030992 work session agenda
AGENDA
~anford City Commission Meetings
Monday, March 9, 1992
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
5:00 o'clock P.M.
City Manager's Conference Room
Second Floor
1. Presentation of Audit, with comments by Coopers & Lybrand.
2. Discussion regarding Contract Renewal with Roche Biomedical
Laboratories for FY 92/93.
3. Discussion regarding Code Enforcement Citation Program.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
First Floor
4. Presentation of Proclamation to the American Red Cross.
5. Public hearing to consider second reading and adoption of
Ordinance No. 3098.
6. Continuation of public hearing to consider closing, vacating
and abandoning that portion of West Second Street lying
between North Poplar Avenue and North Cedar Avenue.
7. Consideration of Petition to Annex a portion of property lying
between Fern Drive extended westerly and Jones Avenue extended
westerly and between Sanford Avenue and Americana Boulevard.
8. Consideration of request for Special Event Permit.
9. Continuation of consideration of Preliminary Plat for Sterling
Woods, and waiver requests.
10. Consideration of request to apply to Planning and Zoning
Commission for Conditional Use Permit at 1011 Oak Avenue, to
operate a Bed and Breakfast.
11. Consideration of Condemnation Report *89-15, 2018 Mellonville
Avenue, Sara Jacobson, owner.
12. Consideration of request for waiver of City Code Section 18-
25, to allow basketball hoop to remain in right-of-way at
property located at 112 Laguna Court.
13. Consideration of request for reduction of Civic Center rental
fees.
14. Consideration of request for exclusive utility easement and
access easement at Fort Mellon Park (First Street and Cypress
Avenue), for construction, operation and maintenance of
telecommunications electrical equipment, underground cables
and wires, and required appurtenant facilities.
15. Consideration of Contract Renewal with Roche Biomedical
Laboratories for FY 92/93.
16. Consideration of City Hall HVAC System Upgrade Engineering
Study.
17. First reading of ordinances.
18. Condemnations - Status Report.
19. Consent Agenda.
20. Information regarding lump sum contract invoices.
21. Consideration of FY 90/91 Audit.
22. Information from Planning and Zoning Commission Meeting of
Thursday, February 20, 1992.
23. Consideration of request to board up property located at 1403
Mara Court.
24. Consideration of request from Seminole County to amend Road
and Library Impact Fee Interlocal Agreements.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT'TO ANY MATTER CONSlnERlID AT TIM ABOVE ~J:J.J.'lG, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND lSVUJtaiCE, WHIClf RECORD IS NOT PRO'V~.uED
BY THE CITY OF SANFORD. (FS 286.0105)
~jEMORANDUM
February 24, 1992
SUBJECT:
MAYOR AND ~ITlf COMMISSION
CITY CLERK 'tf'
MARCH 9, 1992 AGENDA ITEMS
TO:
FROM:
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Work Session
1. (Presentation of Audit, with comments by Coopers & Lybrand.)
2. (Contract Renewal with Roche Biomedical Laboratories for FY
92/93.) Information attached.
3. (Code Enforcement Citation Program.) Information attached.
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Regular Meeting
4. (Presentation of Proclamation to the American Red Cross
aCknowledging the Red Cross for its continued service in the
communi ty. )
5. (Public Hearing - Second reading and adoption of Ordinance No.
3098) re: Creating a "Code Enforcement Citation Program".
Information attached with Agenda Item No.3.
Ad published February 27, 1992.
6. (Tabled at February 24, 1992 Regular Meeting, pending
additional information.)
CSX Real Property, petitioner.
Copies of maps attached:
Map A shows closure as advertised: All of West Second
Street between Poplar Avenue and Cedar Avenue.
Map B shows closure as requested: East 223I feet of West
Second Street between Poplar Avenue and Cedar Avenue.
Letters received from utility companies; all have no objection
to the vacating.
Plans Review Committee recommends denial for reasons as set
forth in memo dated February 13, 1992, from Land Development
Coordinator. (Copy attached)
Ci ty Manager recommends conclude public hearing, and table
consideration of further action to March 23, 1992, for
additional Staff input.
7. (Petition to Annex)
William & Marrian Blalock, owner
Copies attached: Map
Petition
Application
Staff Recommendations
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex said property.
8. (Request from St.. Lucia/First Street Gallery, for Special
Event Permit on April 2, 1992, for Fashion Show at Magnolia
Mall, from 10:00 A.M. to 2:.00 P.M. (approximately 150
spectators). Information attached.
City Manager recommends approval.
9. (Continued at February 24, 1992 Regular Meeting, pending
additional information.) Information attached.
Preliminary Plat and waiver requests for Sterling Woods.
Planning and Zoning Commission approved Preliminary Plat, and
recommends approval of waiver requests, as described in memo
dated February 14, 1992, from Land Development Coordinator,
with conditions as set forth in memo dated same.
Need acknowledgement of Preliminary Plat.
Need Action (approval/denial) of waiver requests.
City Manager recommends City Commission acknowledge
Preliminary Plat, as modified to eliminate connection to Loch
Low Drive, and recommends approval of waivers as recommended
by Planning and Zoning Commission.
10. (Request submitted from Sica Nacu, for permission to apply to
Planning and Zoning Commission for a Conditional Use Permit
for property located at 1011 Oak Avenue, to operate a Bed and
Breakfast.) Information attached, including proposed
Development Order.
Ci ty Manager recommends Commission refer to Planning and
Zoning Commission for Conditional Use hearing/recommendation.
