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111300 ws/rm agenda AGEND~ Sanford City Commission Meetings Monday, November 13, 2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Presentation of Employee ofth~ M~nth Award for November 2000. .......... Mayor presented to Johnny Miller. 2. Discussion re: ct)nference center P....posal. (R-12) .......... Reviewed; concurred to send to county as presented; see Item R.12 for action. 3. Update re: East side wat~r recfam2ttion facili(y prop~rty acqqisition. (R~ 10) .......... Reviewed; concurred OK; see Item R-I0 for action. 4. Interview ofpro$pective board appointlUents: A. Historic Preservation Board. There are two vacancies on the Board due to resignations. Applications are on file from Chris Giza, Stephen F. Myers, and Ronald Tracey. Interviewed Stephen F. Myers; see Item R.13.B. for action. B. Sanford Museum Board. There are three vacancies on the Board due to term expirations. Dr. John Morgan has been contacted and wishes to continue to serve on the Board. Applications on file from Serena Fisher, Christine Kinlaw-Best, and Barbara Knowles. Interviewed Serena Fisher and Christine Kinlaw-Best; see Item R-13.C. for action. 5. Discussion re: Firefighters' 3nd Police Officers' R.,tirement Systems. .......... Mayor Dale reported there should be public participation (a citizen) on each board; he brought this up at the last board meeting, but the Police Officers' Retirement System reappointed Mark Nichols to the board (the Firefighters' Retirement System already has a citizen). He reported the members should go to training on their own time, but go "on the payroll", although their expenses are paid by the board. He recommended either he or the Police Chiefbe replaced with a citizen, and ifnot, he would resign so that a citizen could be appointed. See also City Commissioners' Reports, Mayor Dale's Report. .......... Mayor Dale requested a report, every quarter or so, on what conferences employees have attended and the benefit and cost. 6. Discussion ofB.esular Alenda it.ems. Add-on items. and other items. ......... A. City Manager VanDerworp reported the first request using the city's web site Online Action Request was received Friday and responded to today bye-mail; distributed a copy; and reported the system is up and running and he wants to institute a policy that the city respond to a request within 24 hours, as this one ......... B. ......... C. was. City Manager VanDerworp reported there will be reconstruction at Sanford Av. at 29th St., 29th Street and the intersection will be closed November 13/28 only as absolutely necessary (city will request the intersection be open at nights and over Thanksgiving Holidays when work is not being performed), adequate signage and detour information will be provided. City Manager VanOelWOrp reported that the city is completing insurance open enrollment; all enrollments were due in by close of business today, and Human Relations is contacting the stragglers. 7. City MaBa&.~r's briefipg. .......... None given. **********************.************************************************* REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor frese"~OD. Mayor Dale presented a Proclamation to Mother Weaver, Rescue Outreach Mission, proclaiming November 12 through 18, 2000, "Homeless and Hungry Week in the City of Sanford". C't' .. ti I IZen PJlrtlC,p. 98. A Doreen Fr~ 705 Mellonville Av. Jerry........ (1) Dumpsters behind the buildings at the marina. Reported the doors can not be shut and people are dumping in them; requested city address and resolve. Mayor Dale reported the city will look into it. TV....... B. Brian.. . .. . (2) "Concentrated Public Investment to Revitalize Downtown Sanford. Not including Hotel.Conference Center." Reported she objects to the city spending $40,000 for a sign over 81. St. and asked when the Commission approved this amount. Mayor Dale reported the minutes will be provided to her. (3) Asked the status of the discussions with the school board regarding stadium parking. Mayor Dale reported the city is working out details with staff (4) Conference Center Proposal. Asked whether she should address this now or during Item #R-12. Mayor Dale reported "#12". James Hauler, 2209 Magnolia. (1) Asked why the police department no longer provides vacation house checks. Police Chief Tooley reported they do, and asked Mr. Hauler to call him. (2) Reported that a contractor working at Sylvan and 46 is using fire hydrants TV.... .. for water. Utility Director Moore reported the hydrants are metered. C. Tyrone Alexander. (1) Asked what the city spent on the police department survey. Mayor Dale reported the city spent over $50,000 on the PAS Report. (2) Regarding the proposed change of 2 corporal positions to lieutenant, reported that every time there is a chance for a black person to move up the position is eliminated and he wants to look into this. Mayor Dale reported he will meet with the City Manager and Police Chief regarding this. Mr. Alexander requested to be present and Mayor Dale OK'd. A., Doreen Freeman, continued. Jerry...... (5) Reported heavy weeds on the marina behind the dumpsters. Mike.. . .. . (6) Reported the Aquatic Center report in today's packet does not contain financial information and requested same. Approval ~fminutes of Work Session and Regular Meeting of October 23,2000, and Special Meeting of November 1~ 2000. Recommended by the City Clerk and the City Manager. Markae..... Approved. Public Hearinp. 1. Consider q$e of funds to be received under a u.s. Department of Justice Local Law Enforcement Block Grants Program; proposed use is to purchase various police equipment. The Police Chief and the City Manager recommend the Public hearing be continued to December 11,2000. Ad published November 1,2000. Brian & 12-11 RM.... Continued to December 11. Jay & 1-8RM.... .. 