091492 work session agendaA G E N D A
Sanford City Commission Meetings
Monday, September 14, 1992
Sanford City Hall, 300 North Park Avenue
Sanford Florida
*********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Work Session
5:00 o'clock P.M.
City Manager's Conference Room
1. Request from Salvation Army Advisory Board to discuss
Agreement between City and Salvation Army, for use of
Gymnasium and facility at 700 West 24th Street.
2. Discussion regarding request from Kiwanis Club of Sanford, for
permanent rate reduction for use of Civic Center.
3. Presentation by Lake Community Action Agency, regarding Head
Start Services in Sanford /Seminole County.
4. Discussion regarding request for funding from Better Living
for Seniors.
5. Discussion regarding request from Terry McKinney, for City
assistance relative to youth congregating at 104 Sterling
Court.
6. Discussion regarding Appeal of Public Service Commission's
decision regarding extended service calling area.
6.5. Discussion regarding:
A. Regular Meeting Agenda Item No. 20.
B. Regular Meeting Agenda Item No. 21.
C. Regular Meeting Agenda Item No. 32.
D. Regular Meeting Agenda Item No. 33.
E. Regular Meeting Agenda Item No. 34.
F. Membership in Florida Innovation Gruop.
G. Regular Meeting Agenda Item No. 36.
H. Request from Florida Game & Fresh Water Fish Commission
to erect a sign at the Marina.
I. Design of signs at entraces to Sanford, to recognize
youth accomplishments.
J. Regular Meeting Agenda Item No. 37.
K. Regular Meeting Agenda Item No. 8.
L. Regular Meeting Agenda Item No. 35.
Regular Meeting
7:00 o'clock P.M.
City Commission Room
7. Public Hearing to consider tentative Budget and Proposed
Millage for FY 92/93.
8. Continuation of Public Hearing to consider rezoning a portion
of property lying between U.S. 17 -92 (French Avenue) and
Laurel Avenue and between West 15th Street and West 18th
Street, from SR -1A, Single - Family Dwelling Residential, to GC_
2. General Commercial.
9. Public Hearing to consider condemnation of property at 517
Cypress Avenue, Condemnation Report No. 92 -05.
10. Public Hearing to consider second reading and adoption of
ordinances.
11. Consideration of proposal from Lake Community Action Agency,
regarding Head Start Services in Sanford /Seminole County.
12. Consideration of request to hang a banner across First Street
and to park portable trailer sign in vacant lot across from
Chamber of Commerce.
13. Consideration of request for permanent rate reduction for use
of Civic Center.
14. Consideration of request for reduced rate for use of Civic
Center.
15. Consideration of request for temporary trailer for Grand
Romance performers' use.
16. Consideration of Amendment to Department of Health and
Rehabilitative Services Grant, for Low Income Home Energy
Assistance Funds.
17. Consideration of request to park camper at Heartland
Industries, Inc., for security purposes.
18. Consideration of requests for Special Event Permits.
19. Consideration of Contract with H.C. Connell, Inc. regar4
Hayfield Development and Irrigation System, Contract IV.
20. Consideration of reduced rate of rental fee for use of Civic
Center.
21. Consideration of United Way Campai(
of contributor incentive products.
)enditure for
22. Consideration of Resolution No. 1644, regarding Code
Enforcement Citation Program.
23. Consideration of request from St. Johns River Water Management
District, for City to provide six (6) additional sections
within the City, to be included in the photogrammetric mapping
of City of Sanford, Seminole County.
24. Consideration Addendum No. 8, to Contract with Solin &
Associates, for City Land Development Regulation Revisions.
25. Consideration of Ordinance No. 3130, regarding Solid Waste
Fees.
26. Condemnations - Status Report /Request for Time Extension.
27. First reading of ordinances.
28. Board appointments /re- appointments.
29. Consent Agenda.
30. Information regarding lump sum contracts.
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330 -5626 48 HOURS IN ADVANCE OF THE MEETING.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
31. Adoption of Resolution No. 1645, re: Expressway Legislation.
32. Lease Agreements for six (6) Police Department motorcycles.
33. Appraisal Services re: Stormwater Utility Retention Site.
34. Bids for Roll -on Roll -off Solid Waste Service.
35. Burglar Alarm System for City Hall.
36. Appointment to Systems Development Fee Advisory Committee.
37. Nominations for appointment to Seminole County Affordable
Housing Advisory Committee.
38. 104 Sterling Court.
MEMORANDUM
September 15, 1992
TO: STAFF
FROM: CITY MANAGER /CITY CLERK
RE: SEPTEMBER 14, 1992 AGENDA ITEMS
********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Work Session
5:00 o'clock P.M.
Second Floor
1. (Agreement with Salvation Army.) Information attached.
