110992 work session agendaI i
A G E N D A
Sanford City Commission Meetings
Monday, November 9, 1992
Sanford City Hall, 300 North Park Avenue, Sanford, Florida
Work Session
4:30 o'clock P.M.
City Manager's Conference Room
Second Floor
1. Request from Robert N. Parsell, Jr., President, Sanford Ace
Hardware, Inc., to speak to Commission regarding outstanding
Utility Taxes due for propane sales.
2. Discussion regarding request from Lynn Stogner, Pine Crest
Neighborhood Crime Watch, for improved street lighting in Pine
Crest Subdivision.
3. Discussion of Historic Preservation Board recommendations of
locations for placement of Florida Black Heritage Trail Signs.
4.
Discussion of Seminole County
School Board Land Contract
Assignment.
5.
Discussion regarding Land Transfer - Affordable Housing.
6.
Discussion regarding request
to replace lights /poles at
Pinehurst and Ft. Mellon Softball Parks.
7.
Discussion regarding surveying
services with respect to Cloud
Branch /Mill Creek Prescriptive
Easements.
8.
Status report regarding Holiday
Inn arrearages.
9.
Review of Draft Transient Occupancy
Revision.
10.
Discussion regarding request
to operate Dance Hall at 420
South Sanford Avenue.
11. Review of proposed Street Paving schedule.
11.1 Request from Building Official to board up structure at 310
Magnolia Avenue.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
First Floor
12. Continuation of consideration of request to operate Dance Hall
at 420 South Sanford Avenue.
13. Request from Mrs. David Smith, to speak to the Commission
regarding neighborhood disturbance caused by False Alarm
situation at First Shiloh Missionary Baptist Church.
14. Consideration of Lake Mary Boulevard /Sir Lawrence Drive
Traffic Signal.
15. Consideration of outstanding Utility Taxes due from Sanford
Ace Hardware, Inc., for propane sales.
16. Consideration of request for improved street lighting in Pine
Crest Subdivision.
17. Consideration of Historic Preservation Board recommendations
of locations for placement of Florida Black Heritage Signs.
. e
18. Consideration of request for Special Event Permit.
19. Consideration of request to install driveway to private
residence across City -owned Railroad Right -Of -Way.
20. Consideration of Land Transfer - Affordable Housing.
21. Consideration of request to advertise for bids for replacement
lights at Pinehurst and Ft. Mellon Softball Parks.
22. Consideration of contract for reconditioning and /or
resurfacing City roads.
23. Condemnations - Status Report /Request for Time
Extension /Request for Demolition.
24. Recommendations from Planning and Zoning Commission Meeting
Thursday, October 15, 1992.
25. Board appointments /re- appointments.
26. Consent Agenda.
27. Information regarding lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330 -5626 48 HOURS IN ADVANCE OF THE MEETING.
28. Consideration of boarding up structure at 310 Magnolia Avenue.
29. Assignment of Contract for School Board property across French
Avenue from Sanford Middle School.
30. Request from Holiday Inn for Special Event Permit.
MEMORANDUM
November 11, 1992
TO: CITY STAFF
FROM: CITY MANAGER & CITY CLERK
RE: NOVEMBER 9, 1992 AGENDA ITEMS
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Work Session
1. (Sanford Ace Hardware, Inc. /Outstanding Utility Taxes.)
Information attached.
... Staff to negotiate settlement & brin g proposal back to
Commission for consideration.
2. (Street Lighting /Pine Crest Subdivision.) Information
attached.
.... Discussed; see Item # 16 for action.
3. (Florida Black Heritage Trail Signs.) Information attached.
.... Discussed; see Item # 17 for action.
4. (School Board Land Contract Assignment.) Information
attached.
.... Discussed; see Item # 29 for action.
5. (Land Transfer - Affordable Housing.) Information attached
regarding land immediately west of Sanford Landings. Ralph
Schmidt, Trustee, proposes to donate land to the City of
Sanford so that the City may in turn donate this land to Lake
Monroe Associates, for use in affordable housing. This chain
of events enhances the scoring for funding.