11. (Condemnation Report #89-15, 2018 Mellonville Avenue, Sara
Jacobson, owner.) At Regular Meeting of November 25, 1991,
the City Commission authorized an extension until February
28, 1992, for owner to complete repairs and place structure
back on tax rolls. Information attached. Status report from
Building Official attached.
City Manager recommends action as deemed appropriate.
12. (Request from Diane Suddes, for waiver of City Code Section
18-25, to allow basketball hoop to remain in right-of-way at
property located at 112 Laguna Court.) Information attached.
City Attorney to comment.
Ci ty Manager recommends denial because of potential City
liability.
13. (Request from Ixora Garden Club, for reduction of Civic Center
rental fees, on March 13, 1992, for luncheon and craft show;
City Cost $120.00.) Information attached.
City Manager recommends approval.
14. (Request from Southern Bell, for exclusive utility easement
and access easement, for construction, operation and
maintenance of telecommunications electrical equipment,
underground cables and wires, and required appurtenant
facili ties at Fort Mellon Park (First Street and Cypress
Avenue). Information attached.
City Manager recommends approval.
15. (Contract Renewal with Roche Biomedical Laboratories).
Information attached with Agenda Item No.2.
City Manager recommends authorization to execute Renewal
Contract with Roche Biomedical Laboratories for FY 92/93, for
pre-emploYment drug screenings at the rate of $26.00 per
screening.
16. (HVAC Upgrade Engineering Study.) Information attached.
~ity Manager recommends authorization to execute Contract with
Bosek, Gibson & Associates in total amount of $11,550.00
($6,350.00 for Phase I, $6,400.00 plus $1,300.00 financihg
~valuation for Phase II, minus $2,500.00 rebate from Florida
Power & Light Company); to be funded from Support Services
Division Budget ($10,000.00) with balance ($1,550.00) to be
transferred within Division's budget, for HVAC System Upgrade
Engineering Study.
i7. (First reading of ordinances.)
A. Ordinance No.3103, re: Amending Ordinance No. 3075, as
amended, "Classification and Pay Plan", to include
authorization for City Manager to make amendments which
constitute reclass/reg~ade actions of a lesser nature to
vacant positions.
B. Ordinance No. 3104, re: Amending Ordinance No. 3061
"Personnel Rules & Regulations" Section 11.1 and 13.0,
to include Section 9.6 "Employee of the Month/Year
Program".
C. Ordinance No. 3105, re:Adopting 1991 Standard Building,
Gas, Mechanical, Plumbing, and Housing Codes.
Information attached.
18. (Status Report of all current and pending condemnations.)
Copy attached. (There are no time extension requests.)
19. (Consent Agenda)
A. Consideration of requests for payment of statements.
Copies attached. City Manager recommends authorization
to pay.
(1) From conklin, Porter & Holmes for:
a. Amendment 31 - Construction Services
Reclaimed Water Distribution System. $ 1,193.31
b. Construction Administrative Services
Site 10 - Contracts I, II and III. . . $ 25,697.05
c. Construction Services - Seasonal
Discharge Transmission Facilities
and Water Reclamation Facility
Expansion.......................... .$4,33'1.79
d. Sanitary Sewage Collection System
Infiltration/Inflow Assessment and
EngineeringServices................$ 6,137.84
e.
Amendment 18 - Construction Services
Eff. Storage & Spray Irrigation
System, Contracts B, C and 11.......$
492.65
f. Amendment 25 - Construction Services
Master Wastewater Pump Station. . . . . . $ 1,075.10
g. Mill Creek & Cloud Branch Preliminary
EngineeringServices................$ 6,463.50
(2) From Jammal and Associates for:
a.
Reclaimed Water Distribution
System/Kaywood/Mayfair/ldyllwilde..$
607.00
b. Vacuum Sewer Collection System,
Contract I. . . . . . . . . . . . . . . . . . . . . . . . . . $ 920.00
(3) From Environmental Management, Inc. for
Batching Test at Police Department for
Remedial Action Plan. ....................$ 5,660.00
(4) From City Attorney for February, 1992,
Professional Services. ...................$ 8,300.00
H.
consideration of Tabulations of Bids.
Tabulations attached.
Memos and Bid
(1) Bid #91/92-28, Reclaimed Water Main Extension, Lake
Avenue Project. (Utility Department)
City Manager recommends acceptance of lowest bids,
which met specifications, as described in memo
dated February 28, 1992, from Utility Director. (B
& H Sales & Southeastern Municipal Supply bid the
s.ame price for item *5; recommend acceptance of bid
from B & H to reduce processing costs since they
were low bidder on item *2.)
(2) Bid #91/92-31, Recreation Annual Newsletter
(Recreation & Parks Department).
City Manager recommends acceptance of lowest bid,
which met specifications, from Michelson Printing,
Inc. in amount of $1,785.00.
C. Approval of Vouchers for the Month of February, 1992.
20. Information regarding lump sum contract invoices approved for
payment: Three invoices totalling $406,907.46.
21. (Acceptance of FY 90/91 Audit.)
22. (Information from Planning and Zoning Commission Meeting of
Thursday, February 20, 1992.) Copy attached.
NO ACTION NEEDED.
23. (Request from Building Official to board up property located
at 1403 Mara Court, due to unsafe conditions.) Information
attached.
Acting City Manager recommends authorization for Public Works
Department to board up property as requested.
24. (County Road and Library Impact Fee Interlocal Agreements.)
Information attached.
Acting City Manager recommends approval to amend said
agreements to require payment of the impact fees at time of
building permit issuance, as requested.