Discussed; Staff to review all options and report back to
Commission at 9 -28 -92 Work Session.
2. (Civic Center Lease - Kiwanis Club.) Information attached.
Alan Dickey, representing Rotary Club, appeared to ask for
same consideration for Rotary Club as is given to Kiwanis
Club.
CM recommended reduction to $25.00 per hour as requested.
.... See Item #13 for action.
3. (Head Start) Information attached.
No representative of Lake County Community Action present.
Charles Rowe reviewed City's intent and application.
.... See Item #11 for action.
4. (Better Living for Seniors.) Information attached.
'.... Commission concurred to deny request for funding.
5. (104 Sterling Court.)
.... Discussed; see Item #38 for action.
6. (Extended Service Calling Area.)
.... CM reported status.
6.5. Discussion regarding:
A. Regular Meeting Agenda Item No. 20.
. CM reported Meta Brooks delivered check in amount of $48.15;
so no further discussion /action necessary.
c A /.. B. Regular Meeting Agenda Item No. 21.
�� . Commission concurred to deny said request.
C. Regular Meeting Agenda Item No. 32.
D. Regular Meeting Agenda Item No. 33.
E. Regular Meeting Agenda Item No. 34.
3 F. Membership in Florida Innovation Gruop.
... Commission concurred that City's membership not be renewed.
G. Regular Meeting Agenda Item No. 36.
H. Request from Florida Game & Fresh Water Fish Commission
to erect a sign at the Marina.
Commission concurred with request.
I. Design of signs at entraces to Sanford, to recognize
youth accomplishments.
.
. Staff to develop contest for design of said signs.
J. Regular Meeting Agenda Item No. 37.
K. Regular Meeting Agenda Item No. 8.
L. Regular Meeting Agenda Item No. 35.
*********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Regular Meeting
7:00 o'clock P.M.
First Floor
7. (Public Hearing)
Advertised via Notice of Proposed Property Taxes (TRIM
Notice), mailed by Property Appraiser.
A. Announce that the proposed millage rate of 6.8759 mills
exceeds the rolled -back rate by 0.9188% and this is
necessary for City to provide continuing level of City
Services in the face of inflation and to meet new demands
associated with new development.
.... Announced.
B. Public Input.
.... No one appeared.
C. (Recompute proposed millage rate, and) adopt proposed
millage rate of 6.8759 as the tentative millage rate.
` NEED MOTION
. Adopted proposed millage rate of 6.8759 as tentative millage
• rate.
D. (Amend and) adopt tentative budget.
NEED MOTION
. Adopted tentative budget.
E. Announce that the public hearing will be held on
September 28, 1992 at 7:00 o'clock P.M., to consider the
final budget and to adopt the final millage.
Announced.
F. First reading of Ordinance No. 3129, re: Making
appropriations for FY 1992 -93 Operating Budget.
.... Passed 1st reading.
G. First reading of Ordinance No. 3114, re: Adopt FY 92/93
Ct�Personnel Classification and Pay Plan.
�-� .... Passed lst reading.
8. (Public Hearing tabled at August 24, 1992 Regular Meeting.)
Seminole County School Board, owner.
R. Hardwick /Tidewater Enterprises, Inc., applicant.
Copies attached: Map
Excerpt of Planning and Zoning August 6,
1992, Minutes
Planning and Zoning Commission recommends denial, based on the
incompatibility of GC -2 zoning with the existing zoning and
the City's policy to protect neighborhoods and to prevent
incompatible uses. (Copy attached)
Director of Planning and Development recommends approval.
(Copy attached)
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to rezone the property as
advertised.
Request submitted from Rulon Munns, Applicant's Attorney, to
" continue PH for not less than 90 days.
...� PH tabled to October 26, 1992.
9. (Public Hearing - Condemnation - 517 Cypress Avenue) Lincoln
and Rachel Williams, owners.
Owners notified September 4, 1992, and property posted
August 31, 1992. Information attached.
City Manager recommends that the property be condemned, and
the owner given 30 days to repair or demolish, and possibly
consider boarding up if there is evidence of drug activity.
.. Condemned, owner given 30 days to repair or demolish, & City
authorized to board up immediately.
10. (Second reading and adoption of ordinances.)
A. Ordinance No. 3124, re: Police False Alarm Fee.
Tabled at August 24, 1992 Regular Meeting, pending
revisions. Information attached.
Wq ... Adopted.
B. Ordinance No. 3125, re: Fire False Alarm Fee and
Inspection Fee.
Tabled at August 24, 1992 Regular Meeting.
Information attached.
... Adopted.
C. Ordinance No. 3126, re: adopting Small Scale
Comprehensive Plan Amendment.
Ad published September 9, 1992.
Copy of Map attached
.. Adopted.
