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021113 rm agn & minCITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING CITY OF SANFORD CITY COMMISSION MEETING MONDAY, February 11, 2013 7 PM City Commission Chambers 1 St Floor Sanford City Hall 300 North Park Avenue Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA 1) Meeting call to order by Mayor Triplett. 2) Invocation by Rev. Larry Leonard, Grace Fellowship Congregational Church. 3) Pledge of Allegiance. 4) Organizational Items. Mayor Triplett's appointments to boards /committees. CITY COMMISSION MINUTES FEBRUARY 11, 2013 REGULAR MEETING 5) Presentation: Retirement presentation for Police Officer William Crapps K9 Miller retirement presentation 6) Minutes. January 28, 2013 Work Session and Regular Meeting. 7) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 13 -0221 A) Approve the special event permit with street closures and a noise permit for 'Project Graduation'. B) Approve the special event permit, alcohol permit and noise permit for the 'New Year Celebration'. C) Approve the special event permit, noise permit and street closures for the 'Run for God' event. 8) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1 st - staff; 2 - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) A. Second reading of Ordinance No. 4284 to annex 2631 Sanford Avenue. Circle K Stores, Inc., owner; Ad published January 27, 2013. [Commission Memo 13- 026] B. Second reading of Ordinance No. 4285 to allow operation of golf carts on City streets within an area designated by the City Commission. Ad published January 27 and February 3, 2013. [Commission Memo 13 -027] 9) OTHER ITEMS. A. Rank CPH Engineers as number 1 and Reiss Engineering as number 2 and authorize the City Manager to negotiate an award which is not to exceed CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING $500,000 for engineering services during construction of the Disinfection By- Product Compliance Improvement Project. [Commission Memo 13 -028] B. Approve Resolution No. 2375 adopting the Community Visioning Steering Committee's recommendations for Community Values and Target areas as part of the visioning and strategic planning process. [Commission Memo 13 -025] (WS -3) C. Approve Resolution No. 2376 establishing a City of Sanford Audit Committee, its purpose and membership. [Commission Memo 13 -029] D. Approval of Resolutions regarding Locally Funded Agreement and Joint Participation Agreement with the Florida Department of Transportation (FDOT) for U.S. 17 -92 lighting improvements. [Commission Memo 13 -030] 1. Resolution No. 2377 to amend the budget. 2. Resolution No. 2378 to authorize the Locally Funded Agreement (LFA) 3. Resolution No. 2379 to authorize the Joint Participation Agreement (JPA) 10) CITY ATTORNEY'S REPORT. 11) CITY CLERK'S REPORT. 12) CITY MANAGER'S REPORT. 13) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 14) CITY COMMISSIONER'S REPORTS. CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, February 11, 2013, at 7 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Randy Jones Commissioner Mark M Commissioner Velma Williams Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Janet Dougherty Deputy City Clerk Cynthia Porter I ) Meeting was called to order by Mayor Triplett at 7:06 PM. 2) Invocation by Rev. Larry Leonard, Grace Fellowship Congregational Church. 3) Pledge of Allegiance. 4) Organizational Items. • Mayor Triplett's appointments to boards /committees. Mayor Triplett revised his appointment list provided in today's agenda packet: appointed Commissioner M as representative on the Florida League of Cities; the Mayor is the alternate; removed himself as the alternate representative on CALNO and appointed Commissioner M appointed Commissioner M as the alternate representative on the Sanford Chamber of Commerce Board. 5) Presentation: • Retirement presentation for Police Officer William Crapps CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING • K9 Miller retirement presentation 6) Minutes. January 28, 2013 Work Session and Regular Meeting. Vice Mayor Jones moved to approve the Minutes. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M Aye Commissioner Williams Aye Commissioner Mahany Aye 7) CONSENT AGENDA: [Commission Memo 13 -022] A) Approve the special event permit with street closures and a noise permit for `Project Graduation'. B) Approve the special event permit, alcohol permit and noise permit for the `New Year Celebration'. C) Approve the special event permit, noise permit and street closures for the `Run for God' event. Vice Mayor Jones moved to approve the Consent Agenda. