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121399 ws/rm agenda . AGENDA Sanford City Commission Meetings Monday, December 13, 1999 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor ,1/ q :];/./1 /0 L/1 2. 14,'I/l19 3. 4. /Ot7(3Lle?15. aV1;L/ 38 Lj~6. 1. Presentation re: general status of Sanford Airport. by Victor White, Executive Director, Sanford Airport Authority. Presentation re: Police Department reorganization. Presentation re: Annual Unaudited Financial Report. Discussion re: Boys & Girls Club lease ofthe Westside Recreation Center. (C-12) Discussion re: Seminole High School sign. Discussion of Legislative Program. 7. Discussion of board appointments. 8. Discussion of Regular Agenda items. Add-on items. and other items. City Manager's briefing. . 4. < e, Y~I<. ~Ijf- jJ~LU~ 02&/0/'-1/33 A. Rescue Church MGod Right-of-Way Use Agreement. /} 7tO It if 9~7 B. Second Commission Meeting in December. ~ **I***f*********************************************************************** 9. REGULAR MEETING 7: 00 P.M., City Commission Chambers, First Floor Presentation of The Sanford Bridge 1999 plaque to the Sanford Police Department. Citizen participation. Approval of minutes of November 22, 1999 Work Session and Regular Meeting. Recommended by the City Clerk and the City Manager. Public Hearings. 1. Re: 71:i: acres of property lying between Rose Hill Trail extended easterly and Pine Way and between South Mellonville Avenue and South Sanford Avenue (4055 South Sanford Avenue). Joe Baker, Stephen Baker, Cynthia Baker, John & Marcella Higgins, and Garth and Maureen Meinke, owners; Westlake Plantation, , Inc., Michael Murray, President, applicant. A. Second reading and adoption of Ordinance No. 3504 to annex the property. Recommended by the City Manager. Ad published December 2 and 9, 1999. B. Second reading and adoption of Ordinance No. 3522 to rezone the property from AG, Agricultural to PD, Planned Development. Recommended by the City Manager. Ad published December 2, 1999. 2. Second reading and adoption of ordinances to revise platting requirements (easements). A. Ordinance No. 3521 re: amending LDR Section 6.10, Final Plat Requirements. Recommended by the City Manager. Ad published November 26, 1999. B. Ordinance No. 3523 re: amending LDR Schedule N, Utility Easements. Recommended by the City Manager. Ad published November 26, 1999. 3. Re: 5+ acres of property lying between SR 46 and Northstar Court extended westerly and Creek Road and Upsala Road. Westlake Professional Center Partners LC, Wayne L. Carse, Trustee, and Southern Bell Telephone & Telegraph Co., owners. A. First reading of Ordinance No. 3524 to annex the property. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. B. First reading of Ordinance No. 3525 to rezone the property from PCD, Planned Commercial Development and AG, Agricultural to PD, Planned Development. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. Ad published November 3 and 12, 1999. Regular Items. 1. Condemnations: Status Report/extension/demolition. The Director of Community Development and the City Manager recommend extension/demolition as itemized. 2. InoperablelUntagged vehicle -- time extension requests. The Director of Community Development and the City Manager recommend extensions as itemized. 3. Adopt Resolution No. 1828 to amend the Classification and Pay Plan to delete one (1) Deputy Police Chief Position and one (1) Commander Position, and add two (2) Police Captain Positions, and rename the job title of the five (5) remaining Commander Positions to Lieutenant, within the Police Department. Recommended by the Director of Human Resources and the City Manager. 4. Authorize execution of agreement for FY 2000-01 Low Income Home Energy Assistance Program (LIHEAP). Recommended by the Director of Community Development and the City Manager. 5. Boards: appointments/reappointments. A. Historic Preservation Board. Ms. Sica Nacu resigned from the Board effective November 11, 1999. NEED TO ACCEPT RESIGNATION AND APPOINT REPLACEMENT. Application on file from Chris Giza, Barbara Knowles, and Ronald C. Tracey. B. Nuisance Abatement Board. There is a vacancy on the Board due to the resignation of Sue Walther. NEED TO APPOINT REPLACEMENT. Application on file from Carol L. Ward. C. Sanford Community Redevelopment Agency. The terms of Larry Strickler and Tom Ball expire December 11, 1999. NEED TO REAPPOINT/APPOINT REPLACEMENTS. Larry Strickler is City Commission appointment; Seminole County requests reappointment of Tom Ball. D. Waterfront Master Plan Steering Committee. There is a vacancy due to the resignation of Kay Bartholomew. NEED TO APPOINT REPLACEMENT. Application on file from Fran B. Cuthbertson, Chris Giza, Gary D. Lowell, P. Douglas Groseclose, Barbara Knowles, and Rami Y osefian. Consent Agenda. 