for Police, Fire and Recreation.) Information attached with Agenda Item No. 8. City Manager recommends authorization for City Attorney to prepare the proper ordinances to amend Impact Fees as recommended by Systems Development Fee Advisory Committee, as described in memo dated November 30, 1992, from Director of Planning and Development. Jf✓ Authorized as recommended by City Manager. 27. (2823 Grove Drive.) Information attached. City Manager recommends authorization for Public Works Department to board property up as requested. .... Authorized as recommended by City Manager. 28. (Cost Sharing Agreement /Contamination Assessment.) Information attached with Agenda Item No. 10. City Manager recommends approval. �.':. Approved. 29. (First reading of Ordinances.) A. Consideration of Ordinance No. 3137, re: Annex a portion of property lying at the northeast corner of West First Street (SR 46) and Rand Yard Road. Diane K. and Michael H. Myers, owners (Mountain Distributing Company). �(ff Copy of map attached. Passed 1st reading. B. Ordinance No. 3136, re: Adopt a Small Scale Comprehensive Plan Amendment for a portion of property lying between Lake Mary Boulevard and North Way and between Sanford Avenue and SR 427. Teen Challenge of Florida, Inc. Copy of map attached. Passed 1st reading. C. Ordinance No. 3134, re: Close, vacate and abandon a ten (10) foot wide north -south utility easement lying between Lake Mary Boulevard and North Way and between Sanford Avenue and SR 427 (Keyes Industrial Park). Steven Kracht, Kemco Industries, Inc., owner. 4� Copy of map attached. a "a�. Passed 1st reading. D. Ordinance No. 3135, re: Close, vacate and abandon a five (5) foot wide north -south utility easement on the easterly side of property located at 124 Quail Ridge Court. David L. Sullivan, owner. Copy of map attached. Passed 1st reading. E. Ordinance No. 3133, re: Rezone a portion of property lying between Lake Mary Boulevard and North Way and between Sanford Avenue and SR 427, from RI -1, Restricted Industrial, to RMOI, Multiple - Family Residential Office - Institutional. Teen Challenge of Florida, Inc., applicant. Copy of map attached. Passed 1st reading. F. Consideration of Ordinance No. 3132, re: Rezone a portion of property lying at the northeast corner of West First Street (SR 46) and Rand Yard Road, from MI -2, Medium Industrial, to PD, Planned Development. Diane K. and Michael H. Myers, owners. Copy of map attached. Passed 1st reading. G. Consideration of Ordinance No. 3138, re: Open Container. ` Information attached with Agenda Item No. 4. (�3.... Passed 1st reading. 30. (Board appointments /re- appointments /resignation.) A. Code Enforcement Board: Willie King has submitted his resignation from the Code Enforcement Board, effective December 2, 1992. Information attached. �. Resignation accepted. Lisa Nason, Alternate, appointed as Member. Bernard Mitchell appointed as Alternate. B. Human Relations Advisory Board: The term of Nicholas Casiello expires December 31, 1992. / °? . No action. List on December 28, 1992, Agenda. 31. (Information /Recommendations from Planning and Zoning Commission Meetings. A. Information from November 19, 1992. (Copy attached) NO ACTION REQUIRED. . No action taken. B. Recommendation from December 3, 1992. (Copy attached. Item No. 1 Refers to Agenda Item No. 13: Request to rezone a portion of property lying at the northeast corner of West First Street ( SR 46) and Rand Yard Road, from MI -2, Medium Industrial, to PD, Planned Development, Diane K and Michael H Myers, owners. NO FURTHER ACTION REQUIRED. . No action taken. 32. � =0 (Consent Agenda.) A. Consideration of Copies attached. to pay. Both authorized. requests for payment of statements. City Manager recommends authorization (1) From Universal Engineering Sciences, Inc. for Material Testing - Water Reclamation Facility Expansion .......................$ 300.00 (2) From City Attorney for Professional Services for the Month of November, 1992 ............... ......................$6,721.45 B. Consideration of Tabulations of Bids. Memo and Bid Tabulations attached. (1) Bid #92/93 -101, Recreation Athletic Equipment (Recreation and Parks Department). City Manager recommends acceptance of only bid meeting specifications, from Braxton's Recreation in amount of $7,122.42. Accepted as recommended. (2) Bid 92/93 -11, Two (2) Police K -9's (Police Department). City Manager recommends acceptance of lowest bid, which met specifications, from Sun Coast K -9 of Sarasota, at $4,900.00 each; totalling $9,800.00. Accepted as recommended. (3) Bid 92/93 -12, Asphalt Pavement Replacement (Utility Department). City Manager recommends acceptance of lowest bid, which met specifications, from Aikins Paving at specific unit prices as described in memo dated December 3, 1992, from Utility Director; exact dollar amount to be based on actual work performed at said bid unit prices ( Aikins Paving was awarded bid last year for similar work, which was performed satisfactorily) . UV �,. Accepted as recommended. (4) Bid #92/93 -15, Portable Sod Cutter /Trailer (Public Works Department). City Manager recommends acceptance of lower bid, which met specifications, nJ from Rental Center of Orlando, Inc. in amount of $3,152.28. T4'r.. Accepted as recommended. (5) Bid #92/93 -17, Street Sign Materials (Public Works Department) . City Manager recommends acceptance of lowest bids, which met specifications, from Municipal Supply and Sign Company in amount of $5,400.13, for street sign blanks, and Universal Ul/Q� Signs and Accessories in amount of $6,243.00, for brackets and sign posts; totalling $11,643.13. . Accepted as recommended. C. Approval of Vouchers for the Month of November, 1992. Approved. 33. (Information regarding lump sum contracts approved for payment.) Six (6) invoices totalling $195,204.57. (Copies attached) .. Acknowledged. 34. (Community Development Block Grant interlocal agreement with Seminole County) for County -wide Housing Rehabilitation Services for 1992 -93, effective January 1, 1993. .... Authorized execution of agreement. 35. (Purchase of School Board property across from Sanford Middle School.) �... Commission decided second Appraisal is not necessary; authorized execution of Addendum to Contract for Sale and Purchase and of Contract of Assignment. 36. (Appointment of Acting Police Chief.) .... Appointed Capt. Ralph Russell Acting Police Chief for an indefinite time period.