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072400 s m/rm agenda ~ AGENDA Sanford City Commission Meetings Monday, July 24, 2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** SPECIAL MEETING 4:00 P.M., in the City Commission Chambers, First Floor A. Public Hearing re: Resolution oflmpasse between F.o.P. and the City of Sanford. Ad published July 19,2000. Recess and continue meeting in City Manager's Conference Room, Second Floor. B. Work Session items. 1. Discussion re: Police & Fire Pension Plan multiplier. 2. Discussion re: Animal Waste Ordinance. 3. Discussion re: Proposed 17/92 Transportation Project. 4. Discussion re: a Gateway Feature at the Intersection of 1st Street and U.S. 17-92. 5. Discussion of board appointments. 6. Discussion of Regular Agenda items. Add-on items. and other items. 7. City Manager's briefing. A. Mill Creek footbridges. ******************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Citizen participation. Approval of minutes of July 10,2000 Regular Meeting. Recommended by the City Clerk and the City Manager. Regular items. 1. Budget and Millage. Need to adopt/acknowledf:e: A. The current year rolled.back milla1:e rate of 6.6028. (This is to acknowledge the rolled-back rate for notification to the Property Appraiser as required by Statute. ) B. A proposed milla1:e rate of6.75. (This is tentative and may be changed downward at the public hearing and final consideration in September.) C. Set a tentative budget hearin1: on the "proposed" budget to be held at 7:00 o'clock P.M. on September 1 I, 2000 in the City Commission Room. 2. First reading of Ordinance No. 3571 to annex.31 acres of property lying between W. 2nd Street and W. 5th Street and between Belle Avenue and W. Airport Boulevard (2980 W. Airport Blvd.); Estelle Y. Reece, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 3. Approve Conditional Use to allow for the sale of alcoholic beverages for consumption on premises (AB.COP) at the Helen Stairs Theatre, 201 South Magnolia Avenue. Recommended by the Planning & Zoning Commission, Director of Engineering & Planning and the City Manager. 4. Accept donation of the Henderson property in the 800 block of West 13th Street, for possible development as a park site. Recommended by the Acting Recreation and Parks Director and the City Manager. 5. Boards: appointments. A. Historic Preservation Board. Bart Rush and Donald Moore have resigned from the Board, effective immediately. NEED TO APPOINT REPLACEMENTS. Applications on file from Chris Giza, Ronald Tracey and Mary E. Valente. Consent Agenda. 1. Accept bid for an emergency power generator for the Central Fire Station from Cummins Southeastern Power, Inc., the lowest bidder, for Bid #IFB 99/00-13, in the amount of$31,452.83. Recommended by the City Manager. 2. Accept bid for Lake Mary Blvd. Phase III - Utility construction from Maxwell Construction, second lowest bidder, for Bid #IFB 99/00- 18, in the amount of $971,000, pending approval by FDEP and submission of all appropriate contract documents. Recommended by the City Manager. 3. Accept bid for westerly water main extension from Daniels Contracting, the lowest bidder, for Bid #IFB 99/00-20, in the amount of $810,967.20, pending approval from FDEP and submission of all appropriate contract documents. Recommended by the City Manager. Revised 6:00 p.m. 7/24/00 4. Approve payments made during the months of December 1999 through May 2000. Recommended by the City Manager. 5. Approve street closure of 7th Street from Laurel Avenue to Elm Avenue on Saturday, August 5, 2000 from 7:00 a.m. to 9:00 p.m., in conjunction with First Shiloh Missionary Baptist Church's Summer Carnival and Health Fair. Recommended by the City Manager. 6. Approve street closure of Persimmon Avenue from 13th Street to 8th Street and McCracken Road to Airport Boulevard (local traffic only) on Friday, August 4, 2000 from 10:00 a.m. to 4:00 p.m., in conjunction with the West Sanford Boys and Girls Club and Seminole H.O.P.E.'s Family Fun Fest. Recommended by the City Manager. 7. Approve proposal from Ardaman & Associates for groundwater services for Site 10 and the Mayfair Golf Course, at a cost of $4,000. Recommended by the City Manager. 