2. Consider appeal regarding the Planning & Zoning Commission's approval of Florida Recycling Services Site Plan; Mayor Larry Dale, City of Sanford, applicant. Request direction to affirm, deny, modify action of the Planning & Zoning Commission, or remand the Site Plan back to the Planning & Zoning Commission. Applicant notified September 15,2000. Property posted September 18,2000. Ad published September 28,2000. Continued from October 9,2000. Request to continue was received November 8, 2000. The City Manager recommends to continue this item until January 8, 2001. Continued to January 8, 2001. 3. Re: 27.8 acres of property lying between Vihlen Road and Dogwood Drive extended easterly and between Vihlen Road and Upsala Road (940 & 950 Vihlen Road); Ed and Nancy Turner and Thomas and Sandra Wilkes~ owners. A. First reading of Ordinance No. 3585 to aqnex the property. Jay & 11-27RM...... Jay & 11-27RM...... 4. 11-27RM.... 5. Jay & 11-27RM.... 6. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager, however, there is a request to t,ble this item until the November 27,2000 City Commission Meeting to coincide with the associated rezone. Tabled to November 27, 2000. B. First reading of Ordinance No. 3586 to rezone the property from AG, Agricultural, to SR-l, Single Family Residential. The Planning & Zoning Commission reviewed this item at their November 2. 2000 meeting and tabled it to their November 16.2000 meeting. The Director of Engineering & Planning and the City Manager recommend this item be tJibled until the November 27, 2000 Meeting. Ad published October 22, 2000. Tabled to November 27, 2000. First reading of Ordinance No. 3587 to consider ~Iosing. vacating. and abandoning the 10' rear yard utility easement at 110 Golfside Circle; Marcia McGovern, owner; James McNeil. Jr., Holland & Knight LLP, applicant. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Ad published October 29. 2000, property owner notified October 19,2000, property posted October 27,2000. Passed St. reading. First reading of Ordinance No. 3588 to consider closing. vacatiJJg. and abandoning that certain north-south alley lying between Grandview Avenue and E. 24th Place and between Grandview Avenue S. and Lily Court; Susan Westgate, applicant. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager, subject to reserving the entire alley as a utility easement and that a ten (10) foot access easement be granted along the southern property line oflot fifty-three (53). Ad published October 29,2000, property owners notified October 30,2000, property posted October 30,2000. This was submitted and processed using the "old" procedure whereby Staff notifies all affected property owners (does not require majority of affected property owners to sign petition to request closure) so a majority of affected property owners may not approve. Tabled to November 27, 2000; Agenda Cover Memo to accurately reflect easements needed and new map showing the ownership of each affected property and highlighting the applicant's property. First reading of Ordinance No. 3589 to consider closing. vacating. and a.ban~oning Prospect Drive lying between Florida Street/27th Street and Airport Boulevard and between Good Avenue extended northerly and U.S. 17-92/0rlando Drive; Kenneth B. Wheeler. applicant. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager, subject to the entire right-of-way being retained as an easement. Ad published October 29,2000, property owners notified October 30,2000, property posted October 27, 2000. This was submitted and processed using the "old" procedure whereby Staff notifies all affected property owners (does not require majority of affected property owners to sign petition to request closure) so a majority of affected property owners may not approve. Markae & Jay & 11-27RM..... Tabled to November 27,2000; ordinance to be corrected to retain vacated Prospect Drive as an easement, map showing the ownership of each affected property to be provided and highlighting applicant's property. 7. Re: 25.2 acres of property lying between Rinehart Road and Paola Road and between Rinehart Road and Oregon Avenue (2401, 2410,2441,2461, and 2470 Cherry Laurel Drive); Mary B. Hamilton, Trustee, Ross M. and Mary R. Hamilton, Gayle M. Cox, Trustee, Jose Blanco, Alan E. and Patricia A Fulmer, and William J. and Linda M. Lagatta, Harold G. Hartsock, Trustee, owners; DMH Partners, Inc., applicant. A First reading of Ordinance No. 3590 to annex the property. Recommended by the Plans Review Committee, however, the Director of Engineering & Planning and the City Manager recommend to honor tile request from the applicant to withdraw this item. Authorized withdrawal. Jay....... B. First reading of Ordinance No. 3591 to rezope the property from AG, Agricultural, to PD, Planned Development; Recommended by the Planning & Zoning Commission, based on consistency with the Future Land Use Plan and with stipulations and conditions, however, the Director of Engineering & Planning and the City Manager recommend to bon or the request from the applicant to withdraw this it~. Ad published October 8,2000. Authorized withdrawal. Jay.... .. 