.... Discussed; see Item # 20 for action.
6. (Replacement Lights /Pinehurst & Fort Mellon Softball Parks.)
Information attached.
.... Discussed; see Item # 21 for action.
7. (Surveying Services - Cloud Branch /Mill Creek Prescriptive
Easements.) City Manager to report.
.... Discussed.
8. (Holiday Inn.) Status Report requested by Commissioner
Howell. City Attorney to report.
.... Discussed. Commission took no action.
9. (Draft Transient Occupancy Revision.) Status Report requested
by Commissioner Howell. Information attached.
.... Discussed; Commission concurred to send to P & Z for review
and recommendation.
10. (Dance Hall - 420 South Sanford Avenue.) Information
attached.
.... Discussed; see Item # 12 for action.
11. (Proposed Street Paving Schedule.) Information attached.
.... Reviewed; see Item # 22 for action.
11.1 (Request from Building Official to board up structure at 310
Magnolia Avenue.)
.... Discussed; see Item # 28 for action.
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Regular Meeting
12. (Dance Hall - 420 Sanford Avenue.) Tabled at October 26, 1992
Regular Meeting, pending meeting between Staff and Mr.
Thompson, to determine his intentions and Staff's written
comments /recommendations .
Information attached with Agenda Item No. 10.
City Manager recommends approval of Dance Hall License, with
conditions /restrictions.
.... Approved as recommended by CM.
13. (First Shiloh Missionary Baptist Church - 700 Elm Avenue.)
Information attached.
.... Rev Rucker to arrange for technician who installed system /who
is familiar with system to re- adjust the system.
14. (Lake Mary Boulevard /Sir Lawrence Drive Traffic Signal.)
Seminole County is willing to install traffic signal as
requested by City, conditioned upon 50/50 split; City's share
$20,750.00, plus $395.50 for annual maintenance.
Information attached.
City Manager recommends approval with funding from Local
Option Gas Tax.
` ` .... Approved as recommended by CM.
15. (Sanford Ace Hardware, Inc. /Outstanding Utility Taxes.)
Information attached with Agenda Item No. 1.
City Manager recommends action as deemed appropriate.
.... No further action taken; see Item #1 for action.
16. (Street Lighting /Pine Crest Subdivision.) Information
attached with Agenda Item No. 2.
City Manager recommends improvement of street lighting as
described in memo dated October 26, 1992, from Public Works
Director.
.... Approved as recommended by CM.
17. (Florida Black Heritage Signs.) Information attached with
Agenda Item No. 3.
City Manager recommends procurement and placement of Black
Heritage Trail Signs at locations as recommended by Historic
Preservation Board, and outlined in memo dated October 9,
1992, from Historic Preservation Board Secretary.
1- wkbu... Approved as recommended by CM.
18. (Request from Seminole County Courthouse, for Special Event
Permit, for "Clerk's Office Garage Sale" at City Municipal
Parking Lot on November 14, 1992, from 8:00 A.M. to 2:00 P.M.)
Information attached.
City Manager recommends denial based on it being an
inappropriate location (private use of public property).
�4�... Denied as recommended by CM.
19. (Request from Mr. & Mrs. McBryde, to install drive to private
residence across City -owned Railroad Right -Of -Way.)
Information attached.
City Manager recommends Right -Of -Way Use Permit for indefinite
term, for requested driveway, with stipulations /conditions as
o� described in memo dated October 30, 1992, from City Manager.
,b) .... Approved as recommended by CM.
20. (Land Transfer - Affordable Housing.) Information attached
with Agenda Item No. 5.
City Manager recommends approval to accept and convey property
as requested.
I... Re J ected due to possible subterfuge to scorin g for ( state ) tax
credits for affordable housing.
