032591 workshop agenda
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AGENDA
Sanford City Commission Meetings
Monday, March 25, 1991
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Workshop
5:00 o'clock P.M.
City Manager's Conference Room
1. Audit Items.
A. Presentation of audit, with comments by Coopers &
Lybrand.
B. Discussion regarding Audit Contract.
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Regular Meeting
7:00 o'clock P.M.
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2. Public Heiring to consider second reading and adoption of
ordinances.
3. Consideration of Utility Agreements with Florida Department of
Transportation regarding Seminole County Expressway Project.
4. Consideration of proposed contract with Ardaman & Associates,
Inc. for Quarterly Monitoring of Groundwater Wells for
Reclaimed Water Reuse System at Mayfair Golf Course.
5. Consideration of proposed Interlocal Agreement with Seminole
County regarding County Library Impact Fees.
6. Consideration of Condemnation Report #89-15, 2018 Mellonville
Avenue, Sara Jacobson, owner.
7. Consideration of request from St. James A.M.E. Church to close
9th Street between Cypress Avenue and Pine Avenue on Saturday,
April 6, 1991, between the hours of 8:00 A.M. and 4:00 P.M.,
for a "Spring Fling" carnival.
8. Consideration of request from Building Official to board up
property located at 415 Orange Avenue.
9. Consideration of establishing procedures for adoption of
Developers' Agreements.
10. Board appointments/re-appointments.
11. Consent Agenda.
12. Invoices for lump sum contracts.
13. Audit Items.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING, THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
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MEMORANDUM
TO: MAYOR AND CITY COMMISSION
FROM: CITY CLERK~~
SUBJECT: MARCH 25, 1991 AGENDA ITEMS.
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Workshop
1.
A.
(Presentation of audit, with comments by Coopers &
Lybrand.)
B. (Audit Contract.) Information attached.
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2. (Second reading and adoption of ordinances.)
A. Ordinance No. 3057, re: closing, vacating and abandoning
portions of Fulton Street lying between Pecan Avenue
extended northerly and Cedar Avenue extended northerly
and between West First Street (SR 46) and US 17-92
(Seminole Boulevard) , retaining same as utility
easements.
City of Sanford, petitioner.
Ad published March 14, 1991.
Copy of map attached.
B. Ordinance No. 3058, re: Civil Service System.
Ad published March 14, 1991.
3. (Request to execute Utility Agreements with Department of
Transportation regarding Seminole County Expressway Project.)
Information attached.
City Manager recommends authorization for City Manager to
execute said Utility Agreements with Department of
Transportation for the relocation of City utility lines on
Lake Mary Boulevard and on Airport Boulevard to u.S. Highway
17-92, in accordance with Expressway project, City to pay
costs incurred for relocation of said utility lines, and minor
work to be performed by City crews.
4. (Proposed Contract with Ardaman and Associates for Quarterly
Monitoring of Groundwater Wells for Reclaimed Water Reuse
System at Mayfair Golf Course in amount of $3,550.00.
Information attached.
Ci ty Manager recommends acceptance of said proposal wi th
Ardaman and Associates for Quarterly Monitoring of Groundwater
Wells for Reclaimed Water Reuse System at Mayfair Golf Course
in amount not to exceed $3,550.00, for a Pfriod of one year.
S. (Proposed Seminole County ~Ci ty of Sanford Interlocal Agreement
for County Library Impact Fees.)
Information attached.
City Manager recommends authorization to execute said Seminole
County/City of Sanford Interlocal Agreement, City to retain 3%
of each Impact Fee collected,up to a maximum of $250.00 per
Impact Fee, for reimbursement of administrative costs.
(Initial term of Agreement effective June 1, 1991 through
September, said Agreement to be renewed for one year terms
commencing October 1st of each year and terminating September
30th of succeeding year.)
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6. (Condemnation Report #89-15, 2018 Mellonville Avenue, Sara
Jacobson, owner.) On January 14, 1991, City Commission
authorized 60 day time extension, with provision that owner
complete exterior repairs before any additional extensions are
granted; owner has failed to complete said repairs.
Information attached.
7. (Request from St. James A.M.E. Church for street closures.)
Information attached.