8. Accept bid for Sanford Avenue Utility Relocation from Prime Construction, the lowest bidder, for Bid #IFB 99/00-22, in the amount of$419,625, pending submittal of all appropriate contract documents. Recommended by the City Manager. Add-on items. I. Rescind appointment of a Civil Service Board member and appoint a Civil Service board member. Recommended by the City Manager. 2. Authorize modification of a2reement with Martin K. Eby Construction Company allowing removal of approximately 10,000 cubic yards of soil from City owned property. Recommended by the City Manager. Information only. A. Schedule of Comprehensive Plan and Future Land Use Map Amendments. B. Local Agency Program (LAP) Certification through FDOT. City Attorney's Report City Clerk's Report. ,. City Manager's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBA TIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. AGENDA Revised 6:00 p.m. 7/24/00 Sanford City Commission Meetings Monday, July 24,2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** SPECIAL MEETING 4:00 P.M., in the City Commission Chambers, First Floor A. Public Hearing re: Resolution of Impasse between F.O.P. and the City of Sanford. Ad published July 19, 2000. Joe.... Accepted City Manager's recommendation. Recess and continue meeting in City Manager's Conference Room, Second Floor. .......... Meeting adjourned. B. Wark Session items. 8-14WS...... No meeting~ list 8-14. 1. Discussion re: Police & Fire Pension Plan multiplier. 2. Discussion re: Animal Waste Ordinance. 3. Discussion re: Proposed 17/92 Transport*tion PrQject. 4. Discussion re: a Gateway Feature at the Intersection of 1st Street and U.S. 17-92. 5. Discussion of board appointgtents. 6. Discussion of Regular Agenda items. Add-on items. and other items. 7. ~ity Manager'$ briefing. A. Mill Creek footbridges. .......... See City Attorney's Report in Regular Meeting. ****************************************************************************** ** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Citizen participation. 1. Doreen Freeman, 705 MellonviIIe Av. Asked why Work Sessions can't be held in the Commission Chambers instead of the City Manager's Conference Room. Mayor Dale: want impromptu setting, eye to eye with staff around the table. Asked what has been done about parking at the stadium. Mayor Dale: we TV..... 2. TV. .... 3. TV..... 4. are working on it. Asked if the city has received bids on the hotel/conference center. Mayor Dale: we have not requested bids yet. Stressed that safety of citizens should be the city's #1 priority; Police and Fire employees should be compensated fairly and competitively with everyone in this area~ concurs with Art that funds be diverted from the conference center to pay Public Safety employees. Mayor Dale: Art said divert from Main Street, but you can add "conference center" if you want. Stated she is against 4-1aning 17-92 from 14 to 1st St~ it will be hazardous~ it will take away the beauty of the road; it is not necessary; it will destroy what we have. A man said he was disappointed in the city's lack of involvement in the golf clinics at the golf course; he didn't see any child from Westside Center~ didn't see any city personnel there to oversee the clinics. City Manager to check on city involvement. A lady said she toured the Velma Mitchell Annex and talked to most of the City Commissioners about the situation; talked to the real estate agent who is handling the property, who said he has a lot of people coming to him who need space like this; requested the city send a letter of interest to the school board. Millard Hunt, 801 E 2nd St, said he talked to the Executive Vice President of the Central Florida YMCA who outlined the use that could be made of South Side School and said he should talk to the Seminole County Y, which he is trying to do~ the city could acquire the Velma Mitchell Annex for little or no charge~ a community/recreation center isn't getting much attention. He requested funds be allocated for crime prevention, through a community/recreation center. Mike Kirby reported that a gym would be needed at a community center, but other than that, the site is perfect. Tony VanDerworp reported he would like to show the site to the Y ~ staff