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061200 ws/rm agenda ,. AGENDA Sanford City Commission Meetings ~onday,June 12,2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Presentation of Employee of the Month Award for June 2000. 2. Discussion of sidewalk repair plan. (C-4) 3. Discussion of neighborhood drainaee project list. 4. Discussion of political campaign signs. 5. Discussion of Grant of Easement on Rantoul Lane to Sterling Development. (R-3) 6. Discussion of June 28 Special Meeting Notice. 7. Discussion of Regular Agenda items. Add-on items. and other items. 8. City Manager's briefing. A. 1-4 ramp closure. B. Firefighters Union activity. C. Health insurance RFP. D. Emergency fire prevention regulations. ************************************************************************ REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Presentation to Chaplain Ed Manning by Chaplain Larry Edwards, Daytona Beach Police Department. Citizen participation. Approval of minutes of May 22,2000 Work Session and Regular Meeting, and amended Minutes of May 8, 2000 Regular Meeting. Recommended by the Acting City Clerk and the City Manager. Public Hearing. 1. Second reading of Ordinance No. 3564 to rezone a .77 acre portion of property lying between W. State Road 46 and Smith Canal Road and between Sewell Road and S. Elder Road (4301 W. SR 46) from AG? Agriculture, to PD, Planned Development~ and approve Development Order No. 00-0017; Helen L. Stapler? ,. owner. Recommended by the City Manager. Ad published May 25, 2000. Regular items. 1. Condemnation Status Report. There are no requests or recommendations to be made. 2. Approve Interlocal Agreement with Seminole County for funding assistance for the Historic Sanford Memorial Stadium renovation project. Recommended by the Director of Recreation & Parks and the City Manager. 3. Approve Grant of Easement on Rantoul Lane to Sterling Development to modify the plan for "The Reserve at Lake Mary." Recommended by the City Manager. (VVS-5) 4. Re: June 27.2000 Special Election: A. Appoint Election Clerk, Inspectors and Deputy as listed in the Election Proclamation and authorize the Mayor to issue the Election Proclamation~ B. Delegate canvassing board duties. C. Determine date and time to swear in new Commissioner; recommend June 28 Special Meeting, after the Commission certifies the election results. Recommended by the City Clerk and the City Manager. Consent Agenda. 1. Approve street closure of Pine Avenue and Hickory Avenue, from Celery Avenue to Eleventh Street, from 7:00 AM. on June 17,2000 to Noon on June 18, 2000, in conjunction with the Juneteenth Festival sponsored by the Martin Luther King, Jr. Steering Committee. Recommended by the City Manager. 2. Accept bid for CR 46A utility relocations, from Ryan Incorporated Eastern, second lowest bidder for Bid #IFB99/00-15, in the amount of $992,326.25, pending receipt of all appropriate contract documentation; to be funded from the State Low Interest Loan Program (SRF). Recommended by the City Manager. 3. Accept bid for 5th Street Sanitary Sewer Construction, from Prime Construction Group, second lowest bidder for Bid #IFB99/00-16, in the amount of $334,446.00, pending receipt of all appropriate contract documentation; to be funded from the State Low Interest Loan Program (SRF). Recommended by the City Manager. 4. Approve Sidewalk Rehabilitation Program - Five Year Work Plan prioritization: funds to be budgeted each fiscal year from 001-4047-541-63-02 and 131-5410-000-63-23. Recommended by the City Manager. (WS-2) 5. Approve final plat of Country Club Park, Phase III, a replat of property located at 500 Upsala Road for a proposed forty-four (44) lot single family residential subdivision, based on consistency with the approved Country Club Park Preliminary Subdivision Plan. Recommended by the City Manager, with certain requirements prior to recording. Add-on items. Information only. A. June utility bill backer. B. Letters of commendation from residents and businesses. City Attorn~y's Report. City Clerk's Report. City Manager's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. \ Revised 6/12/00 6: 10 p.m. 3. Accept bid for 5th Street Sanitary Sewer Construction, from Prime Construction Group, second lowest bidder for Bid #IFB99/00-16, in the amount of $334,446.00, pending receipt of all appropriate contract documentation; to be funded from the State Low Interest Loan Program (SRF). Recommended by the City Manager. 4. Approve Sidewalk Rehabilitation Program - Five Year Work Plan prioritization: funds to be budgeted each fiscal year from 001-4047-541-63-02 and 131-5410-000-63-23. Recommended by the City Manager. (WS-2) 5. Approve final plat of Country Club Park, Phase III, a replat of property located at 500 Upsala Road for a proposed forty-four (44) lot single family residential subdivision, based on consistency with the approved Country Club Park Preliminary Subdivision Plan. Recommended by the City Manager, with certain requirements prior to recording. Add-on items. 