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041000 ws/rm agenda AGENDA Sanford City Commission Meetings Monday, April 10, 2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. \~ ,O( 5~2. -?;Iil ( II 0 4. l"odD 5. \-1.\ 7> 6. Presentation of Employee of the Month Award for April 2000. Discussion re: Police Department: A. Commission and Community Issues. B. Department Initiatives and Issues. C. Direction for Future Decisions. 3. Discussion re: sale and purchase of Fire Station #2. (C-5) Discussion re: Seminole County Chamber of Commerce Agreement/briefing. (C-6) Discussion re: Seminole Volunteer Enterprises Mediated Settlement Agreement.(R-7) Discussion of board appointments. 7. Discussion of Regular Agenda items. Add-on items. and other items. 8. City Manager's briefing. A. Update re: computer capability in each department, and phones. ****************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Citizen participation. Approval of minutes of March 27,2000 Work Session and Regular Meeting. Recommended by the City Clerk and the City Manager. Public Hearings. 1. Second reading of Ordinance No. 3546 to annex .36 acres of property lying between Hibiscus Drive and Poinsetta Drive and between Sanford Avenue and Palm Way (3310 S. Sanford Avenue). Foye M. Russell, owner. Recommended by the City Manager. Ad published March 30 and April 6, 2000. 2. Second reading of Ordinance No. 3547 to annex 1.13 acres of property lying between State Road 46 and Smith Canal Road and between Elder Road S. and Upsala Road (4151 W. 1st Street); and approve Development Order No. 00- 0004; Norview Corporation, owner. Recommended by the City Manager. Ad published March 30 and April 6, 2000. 3. Second reading of Ordinance No. 3548 to vacate a portion ofa 10 foot wide drainage and utility easement lying between Oak Ridge Court and Lake Ada Circle and between Live Oak Boulevard and Wild Elm Court (305 Live Oak Boulevard). Corinne Bischofberger, owner. Recommended by the City Manager. Ad published March 30, 2000. 4. Second reading of Ordinance No. 3549 to rezone 12.5:!:: acres of property lying between 1st Street and 5th Street and between S. White Cedar Road and Aero Lane from PD, Planned Development with GC-2 uses to PD, Planned Development with multi-family uses; and approve Development Order No. 00-0005. Windsor Pines, Ltd., owner. Recommended by the City Manager. Ad published March 30,2000. 5. Second reading of Ordinance No. 3550 to correct a scrivener's error in Ordinance No. 3537. Recommended by the City Manager. Ad published March 30, 2000. 6. Second reading of Ordinance No. 3551 to correct a scrivener's error in Ordinance No. 3538. Recommended by the City Manager. Ad published March 30,2000. 7. Second reading of Ordinance No. 3552 repealing Ordinance No. 3087 and Ordinance No. 3257 re: affordable housing. Recommended by the City Manager. Ad published March 30,2000. Regular items. 1. Condemnation Status Report. There are no requests or recommendations to be made. 2. First reading of Ordinance No. 3554 to annex .35 acres of property lying between 29th Street and Magnolia Park and between Palmetto Avenue and Magnolia Avenue; Bertha Drake, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 3. First reading of Ordinance No. 3555 to annex 30.57 acres of property lying between the Seaboard Coastline Railroad and Iowa Avenue and between N. Kennel Road and Creek Road; Pemberton, Inc. and Sid Vihlen, Jr., owners. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 4. Fint reading of Ordinance No. 3556 to amend the future land use map ofthe Future Land Use Plan Element of the Comprehensive Plan. changing the designation of 9.97 acres of property lying between Americana Boulevard and Lake Mary Boulevard East and between Rolling Hills Boulevard and Highway 17- 92, from HDR, High Density Residential, to GC, General Commercial; Ron Howse, P.A. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. 5. Adopt Resolution No. 1841 re: implementation of potable and reclaimed water restrictions. Recommended by the Utility Director and the City Manager. 6. Re: Economic Development Transportation Fund Road Grant Agreement for the American LaFrance expansion project. A. Authorize execution of Agreement with the State of Florida Office of Tourism, Trade, and Economic Development. Recommended by the Director of Community Development and the City Manager. B. Adopt Resolution No. 1842 re: maintenance of 400' of Jewett Lane west of the intersection of Aero Lane and Jewett Lane. Recommended by the Director of Community Development and the City Manager. 