102300 ws/rm agenda
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AGENDA
Sanford City Commission Meetings
Monday, October 23,2000
Sanford City Hall, 300 North Park A venue
Sanford, Florida
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WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor
lO~ 1.
Discussion re: insurance provider. (R-2)
lq.J,-2.
Discussion of Police Department shift and assignment schedules.
3.
Discussion of Special Events (requests for Fee Waivers).
4.
Discussion of Legislative priorities.
5.
Discussion of Regular Agenda items. Add-on items. and other items.
6.
City Manager's briefing.
A. Conference Center Update.
B. Replacement offlags in Commission Chambersiofficiallogo.
C. East Central Florida Regional Planning Council participation.
D. Sanford/Seminole Chamber of Commerce Board, Inc., member on Board of
Directors.
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REGULAR MEETING
7:00 P.M., City Commission Chambers, First Floor
Citizen participation.
Approval of minutes of Work Session and Regular Meeting of October 9,2000. Recommended
by the City Clerk and the City Manager.
Public Hearings.
1. Second reading and adoption of Ordinance No. 3582 to vacate a portion of
Southgate Road lying between S.R. 417 and East Airport Boulevard and between
S.R. 417 and U.S. Hwy. 17-92 and retain as a utility easement; W. Timothy
Murray, applicant. Recommended by the City Manager. Ad published October
11,2000.
,.,
2. Second reading and adoption of Ordinance No. 3583 to annex 4.99 acres of
property lying between Oak Drive extended westerly and Narcissus A venue and
between Riverview Avenue and Burton Lane (510 Riverview Avenue); Society of
St. Pius X, owner. Recommended by the City Manager. Ad published October
11 & 18,2000.
3. Second reading and adoption of Ordinance No. 3584 to amend City Code re:
notice of junk vehicle removal. Recommended by the City Manager. Ad
published October 11,2000.
Regular items.
1. Re: Department of Justice Local Law Enforcement Block Grant 2000 in
amount of $128.771.
A. Adoption of Resolution No. 1857 re: establishing Advisory Board.
Recommended by the Chief of Police and the City Manager.
B. Appointment of members to the Advisory Board. Police Chief Tooley
recommends appointment of Sergeant Michael Horan, Chris White, Kim
Farr, Robert Devecchio and Jo Howard.
2. Approve insurance provider. Recommended by the Human Resources Director
and the City Manager. (WS-l)
3. Request for waiver of special event insurance for a fund raiser sponsored by the
Paws Park Citizen Committee, to be held in Fort Mellon Park on October 28,
2000, from 9:00 a.m. to 1 :00 p.m. Commission direction requested.
4. Boards: appointments.
A. Historic Preservation Board. There is one vacancy for term to expire on
October 28, 2002. NEED TO APPOINT REPLACEMENT.
Applications on file from Chris Giza, Stephen F. Myers, and Ronald
Tracey.
B. Nuisance Abatement Board. Michael Goeb, Alternate Member, has
resigned from the board. His term expires March 7, 2001. NEED TO
APPOINT REPLACEMENT. Application on file from Sharonda Wynn:
C. Seminole County Expressway Authority. The municipal position held
by Commissioner Whitey Eckstein on the Seminole County Expressway
Authority is expiring and Commissioner Eckstein is willing to serve
another two-year term. Also, Oviedo Councilman Thomas Hagood
officially vacated his elected office on October 2, and the City of Oviedo
has nominated Councilman Tom O'Hanlon to fill the balance of the term
which expires in April 2002. NEED TO ENDORSE
APPOINTMENTS.
Consent Agenda.
1. Approve street closure of Seminole Boulevard from San Juan to Myrtle Avenue,
from 10:00 a.m. to approximately 11:30 a.m., on November 11,2000, in
conjunction with the Veterans Day Parade. Recommended by the City Manager.
2. Approve street and intersection closures on December I, 2000, in conjunction
with The Sanford Historic Trust's "Home for the Holidays" Special Event:
Magnolia Avenue from 2nd Street to 10th Street and Palmetto Avenue from 6th
Street to 10th Street from 5:00 p.m. to 11 :00 p.m.; the intersections of Magnolia
Avenue and 2nd Street; Magnolia Avenue and 10th Street; Palmetto A venue and
6th Street; and Palmetto Avenue and 10th Street from 5:00 p.m. to 11:00 p.m;
Magnolia A venue at 5th Street will be closed after the Daycare closes; and the
intersections at Magnolia Avenue and 3rd Street through 9th Street and Palmetto
Avenue and 7th Street through 9th Street from 6:00 p.m. until 11 :00 p.m.