11. (Head Start Program) Information attached with Agenda Item
No. 3.
City Manager recommends as deemed appropriate.
Marian Mitchell, Lake Community Action Agency, gave
C presentation.
.. Authorized continue with City's application to provide Head
Start Services in Seminole County, in conjunction with UCF.
12. (Request submitted from Sanlando Depression Glass, to hang
banner across First Street, and to park portable trailer sign
in vacant lot across from Chamber of Commerce, for 20th
Anniversary Celebration, January 29 through 31, 1993.)
Information attached.
City Manager recommends approval to hang the banner for two to
three weeks as requested; and authorization to park mobile
(� trailer sign as requested, subject to requestor obtaining
property owner approval, and appropriate permits.
�. Approved as recommended by CM.
13. (Request submitted from Kiwanis Club, for permanent rate
reduction, from $35.00 to $25.00 per hour, for use of Civic
Center.) Information attached with Agenda Item No. 2.
G�f City Manager recommends -ice. ,
t� . Approved as requested, for Kiwan Club and for Rotary Club.
14. (Request submitted from Ixora Garden Club, for reduced rate
for use of Civic Center, for Annual Home and Garden Club Show
on March 11 & 12, 1993.) Information attached.
r City Manager recommends reduced rate.
ll. Approved as requested.
15. (Request from Bill Sternberg, Rivership GRAND ROMANCE, for
temporary trailer at Marina Isle location for a period of one
year.) Information attached.
City Manager recommends approval, subject to conditions set
forth in memo dated August 31, 1992, from Director of Planning
�+4` and Development.
Ouxk . Approved as recommended by CM.
16. (Additional Low Income Home Energy Assistance Funds in amount
of $31,648.00; totalling $203,985.00. Original Contract dated
May 15, 1992.) Information attached.
City Manager recommends authorization to execute said
Amendment.
�r
Authorized.
17. (Request submitted from Bob Richards, Manager, Heartland
Industries, Inc., to park camper at 200 South Myrtle, for
security purposes.) Information attached.
City Manager recommends approval to park camper as requested,
j/�� • for six months.
.
f=' . Approved as recommended by CM.
18. (Requests for Special Event Permits.) Information attached.
A. From Halifax Sailing Center, Inc., for Dixie Regatta at
Holiday Inn /Lake Monroe on October 24 & 25, 1992, from
6:00 A.M. to 5:00 P.M. [120 participants - projected
spectators 20 - 80 vessels]) Information attached.
B. From St. Lucia Festival, for Swedish Food Sampler at
Magnolia Mall on October 17, 1992, from 8:00 A.M. to 3:00
P.M. [200 participants].
C. From St. Lucia Festival /S.H.D.W.A, for Fashionscape
luncheon at Magnolia Mall on October 8, 1992, from 11:00
A.M. to 2:00 P.M. [100 -125 participants].
City Manager recommends approval of A, B, and C, above.
Approved A, B, & C.
19. (Contract with H.C. Connell, Inc., for Hayfield Development
and Irrigation System, Contract IV, Site 10.) Information
attached.
City Manager recommends final award of contract to H.C.
�...Connell, Inc. in amount of $1,393,393.00.
. Awarded as recommended by CM.
20. (Civic Center lease for memorial services for Jim Brooks on
August 26, 1992.) Total charges at reduced rate are $48.15.
,� �•. City Manager recommends action as deemed appropriate.
-- . No further action required /taken.
21. (United Way Campaign.) Information attached.
City Manager recommends approval, with amount not to exceed
$600.00.
.... No further action required /taken.
22. (Resolution No. 1644) re: Amending list of City Officials
authorized to write citations under the Code Enforcement
Citation Program. Information attached.
/) City Manager recommends adoption of Resolution No. 1644.
(�L ...
Adopted.
23. (Photogrammetric Mapping of Seminole County.) Information
attached.
City Manager recommends authorization to execute contract with
St. Johns River Water Management District, and authorization
to fund costs not to exceed $18,000.00, from FY 91/92
WContingency Fund.
.... Authorized as recommended by CM.
24. (Addendum No. 8, to Contract with Solin & Associates dated
April 10, 1989, in amount of $1,940.00, for Land Development
r Regulation Revisions.) Information attached.
City Manager recommends authorization for Mayor and City Clerk
lj to execute said Addendum No. 8.
-. /... Authorized.
25. (Ordinance No. 3130) re: providing for adoption of Solid Waste
fees by Resolution. Information attached.
City Manager recommends approval of first reading of Ordinance
No. 3130.
(•� .... Passed 1st reading.
26. (Condemnations.) Information attached.
A. Status Report of all current and pending condemnations.
.... Acknowledged.
B. Request for Time Extension regarding Condemnation Report
*91 -11, 1021 Avocado Avenue, Arthur Knight, owner.