8. Condemnation of properties on Condemnation Report Nos. 00-08, 718 Willow Avenue, Rosezella Kelly, owner; 00-09, 2420 Chase Avenue, Anderson E. & Susan Williams, owners. The Community Development Director and the City Manager recommend the structures be found unsafe, dilapidated, unsanitary or uninhabitable, to condemn said structures, and to give the owners thirty (30) days to repair or demolish; if property owners fail to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the buildings and/or structures, and the actual cost of said removal and disposal, including administrative costs, will be assessed as a lien against the properties. Owners notified September 27,2000; property posted September 27~ 2000. Charles & 1-22RM...... Did not condemn 718 Willow Av., and continued public hearing 60 days. Charles......... Condemned, etc., 2420 Chase Av. as recommended. R~ular items. 1. CondeJllnation Status Report. There are no motions or recommendations to be made. Noted. 2. First r~ding ofOrmnance No. 3592 to annex, 18 acres of property lying between 13th Street and Blaine Street and between Dixie Way and Roosevelt Avenue (1813 & 1819 Roosevelt Avenue); Peter Gurko, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 11-27RM..... Passed St. reading, 3. First re,ading of Ordinance No, 3593 to amend Laqd D~veIQpm~nt RqJllations re: appeals initiated by a member of the City Commission. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. 11.27RM.... Passed St. reading. 4. First reading of Ordinance No. 3594 re: C9de Epforcement mopey judgement. Recommended by the Director of Community Development and the City Manager. 11-27RM..... Passed St, reading. 5. Adppt Resolution No. 1858 amending the Classification and Pay Plan to reclassify two (2) Police Corporal positions to two (2) Police Lieutenant positions, within the Police Department Uniform Division. Recommended by the Human Resources Director, Police Chief Tooley, and the City Manager. Adopted. Joe. .. . .. 6. :Fj~f {eadi.J)g of Ordinance No. 3595 to repeal the General Employees' Pension Plan. Recommended by the Finance Director and the City Manager. 11-27RM.... Passed St. reading. 7. Re: reinstatement of membership in the Florida Retirement System. A. Adopt Resolution No. 1859 (required by the State). Recommended by the Finance Director and the City Manager. Adopted. Donna....... B. First {eading of Ordinance No. 3597 to amend the City Code to provide that General Employees may elect to participate in the Florida Retirement System. Recommended by the Finance Director and the City Manager. Passed St. reading. 11-27RM..... 8. First ~ding of Ordinance No. 3596 to amend Personnel Rules and Regulations re: new hire waiting period for health and life insurance. Recommended by the Director of Human Resources and the City Manager. 11-27RM..... Passed St. reading. 9. CODsider req\lest for COD~itional Use for on~premise consumption of alcoholic beverages at 3150 Orlando Drive. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. Jay & Jan... Approved. 10. Declare Wheeler property sUQ)lus and autl10rize sale to Sadique Jaffer; and appntve Ad~DctUJD #J4 to Contract for Sale and Purchase between Cameron City Groves and the City to purch~ Qne half of the ~Q,~ron City Grove property. Recommended by the City Manager. (WS-3) Paul...... Declared Wheeler property surplus & authorized to sell to Mr. Jaffer's corporation, approve addendum, & authorize purchase of'20 acres of the Cameron City Grove property at $18,000 per acre subject to survey, appraisal, a Phase II Environmental Assessment, and closing costs. 11. ~ccept bid for concession stand operator, from Andi's Snack Wagon, highest bidder for Bid #00/01-02; the City will receive a lump sum of $2,000. Recommended by the Director of Recreation and Parks and the City Manager. Mike. ...... Accepted. 12. CODsells"s on the City's formal proposal in response to Seminole County's RFP regarding the C9nfe~nce Center, and IlJlth9rqation to transmit proposal to the County. Recommended by the City Manager. (WS-2) Doreen Freeman asked why the city is proceeding with this second conference center when Mayor Dale had previously stated there was not enough room in Seminole County for more than one conference center and one is already being developed in Heathrow, and the city has no prospective builder. Mayor Dale reported the Marriott is not a conference center, it is a full service hotel. Ms. Freeman stated the Marriott will have 1,000 square feet more than the proposed Sanford conference center; Mayor Dale disagreed. Mayor Dale reported the city is issuing a request for proposal to see if there are interested builders. Ms. Freeman asked what the city will do if Seminole County withdraws its support. Mayor Dale reported that is not on the table for discussion. Mary Greenwell, 2109 Magnolia Av., read a statement having to do with transportation data, inventory & analysis from the comprehensive plan. She reported a major difficulty of the proposed waterfront/downtown business district is congested traffic that will result from overbuilding; Ft. Mellon Park is landlocked because of its location to the present roadway system; the city has adopted the transportation concurrency exemption to bypass a standard traffic study; the report does not mention how many daily trips the hoteVconference center will generate. Construction of additional thru lanes will require demolition of buildings, some of which may be designated as local or national historic places; new development is anticipated to generate 1,000 daily trips; additional cost of construction of large buildings in a restricted area and a major arterial roadway through an established business district or along an unstable lakefront road is something the county and city would want to avoid as the cost would be enormous. Ft. Mellon Park is a smalllakefront park inappropriate for a hoteV conference center or any traffic generating project. The additional cost required is not acceptable. Ft. Mellon Park has been purposely neglected; trees have been removed and little more than minor upkeep has occurred. She asked the city to designate Ft. Mellon Park as open