092892 work session agendaA G E N D A
Sanford City Commission Meetings
Monday, September 28, 1992
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
5:00 o'clock P.M.
City Manager's Conference Room.
1. Lease Agreement with Salvation Army, for use of Gymnasium and
Facility at 700 West 24th Street.
2. Request from David Locker, for refund of $100.00 political
sign deposit.
3. Request from Scenic Improvement Board for City assistance
regarding "Make Sanford Shine" project.
4. Discussion regarding costs for "Contractual" Building
Inspector, for a six (6) month period.
5. Discussion regarding continuance of City pay for City
EmDlovees on Military Leave relative to "Hurricane Andrew ".
5.1. Telephone /Public Service Commission.
5.2. State Revolving Loan funding.
5.3. Request for Open Air Restaurant License.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
6. Public Hearing to finalize and adopt Annual Budget and Capital
Program, and adopt the millage rate, for the City of Sanford,
Florida, for Fiscal Year of October 1, 1992 to September 30,
1993.
7. Public Hearing to consider rezoning a portion of property
lying between Mangoustine Avenue and Olive Avenue and between
Second Street and Third Street, from MR -3, Multiple - Family
Residential, to RC -1, Restricted Commercial.
8. Public Hearing to consider second reading and adoption of
ordinances.
9. Consideration of requests for free use and /or reduced rate of
Civic Center.
10. Consideration of request for Special Event Permit.
11. Consideration of Petition to Annex (for water service) a
portion of property lying between Palmway and Sanford Avenue
nsetta Drive and Rose Drive.
12. Consideration of request to purchase SIU vehicle.
13. Consideration of Amendment to Contract with Lochrane
Engineering for services associated with the relocation of
Silver Lake Elevated Tank.
14. Consideration of Resolution No. 1646, regarding Solid Waste
Collection Service Fees.
15. Consideration of continuance of City pay for City Employees on
Military Leave relative to "Hurricane Andrew ".
16. Information from Planning and Zoning Commission Meeting of
September 3, 1992.
17. Confirmation of Appointees to Police and Fire Pension Boards.
18. Consent Agenda.
19. Information regarding lump sum contracts.
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330 -5626 48 HOURS IN ADVANCE OF THE MEETING.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
20. Proposed Agenda for Special Meeting October 5, 1992 (Work
Session with School Board.)
21. Award of Contract for Asbestos Study at Library - Museum.
22. Temporary Contractual Building Inspector.
23. Open Air Restaurant License.
24. Community Recreation Lease.
4 151 4 5�ff
September 30, 1992
TO: STAFF
FROM: CITY MANAGER TY CLERK
SUBJECT: SEPTEMBER 28, 1992 AGENDA ITEMS.
Work Session
5:00 o'clock P.M.
Second Floor
1. (Agreement with Salvation Army.) Information attached.
.... Discussed possible leases with Salvation Army and Sanford
Gymnastics Assoc; see Item #24 for action.
2. (Political Sign Deposit.) Information attached.
&At.. Discussed; concurred that 2 signs in illegal location(s) is
not cause to retain Sign Deposit; if there is a large number
of a candidate's signs in illegal location(s) or wanton
disregard of Sign Laws, then request for refund of that
candidate's Sign Deposit is to be referred to City Commission.
3.
( "Make Sanford
Shine ".)
Information attached.
...
Concurred to
assist
as requested, and concurred City
Commission will
pick up
trash on Commercial Street on Dec 5,
1992.
4. ( "Contractual" Building Inspector.) Information attached.
.... Discussed; see Item #22 for action.
5. (City Employees /Military Leave.) Information attached.
.... Discussed; see Item #15 for action.
5.1. (Telephone /Public Service Commission.)
.... CM reviewed status and recommended no action be taken at this
time; Commission concurred.
5.2. (SRF loans.)
.... CM reported receipt of 2 additional SRF loans for Refunding
Bonds ($7.9 million for part of Site 10, and $1.9 million for
Westerly Interceptor Project, total $9.8 million) at 3% to
3.5% interest rate, & both can be used to refund bonds in our
portfolio.
5.3. (Open Air Restaurant License.)
.... CM report Application from Marian Lupien d /b /a D & M Gourmet
Hot Dogs, Inc., for 2734 Orlando Drive, Ratliff Used Auto
Parts, is complete, & recommended approval. See Item #23 for
action.
Regular Meeting
7:00 o'clock P.M.
