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082800 ws/rm agenda .. III id--\. 01)g 1. I r r;l? 11'~ ~C' 2. f~\U~\C\q~ 3. ,;?/Ort!8(,4. AGENDA Sanford City Commission Meetings Monday, August 28, 2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor Discussion of Administrative Appeals/City Commission. Discussion of bulk trash pickup. Discussion ofRFP for Broker Services. (R-4) Discussion of restoration of brick surface on historic brick streets. 5. Discussion of Grant of Easement on Rantoul Lane request from City of Lake Mary and En~le Homes. (R-5) 6. Discussion of waiver of clean up bonds. 7. Discussion of Board appointments. 8. Discussion of Regular Agenda items. Add-on items. and other items. 9. City Manager's briefin~. A. Code Enforcement Board process update. B. Donation to City by James Marks oflots 306 & 312 of Frank L. Woodruffs Subdivision, in the 2500 block of Park Avenue. ******************************************************************************** The General Employees Pension Board will meet immediately following the Work Session. Agenda enclosed. ******************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Presentations. A. A donation from the Lions Club to commemorate their 75th Anniversary.. B. A plaque to Chief Tooley and Police Department from the Central Florida Safety Council for the Law Enforcement Traffic Safety A ward. ... Citizen participation. Approval of minutes of Work Session of August ]4,2000 and Regular Meeting of August 14, 2000. Recommended by the City Clerk and the City Manager. Public Hearings. I. Re: 23. 7~ acres of property lying between Seminole Boulevard and Narcissus Avenue and between Riverview Avenue and RacheIle Avenue (2835 w. Seminole Boulevard); Westlake Shores LC, owner~ Michael Murray, Applicant. A. Second reading and adoption of Ordinan 3 property. Recommended b the Plans Review Committee the Director of -_ ;ngmeering & PI~ t e Ity anager. Ad published August 17 - 24, 2000. B. First reading of Ordinance No. 3573 to rezone the property from Al,- Agriculture to PD, Planned Development with single family residential uses, in conjunction with the annexation of the property based on consistency with the approval of the Comprehensive Plan Amendment, with stipulations and conditions. Recommended by the Planning and Zoning Commission, the Director of Engineering and Planning, and the City Manager. Ad published July 21,2000. . 2. Second reading and adoption of Ordinance No. 3559 to amend the Master Plan for Monterey Oaks to establish a ten (10) foot minimum rear yard building setback requirement for screened porches. Tabled at June 26, 2000 Commission Meeting. Recommended by the City Manager. Ad published August 17,2000. ;rvJ/ 3. First reading of Ordinance No. 3572 re: amending Ordinance No. 3079, the Comprehensive Plan, and transmittal of Comprehensive Plan to DCA. Planning and Zoning Commission recommends the future land use designations for Sites 3 and 4 as Low Density Residential - Single Family and denial of an amendment to the future land use designation from Medium Density Residential to Industrial for Site 5. The Director of Engineering and Planning and the City Manager recommends the future land use designations for Sites 3 and 4 as Waterfront Downtown Business District and the future land use designation of Industrial for Site 5. Ad published August 20, 2000. 4. First reading of Ordinance No. 3574 to rezone 178.32:. acres of property lying between Seminole Boulevard and Narcissus A venue and between Rand Yard Road extended northerly and N. Kennel Road extended northerly from AG, Agriculture and MI-2, Medium Industrial, to PD, Planned Development with single family residential uses based on consistency with the approval of the Comprehensive Plan Amendment, with stipulations and conditions. Strategic Acquisitions Corp., owner; Harling Locklin & Associates, applicant. Recommended by the Planning and Zoning Commission, the Director of Engineering and Planning, and the City Manager. Ad published July 21, 2000. ~. 5. f'irst readin2 of Ordinance No. 3575 to rezone 9.53:!::. acres of property lying between Cornwall Road extended easterly and E. Lake Mary Boulevard and \ between Ohio Avenue and MeIlonville Avenue from SR-lA, Single Family . Residential, to RI- I, Restricted Industrial based on consistency with the approval of the Comprehensive Plan Amendment, with stipulations and conditions. Abdul Hussein Family Limited Partnership, owner~ Lonnie N. Groot, Esquire, applicant. Planning and Zoning Commission recommends denial, the Director of Engineering and Planning and the City Manager recommend approval. Ad published July 21,2000. Regular items. I. Appeal of the Historic Preservation Board denial of request to return load- - /'c(f bearing structures to house loc . a A venue, Neville and Linda t/ Daniels, owners. The Dire ecreation and Parks an the City Manager Ifi(J recommend action as deemed a 2. First reading of Ordinance No. 3576 to annex 20 acres of property lying between Marquette Avenue and Brooks Avenue extended easterly and between Beardall Avenue and Sipes Avenue (3560 & 3566 Beardall Avenue). City of Sanford, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 3. Resolution No. 1850 re: $15,000 Division of Forestry Grant for inventory of street rights of way trees. The Director of Recreation and Parks and the City Manager recommended adoption. 