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121100 ws/rm agenda AGENDA Sanford City Commission Meetings Monday, December 11,2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second FlQOr 1. Presentation of Employee of the Month Award for December 2000. 2. Interview of prospective board appointments. A. Planning & Zoning Commission. There is a vacancy on the Board due to a resignation. Applications on file from Jon Christopher Eades, Richard F. Huber, Barbara Knowles, Gary Lowell, Steven Vaughn, and Rami Y osefian. B. Police Officers' Retirement System Board. There is a vacancy on the Board due to a resignation. .~3. Discussion of Paw Park status/site plan/funding. 4. Discussion of street and alley vacate procedures. 5 Discussion ofR~ular Agenda items. Add-on items. and other items. 6. City Manager's briefing. ************************************************************************ REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Citizen participation. Approval of minutes of November 27, 200q Work Session and Regular Meeting. Recommended by the City Clerk and the City Manager. Public Hearings. 1. Consider use of funds to be received under aU. S. Department of Justice Local Law Enforcement Block Grant Program; the LLEB Grant Advisory Committee recommends the purchase of police equipment. Recommended by the Police Chief and the City Manager. Ad published November 1,2000. Continued from November 13,2000. 2. Consider proposed Orlando Sanford Airport Development of Regional Impact, and approve Development Order No. 00-0047. Recommended by the Director of Engineering & Planning and the City Manager. Ad published October 11 and November 3,2000. 3. Re: 27.8 acres of property lying between Vihlen Road and Dogwood Drive extended easterly and between Vihlen Road and Upsala Road (940 & 950 Vihlen Road); Ed and Nancy Turner and Thomas and Sandra Wilkes, owners. A. Second reading and adoption of Ordinance No. 3585 to annex the property. Recommended by the City Manager. Ad published November 29 and December 6, 2000. B. Second reading and adoption of Ordinance No. 3586 to rezone the property from AG, Agricultural, to SR-l, Single Family Residential, and approve Development Order No. 00-0043. Recommended by the City Manager. Ad published November 29,2000. 4. Second reading and adoption of Ordinance No. 3589 to consider closing. vacating. and abandoning Prospect Drive lying between Florida Street/27th Street and Airport Boulevard and between Good Avenue extended northerly and U.S. Hwy. 17-92/0rlando Drive and retaining same as an easement; Kenneth B. Wheeler, applicant. Recommended by the City Manager. Ad published November 29,2000. 5. Second reading and adoption of Ordinance No. 3598 to annex 1.02 acres of property lying between Celery Avenue and East 20th Street and between Brisson Avenue and Water Street; Kenneth DeFoe and Bates Reed, owners. Recommended by the City Manager. Ad published November 29 and December 6, 2000. 6. Re: 3.52 +/- acres of property lying between Americana Boulevard and East Lake Mary Boulevard and between Rolling Hills Drive and Orlando Drive. Huntington Property of Un v., Inc., owner. Robert M. Bedard, Wal-Mart Stores East, Inc., applicant. I A. Second reading and adoption of Ordinance No. 3599 to amend the Future Land Use Map of the Future Land Use Plan Element of the Comprehensive Plan. and changing the designation of the property from HDR, High Density Residential to GC, General Commercial. Recommended by the City Manager. Ad published November 29,2000. B. Second reading and adoption of Ordinance No. 3600 to rezone the property from MR-2, Multiple Family Residential to GC-2, General Commercial. Recommended by the City Manager. Ad published November 29,2000. 7. First reading of Ordinance No. 3601 to rezone 9.97 acres of property lying between Americana Boulevard and East Lake Mary Boulevard and between Rolling Hills Drive and Orlando Drive, from MR-2, Multiple Family Residential, to GC-2 General Commercial; Huntington Properties, owner; Ron Howse, applicant. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. Ad published November 5, 2000. 8. First reading of Ordinance No. 3603 to consider closing. vacating. and abandoning the 14' alley lying between W. 3rd Street and W. 4th Street and between Myrtle Avenue and Eh-n Avenue; James Terwilleger, Jr. and James Dunn, applicants. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Ad published November 26, 2000, property owners notified November 17, 2000, property posted November 20,2000. This was submitted and processed using the "old" procedure whereby Staff notifies all affected property owners (does not require majority of affected property owners to sign petition to request closure) so a majority of affected property owners may not approve, however, two of the three affected owners signed a copy of the vacate request. Regular items. 