First Floor
6. (Public Hearing)
Ad published September 11, 1992 (required by Charter
Section 6.06 and 6.07)
Ads published September 23, 1992 (required by TRIM)
A. Announce that the proposed millage rate of 6.8759 mills
exceeds the rolled -back rate by 0.91880, and this is
necessary for City to provide continuing level of City
Services in the face of inflation, and to meet new
demands associated with new development.
.... Announced.
B. Public Input.
.... No one appeared.
C. (Recompute tentative millage rate, and amend budget as
necessary.)
.... No action, not necessary.
D. Adoption of Resolutions:
(1) Resolution No. 1642, re: Adopt Final Millage Rate.
�`:... Adopted.
(3) Resolution No. 1643, re: Adopt Final Budget of
Revenues and Expenses and Capital Programs.
Adopted.
E. (Public Hearing to consider second reading and adoption
of Ordinances.)
Ads published
(1) Ordinance No. 3129, re: Making appropriations for
FY 1992 -93 Operating Budgets.
�� ..
Adopted.
(2) Ordinance No. 3131, re: Adopt FY 92/93 Personnel
r Classification and Pay Plan.
,. Adopted.
7. (Rezone)
Ad published September 17, 1992.
Bernette O. Smith, owner.
Copy of map attached.
Planning and Zoning Commission tabled their public hearing.
Director of Planning and Development recommends denial.
(Copy attached)
City Manager recommends the public hearing be tabled pending
recommendation from Planning and Zoning Commission.
PH tabled as recommended by CM.
8. (Second reading and adoption of Ordinances.)
A. Ordinance No. 3127, re: Annex a portion of property
lying between 26th Street and 27th Street and between
Myrtle Avenue and Magnolia Avenue.
Judith Gabbai, owner.
Ad published September 17 and 24, 1992.
Copy of map attached.
Adopted.
B. Ordinance No. 3128, re: Rezone a portion of property
lying between Holly Avenue and Maple Avenue and between
West 11th Street and West 12th Street, from MR -2,
Multiple - Family Residential, to GC -2, General Commercial.
Hellekson Real Estate Co., Inc., owner.
Ad published September 17, 1992.
Copy of map attached.
�li..Adopted.
C. Ordinance No. 3130, re: Providing for adoption of Solid
Waste Fees by Resolution.
Ad published September 17, 1992.
.
Adopted.
9. (Requests for free use and /or reduced rate of Civic Center.)
Information attached.
A. From Seminole High School for free use of Civic Center,
for Project Graduation on June 9 and 10, 1993.
B. From Martin Luther King Celebration Committee for free
use of Civic Center, for Martin Luther King Celebration
Events, January 14 through 18, 1993.
C. From Pilot Club of Sanford, Inc., for reduced rate of
Civic Center rental fees, for Naturalization Ceremonies
in March of 1993.
D. From Golden Age Games Executive Committee, for reduced
rate of Civic Center rental fees, for fashion show and
luncheon hosted by BEALLS and Olive Garden on September
30, 1992.
City Manager recommends approval of free use for A and B,
and approval of reduced rate for C ($120.00) and D
($30.00) above.
. A, B, C, & D approved as recommended by CM.
10. (Request submitted from Seminole County Historical Society,
for Special Event Permit, for Pioneer Arts Demonstration &
Crafts Festival at Seminole County History Museum Grounds on
October 3 and 4, 1992, from 8:00 A.M. to 6:00 P.M. [400 - 500
participants - projected spectators 25,000]. Includes request
to close a portion of unnamed road between West County Home
Road and Bush Boulevard.
City Manager recommends approval.
.... Approved.
11. (Petition to Annex, water service only.)
James Smith & Blanche Smith, owners.
Copies attached: Map
Petition
Application
Staff Recommendations
City Manager recommends authorization of water service, with
applicant to pay all costs and fees, and to record Annexation
.. Petition and annex when annexable.
�1111-'-�... Authorized as recommended by CM.
12. (Request to purchase SIU vehicle in amount of $86,686.10.)
Information attached.
City Manager recommends authorization to purchase SIU vehicle
from GMAC in amount of $86,686.10, funding to come from Law
Enforcement Trust Fund.
�.. Authorized as recommended by CM.
13. (Relocation of Silver Lake Elevated Tank.) Original contract
dated March 27, 1990 in estimated amount of $116,240, for
Silver Lake Elevated Tank Relocation and French Avenue Tank
project; requested increase $14,790.00; totalling $131,030.00.