4. Rank bid respondents for Insurance Broker, for Bid ;i:RFP 99/00-25, and authorize staff to n~otiate with the top ranking firm. Recommended by the Human Resources Director and the City Manager. (WS-3) 5. Approve Grant of Easement on Rantoul Lane request from the City of Lake Mary and Engle Homes. Recommended by the Mayor and the City Manager. (WS-5) 6. Approve FOP contract ratification being effective \vith the first payroll period following ratification. Recommended by the Human Resources Director and the City Manager. 7. Approve request for 60 day extension for repairs and upgrading of the irrigation system at Mayfair Golf Course and amend the Mediated Settlement A~reement accordingly. Recommended by the Director of Recreation and Parks and the City Manager. 8. Board appointments. A. Firefighters' Retirement System. The term of Mayor Larry Dale expires on 10/01/00. NEED TO APPOINT/REAPPOINT. B. Police Officers' Retirement System. The term of Mayor Larry Dale expires on 10/01/00. NEED TO APPOINTIREAPPOINT. Consent Agenda. 1. Approve amendment to contract No. 30B with CPH Engineers, Inc. to allow for the design and installation of underground utilities and the construction of an entrance driveway and sidewalks for Chase Park Baseball Field, at a cost of $47,257.00 Recommended by the City Manager. 2. Authorize execution of Second Participation Agreement and Escrow Agreement with the Sanford Gasification Site Group, and authorize funds from reserves in the amount of $777,792. Recommended by the City Manager. 3. Authorize payment to Rivero, Gordimer & Company, P.A. in the amount of $50,000 for the Sanford Gasification Plant "trust account." Recommended by the City Manager. 4. Approve street closure of Oak Avenue from 8th Street to 9th Street on Sunday, September 10, 2000 from 7:00 a.m. to 6:00 p.m., in conjunction with the All Souls Catholic Church's Parish Picnic. Recommended by the Ci~ Manager. 5. Accept bids for vendors with the lowest pricing for parts and services that meet specifications as follows: IFB #99/00-27 Automotive Equipment Parts to Sanford Auto & Truck Parts, Inc., IFB #99/00-28 Transmission Repair to Transco Transmission, IFB #99/00-29 Radiator Repairs to Complete Radiator, and IFB #99/00-30 Starters & Alternators to Mike's Auto Electric, Inc. Recommended by the City Manager. 6. Approve easement on Chase Park Property to Florida Power and Light Corporation to install power lines and transformers. Recommended by the City Manager. 7. Approve payments made during the month of July 2000. Recommended by the City Manager. 8. Approve Change Order #4 in the amount of$29,262.50 to General Contractors, Inc. contract to remobilize and delete concrete at Chase Park. Funding to be determined. Recommended by the City Manager. Add-on items. City Attorney's Report. City Clerk's Report. City Manager's Report. City CommiSsioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBA TIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0 105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. AGENDA Sanford City Commission Meetings Monday, August 28, 2000 Sanford City Hal~ 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Discussion of Administr;ltive Appeals/City Commission. Jay..... Discussed~ Staff to review & make recommendation to change to de novo hearing & remove requirement for 3 affinnative City Commission votes to reverse or modify an order; remove prohibition on appealing conditional uses approved by a majority of the entire membership of the P & Z. 2. Discussion of bulk trash pickup. TV..... Discussed; City Manager to provide recommended contract changes to change the free bulk pick~ups to standard times of the year for all customers, with appropriate compensation to the city. 3. Discussion ofRFP for Broker Services. (R-4) .......... Discussed~ see Item #R-4 for action. 4. Discussion of restoration of brick surface on historic brick streets. Jerry... Discussed~ concurred to restore only those that are in disrepair, possibly two per year, with the worst ones done first~ Staff to submit recommended street(s) to start with. 5. Discussion of Grant of Easement on Rantoul Lane request from City ofLak~ Mary and Engle Homes. (R-5) .......... Discussed; see Item #R-5 for action. 