7. Consideration of Seminole Volunteer Enterprises Mediated Settlement Agreement. (WS-5) 8. Approve request for waiver of Land Development Regulations Schedule K - Sign Regulations - to allow two additional free standing signs at 200 W. 1 st Street, subject to a set back requirement. Recommended by the Director of Engineering & Planning and the City Manager. 9. Boards: appointmentJre-appointmentJconfirmation. A. Code Enforcement Board. There is one vacancy, created by David Kelly's resignation. NEED TO APPOINT REPLACEMENT. Application on file from James A. Kidd. B. Nuisance Abatement Board. The terms of Dean Ray and Joe Young expire May 13,2000. The Board recommends reappointment. NEED TO REAPPOINT/APPOINT REPLACEMENTS. There are no applications on file. C. Sanford Housing Authority. On May 20,2000, the term ofIda Stephens will expire. Mayor Dale recommends approval of reappointment of Ida Stephens for a 4-year term to expire May 20,2004. 10. Organizational matters. Consent Agenda. 1. Approve street closure of Seminole Boulevard from Mellonville Avenue to Sanford Avenue from 7:00 AM. until 4:00 P.M. May 13,2000 for "Day of Hope" special event. Recommended by the City Manager. 2. Approve street closure of Seventh Street in front of the Student Museum, between Elm Avenue and Myrtle Avenue from 7:00 AM. until 5:00 P.M. April 29,2000 for Spring Festival & Garden Tour special event; Touhy Park will also be used. Recommended by the City Manager. 3. Approval of request from Sanford Main Street, for the July 4th Celebration, as follows: to close Seminole Boulevard from Palmetto Avenue to Mellonville Avenue and First Street from Sanford Avenue to Mellonville Avenue on July 3, 2000 from 2:00 P.M. through 2:00 P.M. on July 5, 2000; to sell beer during the event, with the proper Police staffing; for the City to cover the costs related to Police and Fire staffing in the approximate amount of $6,450.00 (based on last year's recommendation). The City Manager recommends approval. 4. Authorization to retain the following four (4) firms for a variety of professional appraisal services as needed: Florida Realty Analysts, Inc.; Clayton, Roper & Marshall, Inc.; American Acquisition Group, Inc.; and The Babcock Group, Inc. Recommended by the City Manager. 5. Approve preparation and execution of a contract for sale and purchase of Fire Station #2 property located at 3770 S. Orlando Drive to Sandefur Holding Co., Inc., only bidder, in the amount of $200,000, including certain conditions. Recommended by the City Manager. (WS-3) 6. Authorize agreement with the Seminole County Chamber of Commerce for FY 2000. Recommended by the City Manager. (WS-4) 7. Authorize retaining Larry Smith to monitor montWy maintenance of Mayfair Golf Course, in the amount of $400 a month, to be paid from account #001-0103- 514-31-02. Recommended by the City Manager. Add-on items. Information only. City Attorney's Report. City Clerk's Report. City Manager's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT-PROVIDED BY THE CITY OF SANFORD. (FS286.01OS) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. ';'m- 1CC: - j n \0: 05 jJf;( h:J ,.. .. DATE 04/10/00 I CITY OF SANFORD AGENDA MEMORANDUM ITEM NO. Pr41 ,en+~+joy\- SUBJECT: Presentation to EmDlovee of the Month for the Month of Aoril DNISION: Human Resources CONTACT: 1. Denaro EXT:5626 MOTIONIRECOMMENDATION: Requesting Mayor Dale present Employee of The Month Award for the Month of April, 2000 (recipient's name to be announced during City Commission Work Session). BACKGROUND: Regular_ Consent_ Work Session ---X..- BriefmL- Reviewed by: CM CA Deputy CM_ Finance Dir. Other AGENDA Sanford City Commission Meetings Monday, April 10, 2000 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Presentation of Employee of the Month Award for April 2000. .......... Mayor presented to Alicia Clarke. 2. Discussion re: Police Department: Presentation given. A. Commission and Community Issues. B. Department Initiatives and Issues. C. Direction for Future Decisions. Brian....... ... Commission requested cost information to have a police sub-station downtown in the Old Post Office; requested cost information and training requirements to implement a Citizens on Patrol program. 3. Discussion re: sale and purchase of Fire Station #2. (C-5) .......... No discussion; see Item #C-5 for action. 4. Discussion re: Seminole County Chamber of Commerce Agreementlbriefing. (C-6) .......... Presentation given by Ron Rose; see Item #C-6 for action. 5. Discussion re: Seminole Volunteer Enterprises Mediate~ Settlement ~greement.(R-7) .......... Briefly discussed; see Item #R-7 for action. 6. Discussion of board appointments. .......... Not discussed; see Item #R-9 for action. 