091289 regular meeting agenda
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AGENDA
Regular Meeting of the City Commission
Monday, September 11, 1989 at 7:00 P. M.
In the City Commission Room of the City Hall
In the City of Sanford, Florida
1. Public Hearing to consider the proposed Annual Budgets and
Capital Program for the City of Sanford, Florida, for Fiscal
Year of october 1, 1989 to September 30, 1990.
2. Request for Citizenship Day and Constitution Week
Proclamation.
3. Consideration of OUt-Lease of a portion of "Site 10."
4. Consideration of Crossing Agreement with CSX Railroad for
extension of reclaimed water distribution pipes to
Groveview Park and power line right-of-way.
5. Consideration of EMS Training Proqram Aareement with
Seminole Community College.
6. Consent Agenda.
7. City Manager's Late Agenda Items.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING
OR HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT
PROVIDED BY THE CITY OF SANFORD. (FS 286.0105)
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September 8, 1989
MEMORANDUM
TO: MAYOR AND CITY COMMISSION
FROM:
RE:
CITY MANAGE~~,t
CITY MANAGER'S LATE AGENDA ITEMS FOR
CITY COMMISSION'MEETING OF SEPTEMBER 11, 1989
1. Request from Mario Benevides to operate a game room at 3200
South Orlando Drive. Tabled from meeting of August 28,
1989. Information attached.
2.
Request from Scenic Improvement Board
construct a children's playground on
inclUding. . .
A. street closings,
for permission to
city property,
B. city workers as may be available, and tools,
C. increased police patrols,
D. and volunteer security persons living in trailers
adjacent to the park~
Copy of request and map attached.
Recommend approval and waiver of permits, with stipulation
that Oak Avenue between Eighth Street and Ninth Street be
open on Sunday, November 5th, and daily for school between
8:00 AM and 8:30 AM and between 2:45 PM and 3:15 PM.
3.
Recommendations from the
Meeting of August 31, 1989.
Planning and Zoning Commission
Copy attached.
*1. Needs City Commission action (authorization for Mayor
and City Clerk to execute plat, or denial.)
Bruce White, representative, has requested this item be
tabled to September 25, 1989, so that he can be present
to answer questions.
4. First readinqof ordinances.
A. Ordinance No. 2060, re: increase utility rates.
B. Ordinance No. 2061, re: designate street right-of-way
between SR 46 and Jewett Lane as South Kennel Road.
5. Adoption, of Resolution No. xxxx, re: support a public road
from Lake Mary Boulevard to US 17-92, as requested by City
of Lake Mary.
6. Consideration of CDBG Program for FY 1990/91. Information
attached.
Recommend authorization to join Seminole County in Urban
County CDBG program, with stipulation that City of Sanford
receive reasonable benefit of the additional funds to be
received by Seminole County as a result of Sanford's
participation, and authorization for City Staff to notify
Seminole County and Department of Housing and Urban
Development of same.
,.,.
Memorandum to Mayor and City Commission
City Commission Meeting of September 11, 1989
Page 2 of 2
7. Consideration of application for a grant to combat drugs at
public housing sites. Information attached.
Recommend authorization for Staff to pursue said grant
funds.
8.
Request
persons.
to consider affordable housinq for
Memo attached from Commissioner Thomas.
low-income
9 . Request from Ms,. Judy Weekley to be on the agenda regarding
employee relations with Sanford Housing Authority Board.
Memo attached.
10. Consent Agenda.
A. Approval of Minutes of August 21, 1989 Work Session and
August 30, 1989 Special Meeting. Copies enclosed.
B. Consideration of Tabulations of Bids: (Memos and bid
tabulations attached.)
(1) Bid .88/89-77, Police K-9, Police Department.
Recommend acceptance of low bid (sole source) in
amount of $6,500.00 from K-9, Inc. Bid does meet
specifications.
(2) Bid .88/89-79, West SR 46 Water Main Extension,
Engineering Department.
Recommend acceptance of low bid in amount not to
exceed $94,903.85 from Prairie Construction
Company, subject to satisfactory completion of
Staff review, of references and completion of
necessary contract documentation.
C. Requests for payment of statements. (Copies attached.)
Recommend approval.
(1) From Speegle Const., Inc., for Vacuum Sewer
Collection System...................... $155 ,105 . 46
(2) From Elkins Const., Inc. for Wastewater Treatment
Plant Improvements - Contract One......$314,804.85
(3) From Sanford Irrigation, Inc. for (City Parks)
Reuse Irrigation System - Contract C....$59,266.57
(4) From Jammal & Assoc. for soil and construction
materials testing services - various sewer system
projects...three (3) invoices...total..$ 7,402.40
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
I~DE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING
OR HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT
PROVIDED BY THE CITY OF SANFORD. (FS 286.0105)
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September 1. 1989
TO: MAYOR AND CITY COMMISSION
FROM: CITY CL~ r!