1. Boards: appointments/reappointments. A. Central Examining Board. There will be one vacancy beginning January 10,2001. NEED TO APPOINT REPLACEMENT. There are no applications on file. B. PERC. The terms of George Wallace and Patrick Stenstrom expire on December 31, 2000. NEED TO AFFIRM CITY MANAGER'S REAPPOINTMENT. C. Planning & Zoning Commission. There is a vacancy on the Board due to tpe resignation of Timothy Hudson. NEED TO APPOINT REPLACEMENT. Applications on file from Jon Christopher Eades, Richard F. Huber, Barbara Knowles, Gary Lowell, Steven Vaughn, and Rami Y osefian. D. Police Officers' Retirement System Board. There is a vacancy on the Board due to a resignation. NEED TO APPOINT REPLACEMENT. E. Firefighters' Retirement System Board. There is a vacancy on the Board due to a resignation. NEED TO APPOINT REPLACEMENT. There are no applications on file. 2. Condemnation Status Report/extension requests. Community Development Director and the City Manager recommend extensions, with provisions. 3. First reading of Ordinance No. 3602 to annex .76 acres of property lying between East 28th Place and 29th Street and between Palmetto Avenue and Magnolia Avenue (320 29th Street); Barbara Jackson, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning,.and the City Manager. 4. Almrove request for additional construction funds for the Historic Sanford Memorial Stadium renovations and additions project, in an amount up to $144,138. to provide sufficient funds for base bid, 5% contingency, utility impact fees and any unforseen conditions during the construction; transfer from General Fund Reserves will be determined at the end of the project. Recommended by the Director of Engineering & Planning and the City Manager. Consent Agenda. 1. Approve settlement of Workers' Compensation claim of Calvin Smith, in the amount of $6,000 inclusive of attorney fees, to resolve this presumption claim. Recommended by the City Manager. 2. Accept bid for concession stand operator, from Concession by Wilks, second highest bidder for Bid #00/01-02; the City will receive a lump sum of$I,600. On November 13, 2000, the Commission accepted a bid from Andi's Snack Wagon, however, the owner has declined to provide the service. Recommended by the City Manager. 3. Accept bid for Narcissus Avenue sewer extension, from Ryan Inc. Eastern, lowest bidder for Bid IFB #00/01-04, in the amount of$964,934.35, pending submission of all appropriate contract documents and approval from FDEP in accordance with the State Revolving Loan Program. Recommended by the City Manager. I 4. Approve insurance premium for sexual harassment coverage in the amount of $12,500, as proposed by Arthur 1. Gallagher & Co. Recommended by the City Manager. 5. Approve request to submit 3 Com Corporation Urban Challenge Program Grant Application to establish a pilot program at Crooms Academy of Information Technology to demonstrate the benefit to the community of improved communication between the school and parents, community members, and business representatives; grant provides for the purchase of 3 Com hardware, software, and/or professional services in the amount of$100,000; no City funds or match is required. Recommended by the City Manager. Add-on items. Information only. 1. Police Department Status Report on police activities November 16 through November 30,2000. City Attorney's Report. City Clerk's Report. City Manager's Report. 1. Police Department House Check Service Policy. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. AGENDA Sanford City Commission Meetings Monday~ December 11, 2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Presentation of Employee of the Month A-w:ard for December 2000. .......... Mayor Dale presented to Robert Bradley. 2. Interview of prospective board appointments. A Planning & Zoning Commission. There is a vacancy on the Board due to a resignation. Applications on file from Jon Christopher Eades, Richard F. Huber, Barbara Knowles, Gary Lowell. Steven Vaughn, and Rami Y osefian. Interviewed Mr. Huber, Mr. Lowell, Mr. Vaughn, and Mr. Yosefian; see Item #R- 1. C. for action. B. Police Officers' Retirement System Board. There is a vacancy on the Board due to a resignation. Interviewed William Kirchhoff; see Item #R-l.D. for action. 2.5. Discussion re: Item #PH-2, Orlando Sanford Airport DR!. .......... Discussed by Bill Miller and Victor White; see Item #PH-2 for action. 3. Discussion of Paw Park status/site plan/fqncJing. .......... Discussed; concurred on Option # 1; see Item # Add-on # 1. for action. 