7. Discussion of Regular Agenda items. Add-on items. and other items. .......... No discussion. 8. C,ty Manager's briefing. A. Update re: computer capability in each department, and phones. .......... No briefing; see City Manager's Report at Regular Meeting. ****************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Commission excused Commissioner McClanahan's absence. Citizen participation. 1. Rich Clary, General Manager, Mayfair Country Club, reported the golf course is extremely dry and burned due to lack of water, that the city has not honored its commitment to provide an average of 630,000 gallons per day, they had expected the water Friday night so had applied fertilizer which then burned the course when they could not water. They did have water on Sunday, but that was not a day they were programmed to water, so they had to call the emergency phone number for Dobson to request them to come reprogram the system so it would operate that day, but there was no answer at the emergency number. At the time they received word from Bill Marcous Friday afternoon that they would not receive water Friday, they had already applied the fertilizer. They were unable to speak with Bill Marcous and did not attempt to contact any other city employee or official. Also, Timacuan received its full amount of water Friday. Paul Moore, Utilities Director, reported that the 630,000 gallons per day commitment is an annual average, that Timacuan and Mayfair are both treated the same, and that the city does try to get the golf course as much water as possible. Mayor...... Mayor Dale reported he would check the situation with the City Manager and the Utility Director. TV....... 2. Joan Campbell, 229 Yale Dr, Sanford, President of Academy Manor Neighborhood Association, reported a dangerous situation of concertina "razor" wire falling down from the top of a wall around the Academy Manor Park, reported the children do not like to use the park because it looks like a prison because of the razor wire and barbed wire on top of the wall, and requested that the razor wire and barbed wire be removed and the wall height increased 2 more levels with blocks if necessary. She is not aware of any problems at the neighboring businesses and wants to see police reports if there are problems. Further, alarms at neighboring businesses go off a lot. She requested this item be placed on the next agenda to see how this can be resolved. Mayor Dale reported we will have to find a solution to this situation. Further, that the neighboring industrial park businesses have had tremendous vandalism and theft problems which lessened after the concertina wire was installed. City Manager VanDerworp reported this situation involves a wall in an industrial area which abuts a residential area and that he visited the site last Friday with Commissioner Williams and representatives from Parks and Police, and has asked staff to put together design options to deal with the situation. Further, they reinstalled the razor wire on top of the wall. He will provide the Commission with design options. Approval of minutes of March 27,2000 Work Session and Regular Meeting. Recommended by the City Clerk and the City Manager. Markae...... Approved. Public Hearin2s. 1. Second reading of Ordinance No. 3546 to annex .36 acres of property lying between Hibiscus Drive and Poinsetta Drive and between Sanford Avenue and Palm Way (3310 S. Sanford Avenue). Foye M. Russell, owner. Recommended by the City Manager. Ad published March 30 and April 6, 2000. Cynthia.... Adopted. 2. Second reading of Ordinance No. 3547 to annex 1.13 acres of property lying between State Road 46 and Smith Canal Road and between Elder Road S. and Upsala Road (4151 W. 1st Street); and apRrove Development Or(ler No. 00- 0004; Norview Corporation, owner. Recommended by the City Manager. Ad published March 30 and April 6, 2000. Markae..... Adopted & approved. 3. Second reading of Ordinance No. 3548 to vacate a portion ofa 10 foot wide drainage and utility easement lying between Oak Ridge Court and Lake Ada Circle and between Live Oak Boulevard and Wild Elm Court (305 Live Oak Boulevard). Corinne Bischofberger, owner. Recommended by the City Manager. Ad published March 30,2000. Markae.... Adopted. 4. Second reading of Ordinance No. 3549 to rezone 12.5:!:: acres of property lying between 1st Street and 5th Street and between S. White Cedar Road and Aero Lane from PD, Planned Development with GC-2 uses to PD, Planned Development with multi-family uses; and approve Development Order No. 00-0005. Windsor Pines, Ltd., owner. Recommended by the City Manager. Ad published March 30,2000. Markae..... Adopted & approved. 