090991 workshop agenda
AGENDA
Sanford City Commission Meetings
Monday, September 9, 1991
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Workshop
5:00 o'clock P.M.
City Manager's Conference Room
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1. Presentation by Sue Allbee, Executive Director, Better Living
For Seniors.
2. Discussion regarding Uncle Nick's Oyster Bar.
3. Discussion regarding the renaming of 13th Street to Martin
Luther King Boulevard.
4. Discussion regarding Chase Family contribution to the City of
Sanford, for Memorial Library and Museum addition and the
Chase Family papers.
5. Proposed Reorganization of Parks and Recreation Departments.
6. Discussion regarding City Contribution to "Golden Age Games",
for Contract Employee.
7. Discussion regarding request to apply to Planning and Zoning
Commission for a Conditional Use Permit at 420 South Oak
Avenue, to operate a Bed and Breakfast.
8. Presentation by City Planner Jay Marder regarding proposed
Joint Planning Agreement with Seminole County.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
9. Public Hearing to consider tentative Budget and Proposed
Millage for FY 91/92.
10. Continuation of public hearing to consider Sanford Airport
Authority's FY 91/92 BUdget.
11. Continuation of a public hearing to consider an Appeal of the
Denial of a Conditional Use in a Non-Conforming District
regarding the property located at 1301 and 1307 Park Avenue.
12. Public Hearing to consider second reading and adoption of
ordinances.
13. Consideration of Petitions to Annex (for water service) for:
A. portions of property lying between Palm Way and Oak Way
and between Sanford Avenue and Mellonville Avenue; and
B. portions of properties lying between Lake Mary Boulevard
and Hidden Lake Drive and between Art Lane and Hidden Lake
Drive.
14. Consideration of request from Bob Meisel, New Tribes Mission,
to park two Recreational Vehicles at New Tribes Mission
Headquarters, from November 30, 1991 to May 30, 1992.
15. Consideration of request for permission to apply to Planning
and Zoning Commission for a Conditional Use Permit at 420
South Oak Avenue, to operate a Bed and Breakfast.
16. Consideration of request to operate an Open-Air Restaurant at
1401 French Avenue.
17. Consideration of request from Halifax Sailing Association, for
"Special Events" Permit, for 33rd Annual Dixie Regatta, from
October 25, through 27, 1991.
18. Consideration of Chase Family Contribution to the City of
Sanford, for Memorial Library and Museum addition, and
agreement between City and University of Florida, for
cataloging and future access to Chase Family papers.
19. Condemnations - Status Report/Time Extension Requests/Request
to demolish.
20. Consideration of adoption of Resolutions, for Tentative Award
of Contracts regarding Wastewater Facility Construction.
21. Consideration of proposed Reorganization of Parks and
Recreation Departments.
22. Consideration of City Contribution to the "Golden Age Games",
for Contract Employee.
23. Consideration of State Revolving Fund Loan Agreement, for STP
and Reuse Expansion, Wet Weather Discharge.
24. Code Enforcement Board resignation.
25. Consideration of Amendment No. 33, to Consulting Engineering
Services Contract with Conklin, Porter & Holmes in estimated
amount of $339,976.07.
26. Consent Agenda.
27. Information for lump sum contract invoices.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING, THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
28. COn.6-idVta.:t.(on 06 COn.6tJc.uc.t-ion Ma.tVt-iw Te.-6t-ing ContJc.a.ct 60ft WMte.Wa.tVt
S!f-6te.m Impltove.me.nt ContJc.a.cu.
29. COn.6-idVta.t-ion 06 /te.-rtam-ing 13th StJc.e.e.t.
30. COn.6-idVta.t-ion 06 de.ciaJc.-ing -6Vtv-ice. we.a.pon -6Wl.piu...o, & plte.-6e.nta.t..ion to
Poi. Sgt. Ta.te..
31. COn.6-idVta.t-ion 06 /te.que.-6t 6/tom SouthVtn Be..e..e. 60/t a.n e.Me.me.nt to -in.6ta..e.i
a. 6-ib/te.-opt-ic ca.bie., on A-i/tpo/tt p/topVtt!f.