1. Approve participating with our lease holder. Joe Baker. in cross fencing Site 10 at the cost of$3,20S. Recommended by the City Manager. 2. Accept bid for the McCracken Road potable water main extension from Daniels Contracting Company, lowest bidder, for Bid #99/00-01, in the amount of $67,000.00, subject to receipt ofthe signed Water Facilitation Agreement. Recommended by the City Manager. 3. Accept bid for site construction of the Youth Baseball Complex at Chase Park from General Contractors, Inc., lowest bidder, for IFB #98/99-29, revised, in the amount of$345,870. Recommended by the City Manager. 4. Authorize execution of proposal amending current Contract Amendment No. 23 with Conklin Porter and Holmes for engineering services for Mill Creek Phase 3B drainage improvements, in the amount of $21,000. Recommended by the City Manager. 5. Approve contract amendment with Sanford Main Street. Inc. to extend contract for one year, to expire at midnight on September 30,2000; both parties have the right to cancel the contract at any time during the extended term by providing ninety (90) days written notice of such intention. Recommended by the City Manager. 6. Approve position descriptions as approved by the Civil Service Board December 9, 1999 (Includes Customer Service Supervisor and Deputy City Manager). Recommended by the City Manager. 7. Approve settlement of Workers' Compensation claim of Edwin Paul Keith, in the amount of $22,750., inclusive of attorney fees involving this claim for benefit. Recommended by the City Manager. 8. Approve Highway Landscape Construction and Maintenance Memorandum of Agreement with FOOT re: maintenance of landscaped medians on SR 46 across from the main entrance to Seminole Crossings. Recommended by the City Manager. 9. Approve request from Stanley Sandefur to defer impact fee payment for the proposed Boulevard Plaza until time of Certificate of Occupancy (CO). Recommended by the City Manager. 10. Approve employment agreement with Tony Ackerson for the position of Pool Supervisor of the Sanford Pool and Aquatic Complex. Recommended by the City Manager. 11. Approve Consultant Services Agreement with Glatting Jackson Planning Consultants for Courthouse Parking Strategy Study, not to exceed $7,500. Recommended by the City Manager. 12. Approve lease agreement of the Westside Recreation Center with the Boys & Girls Club of Central Florida. Recommended by the City Manager. (WS-4) 13. Approve street closure of Oak Avenue from 12th Street to 13th Street on December 31, 1999 at 3:00 P.M. to January 1,2000 at 2:00 AM., in conjunction with Neighborhood New Years Eve Block Party special event. Recommended by the City Manager. 14. Approve remedy regarding inequities to adversely affected employees hired between October 1, 1997 and September 30, 1999; cost to be obtained from Departmental salaries accounts due to attrition, and if necessary, from the budgeted salaries contingency fund. Recommended by the City Manager. IS. Approve request from Stephen and Ruth O'Brien for an open air restaurant to be located at 2921 S. Orlando Drive, with stipulation that the City Occupational License fee is paid and the Occupational Licensing inspection is approved. Recommended by the City Manager. Add-on items. t. ~ B ' . , '6' I ~)( <<.:- ,~.e .J.J , tJ. 1 ~ Information only. 1. Possible filming of 0- Town Documentary in Sanford December 6 through January 29, 2000. 2. Meadow Street Resolution. 3. Code Enforcement Board Minutes dated October 12, 1999. 4. Staff time/costs associated with Sanford Heritage Festival. City Attorney's Report. City Clerk's Report. City Manager's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. Revised 12/13/99 5:50 p.m. 14. Approve remedy regarding inequities to adversely affected employees hired between October 1, 1997 and September 30, 1999; cost to be obtained from Departmental salaries accounts due to attrition, and if necessary, from the budgeted salaries contingency fund. Recommended by the City Manager. 