1. (Budget and Capital Program. )
Ad published August 28, 1989.
A. First reading of Ordinance No. 2058, re: making
appropriations for FY 1989-90 Operating Budgets.
B. Announce that the proposed millage of 6.8759 exceeds
the roll back millage by 22.469%.
C. Announce that a public hearing will be held on
September 25, 1989 to consider the final budget and to
adopt the millage.
D. First reading of Ordinance No. 2059, re: adopt
Personnel Classification Plan and Pay Plan.
2. (Proclamation.) Copy attached.
3. (Site 10 Out-Lease.) Memo attached from Director of
Engineering and Planning.
Recommend review and approval of City Engineer's evaluation
of sites for Model Airplane Club, and authorization to renew
Lake Jessup Hunt Club's lease.
4. (CSX Crossing Agreement.) Memo attached from Director of
Engineering and Planning.
Recommend authorization for City Manager to execute the
agreement, and authorization to pay $425.00 one time license
fee.
5. (Seminole Community College EMS Agreement.) Memo attached
from Assistant Fire Chief.
Recommend authorization for Mayor to execute agreement.
6. (Consent Agenda.)
A. Consideration of Tabulations of Bids.
(1) Bid *88/89-66, 67 for Construction of Groveview
Park Tennis Court and Parking Lot, (Department of
Parks and Facilities Maintenance.) Memo attached
with Tabulation of Bids.
Recommend acceptance of low bid from Central
Florida Underground in amount of $43,694.60. (Bid
does meet specifications.)
Memo to Mayor and City Commission
September 11, 1989 City Commission Meeting
Page 2 of 2
(2) Bid i88/89-72 for Fuel System/Tank Replacement,
(Public Works Department.) Memo attached with
Tabulation of Bids.
Recommend:
(a) Acceptance of low bid from Florida Petroleum
Services, Inc. in lump sum amount of
$334,652.60.
(b) Approval of deductive change order in amount
of $30,000.00 to adjust the scope of work,
eliminate sales tax, and amend the completion
time, as outlined in Memo.
B. Request from University of Florida Institute of Food
and Agricultural Sciences for Payment of Invoice for
reclaimed water study at golf course..........$2,250.00
C. Approval of Vouchers for August, 1989.
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MEMORANDUM September 12, 1989
TO: CITY MANAGER
FROM: CITY CLERK
RE:
REGULAR MEETING OF THE CITY COMMISSION - SEPTEMBER 11,
1989
1. Public Hearing to consider the proposed Annual Budget and
Capital Program for the City of Sanford, Florida, for
Fiscal Year of October 1, 1989 to September 30, 1990.
FIRST READING AND ADOPTION OF ORDINANCES
A) Ordinance No. 2058, re: making appropriations
for FY 1989-90 Operating Budgets.
The action of the Commission was to pass said
Ordinance on first reading.
B) Announced that the proposed millage of 6.8759 exceeds
the roll back millage by 22.469%
C) Announced that a public hearing will be held on
September 25, 1989 to consider the final budget and to
adopt the millage.
D) Ordinance No. 2059, re: adopt Personnel C~assification
Plan and Pay Plan.
The action of the Commission was
Ordinance on first reading.
to pass said
2.
Request for
Proclamation.
Citizenship
Day
and
Constitution Week
The action of the Commission was to authorize the Mayor to
execute said Proclamation.
3. Memo from Director of Engineering and Planning, re: Site 10
OUt-Lease.
The action of the Commission was to authorize the renewal of
Lake Jessup Hunt Club's lease.
4. Memo from Director of Engineering and Planning, re: CSX
Railroad Crossing Agreement RE-92000-PT for extension of
reclaimed water distribution pipes to Groveview Park and
power line right-of-way.
The action of the Commission was
to execute the agreement, and
one-time license fee.
to authorize City Manager
authorize to pay $425.00
5. Memo from Assistant Fire Chief, re: EMS Training Program
Agreement with Seminole Community College.
The action of the Commission was to authorize Mayor to
execute agreement.
MEMORANDUM
SEPTEMBER 12, 1989
PAGE 2 OF 4
6. Consent Agenda.
A. (1) Consideration of Tabulation of Bid #88/89-66, 67
for Construction of Groveview Park Tennis Court
and Parking Lot. The Commission accepted low bid
in amount of $43,694.60 from Central Florida
Underground. (Bid does meet specifications.)