32. F-i/t-6t /te.ad-ing 06 O/td-iY/.a.nce.-6.
MEMORANDUM
August 29, 1991
TO: MAYOR AND CITY COMMISSION
FROM: CITY CLERK ~
SUBJECT: SEPTEMBER 9, 1991 AGENDA ITEMS
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Workshop
1. (Presentation by Sue Allbee, Executive Director, Better Living
For Seniors.) Information attached. pJte..6e.n.ta.t-ion. g-ive.n..
2. (Discussion regarding Uncle Nick's Oyster Bar.) On June 11,
1990, City Commission denied request from prior owner to
modify Alcoholic Beverage Ordinance or grant variance, to sell
alcoholic beverages on Sunday; On April 22, 1991, City
Commission authorized Staff and City Attorney to research the
feasibili ty of establishing a new alcoholic beverage
regulation category. Assistant City Attorney to report.
Sta.66 to ke.v-iew Atty RO.6-ie.k'.6 ke.eomme.n.da.t-ion..6 & g-ive. Comm -in60 on. how the.y woutd
3. (Discussion regarding the renaming of 13th Street to Martin a.66e.et
Luther King Boulevard.) d-i.6eU.6.6e.d. othvr.
t-ieen..6ee.6
4. (Discussion regarding Chase Family contribution to the City of
Sanford, for Memorial Library and Museum addition, and
agreement between City and University of Florida, for
cataloging and future access to Chase Family papers.) d-i.6eU.6.6ed;
eOn..6en..6a..6/ to a.ppkove a.t Reg Mtg. .
5. (Discussion regarding Proposed Reorganization of Parks and
Recreation Departments.) Information attached. d-i.6eU.6.6ed.
6. (Discussion regarding City Contribution to "Golden Age Games",
for Contract Employee.) Information attached. d-i.6eU.6.6ed.
7. (Discussion regarding request for permission to apply to
Planning and Zoning Commission for Conditional Use Permit at
420 South Oak Avenue, to operate a Bed and Breakfast)
Information attached. d-i.6eU.6.6e.d; eOl'l.J.len..6W!>,: to a.ppkOVe. a.t Reg Mtg.
8. (Presentation by City Planner Jay Marder regarding proposed
Joint Planning Agreement with Seminole County.) pJte.6en.ta.t-ion. g-iven..
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Regular Meeting
9. (Public Hearing)
Advertised via Notice of Proposed Property Taxes (TRIM
Notice), mailed by Property Appraiser.
Item;., A, B, C, V, E, F, & G hetd/aceompt-i.6he.d.
A. Announce that the proposed millage rate of 6.8759 mills
exceeds the rolled-back rate by 12.3054%, and this is
necessary for City to provide continuing level of City
Services in the face of inflation and to meet new demands
associated with new development.
B. Public Input.
C. (Recompute proposed millage rate, and) adopt proposed
millage rate of 6.8759 as the tentative millage rate.
NEED MOTION
D. (Amend and) adopt tentative budget. NEED MOTION
E. Announce that the public hearing will be held on
September 23,1991 at 7:00 o'clock P.M., to consider the
final budget and to adopt the final millage.
F. First reading of Ordinance No. 3074, re: Making
appropriations for FY 1991-92 Operating Budgets.
G. First reading of Ordinance No. 3075, re: Adopt FY 91/92
Personnel Classification and Pay Plan.
10. (Public Hearing)
Tabled at August 26, 1991 Regular Meeting, pending receipt of
written confirmation of changes to Airport Authority's
proposed FY 91/92 Budget.) PH eonUnued & SAA budget a.ppkove.d a..6
keeommended by C-ity Ma.n.a.ge.k.
11. A. Public Hearing (Tabled at Regular Meeting of August 12,
1991) Commissioner McClanahan, Sica Nacu and property
owners were to meet and attempt to resolve differences.
Ad published August 1, 1991. PH eonUnued & Con.d-it-iona.i. U.6e
Sica Nacu, owner. a.ppJtoved, I gka.nted to pke.6ent ownVt.6, who
Planning and Zoning Commission denied, on a 4-2 vote, mU.6t ma.ke
request for Condi tional Use for non-conforming the -impkove
structures, to change the use from a residential to a menU be-
mixed use of professional offices and two apartments, and 60ke /.>et-
reduction of the width of required landscape buffers, t-ing; doe/.>-
from 10' to 5', for property located at 1301 - 1307 Park 1'1.' t kun wi
Avenue in a Rc-1 Restricted Commercial District. ta.nd.J
Information attached.