21. (Replacement Lights /Pinehurst and Ft. Mellon Softball Parks.)
Information attached with Agenda Item No. 6.
City Manager recommends authorization to advertise for bids to
replace lights and poles at Pinehurst and Ft. Mellon Softball
Parks in estimated amount of $75,000.00; $35,000.00 to be
funded from Activity Contra Account, with balance from City
reserves.
;eftr... Approved as recommended by CM.
22. (Proposed Street Paving Schedule.) Information attached with
Agenda Item No. 11.
City Manager recommends approval of proposed street paving
scheduled, for reconditioning and /or resurfacing of City
streets, including specifications for milling and overlay work
in total estimated amount of $950,282.00, as described in memo
dated October 2, 1992, from Public Works Director. (Contract
to be issued under Seminole County Contract #A /R -258.)
�.. Approved as recommended by CM.
23. (Condemnations.) Information attached.
A. Status Report of all current and pending condemnations.
B. Request for time extension regarding Report #90 -8, 412
Cypress Avenue, K.S. Johnson owner.
Q� City Manager recommends final 60 day extension.
�J .. 60 day extension authorized.
J
C. City Manager recommends approval for City to demolish in
the case of Condemnation Report #92 -05, 517 Cypress
Avenue, Lincoln Williams, owner.
1 ?127V�.. Demolition authorized.
24. (Recommendations from Planning and Zoning Commission Meeting
of Thursday, October 15, 1992.) Information attached.
Item #1: Final Plat for Sunvista, a 14 lot Single - Family,
zero lot line subdivision, located at 195 Sir
Lawrence Drive in a MR -2 Multiple - Family
Residential Dwelling District.
NEEDS ACTION (APPROVAL /DENIAL).
.... Approved.
25. (Board appointments /re- appointments.)
A. Henry Shelton Sanford Memorial Library - Museum: The term
of Alf reda Wallace expires November 4, 1992. Ms. Wallace
has served the maximum number of terms allowed, and,
therefore, cannot be re- appointed.
Appointed Dr. Vann Parker to replace Ms. Wallace.
26. (Consent Agenda.)
A. Consideration of requests for payment of statements.
Copies attached. City Manager recommends authorization
to pay.
9
All authorized for payment.
(1) From Pardue, Heid, Church, Smith & Walker, Inc.
for Appraisal of 50 acre vacant parcel
Country Club Road /Old Lake Mary Road...$ 3,800.00
(2) From Conklin, Porter & Holmes for Pump Branch -
Culvert Inspection and Analysis ........ $ 558.94
(3) From Jammal & Associates for Vacuum Sewer
Collection System, Contract I..........$ 499.00
(4) From Ardaman & Associates, Inc., for
Quarterly Groundwater Monitoring at
Site 10 .. ..............................$ 286.00
(5) From City Attorney for Prof. Services
for the Month of October, 1992.........$ 8,960.00
B. Approval of Vouchers for the Month of October, 1992.
. Approved.
C. Approval of Minutes of October 26, 1992 Work Session and
Minutes of October 26, 1992 Regular Meeting. Copies
enclosed.
jc
Approved.
27. (Information regarding lump sum contracts approved for
payment.) Eight (8) invoices totalling $330,605.25 and one
(1) credit invoice in amount of $5,194.81. Copies attached.
... Acknowledged.
28. (Consideration of boarding up structure at 310 Magnolia
Avenue.)
qvr.. Authorized City to board up immediately, as requested.
29. (Assignment of Contract for School Board property across
French Avenue from Sanford Middle School.)
�.... Authorized Staff and CA prepare Counter Proposal to Assignment
Letter (City pay Earnest Money Deposit to School Board; City
reimburse Rick Hardwick, Tidewater Enterprises, his expenses
to date on the property) & authorized Mayor to execute Counter
Proposal.
30. (Request from Holiday Inn for Special Event Permit.)
t--�... Authorized, for Jet Ski Race in front of Holiday Inn.