Recommended by the City Manager.
3. Approve street closures of Seminole Boulevard from Sanford Avenue to
Mellonville Avenue and Mellonville Avenue from Seminole Boulevard to 1 st
Street, from 9:00 a.m. to approximately 12:00 p.m., on December 2,2000, in
conjunction with the Christmas Parade. Recommended by the City Manager.
4. Approve pavments made during the month of September 2000. Recommended
by the City Manager.
5. Approve Amendment 46 to the CPH contract for engineering services during
construction of the westerly water main loop north of SR 46. Cost not to exceed
$97,680.00. Recommended by the City Manager.
6. Approve change order number 1 to the Wharton-Smith Contract for the
additional concrete work associated with the filter construction on the Reclaimed
Water Augmentation project in amount of $235,064.74, pending approval by EPA
and the St. Johns River Water Management District. Recommended by the City
Manager.
7. Authorize Mayor to sign Transportation Outreach Program Application.
Recommended by the City Manager.
Add-on items.
Information only.
I. Police Department Status Report through October 12, 2000.
City Attornev's Report.
-
,11
'~
U ,./\ -./
REVISED 10/23/00 @ 5:40 P.M.
nominated Councilman Tom O'Hanlon to fill the balance of the term which
expires in April 2002. NEED TO ENDORSE APPOINTMENTS.
Consent Agenda.
1. Approve street closure of Seminole Boulevard from San Juan to Myrtle Avenue,
from 10:00 a.m. to approximately 11:30 a.m., on November 11,2000, in
conjunction with the Veterans Day Parade. Recommended by the City Manager.
2. Approve street and intersection closures on December 1,2000, in conjunction
with The Sanford Historic Trust's "Home for the Holidays" Special Event:
Magnolia Avenue from 2nd Street to 10th Street and Palmetto Avenue from 6th
Street to 10th Street from 5:00 p.m. to 11:00 p.m.; the intersections of Magnolia
Avenue and 2nd Street; Magnolia Avenue and 1 Oth Street~ Palmetto Avenue and
6th Street; and Palmetto Avenue and 10th Street from 5:00 p.m. to 11:00 p.m;
Magnolia Avenue at 5th Street will be closed after the Day care closes; and the
intersections at Magnolia Avenue and 3rd Street through 9th Street and Palmetto
Avenue and 7th Street through 9th Street from 6:00 p.m. until 11:00 p.m.
Recommended by the City Manager.
3. Approve street closures of Seminole Boulevard from Sanford Avenue to
Mellonville Avenue and Mellonville Avenue from Seminole Boulevard to 1st
Street, from 9:00 a.m. to approximately 12:00 p.m., on December 2,2000, in
conjunction with the Christmas Parade. Recommended by the City Manager.
4. Approve payments made during the month of September 2000. Recommended
by the City Manager.
5. Approve Amendment 46 to the CPH contract for engineering services during
construction of the westerly water main loop north ofSR 46. Cost not to exceed
$97,680.00. Recommended by the City Manager.
6. Approve change or4er number 1 to the Wharton-Smith Contract for the
additional concrete work associated with the filter construction on the Reclaimed
Water Augmentation project in amount of$235,064.74, pending approval by EPA
and the St. Johns River Water Management District. Recommended by the City
Manager.
7. Authorize Mayor to sign Transportation Outreach Program Application.
Recommended by the City Manager.
Add-Oil items.
1. Authorize Water line Improvement Agreement for Upsala Road/SR 46 with
Florida Stor-Away LC, Tom Otto and Sarah Otto, and ACW Investments. The
City's responsibility is 50% of water line construction at estimated cost of
$62,500; the three developers responsible for 50%. Utility funds available in
account 451-4530-536-63-00. Recommended by the Utility Director and the City
Manager.
2. Approve Maintenance Agreement with FDOT for Mellonville Avenue sidewalk,
from 20th Street to Seminole Boulevard. Recommended by the Director of
Engineering & Planning and the City Manager.
Information only.
1. Police Department Status Report through October 12, 2000.
City Attorney's Report.
City Clerk's Report.
City Manager's Report.
City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
.REVISED 10/23/00 @ 5:40 P.M.
AGENDA
Sanford City Commission Meetings
Monday, October 23,2000
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor
1. Discussion re: in~urance provider. (R-2)
... .. . . ... Chet Pierce reviewed options. Commission preferred Aetna Value Plan 10 retiered at
$206.23 per month if the City Physician is a provider under that plan; and concurred to
offer retirees living out of this area the option of $190 per month and they obtain their
own insurance, or city pay for the HMO ($190 per month) and they pay the difference.