15. Approve request from Stephen and Ruth O'Brien for an open air restaurant to be located at 2921 S. Orlando Drive, with stipulation that the City Occupational License fee is paid and the Occupational Licensing inspection is approved. Recommended by the City Manager. Add-on items. A. Authorize the purchase of C. B. Franklin's lot at the comer ofW. 13th Street and Oleander Avenue for the appraised value of$7,000.00 and compensation in the amount of$I,OOO.OO to Mr. Franklin to resolve the problem of the encroachment of a lateral drainage ditch and street paving onto his property. Information only. 1. Possible filming of 0- Town Documentary in Sanford December 6 through January 29,2000. 2. Meadow Street Resolution. 3. Code Enforcement Board Minutes dated October 12, 1999. 4. Staff time/costs associated with Sanford Heritage Festival. City Attorney's Report. City Clerk's Report. City Manaeer's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINA TOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. Revised 12/13/99 5:50 p.m. AGENDA Sanford City Commission Meetings Monday, December 13, 1999 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Presentation re: general status of Sanford Airport. by Victor White, Executive Director, Sanford Airport Authority. .......... Presented. 2. Presentation re: Police Department reorganization. .......... Presented. 3. Presentation re: Annual Unaudited Financial Report. Donna & 1-24-00W...... Presented; consider options to use reserves to payoff debts 1-24WS. 4. Discussion re: Boys & Girls Club lease of the Westside Recreation Center. (C-12) TV..... Discussed; Gary Cain requested time for his lawyer to review; concurred to remove from Consent Agenda & consider 12-27-99. 5. Discussion re: Seminole High School sign. TV.... Discussed; no objection to variance; TV discuss with Paul Hagerty. S. 5. SHS/Millennium entrance off of Airport Bl. Jay & 1-1O-11W...... Briefing at next WS. 6. Discussion of Legislative Pro2ram. TV& 1-24-00W...... Discussed; Lobbyist to brief Commission 2nd January or 1st February WS re: seawall funding. 7. Discussion of board appointments. .......... Discussed; see Item #R-S for action. 8. TV.... Discussion of Regular Agenda items. Add-on items. and other items. #C-6. City Manager reported Civil Service Board recommended Deputy City Manager job description require a Bachelor's Degree instead of a Master's since City Manager's job description only required a Bachelor's; City Manager recommended a Master's be required for the Deputy City Manager and that the City Manager's job description be revised to require a Master's and the Commission concurred. Add-on: purchase ofC.B. Franklin's property. .......... Discussed; see Add-on item for action. Annual Corporate Award. Mayor nominated The Briar Corporation, Mike Good and recommended the award be presented at The Brian Corporation's Christmas Party on December 17; the Commission concurred. See City Manager's Report for action. 9. City Manager's briefing. A. TV & 12-27......... Rescue Church of God Right-of-Way Use Agreement. City Manager reported a meeting has been set up with both attorneys on December 21 at 11:30. B. Second Commission Meeting in December. Discussed no Work Session December 27 and having an Executive Session January 3; see City Manager's Report for action. Jan....... ****************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Presentation of The Sanford Bridge 1999 plaque to the Sanford Police Department. Cynthia...... Commissioner Lessard presented to Police Chief Tooley. Citizen participation. 1. Doreen Freeman, 705 Mellonville Av., questioned the Pool Supervisor's contract; see #C-l 0 for action. 2. Joseph Smith, 1709 Peach Av., reported loud music, profanity, and a carport tent on Peach Avenue between 16th and 18th Streets, and that a police officer told him the officer could do nothing about the situation because it was on private property. Police Chief reported animal control has been there investigating dogs in pens being used for fighting, and the carport and extension cord from a house to the carport have been reported to Code Enforcement, and there are ongoing investigations. Mr. Smith also reported people, possibly drug pushers, double park on 16th Street hear Southwest Road and will not let other traffic past, and that the street needs to be designated one-way. 3. Bernice Lawrence, 1611 Peach Av., reported she lives right across the street from the disturbance, she has been calling for over 2 years and has been told nothing can be done, the people leave when they see the police, and someone tells them the police are coming. 