has inspected the site for use as a police station and a parks and recreation function and there was insufficient parking for either use. Mayor Dale reported the building was built in the 1920's, the basement leaks, there is asbestos, and it could cost a million dollars to renovate it and make it safe for public use. 5. Nell Snow, 176 Woodridge Tr. Said the proposed widening of 17-92 disturbs hear~ it used to have oak trees growing together overhead with moss hanging down; widening would be a travesty; the only advantage may be financial. Asked if Memorial Park bulkhead repairs are budgeted in next year's budget. Tony VanDerworp: yes. Asked if bulkhead repairs can be started before near year, as they want to have the monument in place for next Memorial Day. Asked where all the bricks are that used to be around town, commemorating different individuals. Mayor Dale: we looked for them and didn't find them. Reported they want to use the same stone work on the monument as is on the flagpole base. 6. Tyrone Alexander, 16th St. Commended Mayor Dale for investigating police department actions. Reported kids still try to cross the Mill Creek foot bridge down the street on the north, and it needs to be taken care of like the others. Chuck Hargrove: expect to start closure of Mill Creek after the first of the year and it will probably take 3 to 4 months. The city mows the east bank of Mill Creek between 14th Street and 18th Street, but not the west bank~ he expects the city to have someone there to mow it. TV...... .. 7. Monarcha Marsett, 801 S Park A v. Asked why the recreation room was closed and the equipment disposed of. Mike Kirby: some of the equipment was 20 years old~ there were problems with kids in city hall during work hours. Approval of minutes of July 10, 2000 Regular Meeting. Recommended by the City Clerk and the City Manager. Cynthia..... Approved. Regular items. 1. Budget and Millage. Need to adopt/acknowledge: A. The current year rolled-back millage rate of6.6028. (This is to acknowledge the rolled-back rate for notification to the Property Appraiser as required by Statute. ) Acknowledged. B. A proposed millage rate of 6.75. (This is tentative and may be changed downward at the public hearing and final consideration in September.) Adopted 6.85. C. Set a tentative budget hearing on the "proposed" budget to be held at 7:00 o'clock P.M. on September 11,2000 in the City Commission Room. Set. Jan.... .. 2. First reading of Ordinance No. 3571 to annex .31 acres of property lying between W. 2nd Street and W. 5th Street and between Belle Avenue and W. Airport Boulevard (2980 W. Airport Blvd.); Estelle Y. Reece, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Cynthia & 8-14RM..... Passed 1 st reading. 3. Approve Conditional Use to allow for the sale of alcoholic beverages for consumption on premises (AB-COP) at the Helen Stairs Theatre, 201 South Magnolia Avenue. Recommended by the Planning & Zoning Commission, Director of Engineering & Planning and the City Manager. Jay & Jan..... Authorized. 4. Ac~pt dOI}ation of the Henderson property in the 800 block of West 13th Street, for possible development as a park site. Recommended by the Acting Recreation and Parks Director and the City Manager. Mike...... Accepted. 5. Boar(ls: appointments. Markae & 8-14...... . A. Historic Preservation Board. Bart Rush and Donald Moore have resigned from the Board, effective immediately. NEED TO APPOINT REPLACEMENTS. Applications on file from Chris Giza, Ronald Tracey and Mary E. Valente. Acknowledged resignations and appointed Mary Valente. CQnsent Ag~nda. Tom....... Paul... .. Paul.... . Donna...... 1. A~cept b,d for an emergency power generator for the Central Fire Station from Cummins Southeastern Power, Inc., the lowest bidder, for Bid #IFB 99/00-13, in the amount of$31,452.83. Recommended by the City Manager. Accepted. 2. Accept bid for Lake Mary Blvd. Phase ill - Utility construction from Maxwell Construction, second lowest bidder, for Bid #IFB 99/00-18, in the amount of $971,000, pending approval by FDEP and submission of all appropriate contract documents. Recommended by the City Manager. Accepted. 