5. Second reading of Ordinance No. 3550 to correct a scrivener's error in Ordinance No. 3537. Recommended by the City Manager. Ad published March 30, 2000. Cynthia.... Adopted. 6. Second reading of Ordinance No. 3551 to correct a scrivener's error in Ordinance No. 3538. Recommended by the City Manager. Ad published March 30, 2000. Cynthia..... Adopted. 7. Second reading of Ordinance No. 3552 repealing Ordinance No. 3087 and Ordinance No. 3257 re: affordable housing. Recommended by the City Manager. Ad published March 30,2000. Markae.... Adopted. Regular items. 1. Condemnation Status Report. There are no requests or recommendations to be made. City Manager reported some asbestos was found in the popcorn ceilings at Ridgewood Villas; Staff is in the process of contacting DEP to determine which demolition method Markae & 4.24RM..... Cynthia & 4.24RM..... Cynthia & 4-24RM.... . Paul..... can be used to demolish the structures, and that we are requesting to use the wet method. 2. First reading of Ordinance No. 3554 to anney; .35 acres of property lying between 29th Street and Magnolia Park and between Palmetto Avenue and Magnolia Avenue; Bertha Drake, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Passed 1 st reading. 3. First reading of Ordinance No. 3555 to B!I.Jl.U 30.57 acres of property lying between the Seaboard Coastline Railroad and Iowa Avenue and between N. Kennel Road and Creek Road; Pemberton, Inc. and Sid Vihlen, Jr., owners. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Passed 1 st reading. 4. First reading of Ordinance No. 3556 to ame~d the future land use map of the Future Land Use Plan Element of the Comp~hensive flan. changing the designation of9.97 acres of property lying between Americana Boulevard and Lake Mary Boulevard East and between Rolling Hills Boulevard and Highway 17- 92, from HDR, High Density Residential, to GC, General Commercial; Ron Howse, P.A. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. Passed I st reading. 5. Adopt Resolution No. 1841 re: implementation of potable and reclaimed water restrictions. Recommended by the Utility Director and the City Manager. Adopted. 6. Re: Economic Development Transportation Fund Road Grant Ag~ment for the t\merican t,.aFr3nce expansion project. A. Autllorize execution of t\gr~fIlent with the State of Florida Office of Tourism, Trade, and Economic Development. Recommended by the Director of Community Development and the City Manager. J an/Charles..... Authorized. Charles & B. Adopt Resolution No. 1842 re: maintenance of 400' of Jewett Lane west of the intersection of Aero Lane and Jewett Lane. Recommended by the Director of Community Development and the City Manager. Jerry & Markae....... . TV...... Jay...... 4-24RM..... Markae... . Jan........ 10. 4-24RM... . Adopted. 7. Consideration of Seminole Volunteer Enterprises Mediated Settlement Agreement. (WS-5) Motion to approve failed for lack of a second; no action. 8. Approve request for waiver of Land Development Regulations Schedule K- Sign Regulations - to allow two additional free standing signs at 200 W. 1 st Street, subject to a set back requirement. Recommended by the Director of Engineering & Planning and the City Manager. Approved. 9. Boards: appointment/re-appointmentl confirmation. A Code Enforcement Board. There is one vacancy, created by David Kelly's resignation. NEED TO APPOINT REPLACEMENT. Application on file from James A Kidd. No action. B. Nuisance Abatement Board. The terms of Dean Ray and Joe Young expire May 13,2000. The Board recommends reappointment. NEED TO REAPPOINT/APPOINT REPLACEMENTS. There are no applications on file. Reappointed both. C. Sanford Housing Authority. On May 20,2000, the term ofIda Stephens will expire. Mayor Dale recommends approval of reappointment of Ida Stephens for a 4-year term to expire May 20,2004. Approved reappointment. Organizational matters. Not done. Consent Agenda. 1. Mike...... 2. Approve stre~t closlJre of Seminole Boulevard from Mellonville Avenue to Sanford Avenue from 7:00 AM. until 4:00 P.M. May 13,2000 for "Day of Hope" special event. Recommended by the City Manager. Approved. Approve street closure of Seventh Street in front of the Student Museum, between Elm Avenue and Myrtle Avenue from 7:00 AM. until 5:00 P.M. April 29,2000 for Spring Festival & Garden Tour special event; Touhy Park will also be used. Recommended by the City Manager. Mike..... . Mike...... Jay... .. Tom...... Jan..... Mike....... Approved. 