Information attached.
City Manager recommends execution of Amendment as requested.
.... Authorized.
14. (Resolution No. 1646) re: Establishing Fees for Solid Waste
Collection Services. Information attached.
City Manager recommends adoption, contingent upon County
,' p adoption of landfill fee increase.
6�tA ' .. Adopted.
15. (City Employees /Military Leave) Information attached with
Agenda Item No. 5.
City Manager recommends action as deemed appropriate.
JW1.... Authorized . City
supplement Base Pay with City Pay so that total equals normal
City Pay for 15 days, then review
16. (Information from Planning and Zoning Commission Meeting of
September 3, 1992.) Information attached.
NO ACTION REQUIRED.
.... No action taken.
17. (Police and Fire Pension Board Trustees.) Information
attached.
Need to appoint /confirm appointments of Trustees as follows:
Kip Parshall, Fire
Ralph E. Russell, Police
Mayor Bettye D. Smith, Fire & Police
*(legal resident) Fire
*(legal resident) Police
Finance Director Carolyn Small, Fire & Police
*Police Chief Steve Harriett and Fire Chief Tom Hickson are
the current members, and are willing to serve again, if re-
appointed.
�.... Appointed /confirmed Kip Parshall, Ralph Russell, Mayor Smith,
Finance Director Small; appointed Police Chief Harriett and
Fire Chief Hickson.
18. (Consent Agenda.)
A. Consideration of requests for payment of statements.
./1 Copies attached. City Manager recommends authorization to
pay.
(1) From Universal Engineering Sciences, Inc. for:
(a) Westerly Reclaimed Water Transmission
System, Contract I .................$ 543.00
(b) Clearing, Grading - Ponds & Stormwater
Management System, Site 10,
Contract II ........................$ 2,847.00
(c) Reclaimed Water Transmission Mains,
Site 10, Contract I ................$ 5,440.00
(d) Reclaimed Water Facility Expansion.$ 3,912.00
(e) I/I Sewer Repairs - Cherokee Lane,
Sunland Estates ....................$ 772.00
(f) I/I Sewer Rehab. - Garrison Drive..$ 230.00
(g) I/I Sewer Rehab. - 24th Place ...... $ 184.00
(h) Water Reuse System Master Pump
Station, Grove Irrigation System,
Contract III .......................$ 3,920.00
B. Consideration of Tabulations of Bids. Memos and Bid
Tabulations attached.
(1) Bid 491/92 -66, Laboratory Equipment & Accessories
(Utility Department). City Manager recommends
acceptance of lowest bid, which met specifications,
from Thomas Scientific in amount of $25,071.00.
(2) Bid #91/92 -65, Annual Cemetery Maintenance Contract
(Recreation & Parks Department). City Manager
recommends acceptance of lowest bid, from Lawn
Systems in amount of $35,988.00, if City Attorney
concurs. If City Attorney finds that it would be a
conflict with a City employee involved with Lawn
Systems, City Manager recommends acceptance of the
second lowest bid, from The Bond Terre Group in
amount of $40,720.00. Both bids met
4;�- specifications.
.... Item 18.B.(2) removed from Consent Agenda.
Approval of Minutes of September 2, 1992 Special Meeting,
September 14, 1992 Work Session, and September 14, 1992
Regular Meeting. Copies attached.
.... Authorized /approved /accepted A, B, & C (except 18.B.(2)) as
recommended.
19. (Lump sum contract invoices approved for payment.) Five
invoices totalling $173,029.20. Copies attached.
.. Acknowledged.
20. (Agenda for Special Meeting October 5, 1992.)
.... Confirmed receipt of written Agenda; & verified items proposed
for discussion.
21. (Contract for Asbestos Study at Library - Museum.)
lit . .
Awarded Contract to Thornton Laboratory in amount of $640.00
plus $28.00 for each additional test over 10, for Survey &
Report.
22. (Temporary Contractual Building Inspector.)
.... Denied authorization to hire.
23. (Open Air Restaurant License.)
��. Authorized at 2734 Orlando Drive, Ratliff Used Auto Parts, for
Marian Lupien d /b /a D & M Gourmet Hot Dogs, Inc.
24. (Community Recreation Lease.)
�-I/ . Withdrew previous Offer to Lease to Salvation Army; authorized
Lease with Sanford Gymnastics Association, for 6 months, at
$1,000.00 per month.