City Manager recommends 30 day extension.
.•
. Authorized 30 day extension.
27. (First reading of Ordinances.)
A. Ordinance No. 3127, re: Annex a portion of property
lying between 26th Street and 27th Street and between
Myrtle Avenue and Magnolia Avenue.
Judith Gabbai, owner.
/r Copy of map attached.
(/�iJ� Passed lst reading.
B. Ordinance No. 3128, re: Rezone a portion of property
lying between Holly Avenue and Maple Avenue and between
West 11th Street and West 12th Street, from MR -2,
Multiple - Family Residential, to GC -2, General Commercial.
Hellekson Real Estate Co., Inc., owner.
Copy of map attached.
Passed 1st reading.
28. (Board appointments /re- appointments.) Information attached
re: October, November, December expirations.
A. Sanford Airport Authority: The terms of Gene Daniel and
Ronald Weindruch expire September 30, 1992.
. Both re- appointed.
B. Historic Preservation Board: The terms of Kay
Bartholomew, H.L. "Lynn" Stogner, and John Y. Mercer
expire October 28, 1992. All have been contacted, and
only Ms. Bartholomew is willing to serve again, if re-
/-! 4 appointed.
,lt&'u f... Re- appointed Kay Bartholomew; appointed Elizabeth Simons and
Kevin Stubbs.
C. Planning and Zoning Commission.
Appointed Cynthia Holt - Miller to fill remainder of Jimi
Brooks' term.
29. (Consent Agenda.)
A. Consideration of requests for payment of statements.
Copies attached. City Manager recommends authorization
J)( to pay.
... All authorized for payment.
(1) From City Attorney for professional
services rendered for the Month
of August, 1992 ......................$ 5,940.00
(2) From Conklin Porter & Holmes for
Culvert Inspection & Analysis,
Pump Branch ..........................$ 1,004.26
(3) From Ardaman & Associates, Inc. for:
(a) Groundwater Monitoring - Mayfair
Golf Course ....................$ 1,060.10
(b) Groundwater Monitoring Site 10..$ 715.50
(4) Lochrane Engineering, Inc. for Water
Storage Tank .........................$ 6,300.00
B. Consideration of Tabulations of Bids. Memos and Bid
Tabulations attached.
(1)
- 4--
C. . Accepted
(2)
b �-
J�? Accepted
(3)
b1t
Ala.. Accepted
Bid #91/92 -61, Henry Shelton Sanford Museum /Library
(Engineering and Planning Department) City Manager
recommends acceptance of lowest base bid, which met
specifications, from Cooper Construction in amount
of $399,777.00, with alternates to be chosen at a
later date, subject to City Commission approval.
as recommended.
Bid #91/92 -63, Flashing Arrow Board /Traffic Control
(Utility Department) City Manager recommends
acceptance of lowest bid, which met specifications,
from Traffic Alert Specialists in amount of
$4,069.00
as recommended.
Bid #91/92 -64, Jack & Bore /Old Lake Mary Road
(Utility Department) City Manager recommends
acceptance of lowest bid, which met specifications,
from Duval Horizontal Boring Company in amount of
$4,200.00.
as recommended.
C. Approval of Vouchers for the Month of August.
Approved.
D. Approval of Minutes of August 24, 1992 Work Session and
August 24, 1992 Regular Meeting. Copies attached.
L
..
Approved.
30. (Lump sum contract invoices approved for payment.) Fourteen
invoices totalling $667,348.82. Copies attached.
.. Acknowledged.
31. Adoption of Resolution No. 1645, re: Expressway Legislation.
°� "'....
Adopted.
32. Lease Agreements for six (6) Police Department motorcycles.
�._.. Authorized Lease Agreements with Harley Davidson Corp. for one
(1) year, at $150.00 per month per motorcycle.
33. Appraisal Services re: Stormwater Utility Retention Site.
.... Authorized Contract with firm of Pardue, Heid, Church, Smith
"' & Waller, Inc., in amount of $3,800.
!v' 34. Bids for Roll -on Roll -off Solid Waste Service.
... Rejected all bids (previously accepted) & authorized to re-
bid.
q t y_35. Burglar Alarm System for City Hall.
Authorized installation of motion- detector burglar alarm in
City Hall in amount NTE $4,500.00, plus phone line costs if
needed.
a6 &36. Appointment to Systems Development Fee Advisory Committee.
X _.. Appointed Robbie Robertson, Jr.
37. Nominations for appointment to Seminole County Affordable
yy°°�� Housing Advisory Committee.
�`1... Nominated Charles Rowe & Amefika Geuka.
L- 38. 104 Sterling Court.
�-.... Authorized City Attorney to review and recommend lease
arrangement for crime control purposes.