space so that city and county citizens can form plans to enhance it. Mayor Dale reported the city amended the comprehensive plan regarding that, the amendment was challenged under a 120 AppeaL the plan was upheld; the statement about demolishing buildings was done :from a challenge, it was not a city comment. Ms. Greenwell reported she was unaware the plan was upheld and subsequently adopted and she doubted the citizens knew. She requested records regarding the challenge and City Manager VanDerworp reported it is available in his office. Mayor Dale reported it was :front page news for a long time. Commissioner Lessard reported that whether or not the conference center happens, no historical buildings will be tom down. Commissioner Jones reported he expressed concern to City Manager VanDerworp that the Seminole County conference center does not become a Sanford project and that the city not use taxpayer money to fund it and things not be done specifically for the conference center, but that a lot of things, such as streetscape, riverwal14 will be done downtown regardless of the conference center. City Manager reported the language talks about using the incremental money :from the project itself for the improvements. Mayor Dale reported: and the CRA funds. Doreen Freeman, continued. Asked how much CRA funds have been used. City Manager VanDerworp reported "none". Ms. Freeman reported the city has used close to $100,000 of taxpayers' money to promote the conference center. Mayor Dale reported $55,000 of was use to defend the citizens' challenge. Millard Hunt~ 801 E. 2nd St., Sanford, reported the administrative hearing referred to by Mayor Dale has no connection to what Ms. Greenwell was talking about; she was talking about comprehensive plan amendments that were sent to Tallahassee a few weeks ago, that is what she was reading from. Mayor Dale reported he misunderstood because the conference center was being discussed and he assumed that was the comprehensive plan change she was talking about. Mayor Dale reported the latest round of comprehensive plan amendments has nothing to do with the conference center. City Manager VanDerworp reported the latest amendments contain provisions to declare the downtown area a concurrency containment area whereby cities are allowed to have infill development without providing "suburban collector roadways" so that buildings don't have to be torn down; that is very common, the state encourages it and in many cases pays for it. DCA needs to know that the only way to expand that collector system would be to tear down buildings. DCA discourages urban sprawl and encourages redevelopment of infill areas, relatively easy in Sanford because we have a grid system. We would be doing this transportation study regardless of the conference center. The comments in the plan amendment deal with the requirements needed to obtain a concurrency containment area. Jay Marder reported the city received a glowing recommendation from the regional planning council on that plan amendment package, and today received DCA's comments, which were very minor concerns. Mr. Millard asked if the cost for a traffic study is based on the amount of traffic being reviewed. City Manager VanDerworp reported "no", the modeling is the same. TV. .. .. . The commission had no objection to authorizing Mayor Dale transmitting the proposal to Seminole County. 13. BQards: appointments/reappointments. Markae..... Markae.... . Markae...... Cynthia...... . Consent Agenda. A. Community Redevelopment Agency. The term of Robert N. Parsell, Jr. expires on December 11,2000. Mr. Parsell has been contacted and would like to continue to serve on the Agency. NEED TO REAPPOINT/APPOINT REPLACEMENT. Applications on file from Sara Jacobson, Gary Lowell and Steven D. Vaughn. Re-appointed Bob Parsell. Commission noted he has attended 42 of 42 meetings. B. Historic Preservation Board. Julia Goeb resigned from the Board September 28, 2000 for the term to expire 10/28/02; Eline Ransom resigned October 12, 2000 for the term to expire 10/28/01. NEED TO APPOINT REPLACEMENTS. Applications on file from Chris Giza, Stephen F. Myers, and Ronald Tracey. Appointed Stephen Myers. C. Sanford Museum Board. The terms of Doris Gormly, Dr. John Morgan, and George Scott expired on November 4, 2000; NEED TO APPOINT REPLACEMENTS. Dr. John Morgan wishes to continue to serve on the Board. Applications on file from Christine Kinlaw-Best, Serena Fisher, and Barbara Knowles. Re-appointed Dr. Morgan, appointed Ms. Kinlaw-Best and Ms. Fisher. D. Seminole County Expressway Authority. Oviedo Councilman Thomas Hagood officially vacated his elected office on October 2, 2000. The Council of Local Governments in Seminole County (CALNO) has nominated Lake Mary City Commissioner Gary Brender to fill the balance of the term which expires in April 2002. NEED TO ENDORSE APPOINTMENT. Endorsed Commissioner Brender. 1. Approve ~tter Agreement with Public Resources Management Group, Inc., to prepare a Water/Wastewater Rate Study; cost not to exceed $40,000; funds available in account 451-451 Q..536-31-03. Recommended by the City Manager. Paul.... . Jerry.... . Mike.... Mike..... Jay... .. Mike...... Paul.. . ... Paul.. .. .. Approved. 2. Authorize Amendment Iffl to Agreement for Services between the Sanford Gasification Plant Site Group and GEl Consultants, Inc., in the amount of $46,000; the City's portion of this increase is 12.5%, or $5,750. Recommended by the City Manager. Authorized. 3. Approve street closure of Lee Avenue, from the Sanford Shrine Club to First Street; First Street from Lee Avenue to Park Avenue; Park Avenue from First Street to Second Street; and Second Street from Park Avenue back to Lee Avenue (Sanford Shrine Club), from 10:00 AM. to 12:00 P.M., on Saturday, December 9, 2000, in conjunction with the Bahia Shrine Parade. Recommended by the City Manager. Approved. 