(2) Bid *88/89-72 for Fuel System/Tank Replacement,
(Public Works Department).
(a) The Commission accepted low bid from Florida
Petroleum Services, Inc. in lump sum amount
of $334,652.60.
(b) The Commission approved deductive change
order in amount of $30,000.00 to adjust the
scope of work, eliminate sales tax, and amend
the completion time, as outlined in Memo.
B. Request from University of Florida Institute of Food
and Agricultural Sciences for Payment of Invoice for
reclaimed water study at golf course.....$2,250.00.
The Commission authorized payment.
C. Approval of Vouchers for August, 1989.
The Commission authorized payment.
7. Request from Mario Benevides to operate a game room at 3200
South Orlando Drive. Tabled from meeting of August 28,
1989.
The Commission did not approve the request.
8.
Request from
construct a
including...
Scenic Improvement Board
children's playground
for permission to
on city property,
A. street closings,
B. city workers as may be available, and tools,
C. increased police patrols,
D. and volunteer security persons living in trailers
adjacent to the park.
The action of the Commission was to grant approval and
waiver of permits, with stipulation that Oak Avenue between
Eighth Street and Ninth Street be open on Sunday, November
5th, and daily for school between 8:00 AM and 8:30 AM and
between 2:45 PM and 3:15 PM.
9. Recommendations from the Planning and Zoning Commission
Meeting of August 31, 1989.
The action of the Commission was to table Item #1 until the
September 25th, 1989 meeting.
MEMORANDUM
SEPTEMBER 12, 1989
PAGE 3 OF 4
10. First reading of ordinances.
A. Ordinance No. 2060, re: increase utility rates.
B. Ordinance No. 2061, re: designate street right-of-way
between SR 46 and Jewett Lane as South Kennel Road.
The action of the Commission was to approve first
reading of both Ordinances.
11. Adoption of Resolution No. 1565, re: support a public road
from Lake Mary Boulevard to US 17-92, as requested by City
of Lake Mary.
The action of the Commission was to approve adoption of
Resolution No. 1565.
12. Consideration of CDBG Program for FY 1990/91.
The action of the Commission was to authorize the City of
Sanford to ]Oln Seminole County in Urban County CDBG
program, with stipulation that City of Sanford receive
reasonable benefit of the additional funds to be received by
Seminole County as a result of Sanford's participation, and
authorization for City Staff to notify Seminole County an
Department of Housing and Urban Development of same.
13. Consideration of application for a grant to combat drugs at
public housing sites.
The action of the Commission was to authorize Staff to
pursue said grant funds.
14. Request to
persons.
consider affordable housing for low-income
The action of the Commission was to authorize Staff to
pursue a special grant for affordable housing for low income
persons.
15. Request from Ms. Judy Weekley to be on the agenda regarding
employee relations with Sanford Housing Authority Board.
The Commission took no action.
16. CONSENT AGENDA
A. Approval of Minutes.
The Commission approved the following Minutes:
AUGUST 21, 1989 Work Session
AUGUST 30, 1989 Special Meeting
B. Tabulation of Bids.
The Commission authorized acceptance of the following
bids:
MEMORANDUM
SEPTEMBER 12, 1989
PAGE 4 OF 4
(1) 188/89-77, Police K-9, (Police Department~.)
Low bid in amount of $6,500.00 from K-9, Inc. Bid
does meet specifications.
(2) 188/89-79, West SR 46 Water Main Extension"
(Engineering Department).
Low bid in amount not to exceed $94,903.85 from
prairie Construction Company, subject to
satisfactory completion of Staff review of
references and completion of necessary contract
documentation. Bid does meet specifications.
C. Payment of Statements.
The Commission authorized payment of the following
(1) from Speegle Const. , Inc., for Vacuum Sewer
Collection System.....................$155,105.46.
(2) from Elkins Const., Inc. for Wastewater Treatment
Plant Improvements - Contract One.....$314,804.85.
(3) from Sanford Irrigation, Inc. for (City Parks)
Reuse Irrigation System - Contract C..$ 59,266.57.
(4) from Jammal & Assoc. for soil and construction
materials testing services - various sewer system
projects...three (3) invoices...total.$ 7,402.40.
DISTRIBUTION LIST:
Director of Finance
Director of Engineering and Planning
Director of Recreation and Parks
Director of Public Works
Director of Utilities
Prine Dep. Adm. Official
Personnel Diector
Police Chief
Fire Chief
City Attorney
Building Official
Licensing Official
Purchaser