City Manager recommends authorization of street closures and
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carnival as requested.
8. (Request from Building Official to board up property located
at 415 Orange Avenue.)
Information attached.
City Manager recommends authorization for Public Works
Department to board up said property as requested.
9. (Procedures for adoption of Developers' Agreements. )
Information attached from Jay Marder, City Planner.
City Manager recommends referring the Draft Developers'
Agreement Ordinance to the Planning and Zoning Commission for
recommendations.
10. (Board appointments/re-appointments.)
re: April, May, June expirations.
Information attached
A. Cemetery Advisory Board: A vacant term expired March 10,
1991; awaiting recommendation from Cemetery Advisory
Board.
B. Code Enforcement Board: Appointment of two alternates,
as discussed with Code Enforcement Board Chairman on
February 25, 1991.
c. Central Examining Board: The terms of William T. Corso,
Robert Whitaker, Steve Richards, A. T. Hawkins, and A. K.
Shoemaker, Jr. expire April 8, 1991. Steve Richards, A.
T. Hawkins, and A. K. Shoemaker, Jr. would be willing to
serve again, if re-appointed. Buildin~1 Official has been
unable to contact William T. Corso anq Robert Whitaker.
11. (Consent Agenda.)
A. Consideration of requests for payment of statements.
Copies attached. City Manager recommends authorization
to pay.
(1) From Solin and Associates for Addendum #3
Contract for Comprehensive Planning
Services................................ .$6,970.00
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(2) From Ardaman and Associates for Quarterly
Groundwater Monitoring at Mayfair
Golf Course. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 763.80
(3) From Doudney Surveyors, Inc. for Topography,
Culture, Utility and Right-of-Way for
County Road 46 A.........................$ 4,800.00
MEMORANDUM
TO: MAYOR AND CITY COMMISSION
FROM:
ACTING CITY CLERK ~
SUBJECT: ADDENDUM TO MARCH 25, 1991 AGENDA ITEMS
11. (Consent Agenda.)
A. Consideration of requests for payment of statements.
Copies attached. City Manager recommends authorization
to pay.
(4) From Conklin, Porter and Holmes for:
(a) Seasonal Discharge System Final
De sign. . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 10, 388 . 52
(b) Mill Creek & Cloud Branch
Preliminary Engineering Services..$ 3,727.40
(c) Stormwater Utility Study..........$ 3,551.36
(d) Wastewater Treatment Plant
Expansion - Amend. #30............$ 72,715.21
(e) Westerly Interceptor Final Design..$ 11,823.49
(f) Reclaimed Water Distribution Mains
Final Engineering Design..........$ 4,200.00
(g) Site 10 - Final Design Engineering
and Subconsultant Services........$ 51,500.00
(h) Amendment 19 - Construction
Services - Vacuum Sewer System
Contracts I, II & III.............$ 6,435.96
(i) Amendment 25 - Construction
Services - Master Wastewater
Pump Station......................$ 8,123.29
B.
Consideration of Tabulations of Bids.
Tabulations attached.
Memo and Bid
(1) Bid #90/91-32, Vehicle Lift.
Department) .
( Public Works
City Manager recommends acceptance of lowest bid,
meeting specifications, from Sunshine Equipment
Sales, Inc. in amount of $3,695.00.
(2) Bid #90/91-33, Electrical Switching & Controls.
(Parks Department)
City Manager recommends acceptance of lowest bid,
which met specifications, from Hughes Supply in
total amount of $2,044.69
C. Consideration of request to approve paving of various
streets as described in memo dated March 13, 1991, from
Public Works Director, said work to be performed under
Seminole County's Contract #A/R-258 at the rate of $33.00
per ton (total estimated amount of project $99,586.30),
to be funded from Local Option Gas Tax revenues.
Information attached.
City Manager recommends approval.
D. Approval of Minutes for March 11, 1991 Work Session, and
March 11, 1991 Regular Meeting.
12. Information regarding lump sum contract invoices approved for
payment: three invoices totalling $215,838.58.
13. (Audit Items.)
A. Acceptance of FY 89/90 Audit.
B. Audit Contract (Action as deemed appropriate.)
Information attached with Agenda Item No.1.