B. City Manager recommends, that if the City Commission
approves A above, the request to waive required paving of
parking spaces, and only pave driveway be referred to
Planning and Zoning Commission for recommendation
regarding waiver of Land Development Regulations
requirement. ke.6e.kked to P & z.
C. (Reduction of width of required landscaping buffers is a
Planning and Zoning issue -- NO ACTION REQUIRED BY CITY
COMMISSION. ) ke6Vtked to P & z.
12. (Second reading and adoption of Ordinances.
A. Ordinance No. 3063, re: Closing, vacating and abandoning
a portion of a North-South alley lying between Oak Avenue
and Park Avenue and between West 14th Street and SCL RR.
Larry Burier, petitioner.
Ad published August 15, 1991. ta.bted a.ga.-in 60k Owne.k.6'
Copy of map attached. Agke.e.ment.6 .
Information attached.
(Tabled at August 26, 1991 Regular Meeting, pending
receipt of executed owners' agreement.)
B. Ordinance No. 3072, re: Closing, vacating and abandoning
a portion of a utility easement lying between Sanora
Boulevard and Stenstrom Boulevard and between Sanford
Avenue and Hunt Drive.
Mark Leppla, owner. ta.bted a.ga.-in 60k OwnVt' /.>
Ad published August 15, 1991. Agkeement.
Copy of maps attached.
(Tabled at August 26, 1991 Regular Meeting, pending
receipt of executed owner's agreement.)
c. Ordinance No. 3073 . re: Annex a portion of property
lying North of and abutting Meadow Drive and between Art
Lane and Driftwood Lane extended northerly.
Linda George, owner. adopted.
Ad published August 15, and August 22, 1991.
Copy of map attached.
(Tabled at August 26, 1991 Regular Meeting, pending
additional information.) Information attached.
13. (Petitions to Annex, water service only.)
A. (Tabled at August 26, 1991 Regular Meeting, pending
additional information.) Information attached with
Agenda I tem No. 12. C. a.uthOk-ized a..6 ke.eommended by eM.
Theodore & Nancy Williams, owners.
B.
R.W. & Elizabeth
Copies attached:
VonHerbulis, owners.
Maps a.uthok-ized a..6 keeommended by CM.
Petition
Application
Staff recommendations.
City Manager recommends authorization of water service, with
applicant to pay all costs and fees, and to record Annexation
Petition when annexable.
14. (Request from New Tribes Mission, to park two Recreational
Vehicles at New Tribes Mission Headquarters, from November 30,
1991 to May 30, 1992.) Information attached.
a.uthok-ized a..6 keque..6ted.
City Manager recommends approval.
15. (Request submitted from Walter and Roberta Padgett, for
permission to apply to Planning and Zoning Commission for a
Conditional Use Permit for property located at 420 South Oak
Avenue, to operate a Bed and Breakfast.) Information
attached with I tern No.7. a.uthOk-ized a..6 keque..6ted. & kee by CM.
City Manager recommends refer to
Commission for consideration of
Agreement.
Planning
possible
and Zoning
Developer's
16. Request from Gail Duke d/b/a Gail's Franks, to operate Open-
Air Restaurant at 1401 French Avenue (AI's Army/Navy).
Information attached. a.uthok-ized.
City Manager recommends action as deemed appropriate.
17. (Request from Halifax Sailing Association, for "Special
Events" Permit, for 33rd Annual Dixie Regatta (100 Boats),
from 5:00 P.M., Friday, October 25, through 5:00 P.M., Sunday,
October 27, 1991.) Information attached.
a.ppkove.d.
C~ty Manager recommends approval.
18. (Chase Family Contribution to the City of Sanford, for
Memorial Library and Museum addition, and agreement between
City and University of Florida, for cataloging future access
to Chase Family papers.) Information attached with Item No.4.
a.fpJtoved.
C ty Manager recommends approval.
19. (Condemnations) Information attached.
A. Summary Status Report of all current and pending
condemnations. (Copy attached) noted.
B. Requests for time extensions as follows:
~ a.uthok-ized a..6 kee by CM.