6. Discussion of waiver 9f clean up bonds. 9-11WS......Not discussed. 7. Discussion of Board appointments. .......... Not discussed~ see Item #R-8 for action. 8. Discussion of Regular Ag~nda items. Add-QD items. and other items. .......... Not discussed. 9. City Maoager's briefing. A. Code Enforcement Board process update. B. Donation to City by James Marks oflots 306 & 312 of Frank L. Woodruff's Subdivision, in the 2500 block of Park Avenue. .......... Not given. ****************************************************************************** The General Employees Pension Board will meet immediately following the Work Session. Agenda enclosed. ****************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Presentations. A. Mike..... A donation from the Lions Club to commemorate their 75th Anniversary.. A Lions Club representative stated the Lions Club will donate a stone bench to the city, to be placed in Magnolia Square~ and the club would like to donate a water fountain also, depending on the costs involved, and they are working with the Parks Division on that. Donation of bench accepted. B. A plaque to Chief Tooley and Police Department from the Central Florida Safety Council for the Law Enforcement Traffic Safety Award. Glen Victor presented to Chief Tooley & Officer Morgenstern. Announcement. Commissioner Eckstein announced a Crappie Fishing Tournament to honor Donnie Carter. Citizen participation. A. Doreen Freeman, 701 Mellonville Av. . Reported the Commission should honor its commitment to the citizens that it wouldn't change anything regarding the solid waste contract. - Reported that the funds should be used to improve drainage instead of resurfacing brick streets. - Reported there is no comparison study on the cost to use brick vs. asphalt. - Reported there are rumors about the Fire Department going to the county. Mayor Dale reported that city and county staff have been talking about any benefits to consolidate. - Encouraged the City Commission to keep the Fire Department and Police Department. B. Art Harris, 1108 Grove Manor Dr. - Noted the prohibition on taking crappie less than 12", and that the city would have to ask the Game & Fish Commission to waive the regulation for the fishing tournament. Brian.. .. .. . - Reported that the speed limit on Park Avenue between downtown and 25th Street is 25 MPH, not 35 MPH. - Reported Rantoul Lane is a 28' wide street and there will have to be a stipulation that there never can be any parking on it. Mayor Dale reported that is a very good suggestion~ and that many of the lots are double frontage lots and others are very big. c. Jay lurie, Sanford. - Asked is there was ever any discussion about the city purchasing New Tribes Mission (old Mayfair Hotel) and rehabbing/refurbishing it as a hotel, and he has heard that New Tribes Mission is willing to talk. Also, reported a letter from Sara Jacobson says the city has $300,000 - $400,000 ofCRA funds in escrow being held for the hotel/conference center, and these could be used as "seed" money. Mayor Dale reported the old Mayfair Hotel was considered and was determined to be not feasible because of age, retrofitting, maintenance, and other economic conditions, however specific costs were not determined. Mr. Jurie reported people are interested in living in rehabbed old hotels. Mayor Dale asked the Commission if there is any interest in checking into that further. There were no comments. City Manager Tony VanDerworp reported that is a little over $100,000 in the CRA fund and it is not designated for the hotel/conference center. D. James Hauver, 2209 S. Magnolia. - Reported there is a curfew for teenagers in Sanford. - Reported dangerous driving by dump trucks on 25th Street. Police Chief Tooley reported the police department is discussing the most effective ways to enforce safe driving requirements on dump truck drivers. E. Mary Hauver, 2209 S. Magnolia. . Reported that the storm drains on Palmetto Avenue between 24th Street and 25th Street are closed by debris and sand and suggested the city keep what it has running well before planning anything else. F. Denise Hurley, 110 S. Park Av. Asked if the rumor was true that a day labor business will be located at 13th Street and Park Avenue. Reported that the tanks are being dug up and asked what is going to be done there. Commissioner Lessard reported a day labor business is not possible at that location, if proposed it would not be permitted; reported that about 4 months ago the owner's goal was to remove the tanks and renovate the structure either for his personal office or for office space. Approval o{minutes of Work Session of August 14,2000 and Regular Meeting of August 14, 2000. Recommended by the City Clerk and the City Manager. Cynthia & Markae...... Approved, and approved addendum to July 24, 2000 Minutes regarding Mayor Dale's statement about the claim that he micro manages the city. Public Hearings. 