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M Aye CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING Commissioner Williams Aye Commissioner Mahany Aye 8) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4284 to annex 2631 Sanford Avenue. Circle K Stores, Inc., owner; Ad published January 27, 2013. [Commission Memo 13 -0261 Commissioner M moved to adopt Ordinance No. 4284. Seconded by Vice Mayor Jones and carried by of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M Aye Commissioner Williams Aye Commissioner Mahany Aye B. Second reading of Ordinance No. 4285 to allow operation of golf carts on City streets within an area designated by the City Commission. Ad published January 27 and February 3, 2013. [Commission Memo 13 -027] Vice Mayor Jones moved to adopt Ordinance No. 4285. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M Nay Commissioner Williams Aye Commissioner Mahany Aye CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING 9) OTHER ITEMS. A. Rank CPH Engineers as number 1 and Reiss Engineering as number 2 and authorize the City Manager to negotiate an award which is not to exceed $500,000 for engineering services during construction of the Disinfection By- Product Compliance Improvement Project. [Commission Memo 13- 028] Commissioner M'Carty moved to approve this item. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M'Carty Aye Commissioner Williams Aye Commissioner Mahany Aye B. Approve Resolution No. 2375 adopting the Community Visioning Steering Committee's recommendations for Community Values and Target areas as part of the visioning and strategic planning process. [Commission Memo 13 -025] (WS -3) Commissioner Mahany moved to approve Resolution No. 2375. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M'Carty Aye Commissioner Williams Aye Commissioner Mahany Aye CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING C. Approve Resolution No. 2376 establishing a City of Sanford Audit Committee, its purpose and membership. [Commission Memo 13 -029] Commissioner Williams moved to approve Resolution No. 2376. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M Aye Commissioner Williams Aye Commissioner Mahany Aye D. Approval of Resolutions regarding Locally Funded Agreement and Joint Participation Agreement with the Florida Department of Transportation (FDOT) for U.S. 17 -92 lighting improvements. [Commission Memo 13- 030] City Manager Bonaparte said there is a revision to Resolution No. 2379 which increases the number of light poles by one (the Commission was provided the revised resolution prior to tonight's meeting). 1. Resolution No. 2377 to amend the budget. Vice Mayor Jones moved to approve Resolution No. 2377. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M Aye Commissioner Williams Aye Commissioner Mahany Aye CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING 2. Resolution No. 2378 to authorize the Locally Funded Agreement (LFA) Commissioner Williams moved to approve Resolution No. 2378. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Vice Mayor Jones Commissioner M Commissioner Williams Commissioner Mahany 3. Resolution No. 2379 to ai Agreement (JPA) Aye Aye Aye Aye Aye ithorize the Joint Participation Commissioner Mahany moved to approve Resolution No. 2379. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner M Aye Commissioner Williams Aye Commissioner Mahany Aye 10) CITY ATTORNEY'S REPORT. 11) CITY CLERK'S REPORT. 12) CITY MANAGER'S REPORT. Mr. Bonaparte said that in anticipation of adoption of the golf cart ordinance, Staff started working on the mechanics and logistics to make it possible by the effective date of March 1, 2013. Ms. Mosca will do a press release. He also said that the Citizen's Academy will start this Wednesday at 6:00 PM. Due to interest, the class size CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING was increased to 25; there is a waiting list for the next academy to possibly be held in the fall. 13) CITIZEN PARTICIPATION. Earnestine Herndon, Executive Director, Sanford Save Our Youth Initiative, thanked the Commission for the proclamation and thanked Commissioner M for his attendance at their event. 14) CITY COMMISSIONER'S REPORTS. Commissioner M said that Habitat for Humanity broke ground for Ms. Mattie's house on January 30 The Florida League of Cities Quality Cities magazine published a great article about the City of Sanford's involvement in Florida City Government Week. Last Saturday he attended the Sanford Save Our Youth Initiative event at the Sanford Civic Center. He attended the Arbor Day event where a Valencia orange tree was planted in the park. On Saturday of last week he attended Congresswoman Brown's legislative event in Eatonville. He attended the Sanford Airport Authority Board meeting last Tuesday where he was given a ten year master plan. He suggested that transportation and ways to bring tourists into Sanford be incorporated into the plan. Commissioner Williams said that there will not be a red and white ball for senior citizens but there will be a spring fling. CITY COMMISSION MINUTES FEBRUARY 11 2013 REGULAR MEETING There being no further business, the meeting was adjourned at 8:09 PM. Mayor Jeff Tri Attest: ty Clerk cp