See Item R-2 for action.
2. Discussion of Police D~P3rtment shift and assignment schedules.
Brian....... Chief Tooley reviewed shift and assignment schedules. Commission requested that
as the department gets more of its directives in line that the Chief and/or Captains
be more available on the night shift; concurred with the recommended shift and
assignment schedules. City Manager VanDerworp reported School Supt. Hagerty
agreed to split overtime costs for an SRO replacing one that was in training, and
that that item will be in next year's contract.
3. Discussion of Special Events (requests for Fee Waivers).
Mike.. ..... . Commission concurred not to waive fees unless the event is city-related, to be
authorized by the City Manager.
4. Discussion of Legislative priorities.
.......... Not discussed; see Regular Item, City Manager's Report, continued.
5. Discussion of Regular Agenda items. A4d-o~ items. and other i*ems.
A. Add-on #1. Distributed Water line Improvement Agreement for Upsala Road/SR
46 and City Manager reviewed. See Regular Item #Add-on #1 for action.
B. Add-on #2. Distributed Maintenance Agreement with FDOT for Mellonville
Avenue sidewalk from 20th St. to Seminole Bl. and City Manager reviewed. See
Regular Item #Add-on#2 for action.
C. Regular Agenda Item R-4.A., Historic Preservation Board. Distributed additional
information that there are 2 vacancies and City Clerk Dougherty reviewed. See
Regular Item #R-4.A. for action.
......... D.
.......... F.
Mike...G.
Sanford Museum Advisory Board. Information submitted and City Clerk
Dougherty reported that at the last meeting the Commission had authorized
preparation of an ordinance to eliminate term limits reported by the board liaison,
but research revealed that there are no term limits. The liaison attempted to
contact the 3 board members whose terms are expiring; 1 wants reappointment, I
does not want reappointment, and 1 could not be reached. See Regular Meeting,
City Clerk's Report.
Mayor Dale reported that the Commission should carefully consider the people it
appoints to the boards that will be reviewing/be involved with the hotel/conference
center. See Regular Item #R-4.A. for action.
E.
Notice of October 31,2000 Special Meeting with Seminole County regarding the
conference center.
Distributed to Mayor and Commission.
Revised City Commissioner Report in proposed October 23, 2000 Regular
Meeting Minutes. City Clerk distributed and reviewed. See Regular Meeting,
Minutes, for action.
Commissioner Lessard reported the city was schiestered on the flag on the
Memorial Park flagpole, it was supposed to be a direct replacement for one that
was under warranty, but it is smaller.
6. City Manager's briefing_
A. Conference Center Update.
Not given.
B.
Replacement of flags in Commission Chamberslofficiallogo.
Not discussed; see Regular Agenda, City Manager's Report, continued.
C. East Central Florida Regional Planning Council participation.
Not discussed; see Regular Agenda, City Manager's Report, continued.
D. Sanford/Seminole Chamber of Commerce Board, Inc., member on Board of
Directors.
Not discussed; see Regular Item, City Manager's Report, continued.
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REGULAR MEETING
7: 00 P.M., City Commission Chambers, First Floor
ReColnition.
.......... Mayor Dale recognized Hunter Fluger, Boy Scout, who is working on his Citizenship in
the Community Merit Badge.
Citq;e~ participati~D~
A. Maureen Hyder-Kelly, President, Sanford Historic Trust, 321 Magnolia Av.,
distributed a list of events that will be taking place the first weekend of December.
Approval ofminute~ of Work Session and Regular Meeting of October 9,2000. Recommended
by the City Clerk and the City Manager.
Markae..... Approved as revised at Work Session.
Public Heflrings.
1. SeC9nd reading and adoption of Ordinance No. 3582 to vacate a portion of
Southgate Road lying between S.R. 417 and East Airport Boulevard and between
S.R. 417 and u.s. Hwy. 17-92 and retain as a utility easement; W. Timothy
Murray, applicant. Recommended by the City Manager. Ad published October
11, 2000.
Cynthia...... Adopted.
2. Se~ond r~ading and 3doption of Ordinance No. 3583 to annex 4.99 acres of
property lying between Oak Drive extended westerly and Narcissus Avenue and
between Riverview Avenue and Burton Lane (510 Riverview Avenue); Society of
St. Pius X, owner. Recommended by the City Manager. Ad published October 11
& 18,2000.