(1) Condemnation Report #90-11, 1509 West 17th Street,
Carlton Edge, owner.
City Manager recommends 60 day extension.
(2) Condemnation Report #90-15, 1809 Summerlin Avenue,
Bob Ball, owner.
City Manager recommends 30 day extension.
{3) Condemnation Report #89-6, 718 Celery Avenue, Mary
Johnson, owner.
City Manager recommends 60 day extension.
C. Request to commence demolition procedures on Condemnation
Reports as follows:
~ a.uthOk-ized.
(1) Condemnation Report #91-2, 1208 West 7th Street,
Paulene Samuel, owner.
City Manager recommends authorization for Public
Works Department to demolish as requested.
(2) Condemnation Report #91-3, 1405 West 7th Street,
Luther DeLainey Heirs, owner.
City Manager recommends authorization for Public
Works Department to demolish as requested.
(3) Condemnation Report #91-4, 610 Hickory Avenue,
Daniel Calhoun, owner.
City Manager recommends authorization for Public
Works Department to demolish as requested.
(4) Condemnation Report #91-5, 1404 West 16th Street,
Lawson Preston, owner.
City Manager recommends authorization for Public
Works Department to demolish as requested.
(5) Condemnation Report #91-10, 1419 West 10th Street,
Mary Robinson, owner.
City Manager recommends authorization for Public
Works Department to demolish as requested.
20. (Tentative Award of Contracts regarding Wastewater Facility
Construction, as described in memo dated August 29, 1991, from
City Manager.) Information attached. Item.6 A, B, e, V, & E a.dopted.
City Manager recommends adoption of resolutions as set forth
below, specifying that awards will be contingent upon approval
of "request for approval to award" by FDERi contractor's
ability to provide required documentation and executed
certificates, and review and approval of Contractor's
Financial Statement of business by City and Consultant.
A.
Resolution No.
bidder, S &
$1,707,713.95,
Facility.
1612, re: Award Contract I, to lowest
E Contractors, Inc., in amount of
for Site 10 Reclaimed Water Irrigation
B. Resolution No. 1613, re: Award Contract III, to second
low bidder, S & E Contractors, Inc., in amount of
$2,407,000.00, for Site 10 Reclaimed Water Irrigation
Facility. (lowest bidder Speegle Construction, Inc.
withdrew bid due to bid error.)
C. Resolution No. 1614, re: Award Contract to lowest bidder,
Boyce Company in amount of $1,026,571.70, for Seasonal
(Wet Weather) Discharge Pipeline.
D. Resolution No. 1615, re: Award Contract I, to lowest
bidder, S & E Contractors Inc. , in amount of
$1,573,733.84, for Westerly Interceptor and Reclaimed
Water Transmission Main.
E. Resolution No. 1616, re: Award Contract II, to lowest
bidder, Speegle Construction, Inc., in amount of
$437,000.00, for Reclaimed Water Transmission Main.
21, {Proposed Reorganization of Parks and Recreation Departments. )
Information attached with Item No.5.
a.ppJtovedla.uthok-ized a..6 kee by eM.
City Manager recommends approval of proposed Reorganization of
Parks and Recreation Departments as set forth in memo dated
August 29, 1991, from City Manager.
22. (Request for City Contribution to the "Golden Age Games", for
Parks Director Jim Jernigan to serve as Special Consultant for
the months of October and November 1991; estimated cost to be
$2,585.00 per month; totalling $5,170.00.) Information
attached with Item No.6.
a.ppkove.d.
City Manager recommends approval.
23. (State Revolving Fund Loan Agreement.) Information attached.
a.uthOk-ized.
City Manager recommends authorization to execute said
Agreement in amount of $4,929,600.00.
24. (Code Enforcement Board) Resignation submitted from Raymond
L. Bertr and dated June 3, 1991. a.eeepted. J Okda.n Be.eknvr. a.ppo-inted.
25. (Consulting Engineering Services Contract, Amendment No. 33,
with Conklin, Porter & Holmes) Information attached.
a.uthOk-ized.
City Manager recommends authorization to execute said
Amendment No. 33, to Consulting Services Contract with
Conklin, Porter & Holmes, in estimated amount of $339,976.07,
for Water Reclamation Facility Expansion and Seasonal
Discharge Transmission Facilities.