1. Re: 23.7:f:. acres of property lying between Seminole Boulevard and Narcissus Avenue and between Riverview Avenue and RacheIle Avenue (2835 W. Seminole Boulevard)~ Westlake Shores LC, owner~ Michael Murray, Applicant. A. Second reading and adoption of Ordinance No. 3553 to!t.I!.nU the property. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Ad published August 17 & 24,2000. Markae...... Adopted. B. First reading of Ordinance No. 3573 to rezone the property from AI, Agriculture to PD, Planned Development with single family residential uses, in conjunction with the annexation of the property based on consistency with the approval of the Comprehensive Plan Amendment, with stipulations and conditions. Recommended by the Planning and Zoning Commission, the Director of Engineering and Planning, and the City Manager. Ad published July 21,2000. Markae & 9-11-00RM...... . Passed 1 st reading. 2. S~cond reading and adoption of Ordinance No. 3559 to amend the Master Plan for Monterey Oaks to establish a ten (10) foot minimum rear yard building setback requirement for screened porches. Tabled at June 26, 2000 Commission Meeting. Recommended by the City Manager. Ad published August 17, 2000. Jay & 9-11-00RM... Tabled to 9-11-00 for owners to be notified. 3. First reading of Ordinance No. 3572 re: amending Ordinance No. 3079, the Comprehensive Plan, and transmittal of Comprehensive Plan to DCA. Planning and Zoning Commission recommends the future land use designations for Sites 3 and 4 as Low Density Residential - Single Family and denial of an amendment to the future land use designation from Medium Density Residential to Industrial for Site 5. The Director of Engineering and Planning and the City Manager recommends the future land use designations for Sites 3 and 4 as Waterfront Downtown Business District and the future land use designation of Industrial for Site 5. Ad published August 20, 2000. Passed 1 st reading with changes to Sites 1 & 5. Jay.... .. 4. First reading of Ordinance No. 3574 to r~~on~ 178.3:t acres of property lying between Seminole Boulevard and Narcissus Avenue and between Rand Yard Road extended northerly and N. Kennel Road extended northerly from AG, Agriculture and MI-2, Medium Industrial, to PD, Planned Development with single family residential uses based on consistency with the approval of the Comprehensive Plan Amendment, with stipulations and conditions. Strategic Acquisitions Corp., owner~ Harling Locklin & Associates, applicant. Recommended by the Planning and Zoning Commission., the Director of Engineering and Planning, and the City Manager. Ad published July 21,2000. Jay & Cynthia & 9-11-00RM.... .. Passed 1 st reading with amendments. 5. First reading of Ordinance No. 3575 to rezone 9.S3:!:: acres of property lying between Cornwall Road extended easterly and E. Lake Mary Boulevard and between Ohio Avenue and MeIlonvilIe Avenue from SR-IA, Single Family Residential, to RI -1, Restricted Industrial based on consistency with the approval of the Comprehensive Plan Amendment, with stipulations and conditions. Abdul Hussein Family Limited Partnership, owner~ Lonnie N. Groot, Esquire, applicant. Planning and Zoning Commission recommends denial, the Director of Engineering and Planning and the City Manager recommend approval. Ad published July 21, 2000. Jay & Cynthia & 9-11-00RM.. Passed 1 st reading with amendments. Reg"lar iteD!s. 1. Appeal of the Uistoric Pres~rvation Board denial of request to return load- bearing structures to house located at 901 S. Magnolia Avenue, Neville and Linda Daniels, owners. The Director of Planning and Engineering and the City Manager recommend action as deemed appropriate. Overturned HPB's denial, authorized 3 arches & stone-faced columns~ denied request for refund of filing fee. Jan.... .. 2. Fint reading of Ordinance No. 3576 to annex 20 acres of property lying between Marquette Avenue and Brooks Avenue extended easterly and between Beardall Avenue and Sipes Avenue (3560 & 3566 BeardaIl Avenue). City of Sanford, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Markae & 9-11-00RM... Passed 1 st reading. 