Cynthia..... Adopted.
3. Second r~ading and adop~ipn of Ordinance No. 3584 to amend City Code re:
notice of junk vehicle removal. Recommended by the City Manager. Ad
published October 11,2000.
Cynthia...... Adopted.
Regular items.
1. Re: Department of Justice Local Law Enforcement Block Grant 2000 in
8J1loqnt of $128.771.
A.
Adoption o(Resolution No. 1857 re: establishing Advisory Board.
Recommended by the Chief of Police and the City Manager.
Adopted.
Markae......
B.
Appointment of members to the Advisory Board. Police Chief Tooley
recommends appointment of Sergeant Michael Horan, Chris White, Kim
Farr, Robert Devecchio and Jo Howard.
Appointed.
Markae.... ..
2.
Approve insurance: provi~er. Recommended by the Human Resources Director
and the City Manager. (WS-l)
Approved Aetna Value Plan retiered subject to completing negotiations with Dr.
Quinn.
Joe......
Mike.. . ...
11-13RM.......
Ian.... ..
11-13RM......
3.
4.
Request for waiver of special event insurance for a fund raiser sponsored by the
Paws Park Citizen Committee, to be held in Fort Mellon Park on October 28,
2000, from 9:00 a.m. to 1:00 p.m. Commission direction requested.
Waived.
Boards: appointments.
A.
Historic Preservation Board. There is one vacancy for term to expire on
October 28, 2002. NEED TO APPOINT REPLACEMENT.
Applications on file from Chris Giza, Stephen F. Myers, and Ronald
Tracey.
2 vacancies; no action.
Commission requested to meet Applicants for appointment to City Boards
prior to considering appointment.
B.
Nuisance Abatement Board. Michael Goeb, Alternate Member, has
resigned from the board. His term expires March 7, 200 1. NEED TO
APPOINT REPLACEMENT. Application on file from Sharonda Wynn.
No action.
C. Seminole County Expressway Authority. The municipal position held
by Commissioner Whitey Eckstein on the Seminole County Expressway
Authority is expiring and Commissioner Eckstein is willing to serve another
two-year term. Also, Oviedo Councilman Thomas Hagood officially
vacated his elected office on October 2, and the City of Oviedo has
REVISED 10/23/00 @ 5:40 P~M.
Mayor......
11-13RM.....
nominated Councilman Tom O'Hanlon to fill the balance of the term which
expires in April 2002. NEED TO ENDORSE APPOINTMENTS.
Endorsed Commissioner Eckstein.
No action regarding endorsing Councilman O'Hanlon at request of Commissioner
Lessard who reported CALNO Chairman Cindy Gennell requested delay until first
November meeting.
Consent Agen~a.
Mike.......
1.
2.
Approve street closure of Seminole Boulevard from San Juan to Myrtle Avenue,
from 10:00 a.m. to approximately 11:30 a.m., on November 11, 2000, in
conjunction with the Veterans Day Parade. Recommended by the City Manager.
Approved.
Approve street ancJ intersection closur~s on December 1,2000, in conjunction
with The Sanford Historic Trust's ''Home for the Holidays" Special Event:
Mike.......
Mike......
Donna.....
PauL.... .
Paul... ..
Jay..... ..
Add-on it~ms.
Paul. .. .. .
Magnolia Avenue from 2nd Street to 10th Street and Palmetto Avenue from 6th
Street to 10th Street from 5:00 p.m. to 11:00 p.m.; the intersections of Magnolia
Avenue and 2nd Street; Magnolia Avenue and 10th Street; Palmetto Avenue and
6th Street; and Palmetto Avenue and 10th Street from 5:00 p.m. to 11:00 p.m;
Magnolia Avenue at 5th Street will be closed after the Day care closes; and the
intersections at Magnolia Avenue and 3rd Street through 9th Street and Palmetto
Avenue and 7th Street through 9th Street from 6:00 p.m. until 11:00 p.m.
Recommended by the City Manager.
Approved.
3.
Approve street closures of Seminole Boulevard from Sanford Avenue to
Mellonville Avenue and Mellonville Avenue from Seminole Boulevard to 1 st
Street, from 9:00 a.m. to approximately 12:00 p.m., on December 2, 2000, in
conjunction with the Christmas Parade. Recommended by the City Manager.
Approved.
4.
Approve payments made during the month of September 2000. Recommended
by the City Manager.
Approved.
5.