3. Approval of request from Sanford Main Street, for the July 4th Celebration, as follows: to close Seminole Boulevard from Palmetto Avenue to Mellonville Avenue and First Street from Sanford Avenue to Mellonville Avenue on July 3, 2000 from 2:00 P.M. through 2:00 P.M. on July 5, 2000; to sell beer during the event, with the proper Police staffing; for the City to cover the costs related to Police and Fire staffing in the approximate amount of$6,450.00 (based on last year's recommendation). The City Manager recommends approval. Approved. 4. Authorization to retain the following four (4) firms for a variety of professional appraisal services as needed: Florida Realty Analysts, Inc.; Clayton, Roper & Marshall, Inc.; American Acquisition Group, Inc.; and The Babcock Group, Inc. Recommended by the City Manager. Authorized. 5. Approve preparation and execution of a contract for sale and purchase of Fire Station #2 property located at 3770 S. Orlando Drive to Sandefur Holding Co., Inc., only bidder, in the amount of $200,000, including certain conditions. Recommended by the City Manager. (WS-3) Approved. 6. Authorize agreement with the Seminole County Chamber of Commerce for FY 2000. Recommended by the City Manager. (WS-4) Authorized. 7. Authorize retaining Larry Smith to monitor monthly maintenance of Mayfair Golf Course, in the amount of $400 a month, to be paid from account #001-0103- 514-31-02. Recommended by the City Manager. Authorized. Add-on items. None. Information only. None. City Attorney's Report. Requested an Attorney-Client Session to discuss the DeSantis law suit and an Attorney- Client Session to discuss the Mayfair Golf Course law suit. Mayor Dale reported a date (April 27) is available for the Mayfair Golf Course Attorney-Client Session. City Clerk's Report. Distributed a Meeting Notice for an April 27 Special Meeting (Attorney-Client Session). City Manager's Report. TV... 1. Distributed a briefly reviewed a Memo from the Finance Director regarding phones, internet and E-mail (WS#8.A.). To be discussed further at a later date. TV... 2. TV.... 3. TV.... 4. TV... 5. TV.... 6. TV.... 8. Distributed a letter of a request from Leadership Seminole for the city to invest $1,000 for a Leadership Seminole Luncheon; reported the city funded $3,500.00 for the chamber's Visioning program this year; recommended this request be considered at budget work session and the Commission concurred. Further, he recommended that key staff members go through this program and the Commission concurred. Reiterated that staff is working on the Academy Manor Park issue and will bring back some design options for security and aesthetics. Distributed a letter from Paul Moore and reported results of tests are back on the utility plant flow into Lake Monroe last week and the results are within our permitted limitations, further, the city followed established protoco1. However, we see the need for better coordination and the city is taking the lead to meet with DEP and the health department to establish protocol in addition to that already established by DEP. Mayor Dale reported the City Manager has already established protocol for internal notification in future similar situations. Reported the city originally applied for 2 CDBG grants for 13th Street improvements (facade & signage); in discussions with Seminole County these were combined into 1 project & it looks like it will be funded in the near future. He is having staff prepare for landscaping improvement plans to go in the (limited) right of way, and recommends the city clean up the right of way including edging using Sheriff's Office Community Service Workers on the weekend. Authorized to spend a full day cleaning up the right of way using the Community Service Workers. Distributed and discussed information from the Parks Coordinator regarding removal of old, declining, dangerous trees from the right of ways and reported the information will be given to the news media. 7. Distributed an Earth Day brochure and reported the Earth Day Celebration is April 22; the city will be giving away tree seedlings at Toughy Park and there will be a Spring Festival Garden Tour. Distributed the March, 2000 Work Program Quarterly Report and briefly reviewed it. TV..... 9. Distributed and briefly discussed EP A's public information piece about a meeting at 7:00 PM on April 18 regarding the gasification plant; reported he will attend the meeting and Commission members are welcome to attend and EP A is suggesting Alternative 2A or 2C. Mayor Dale reported the associated estimated costs are $5,593,000 for this first of three phases, with the city's 12% share being about $700,000. 10. Reported the Volunteer Appreciation Dinner is scheduled for May 23. City Commissioners' Reports. None. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330.5626 48 HOURS IN ADVANCE OF THE MEETING.