4. Approv~ street closure of Persimmon Avenue from 13th Street to McCracken Road, from 7:00 AM. to 4:30 P.M., on Saturday, December 9, 2000, in conjunction with the Christmas "Day of Hope" special event. Recommended by the City Manager. Approved. 5. Approve Letter of Support for Metroplan Orlando's Grant Application for the Walkable Community Workshop Program. Recommended by the City Manager. Approved. 6. Accept bid for water storage pond and park lakes treatment, from AquagenixlDeAngela Brothers Inc., lowest bidder for Bid #00/01-03, in the amount of $1,620; funds available in account 451-4527-536-34-06 for Mayfair Golf Course and account 001-5051-572-3406 for Lake Gem and Lake Carolla. Recommended by the City Manager. Accepted. 7. Accept bid for Mill Creek 3B drainage improvements, from Central Florida Underground, Inc. (CFU) - Altamonte Springs, lowest bidder for Bid IFB #00/01- 01, in the amount of $528,896.40, contingent upon satisfactory response ofCFU's organization, experience, and financial status; funds available in account 402-4045- 541-63-12. Recommended by the City Manager. Accepted. 8. Approve amendment #58 to CPH Agreement for Continuing Services, for the development of the Sanford Process Safety Management (PSM) Plan and Performance ofa PSM Audit; not to exceed $26,000; funds available in account 451-4510-536-31-03. Recommended by the City Manager. Approved. 9. Authorize ex~uJion of funding 1lgreement with METROPLAN Orlando for Mayor..... . fiscal year 2000/01, in the amount of $27,995.25. Recommended by the City Manager. Authorized. 10. 1\pp(ove amendmellt #60 to CPH Agreement for engineering services associated with the South Sanford Water Reclamation Facility sites; not to exceed $83,050.92; funds available in sewer impact fee account and SRF loan program. Recommended by the City Manager. Approved. Paul.. . .. 11. ~pprove L~ase Agl'~ment with the Boys and Girls Club of Central Florida, Inc., for a six month teon effective October 13,2000. Recommended by the City Manager. Approved. TV...... Ad4-on itews. None. I~formatioD only. Noted. 1. Police Department Status Report on police activities October 13 through October 31,2000. 2. Sanford Seminole Aquatic Center. 3. Utility billing procedures. 4. Completed Grant Application for the Transportation Outreach Program 2001. City .t\ttom~'s R~port. None. City Clerk's Report. None. City l\fan~er'~ Report. 1. Reported Info Only #4 will be transmitted to our lobbyist for his assistance. 2. Commended Lt. Presley for working and maintaining different activities this past weekend: festival, theatre, Veterans' Parade, and the ball at the civic center; and asked Chief Tooley to also thank all the officers who worked. City Commissioners' Reports. Commissioner Eckstein thanked Mayor Dale, Chief Tooley and Diane Crews for getting together to slow down traffic on 46A and make the city safer. Commended Commissioner Williams for the job she did on Veterans' Day, and Colonial Gibson, Master of Ceremonies. Commissioner Williams reported concern about Mr. Alexander's statement about the police department and promotions, whereby he intimated that every time either minority officerslblack officers/certain officers (she couldn't remember for sure exactly what he said) are ready to be promoted the police department changes or modifies the promotional procedures. She is glad the Mayor and City Manager decided to meet to address this; she would like to be present, but two commissioners could not be there and discuss something they may vote on later because of the Sunshine Law, so she will express her concerns here. Prior to the referendum which justified the City Manager governing the police department and the fire department she was extremely inquisitive, never directing the chief but monitoring things closely. Since then she has not been as inquisitive but has asked a lot of questions. She wants the Commissioners and citizens to know that she has monitored the situation and the City Manager, new chiefand personnel director have worked very closely with her. Based on her recollection, every time it was time for a promotion Chief Tooley has provided information to her listing all officers qualified for promotion, she has made her own chart listing all their names; also Chief Tooley and the personnel director have provided her the criteria used to detennine promotions and she has made a chart labeling all those. She has looked at what the chief has to look at, discipline based on union guidelines, discipline within I year, test scores, rankings of all the persons, she has looked at all of them. If the chief gave her accurate infonnation and if the HR director have her accurate information, she has not found any serious problem, and she would hope she has been given accurate information in those areas. By no means would she be remiss in her job in monitoring that. Had she observed or sensed something she would have brought it to the City Manager's and City Commission's attention. However, she commends citizens for coming in and expressing concerns. She knew, and the city was aware, that minorities in the police department and citizens in the minority community, were concerned about this, women, Hispanics and blacks, so she has been monitoring it very closely. Had she sensed something to be concerned about she would have brought it to the Commission's and Manager's attention. That is based on information she was given, so it is good the Mayor and Manager are going to look into it and then maybe everyone will get a clear picture when they find