3. ~cc~p* bid for westerly water main extension from Daniels Contracting, the lowest bidder, for Bid #IFB 99/00-20, in the amount of $810,967.20, pending approval from FDEP and submission of all appropriate contract documents. Recommended by the City Manager. Accepted. Revised 6:00 p.m. 7/24/00 4. Approve P.,JIleqt$ made during the months of December 1999 through May 2000. Recommended by the City Manager. Approved. 5. ~pprove street cJo,u~ of 7th Street from Laurel Avenue to Elm Avenue on Saturday, August 5, 2000 from 7:00 a.m. to 9:00 p.m., in conjunction with First Mike...... Mike.... .. Paul.. .. . PauL... t\dd-on items. Shiloh Missionary Baptist Church's Summer Carnival and Health Fair. Recommended by the City Manager. Approved, on August 19, as requested today. 6. Approve ~(eet closur~ of Persimmon Avenue from 13th Street to 8th Street and McCracken Road to Airport Boulevard (local traffic only) on Friday, August 4, 2000 from 10:00 a.m. to 4:00 p.m., in conjunction with the West Sanford Boys and Girls Club and Seminole H.O.P.E.'s Family Fun Fest. Recommended by the City Manager. Approved. 7. Approve proposal from Ardaman & Associates for groundwater services for Site 10 and the Mayfair Golf Course, at a cost of $4,000. Recommended by the City Manager. Approved. 8. 4.ccept bid for Sanford Avenue Utility Relocation from Prime Construction, the lowest bidder, for Bid #IFB 99/00-22, in the amount of $419,625, pending submittal of all appropriate contract documents. Recommended by the City Manager. Accepted. 1. Qescind appointment of a Civil Service Board member and appoint a Civil Service botlrd m~mber. Recommended by the City Manager. Markae & Joe..... Rescinded & appointed. Jerry.. .. .. 2. Autho~ mQdification Qf agre~m.,nt with Martin K. Eby Construction Company allowing removal pf approximately 10,000 cubic yards of mil from City owned property. Recommended by the City Manager. Authorized. Information onty. A. Schedule of Comprehensive Plan and Future Land Use Map Amendments. Noted. B. Local Agency Program (LAP) CertifiCAtion through FDOT. Noted. City ;\~t~mey's Report. 1. City was served with a complaint last week on a case filed by residents of the housing authority in federal court; named defendants are City of Sanford, Police Chief, Sanford Housing Authority, and SHA Executive Director. An answer is due the first week of August~ his office is preparing the response and will file an answer and he will keep the commission advised. He is not overly concerned about liability, it appears that the city's actions were during the ordinary course of business. 2. As requested at the last meeting, he met with city staff and reviewed the Mill Creek foot bridge situation. The bridge that is in the most disrepair is being removed, with the owner's consent, within a week or two. The other bridge, which has handrails, is set for removal in the next 6 months or so when Mill Creek is enclosed~ he believes since it is in better condition and will be removed within 6 months, this will satisfactorily resolve the issue. City Clerk's Report. None given. City Manager's Report. Distributed and reviewed highlights of a Police Activity Report. City Com91issioners' Reports. Commissioner Eckstein. No report. Commissioner Williams. Joe.... 1. Requested the commission again receive a monthly resignation/new hire/termination report as had previously been done. TV& 8-14WS........ 2. Reported concern about the recreation activities and services at the Boys and Girls Club~ and concern that the Boys and Girls Club still has not signed the lease authorized by the commission about 6 months ago. City Manager reported the lease issue will be brought to the commission at the next meeting. Commissioner Lessard. 1. Requested an update on the baseball fields/cloverleaf City Manager reported the building has to be built before the rest of the site work is done and we now have a contract on it~ it will take 2 to 4 weeks to relocate some underground uti1ities~ he will have a schedule for the commission in the next couple of days. Commissioner Jones. No report. Mayor Dale. Gave the commissioners a statement regarding an article in this morning's newspaper and read it, regarding the Mayor's accountability to and oversight of the city. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.