Approve Amen~ment 46 to the CPH contract for engineering services during
construction of the westerly water main loop north ofSR 46. Cost not to exceed
$97,680.00. Recommended by the City Manager.
Approved.
6.
Approve ch~nge order number 1 to the Wharton-Smith Contract for the
additional concrete work associated with the filter construction on the Reclaimed
Water Augmentation project in amount of $235,064.74, pending approval by EPA
and the St. Johns River Water Management District. Recommended by the City
Manager.
Approved.
7.
Authorize Mayor to sign Transportation Outreach Program Application.
Recommended by the City Manager.
Authorized.
1.
Authorize Water line Improvement Agreement for Upsala RoadlSR 46 with
Florida Stor-Away LC, Tom Otto and Sarah Otto, and ACW Investments. The
City's responsibility is 50011> of water line construction at estimated cost of
$62,500; the three developers responsible for 50%. Utility funds available in
account 451-4530-536-63-00. Recommended by the Utility Director and the City
Manager.
Authorized City Manager to execute subject to City Attorney's comments and
satisfactory execution by all parties.
2.
Approve Maintenance Agreement with FDOT for Mellonville Avenue sidewalk,
from 20th Street to Seminole Boulevard. Recommended by the Director of
Engineering & Planning and the City Manager.
Approved Maintenance and Utility Work Agreements.
Jay......
Information only.
1.
Police Department Status Report through October 12,2000.
Noted.
City At~orney's Report. None.
City Clerk's Report.
11.13RM..... Noted information that 3 members' terms are expiring on the Sanford Museum
Advisory Board, 1 wants to be reappointed, 1 does not want to be reappointed,
and 1 has been out of contact and her wishes are not known. List on next agenda.
City Manager's Report.
A. Noted Blood Drive sponsored by Team Building Committee to be held in City Hall
parking lot on October 26 from 9am to 3pm.
B. Noted Team Building Committee is sponsoring softball games at Fort Mellon Park
beginning 4pm on Saturday, October 28.
C. Noted Golden Age Games Brochure prepared by Parks Department.
City Commissioners' Reports.
Commissioner Eckstein: Thanked Donna Wit( sic) for a lovely card, and the city employees
and the Police and Fire Departments for their letter and Outback Steakhouse gift certificate for
the raises given by the Commission. Mayor Dale reported he received a Ruth's Chris gift
certificate.
Commissioner Williams: No report.
Commissioner Lessard:
A. Reported Main Street, the Historic Trust and a number of other groups put
together the Oktoberfest downtown the other night, there were unbelievable
crowds, it was packed, and we can be proud of that.
B. Reported the subject of roll-off dumpsters needs to be agendized, We protect a
monopoly in the sense that we are penalizing/charging people who obey they rules.
There was an American Waste roll-off at 25th & 17-92, another at the 1 st Federal
Building that wasn't FRS. We need to drop/cease the fee on roll-off's. Mayor
Dale reported that is in the contract & City Manager VanDerworp concurred.
Public Works Director Herman reported the contract runs for 3 more years.
Commissioner Lessard reported it is ridiculous to charge people to use FRS. We
are taxing people to obey the law.
C. Reported he and Commissioner Williams had the best looking float award,
although it wasn't announced after the parade. Mayor Dale reported he and
Commissioner Jones had their own cars. Further, there was a good crowd and a
lot of school spirit, but we lost the homecoming game 14-7.
D. Commissioner Jones concurred it was a good turnout for the homecoming parade.
City Man3ger's Report, cQntinued.
D. Asked if there were any comments on the Legislative package. The Commission
by consensus agreed to proceed with the package as presented as the City's
Legislative Agenda for the year.
E.
Jan....... ..
Jan...... ..
Mike.........
F.
Mayor..... .
G.
Mayor.....
Flags & logo in Commission Chambers.
Adopted Steamboat Logo as city's official logo.
Authorized to purchase 5 Steamboat Logo flags in amount of$I,600.
Retired blue city flag to the Museum.
ECFRPC Designee.
Mayor Dale appointed Commissioner Jones to continue serving as the city's
designee, to be able to take part in discussions and make motions, but not vote.
Sanford-Seminole Chamber of Commerce Board of Directors.
Mayor Dale appointed Commissioner Williams to continue serving as the city's
designee, effective October 1, the beginning of the chamber's administrative year.
City CQmmissioner's Reports. continued.
Mayor Dale: City Manager's merit and bonus pay.
Mayor........ Authorized 3% merit increase retroactive to July 31, and $1,000 annual bonus.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO P ARTICIP ATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.