26. (Consent Agenda)
A. Consideration of requests for payment of statements.
Copies attached. City Manager recommends authorization
to pay. .
~ a.uthOk-ized.
(1) From Solin & Associates for Comprehensive
Plan Revisions..........................$10,400.00
(2) From Conklin, Porter & Holmes for:
(a) Amendment 18, Construction
Services - Eff. Storage & Spray
Irrigation Systems, Contracts B,
C, and I I . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 8 3 4 . 29
(b) Amendment No. 19, Construction
Services - Vacuum Sewer System
Contracts I, II, and III............$ 9,077.14
(c) Mill Creek & Cloud Branch
Preliminary Engineering Services....$ 5,111.81
(d) Amendment 25, Construction Services
Master Wastewater Pump Station.... ..$ 7,261.76
(e) Water System Analysis............ ...$ 1,184.79
(f) Westerly Interceptor & Reclaimed
Water Transmission Mains, Contracts
I, and II, Construction Services....$ 4,307.71
(g) Request for Inclusion (RFI) on FY 91
State Revolving Fund (SRF) Loan
progr am. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
86.61
(h) Amendment 31, Construction Services
Reclaimed Water Distribution
Sys tern. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 8 , 813 . 15
(i) Construction Administration
Services Site 10 - Contracts I, II
and I I I . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 41 , 546 . 48
(j) Stormwater Utility Study:
I City Manager recommends approval of
request from Conklin, Porter & Holmes for
engineering fee increase in amount of
$5,000.00, for additional services
provided, for total not to exceed
$28,500.00
II Final Invoice. . . . . . . . . . . . . . . . . . $ 5,000.00
(3) From Jammal & Associates for Vacuum
Sewer Collection System, Contract I......$
(4) From Architects Design Group, Inc. for:
(a) Museum/Library Schematic Design and
Development........................$ 5,145.00
661.00
(b) Museum/Library Model Fabrication and
As-Built Drawings...................$ 1,980.00
B. Consideration of Tabulation of Bid #90/91-67, Vibratory
Plate Compactor. (Public Works Department) Memo and Bid
Tabulation attached.
a.eeepted a..6 kee by eM .
City Manager recommends acceptance of lowest bid, which
met specifications, from M.D. Moody & Sons in amount of
$1,268.00.
C. Approval of Vouchers for the Month of August, 1991. a.ppkoved.
D. Approval of Minutes of August 12, 1991 Regular Meeting,
August 13, 1991 Special Joint Meeting with Sanford
Airport Authority, August 26, 1991 Regular Meeting. a.ppkoved.
27. Information for lump sum contract invoices approved for
payment: One invoice totalling $485.00. noted.
28. leon..6tkuet-ion Ma.te.k-ia.i..6 Te..6t-ing eontka.et 60k WA.6tewa.tek SY.6tem Impkovement
eontka.et.6.J a.uthok-ized eontka.et w/Un-ivek.6a.t Eng-ineek-ing Se-ienee.6, a..6 kee
by eM.
29. leon..6-ideka.t-ion 06 ke-na.m-ing 13th Stkeet.J mot-ion to ke-na.me. 6a.-ited.
30. IPke.6enta.t-ion to Pot-iee Sgt. Ta.te.J dee%ake.d'.6ekv-iee wea.pon, Inve.ntokY
#03337, .6ukptU.6 & a.uthok-ize.d g-ive to Sgt. Ta.te upon h-i.6 ket-ikement.
31. ISouthekn Bett keqUe.6t 60k ea..6e.ment 01'1. A-ikpokt.J a.uthok-ized exeeut-ion 06
Opt-ion to Obta.-in, & 06 Ea..6ement.
32. IUk/.>t ke.a.d-ing 06 Okd-in.a.nee..6. J
A. Okd-ina.nee No. 3076, ke.: a.mend Pot-iee Pen..6-ion pkov-i/.>-iOn..6.
pa..6.6ed 1.6t ke.a.d-ing.
B. Okd-in.a.nee No. 3077, ke: a.mend F-ike.men'.6 Pe.n..6-ion pkov-i.6-iOn..6.
pa..6.6ed 1.6t kea.d-ing.