4. Discussion of street and allex va~ate procedures. Jan..... Discussed; concurred that the applicant obtain signatures of the owners ofa majority of the affected parcels to show their concurrence with the request to vacate, and to forward the revised procedures to the Planning and Zoning Commission for review and recommendation. 5 Discussion of Regular Ag~nda items. Add-on items. and ~h~r items. A. Item #PH-3.B., rezoning Tumer/Wilkes property. Reviewed revised Development Order; concurred that Item I regards lots 5 and 6, IdyIlwilde ill; see Item #PH-3.B. for action. B. Office hours/work schedules. Mayor Dale reported that all city hall employees should work the same regular hours, the hours City Hall is open, 8:00 a.m. to 5:00 p.m.~ minimum, with the City Manager to allow flexibility; department heads to notifY the City Manager if they will be out of the building during those hours and where they can be reached. The Commission concurred. 6. City Manager's briefing. .. .. . .. .. . None given. ************************************************************************ 7:00 P.M., City Commission Chambers, First Floor REGULAR MEETING Citizen participation. 1. Mary Greenwell, 2109 Magnolia Av., Sanford. Gave the Commission folders with information entitled ''Purpose of the Transportation Element ss9J-5.019(1)", "City of Sanford Chapter 2: Transportation element (Reference ss9J-5.019, FAC), and "State law 163.3180 Concurrency.--" and .stated the Commission could read it at its leisure and note the highlighted portions. Approval of minut~s of November 27, 2000 Work Session and Regular Meeting. Recommended by the City Clerk and the City Manager. Markae...... Approved. Public Hearings. Brian.. .. .. Cynthia & 1-8RM... .. Cynthia..... . L Consider use offunds to be received under a US. Department of Justice Local Law Enforcement Block Grant Program; the LLEB Grant Advisory Committee recommends the purchase of police equipment. Recommended by the Police Chief and the City Manager. Ad published November 1,2000. Continued from November 13, 2000. Approved. 2. Consider proposed Orlando Sanford Airport Development of Regional Impact, and approve Development Order No. 00-0047, R~ommended by the Director of Engineering & Planning and the City Manager. Ad published Oct-ober 11 and November 3, 2000. Approved. 3. Re~ 27.8 acres of property lying between Vihlen Road and Dogwood Drive extended easterly and between Vihlen Road and Upsala Road (940 & 950 Vihlen Road); Ed and Nancy Turner and Thomas and Sandra Wilkes, owners. A. Second reading and adoption of Ordinance No. 3585 to IDlII.e..I the property. Recommended by the City Manager. Ad published November 29 and December 6,2000. Adopted. Cynthia & Jay..... .. B. Second reading and adoption of Ordinance No. 3586 to r~oDe the property from AG, Agricultural, to SR-l, Single Family Residential, and a,pprove Development Order N o. OO~043. Recommended by the City Manager. Ad published November 29,2000. Approved. 4. Second reading and adQptiQn ofOrdinam:e No. 3589 to consid.er closing. vacating, and abandoning Prospect Drive lying between Florida Street/27th Street and Airport Boulevard and between Good Avenue extended northerly and U.S. Hwy. 17-92/Orlando Drive and retaining same as an easement; Kenneth B. Wheeler, applicant. R~commended by lhe City Manager. Adpublished November 29, 2000. Markae..... Adopted. 5. Second r~ading and adoption of Ordinance No. 3598 to annex 1.02 acres of property lying between Celery Avenue and East 20th Street and between Brisson Avenue and Water Street; Kenneth DeFoe and Bates Reed, owners. Rc:commended by the City Manager. Ad published November 29 and December 6, 2000. Markae.... Adopted. 6. Re: 3.52 +/- acres of property lying between Americana BoulevMd and East Lake Mary Boulevard and between Rolling Hills Drive and Orlando Drive. Huntington Property of Un v., Inc.~ owner. Robert M. Bedard, Wal-Mart Stores East, Inc., applicant. Cynthia.... . Cynthia..... . A. Second reading and adoption of Ordinance No. 3599 to amend the Future Land Use Map of the Future Land Use Plan Element of the Comprehensive Plan. and chanEing the designation of the property from HDR, High Density Residential to GC, General Commercial. Recommended by the City Manager. Ad published November 29, 2000. Adopted. B. Second reading and adoption of Ordinance No. 3600 to rezone the property from MR-2, Multiple Family Residential to GC-2, General Commercial. Recommended by the City Manager. Ad published November 29, 2000. Adopted. 7. First reading of Ordinance No. 3601 to rezone 9_97 acres of property lying between Americana Boulevard and East Lake Mary Boulevard and between Rolling Hills Drive and Orlando Drive, from MR-2. Multiple Family Residential, to GC-2 General Commercial; Huntington Properties, owner; Ron Howse, applicant. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. Ad-published November 5, 2000. Cynthia...... Passed 1 st reading. 8. First reading of Ordinance No. 3603 to consider do~ing. vacating. and abandQning the 14' alley lying between W. 3rd Street and W. 4th Street and between Myrtle Avenue and Elm Avenue; James Terwilleger, Jr. andJames Dunn, applicants. Recommende<f by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Ad-published November 26, 2000, property owners notified November 17,2000, property posted November 20, 2000. This was submitted and processed usiIlg the "old" -procedure whereby Staff notifies all affected property owners (does not require majority of affected propeI1Y owners to si~petition to request closure) so a majority of affected property owners may not approve, however, two of the three affected owners signed a copy of the vacate t"equest. Cynthia & 12.18RM...... Passed 1 st reading. Regular items. 1. ~oards: appointments/reappointments. Charles & 12.18RM..... TV...... . Markae.... . Markae..... Markae...... A. Central Examining Board. There will be one vacancy beginning January 10, 2001. NEED TO APPOINT REPLACEMENT. There are no applications on file. No action. B. PERC. The terms of George Wallace and Patrick Stenstrom expire on December 31, 2000. NEED TO AFFIRM CITY MANAGER'S REAPPOINTMENT. Affirmed. C. Planning & Zoning Commission. There is a vacancy on the Board due to the resignation of Timothy Hudson. NEED TO APPOINT REPLACEMENT. Ap-plications on file from Jon Christopher Eades, Richard F. Huber, Barbara Knowles, Gary Lowell, Steven Vaughn, and Rami Yosefian. Appointed Rami Y osefian. D. Police Officers' Retirement System Board. There is a vacancy on the Board due to a resignation. NEED TO APPOINT REPLACEMENT. Appointed Bill Kirchhoff E. Firefighters' Retirement System Board. There is a vacancy on the Board due to a resignation. NEED TO APPOINT REPLACEMENT~ There are no applications on file. Appointed Bill Kirchhoff 2. Condemnation Status Report/extension reqnest$. Community Development Director and the City Manager recommend extensi4,)ns, with provisions. Charles...... Approved as recommended. 3. First reading of Ordinance No. 3602 to anQex .76 acres of property lying between East 28th Place and 29th Street and between Palmetto Avenue and Magnolia Avenue (320 29th Street); Barbara Jackson, owner. J).econJO)endetf by the Plans Review Committee~ the Director of Engineering & Planning~ and the City Manager. Cynthia & 12..18RM..... Passed Ist reading. Jay.... .. 4. Appt6ve request for additional construction fundsfor the Historic Sanford Memorial Stadium renovations and additions project, in an amount up to $144,138. to provide sufficient funds for base bid, 5% contingency, utility impact fees and any unforseen conditions during the construction; transfer from General Fund Reserves will be determined at the end of the project. Recommen~ by the Director of Engineering & Planning and the City Manager. Passed 1 st reading. CQnsent Agenda. Joe..... . Mike...... Paul. ... .. Donna...... 1. Approve s~ttlement of Workers' Compensation claim of Calvin Smith, in the amount of $6,000 inclusive of attorney fees, to resolve this presumption claim. Recommended by the City Manager. Approved. 2. Ac~ept bid for concession stand operator, from Concession by W1lks, .second highest bidder for Bid #00/01-02; the City will receive a lump sum of$I,600. On November 13,2000, the Commission accepted a bid from Andi's Snack Wagon, however, the owner has declined to provide the service. RecoD}mended by the City Manager. Accepted. 3. Accept bid for Narcissus Avenue sewer extension, from Ryan Inc. Eastern, lowest bidder for Bid IFB #00/01-04, in the amount of $964,934.35, pending submission of all appropriate contract documents and approval from FDEP in accordance with the State Revolving Loan Program. Recomm~nded by the City Manager. Accepted. 4. Approve insurance p(emium for sexual harassment coverage in the amount of $12,500, as proposed by Arthur J. Gallagher & Co. RecoQlmended by the City Manager. Not approved; Finance Director to obtain the policy, review it with the TV........ Commission at a Work Session and place it on an Agenda for approval. 