out. When citizens want issues to be looked into they also have to suffer the consequences of specific information being revealed about test scores, about petfonnance and all those things. Just let the chips fall where they may. She, Chief Tooley and Capt. McCoy have compared the procedures and criteria used before he was chief with the procedures in use now; based on her perception he has not lowered any standards but he has come up with flexible criteria that enhance a person's chances of being promoted. Commissioner Lessard: 1. Regarding the police department: Reported he and his wife saw a vehicle, which she identified as a stolen vehicle, right in front of their house, she called it in to the police department, their neighbors said if they called it in, the police would catch the suspects now (indicating confidence in the police department). Three hours later dispatch called and asked his wife to identifY two suspects who ended up being the guilty parties. Two officers came, one with a canine. 2. Regarding property on Virginia Av. that was condemned and he kept asking the city not to demolish: it has been renovated and cleaned up and two days ago went on the market for well over $100,000. He commended Charles Rowe and his department for a great job; that is the way it is supposed to work. 3. He read in the newspaper that the definition of meetings is a place where minutes are kept and hours are lost. Commissioner Jones: Reported he has police officers out and driving in the neighborhood a lot more than what they had been doing. His neighbor commented to him that he has seen them out and about. He is glad Amigo's is here, he has been trying to contact the parent companies of several other restaurants to put a bug in their ear about Sanford and hopefully they will respond. We are working hard to bring positive growth and he is glad someone is doing something on 17-92, and not by the mall so much. Mayor Dale reported we have good redevelopment going on there, the new Albertson's is first class. Shoney's has been a blight. Mayor Dale reported the police do a great job but he still feels there should be a citizen member on the police pension board so it is not stacked so heavy. He and the police chief serve at the pleasure of the commission and he recommends the commission remove one of the two, if the commission doesn't, he will voluntarily resign and let a citizen go on the police pension board. At the next meeting he win bring a couple of names of people who might serve and if the commission hasn't made a decision by then he will graciously and voluntarily resign from both pension boards so a citizen can be appointed to the police pension board. He would need to resign from both since he is chairman of both and they meet simultaneously, but the boards can each elect their own chairmen. Commissioner Jones asked if the prospective appointees will come before the commission. Mayor Dale reported he wants a consensus tonight as he didn't want to ask them unless he knew the commission wanted to appoint a citizen. Mayor Dale reported he will bring the prospective appointees next time for the commission to interview. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. .. AGENDA Sanford City Commission Meetings Monday, November 13,2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor j I 1. d-,1 2. flip 3. 4. Presentation of Employee of the Month Award for November 2000. Discussion re: conference center proposal. (R-12) Update re: East side water reclamation facility property acquisition. (R-I0) Interview of prospective board appointments: A. Historic Preservation Board. There are two vacancies on the Board due to resignations. Applications are on file from Chris Giza, Stephen F. Myers, and Ronald Tracey. 18 B. Sanford Museum Board. There are three vacancies on the Board due to term expirations. Dr. John Morgan has been contacted and wishes to continue to serve on the Board. Applications on file from Serena Fisher, Christine Kinlaw-Best, and Barbara I)nowles. .~~ Discussion re: Firefighters' and Police Officers' Retirement Systems. 5. 6. Discussion of Regular Agenda items. Add-on items. and other items. 7. City Manager's briefing. ************************************************************************ REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Citizen participation. Approval of minutes of Work Session and Regular Meeting of October 23,2000, and Special Meeting of November 1,2000. Recommended by the City Clerk and the City Manager. Public Hearings. 1. Consider use of funds to be received under a U.S. Department of Justice Local Law Enforcement Block Grants Program; proposed use is to purchase various police equipment. The Police Chief and the City Manager recommend the Public hearing be continued to December 11,2000. Ad published November 1,2000. 2. Consider appeal regarding the Planning & Zoning Commission's approval of Florida Recycling Services Site Plan; Mayor Larry Dale, City of Sanford, applicant. Request direction to affirm, deny, modify action ofthe Planning & Zoning Commission, or remand the Site Plan back to the Planning & Zoning Commission. Applicant notified September 15,2000. Property posted September 18,2000. Ad published September 28,2000. Continued from October 9,2000. Request to continue was received November 8, 2000. The City Manager recommends to continue this item until January 8, 2001. 3. Re: 27.8 acres of property lying between Vihlen Road and Dogwood Drive extended easterly and between Vihlen Road and Upsala Road (940 & 950 Vihlen Road); Ed and Nancy Turner and Thomas and Sandra Wilkes, owners. 4. 5. ;f ~~d~ [{'tv' A. First reading of Ordinance No. 3585 to annex the property. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager, however, there is a request to table this item until the November 27,2000 City Commission Meeting to coincide with the associated rezone. B. First reading of Ordinance No. 3586 to rezone the property from AG, Agricultural, to SR-1, Single Family Residential. The Planning & Zoning Commission reviewed this item at their November 2,2000 meeting and tabled it to their November 16, 2000 meeting. The Director of Engineering & Planning and the City Manager recommend this item be tabled until the November 27,2000 Meeting. Ad published October 22,2000. First reading of Ordinance No. 3587 to consider closing. vacating. and abandoning the 10' rear yard utility easement at 110 Golfside Circle; Marcia McGovern, owner~ James McNeil, Jr., Holland & Knight LLP, applicant. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Ad published October 29,2000, property owner notified October 19,2000, property posted October 27,2000. First reading of Ordinance No. 3588 to consider closing. vacating. and abandoning that certain north-south alley lying between Grandview Avenue and E. 24th Place and between Grandview Avenue S. and Lily Court; Susan Westgate, applicant. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager, subject to reserving the entire alley as a utility easement and that a ten (10) foot access easement be granted along the southern property line oflot fifty-three (53). Ad published October 29,2000, property owners notified October 30,2000, property posted October 30, 2000. This was submitted and processed using the "old" procedure whereby Staff notifies all affected property owners (does not require majority of affected property owners to sign petition to request closure) so a majority of affected property owners may not approve. .QIJ \ O\~ Regular items. 6. First reading of Ordinance No. 3589 to consider closing. vacating. and abandoning Prospect Drive lying between Florida Street/27th Street and Airport Boulevard and between Good Avenue extended northerly and U.S. 17-92/0rlando Drive; Kenneth B. Wheeler, applicant. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager, subject to the entire right-of-way being retained as an easement. Ad published October 29,2000, property owners notified October 30,2000, property posted October 27, 2000. This was submitted and processed using the "old" procedure whereby Staff notifies all affected property owners (does not require majority of affected property owners to sign petition to request closure) so a majority of affected property owners may not approve. 7. Re: 25.2 acres of property lying between Rinehart Road and Paola Road and between Rinehart Road and Oregon Avenue (2401, 2410, 2441, 2461, and 2470 Cherry Laurel Drive); Mary B. Hamilton, Trustee, Ross M. and Mary R Hamilton, Gayle M. Cox, Trustee, Jose Blanco, Alan E. and Patricia A Fulmer, and William 1. and Linda M. Lagatta, Harold G. Hartsock, Trustee, owners; DMH Partners, Inc., applicant. A. First reading of Ordinance No. 3590 to annex the property. Recommended by the Plans Review Committee, however, the Director of Engineering & Planning and the City Manager recommend to honor the request from the applicant to withdraw this item. B. First reading of Ordinance No. 3591 to rezone the property from AG, Agricultural, to PD, Planned Development; Recommended by the Planning & Zoning Commission, based on consistency with the Future Land Use Plan and with stipulations and conditions, however, the Director of Engineering & Planning and the City Manager recommend to honor the request from the applicant to withdraw this item. Ad published October 8, 2000. 8. Condemnation of properties on Condemnation Report Nos. 00-08, 718 Willow Avenue, Rosezella Kelly, owner; 00-09,2420 Chase Avenue, Anderson E. & Susan Williams, owners. The Community Development Director and the City Manager recommend the structures be found unsafe, dilapidated, unsanitary or uninhabitable, to condemn said structures, and to give the owners thirty (30) days to repair or demolish; if property owners fail to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the buildings and/or structures, and the actual cost of said removal and disposal, including administrative costs, will be assessed as a lien against the properties. Owners notified September 27,2000; property posted September 27,2000. 1. Condemnation Status Report. There are no motions or recommendations to be made. 2. First reading of Ordinance No. 3592 to annex .18 acres of property lying between 13th Street and Blaine Street and between Dixie Way and Roosevelt Avenue (1813 & 1819 Roosevelt Avenue); Peter Gurko, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 3. First reading of Ordinance No. 3593 to amend Land Development Regulations re: appeals initiated by a member of the City Commission. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. 4. First reading of Ordinance No. 3594 re: Code Enforcement money judgement. Recommended by the Director of Community Development and the City Manager. 5. Adopt Resolution No. 1858 amending the Classification and Pay Plan to reclassify two (2) Police Corporal positions to two (2) Police Lieutenant positions, within the Police Department Uniform Division. Recommended by the Human Resources Director, Police Chief Tooley, and the City Manager. 6. First reading of Ordinance No. 3595 to repeal the General Employees' Pension Plan. Recommended by the Finance Director and the City Manager. 7. Re: reinstatement of membership in the Florida Retirement System. A. Adopt Resolution No. 1859 (required by the State). Recommended by the Finance Director and the City Manager. B. First reading of Ordinance No. 3597 to amend the City Code to provide that General Employees may elect to participate in the Florida Retirement System. Recommended by the Finance Director and the City Manager. 