1. Adopt Resolution approving the issuance by the Sanford Airport Authority of Grant Anticipation Notes not to exceed $5,940,000. Information only. A. June utility bill backer. B. Letters of commendation from residents and businesses. City Attorney's Report. City Clerk's Report. City Manager's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBA TIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. AGENDA Sanford City Commission Meetings Monday, June 12,2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 2. Jerry...... . 3. Jerry...... . 4. Charles.. . & 6/26 6. Jan......... . Jerry...... . 1. Presentation of Employee of the Month Award for June 2000. Mayor presented to Joyce Riggins. Discussion of sidewalk repair plan. (C-4) Discussed; see C-4 for action. Discussion of neighborhood drainage prQject list. Discussed~ is being tracked on the five-year work program and five-year budgets; will be addressed during budget process. Discussion of political campaign signs. Discussed~ Commission concurred that an ordinance be prepared to amend LDR to allow candidates to place campaign signs upon qualifying, and to allow a candidate to appeal to the Commission regarding the refund of the $100 political campaign sign deposit. 5. Discussion of Grant of Easement on Rantoul Lane to Sterling Development. (R-3) Discussed~ see R-3 for action. Discussion of June 28 Special Meeting Notice. Discussed; Commission concurred to establish the meeting time of 11:45 AM. on June 28 to review and certifY the election results, and if a winner is declared, the City Clerk will administer the Oath of Office to the District 3 Commissioner-Elect. Discussed R-4 regarding delegating canvassing board duties, and concurred that Commissioner Williams and Commissioner Lessard will serve along with the City Clerk and a Deputy City Clerk. 7. Discussion ofReJular Agenda items. Add-on items. and other items. Add-on Item - Resolution No. 1846 re: Sanford Airport Authority Grant Application Note Series 2000. See Add-on item for Commission action. Mayor Dale, at the request of the Seminole County Library, recommended placement ofa stop sign at the alley at Palmetto Avenue, between Commercial Avenue and First Street. The Commission concurred. TV. . .. .. .. TV.... .... TV...... . Joe...... . Commissioner Lessard reported a gentleman requested a stop sign at 20th Street and W ashington Avenue and requested the City Manager determine its status. Mayor Dale reported he spoke with the County regarding consolidation issues, some which specifically regard Fire Department issues, and recommended that Staffbe authorized to begin talking with County Staff and report to the Commission some findings on any inefficiencies relating to the Fire Department. The Commission concurred. 8. City Manager's briermg. A. 1-4 ramp closure. Jay Marder reported that FOOT will close the 1-4 eastbound on-ramp at the U.S. 17-92 interchange for eight hours on Wednesday, June 14th, from noon until 8:00 P.M. while officials measure the impact of the closure on U. S. 17-92, the main line ofI-4, and other Seminole County eastbound on-ramps at the Lake Mary Blvd., CR 46A, and SR 46 1-4 interchanges. B. Organizational matters. Mayor Dale confirmed that the Commission received the Mayor's appointments to boards and committees for 2000 which was distributed prior to today's Work Session. C. Firefighters Union activity. Discussed; the Commission concurred that the City Manager reject the approval of the Recognition-Acknowledgment Petition, that the election be held, and the results reported to the Commission. Action taken under Mayor Dale's report. D. Health insurance RFP. Discussed~ the Commission concurred that an RFP for health insurance be done, and that quotes be for coverage for a few years rather than one year. E. Emergency fire prevention regulations. City Manager reported that due to the existing drought conditions and high fire danger, a State of Local Emergency has been declared in Seminole County and exists for a period of seven days unless it is rescinded or extended by further executive order. It concerns the sale and/or use of fireworks and sparklers, as well as campfires, bonfires, and trash fires. The only exceptions are professional, licensed fireworks displayed over water which have been authorized and permitted by all appropriate authorities, including local fire authorities. ****************************************************************************** 7:00 P.M., City Commission Chambers, First