3. Resolution No. 1859 re: $15,000 Division of Forestry Grant for inventory of street rights of way trees. The Director of Recreation and Parks and the City Manager recommended adoption. Cynthia & Mike...... .. Adopted. Joe...... TV. .. .. . .. Joe...... 4. Rank bid respondents for Insurance Broker, for Bid #RFP 99/00-25, and authorize staff to neeotiate with the top ranking firm. Recommended by the Human Resources Director and the City Manager. (WS-3) Ranked: Arthur J. Gallaher/McLain, Pierce and Associates, HRH/Hunt Insurance Group, and Risk Management AssociateslBrown and Brown; and authorized staff negotiate with top firm. 5. Approve Grant of Easement on Rantoul Lane request from the City of Lake Mary and Engle Homes. Recommended by the Mayor and the City Manager. (WS-5) Approved subject to City Manager's approval of landscaping and golf course non- interference details. 6. Approve FOP contract ratification being effective with the first payroll period following ratification. Recommended by the Human Resources Director and the City Manager. Approved. 7. Approve request for 60 day extension for repairs and upgrading ofthe irrigation system at Mayfair Golf Course and amend the Mediated Settlement Agreement accordingly. Recommended by the Director of Recreation and Parks and the City Manager. Jan & Mike.... Approved extension, authorized amendment. 8. Board appointments. A. Firefighters' Retirement System. The term of Mayor Larry Dale expires on 10/01/00. NEED TO APPOINTIREAPPOINT. Markae....... Reappointed Mayor Dale. B. Police Officers' Retirement System. The term of Mayor Larry Dale expires on 10/01/00. NEED TO APPOINTIREAPPOINT. Markae...... Reappointed Mayor Dale. Consent A2enda. Mike....... 1. Approve amendment to contract No. 30B with CPH Engineers, Inc. to allow for the design and installation of underground utilities and the construction of an entrance driveway and sidewalks for Chase Park Baseball Field, at a cost of $47,257.00 Recommended by the City Manager. Authorized. 2. Authorize execution of Second Participation Agreement and Escrow Agreement with the Sanford Gasification Site Group, and authorize funds from reserves in Jerry.... .. Jerry...... Mike.... .. Jerry...... Jay...... Donna..... Mike & Donna..... . the amount of $777,792. Recommended by the City Manager. Authorized both. 3. Authorize p~ment to Rivero, Gordimer & Company, P.A. in the amount of $50,000 for the Sanford Gasification Plant ''trust account." Recommended by the City Manager. Authorized. 4. Approve street closure of Oak Avenue from 8th Street to 9th Street on Sunday, September 10,2000 from 7:00 a.m. to 6:00 p.m., in conjunction with the All Souls Catholic Church's Parish Picnic. Recommended by the City Manager. Approved. 5. Accept bids for vendors with the lowest pricing for parts and services that meet specifications as follows: IFB #99/00-27 Automotive Equipment Parts to Sanford Auto & Truck Parts, Inc., IFB #99/00-28 Transmission Repair to Transco Transmission, IFB #99/00-29 Radiator Repairs to Complete Radiator, and IFB #99/00-30 Starters & Alternators to Mike's Auto Electric, Inc. Recommended by the City Manager. Accepted. 6. Approve easement on Chase Park Property to Florida Power and Light Corporation to install power lines and transformers. Recommended by the City Manager. Approved. 7. Approve payments made during the month of July 2000. Recommended by the City Manager. Approved. 8. Approve Change Order #4 in the amount of$29,262.50 to General Contractors, Inc. contract to remobilize and delete concrete at Chase Park. Funding to be determined. Recommended by the City Manager. Approved. Add-on items. None. City Att9rney's Report. A. Noble case (Housing Authority case), in Federal District Court. City Attorney's Office filed an Answer to some Motions, legal memorandums and copies have been received~ the office is very active on this case right now and will keep the Commission informed. B. Letter from EEOC that city received 7 to 10 days ago. City Attorney's Office has attempted to get additional information from the EEOC~ another letter was sent today. When received, he will review and brief the Commission. City Clerk's Report. None. City Manager's Report. None. City Commissioners' Reports. Commissioner Eckstein. Reported he agrees with Mayor Dale's idea tb use School Board property at Mellonville Avenue and 13th Street for a recreation center (swap the Ridgewood Avenue property for it). Commissioner Williams. Reported she supports Mayor Dale's decision to send a letter to the School Board commending them for honoring Altermese Bentley by naming a new school for her. Commissioner Lessard. No report. Commissioner Jones. Roger.. ... Reported the city needs to have marketing information available to distribute. Brian.... . Reported receipt of 2 letters this week regarding dangerous dump truck drivers and requested Chief Tooley to stringently enforce the laws. Mayor Dale. No report. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.