8. First reading of Ordinance No. 3596 to amend Personnel Rules and Regulations re: new hire waiting period for health and life insurance. Recommended by the Director of Human Resources and the City Manager. 9. Consider request for Conditional Use for on-premise consumption of alcoholic beverages at 3150 Orlando Drive. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. 10. Declare Wheeler property surplus and authorize sale to Sadique Jaffer; and approve Addendum #4 to Contract for Sale and Purchase between Cameron City Groves and the City to purchase one half of the Cameron City Grove property. Recommended by the City Manager. (WS-3) 11. Accept bid for concession stand operator, from Andi's Snack Wagon, highest bidder for Bid #00/01-02; the City will receive a lump sum of $2,000. Recommended by the Director of Recreation and Parks and the City Manager. 12. Consensus on the City's formal proposal in response to Seminole County's RFP regarding the Conference Center, and authorization to transmit proposal to the County. Recommended by the City Manager. (WS-2) 13. Boards: appointments/reappointments. A. Community Redevelopment Agency. The term of Robert N. Parsell, Jr. expires on December 11,2000. Mr. Parsell has been contacted and would like to continue to serve on the Agency. NEED TO REAPPOINT/APPOINT REPLACEMENT. Applications on file from Sara Jacobson, Gary Lowell and Steven D. Vaughn. B. Historic Preservation Board. Julia Goeb resigned from the Board September 28, 2000 for the term to expire 10/28/02; Eline Ransom resigned October 12, 2000 for the term to expire 10/28/01. NEED TO APPOINT REPLACEMENTS. Applications on file from Chris Giza, Stephen F. Myers, and Ronald Tracey. C. Sanford Museum Board. The terms of Doris Gormly, Dr. John Morgan, and George Scott expired on November 4, 2000; NEED TO APPOINT REPLACEMENTS. Dr. John Morgan wishes to continue to serve on the Board. Applications on file from Christine Kinlaw-Best, Serena Fisher, and Barbara Knowles. D. Seminole County Expressway Authority. Oviedo Councilman Thomas Hagood officially vacated his elected office on October 2, 2000. The Council of Local Governments in Seminole County (CALNO) has nominated Lake Mary City Commissioner Gary Brender to fill the balance of the term which expires in April 2002. NEED TO ENDORSE APPOINTMENT. Consent Agenda. 1. Approve Letter Agreement with Public Resources Management Group, Inc., to prepare a Water/Wastewater Rate Study; cost not to exceed $40,000; funds available in account 451-4510-536-31-03. Recommended by the City Manager. 2. Authorize Amendment #5 to Agreement for Services between the Sanford Gasification Plant Site Group and GEl Consultants, Inc., in the amount of $46,000; the City's portion of this increase is 12.5%, or $5,750. Recommended by the City Manager. 3. Approve street closure of Lee Avenue, from the Sanford Shrine Club to First Street; First Street from Lee Avenue to Park Avenue; Park Avenue from First Street to Second Street; and Second Street from Park Avenue back to Lee Avenue (Sanford Shrine Club), from 10:00 A.M. to 12:00 P.M., on Saturday, December 9, 2000, in conjunction with the Bahia Shrine Parade. Recommended by the City Manager. 4. Approve street closure of Persimmon Avenue from 13th Street to McCracken Road, from 7:00 A.M. to 4:30 P.M., on Saturday, December 9,2000, in conjunction with the Christmas "Day of Hope" special event. Recommended by the City Manager. 5. Approve Letter of Support for Metroplan Orlando's Grant Application for the Walkable Community Workshop Program. Recommended by the City Manager. 6. Accept bid for water storage pond and park lakes treatment, from Aquagenix/DeAngela Brothers Inc., lowest bidder for Bid #00/01-03, in the amount of$I,620; funds available in account 451-4527-536-34-06 for Mayfair Golf Course and account 001-5051-572-3406 for Lake Gem and Lake Carolla. Recommended by the City Manager. 7. Accept bid for Mill Creek 3B drainage improvements, from Central Florida Underground, Inc. (CFU) - Altamonte Springs, lowest bidder for Bid IFB #00/01- 01, in the amount of$528,896.40, contingent upon satisfactory response ofCFU's organization, experience, and financial status; funds available in account 402-4045- 541-63-12. Recommended by the City Manager. 8. Approve amendment #58 to CPH Agreement for Continuing Services, for the development of the Sanford Process Safety Management (PSM) Plan and Performance of a PSM Audit; not to exceed $26,000; funds available in account 451-4510-536-31-03. Recommended by the City Manager. 9. Authorize execution of funding agreement with METROPLAN Orlando for fiscal year 2000/01, in the amount of$27,995.25. Recommended by the City Manager. 10. Approve amendment #60 to CPH Agreement for engineering services associated with the South Sanford Water Reclamation Facility sites; not to exceed $83,050.92; funds available in sewer impact fee account and SRF loan program. Recommended by the City Manager. 11. Approve Lease Agreement with the Boys and Girls Club of Central Florida, Inc., for a six month term effective October 13, 2000. Recommended by the City Manager. Add-on items. Information only. 1. Police Department Status Report on police activities October 13 through October 31,2000. 2. Sanford Seminole Aquatic Center. 3. Utility billing procedures. 4. Completed Grant Application for the Transportation Outreach Program 2001. City Attorney's Report. City Clerk's Report. City Manager's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE wmCH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO P ARTICIP ATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.