Floor REGULAR MEETING Presentation to Chaplain Ed Manning by Chaplain Larry Edwards, Daytona Beach Police Department. Presented. Announcement Mayor Dale announced the Central Florida Bass Fishing Club will host their first Sanford Bass Tournament at Coastline Park on Saturday, June 17,2000, from 11:00 AM. to 5:00 P.M. Citizen participation. A Doreen Freeman, 705 Mellonville Avenue, requested clarification regarding setbacks for trees in relationship to sidewalks, and asked why the City planted trees along the Mayfair section. Mayor Dale said the Land Development Regulation requires a 10' setback requirement for planting trees in new developments, but does not address existing development. She recommended the Commission address the issue, because the trees will grow big and will present a problem for the sidewalks. B. Roger Dowdy, 508 N. Grandview Avenue, reported that since 1984 there have been several vehicles stolen from his driveway. Several of his neighbors have had thefts of vehicles, vehicle radio, plants, and there have been attempted thefts. Druggies roam the neighborhood and knock on doors begging for money. He said the City is overrun by juvenile gangsters. He asked how Sanford can be taken back from the criminals. He said that his property taxes have tripled since 1984 and the property value has decreased because of crime. Mayor Dale said that progress is being made in reorganizing the Police Department so crime can be reduced, prevented, and solved. C. Mrs. Dowdy, 508 N. Grandview Avenue, reported she had a restored classic car stolen. Her van that was stolen was totaled. She and her husband have been told that their insurance will not be renewed, therefore they will have to pay higher rates elsewhere. They have been greatly inconvenienced and asked who will repay her. Mayor Dale said ways need to be found to be more proactive where crime is concerned. There is not a lack of money because more than $10,000,000 is spent every year on public safety. D. Mary Greenwell, 2109 Magnolia Avenue, reported concerns that the City is not doing enough to keep the youth busy and recommended an in depth recreation program. The old school house between Magnolia and Palmetto is a great choice for a community center and suggested recycling the Velma Mitchell Annex. E. Monarcha Marcet, 801 S. Park Avenue, Sanford, reported she has had a couple of thefts, both which were reported. She read in the Sanford Herald that the Police Department was going to set up sting operations and asked if that had been done. Captain Mike McCoy reported two vehicle stakeouts were done at Bram Towers but did not have positive results. Sanford has an inordinate amount of vehicle thefts. There are twelve habitual juvenile offenders who live in Sanford. The sentencing process is being reviewed to determine how to enhance sentencing~ many offenders get out of jail quickly. Approval of minutes of May 22,2000 Work Session and Regular Meeting, and amended Minutes of May 8, 2000 Regular Meeting. Recommended by the Acting City Clerk and the City Manager. Markae.......... . Approved Public Hearing. 1. Second reading of Ordinance No. 3564 to rJ20ne a .77 acre portion of property lying between W. State Road 46 and Smith Canal Road and between Sewell Road and S. Elder Road (4301 W. SR 46) from AG, Agriculture, to PD, Planned Development~ and approve Development Order No. oo-0017~ Helen L. Stapler, owner. Recommended by the City Manager. Ad published May 25,2000. Markae...........Adopted & approved. Regular items. 1. Condemnation Status Report. There are no requests or recommendations to be made. Charles........... .Ridgewood Villas demolition is complete. A foreclosure status report will be given at the next Work Session. 2. Approv~ Int~rlocal Agreement with Seminole County for funding assistance for the Historic Sanford Memorial Stadium renovation project. Recommended by the Director of Recreation & Parks and the City Manager. Cynthia.......... . Approved. 3. Approve Grant of Easement on Rantoul Lane to Sterling Development to Mayor, modify the plan for ''The Reserve at Lake Mary." Recommended by the City Jay & Manager. (WS-5) 6/26................Tabled to 6/26 meeting. 4. Re: June 27.2000 Special Election: A. Appoint Election Clerk, Inspectors and Deputy as listed in the Election Proclamation and authorize the Mayor to issue the Election Proc1amation~ J an.. . .. .. . .. . . .. .. . Appointed & issued. B. Delegate canvassing board duties. Jan............ ..... .Delegated Commissioner Williams, Commissioner Lessard, City Clerk, and a Deputy City Clerk. C. Determine date and time to swear in new Commissioner; recommend June 28 Special Meeting, after the Commission certifies the election results. Jan..................Determined 11:45 AM. on June 28,2000. Consent Agenda. 