5. Approve reqp~st to submit 3 Com Corporation Urban Challenge Program Grant Application to establish apilot program at Crooms Academy ofInformation Technology to demonstrate the benefit to the community of improved communication between the school and-parents, community members, and business representatives; grant provides for the purchase of 3 Com hardware, software, and/or professional services in the amount of $100,000; no City funds or match is required. Recommended by the City Manager. Approved, with additions: add Bethune Cookman College tollst of colleges, add Sanford-Seminole Chamber of Commerce and the Orlando African-American Chamber of Commerce to list of chambers of commerce. Add-on itt:ms. 1. Paw Park. Mike...... Authorized begin construction on Option 1 as discussed at Work Session, rename the park ''Paw Park" per the name and logo presented with the understanding that Howard Jeffiies and the Paw Park group will present a final interior site plan to the Commission. IpforiUation only. 1. Police Department Status Report on police activities November 16 through November 30, 2000. City 1\ttorney's l\eport. 1. Cameron City Groves property . Reported that the documents have been -returned, the sale has closed, disbursements were made November 30. TV& Diane & PauL...... . 2. Wheeler property. The money is in escrow and he expects the sale to close and the money to be disbursed shortly. Mayor Dale requested City Manager,. Commission Liaison and Utility Director remind him to contact Mr. Jaffer and Mr. Kirchhoff about the annexation of the site the city purchased. City Clerk' s ~eport. 1. Reported a Miracle Grow Fertilizer commercial was filmed in downtown Sanford last week, and it went well. City Manager's Report. .5 Info only # 1: Police Department Status Report. TV& Brian.. ..... TV...... . Noted. 1. Police Department House Check Service Policy. Reported draft policy is in packet, asked Commission to review md submit comments/changes to Chief Tooley, and staffwill compile a final policy for Commission approval. 2. Police Department job vacancies. Reported from January 1,2000, to November 30~ 2000. there were 27 total vacancies during different periods of time; 11 vacancies were just unfilled -positions; 16 officers separated for various reasons. During the same time period 25 officers were hired, which leaves 2 vacancies from last year's strength. 4 of the 10 new positions have been filled; the 4 special tactical unit officers positions will be filled around mid-January, because special detail assignments are often filled through the patrol division, so once a few of the patrol officers complete their 18 week training period and can go solo some of them can be pulled and put on a special tactical unit. 3. Meeting with Tyrone Alexander, Mayor. Police Chief and City Manager about promotions of African-Americans. Reported Mr. Alexander was contacted again to arrange a meeting but he has not responded. City Manager to follow-up. Commissioner Williams reported that on Thursday Mr. Alexander will be invited to attend a round table meeting with the City Manager, at which the police department will give a presentation focused on minority hiring and promotions. 4. Reported Richard Cassella, a Plants Maintenance Supervisor, just received a Bachelor's degree from UCF, and the City Manager is pleased. 5. Reported he will attend the Seminole County Commission meeting tomorrow morning regarding the 17-92 projects and annual report, and the ronference center location in the City of Sanford. 6. Reported a very rough draft Annual Citizens' Report is in the packet, pictures and graphics will be added later; and asked for the Commission's comments. City Commissioners' Reports. Mayor Dale, City Mana-ser and Finance Director -presented Jerry Herman with a plaque containing a poem for his 50th birthday. Jan.... Commissioner Eckstein asked if there will be a Work Session December 18th. City Manager reported "yes"; Commission concurred to meet at 4:00 p.m. Commissioner Williams thanked Mr. Colbert for the calendar and asked for about 5 more. Commissioner Lessard stated he likes the event recaps. Reported some citizens and families are hurting this week: Mr. Daniels', Chuck Volk'~ and John Sauls'. Commissioner Williams reported she represented the city at Mr. Daniels' funeral and read a resolution. Charles....". Commissioner Jones reported for the past few weeks he has been picking up snipe signs, in the last couple of weeks he picked up over 150, and these are not new subdivision signs. Commissioner Eckstein reported this cDuld be .dangerous and urged Commissioner Jones not to pick them up. Community Development Director Rowe reported Community DevelopmentlCode Enforcement is sending out a Code Enforcement officer one weekend a month beginning with the past weekend. Mayor Dale. No report. ADVICE TO THE PUBUC: IF APERSON DECIDES TO APPEAL-A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATlM-RECORD OF THKPROCEEDINGSINCLUDING THE TESTIMONY AND EVIDENCE WInCH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-562648 HOURS IN ADVANCE OF THE MEETING.