1. Approve street clo~ure of Pine Avenue and Hickory Avenue, from Celery Avenue to Eleventh Street, from 7:00 AM. on June 17,2000 to Noon on June 18,2000, in conjunction with the Juneteenth Festival sponsored by the Martin Luther King, Jr. Steering Committee. Recommended by the City Manager. Mike.............. .Approved. 2. Accept bid for CR 46A utility relocations, from Ryan Incorporated Eastern, second lowest bidder for Bid #IFB99/00-15, in the amount of $992,326.25, pending receipt of all appropriate contract documentation~ to be funded from the Vicki & State Low Interest Loan Program (SRF). Recommended by the City Manager. Paul................ Accepted. 3. Accept bid for 5th Street Sanitary Sewer Construction, from Prime Construction Group, second lowest bidder for Bid #IFB99/00-16, in the amount of $334,446.00, pending receipt ofall appropriate contract documentation; to be funded from the State Low Interest Loan Program (SRF). Recommended by the Vicki & City Manager. Paul................ . Accepted. 4. Approve Sidewalk R~habilitation Program - Five Year Work Plan prioritizatio!l; funds to be budgeted each fiscal year from 001-4047-541-63-02 and 131-5410-000-63-23. Recommended by the City Manager. (WS-2) Jerry...............Approved with the understanding that the Commission can change the priority list as deemed necessary and can budget appropriate funds, and that a plan be developed to deal with trees. 5. Approve final plat of Country Club Park, Phase ill, a replat of property located at 500 Upsala Road for a proposed forty-four (44) lot single family residential subdivision, based on consistency with the approved Country Club Park Preliminary Subdivision Plan. Recommended by the City Manager, with certain requirements prior to recording. Jay................. .Approved. Add-on items. 1. Adopt Resolution approving the issuance by the Sanford Airport Authority of Grant Anticipation Notes, not to exceed $5,940,000. Markae.......... . Adopted. Information only. A. June utility bill backer. ...................... . Acknowledged. B. Letters of commendation from residents and businesses. ....................... Acknowledged. City Attorney's Report. ......... ..No report. City Clerk's Report. .......... .No report. City Manag~r' s Report. ........... City Manger VanDerworp recognized Markae Rupp, Deputy City Clerk, for receiving CMC (Certified Municipal Clerk) status. ..... ..... . The City Manager reported he provided to the Commission an update on the Desantis case~ there are two hearings this Thursday. City Commissioners' Reports. Commissioner Eckstein - Today' s youth have no fear of anyone, including persons of authority. He has been teaching in Sanford for 32 years and once young people are arrested, he has to sign them into his class and he teaches them. While the people who burglarize homes and automobiles can't be controlled, the way Staff responds to citizens can be controlled. He said that all Department Heads who receive a citizen's call should respond immediately and that there is no excuse to not respond properly. Ninety-nine percent of the time Staff does their job, but he doesn't like citizens stating that Staffis not responsive and that favoritism is shown~ other than that, he is very happy with the job Staff is doing. Commissioner Williams - Complimented all Staff and said it should be remembered that the citizens are our most important people. She is concerned about recreation activities for the youth in Sanford and anticipates bringing up the issue during budget Work Session. Commissioner Lessard - He and the City Manager inspected the Velma Mitchell Annex about a month ago and requested the Commission consider if it is a worthy expenditure. The property is adjacent to Red Barber Park and there is an opportunity to use the facility, possibly for a community center. The property is in good shape, has a solid metal roof, the wiring has been upgraded, the air conditioning is not central unit but has a number of units. Commissioner Eckstein said he is willing to keep an open mind but there has to be a purpose for the building, because it is going to be expensive to operate. Commissioner Lessard commended Mike Kirby, Recreation Director, for an outstanding baseball season and said the program has greatly improved over the last year. Mayor Dale - Recommended that action be taken regarding the Firefighters' Union. Commission authorized the City Manager to reject the approval of the Recognition - Acknowledgment Petition. Mayor Dale said the Firefighters' Union can proceed with their election. TV......Reject approval of petition. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO P ARTICIP ATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.