4. Nell Snow, 176 Woodridge Trail, suggested the city erect some type of memorial TV........ statue in Fort Mellon Park in honor of all the people from Sanford who served in WWII. City Manager to check what the city has done and could do. Approval of minutes of November 22, 1999 Work Session and Regular Meeting. Recommended by the City Clerk and the City Manager. Cynthia....... Approved. Public Hearings. 1. Re: 71:!:: acres of property lying between Rose Hill Trail extended easterly and Pine Way and between South Mellonville Avenue and South Sanford Avenue (4055 South Sanford Avenue). Joe Baker, Stephen Baker, Cynthia Baker, John & Marcella Higgins, and Garth and Maureen Meinke, owners; Westlake Plantation, Inc., Michael Murray, President, applicant. Markae...... . Jan & Markae..... A. Second reading and adoption of Ordinance No. 3504 to annex the property. Recommended by the City Manager. Ad published December 2 and 9, 1999. Adopted. B. Second reading and adoption of Ordinance No. 3522 to rezone the property from AG, Agricultural to PD, Planned Development. Recommended by the City Manager. Ad published December 2, 1999. Adopted with condition that pool and cabana be constructed on lots shown for housing, and not on land shown as open space/park. 2. Second reading and adoption of ordinances to revise platting requirements (easements). Markae.... . B. Markae..... . A. Ordinance No. 3521 re: amending LDR Section 6.10, Final Plat Requirements. Recommended by the City Manager. Ad published November 26, 1999. Adopted. Ordinance No. 3523 re: amending LDR Schedule N, Utility Easements. Recommended by the City Manager. Ad published November 26, 1999. Adopted. 3. Re: 5+ acres of property lying between SR 46 and Northstar Court extended westerly and Creek Road and Upsala Road. Westlake Professional Center Partners LC, Wayne L. Carse, Trustee, and Southern Bell Telephone & Telegraph Co., owners. A. First reading of Ordinance No. 3524 to annex the property. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Cynthia & 12-27..... Passed 1st reading. B. First reading of Ordinance No. 3525 to rezone the property from PCD, Planned Commercial Development and AG, Agricultural to PD, Planned Development. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. Ad published November 3 and 12, 1999. Cynthia & 12-27.... Passed 1st reading. Regular Items. Charles... . Charles.... . Joe..... Charles & 12-27....... 12-27......... 1. Condemnations: Status Report/extension/demolition. The Director of Community Development and the City Manager recommend extension/demolition as itemized. Authorized 90 day extension for 98-16; authorized demolish rear structure & remove front structure from condemnation for 98-37. 2. InoperablelUntagged vehicle -- time extension requests. The Director of Community Development and the City Manager recommend extensions as itemized. Authorized extension to Jan. 20,2000 for 507 E 6th St; authorized 30 day extension for 500 E 6th St. 3. Adopt Resolution No. 1828 to amend the Classification and Pay Plan to delete one (1) Deputy Police Chief Position and one (1) Commander Position, and add two (2) Police Captain Positions, and rename the job title of the five (5) remaining Commander Positions to Lieutenant, within the Police Department. Recommended by the Director of Human Resources and the City Manager. Adopted. 4. Authorize execution of agreement for FY 2000-01 Low Income Home Energy Assistance Program (LIHEAP). Recommended by the Director of Community Development and the City Manager. Tabled. 5. Boards: appointments/reappointments. A. Historic Preservation Board. Ms. Sica Nacu resigned from the Board effective November 11, 1999. NEED TO ACCEPT RESIGNATION AND APPOINT REPLACEMENT. Application on file from Chris Giza, Barbara Knowles, and Ronald C. Tracey. No action taken. 12-27....... Markae.... . Markae.... . B. Nuisance Abatement Board. There is a vacancy on the Board due to the resignation of Sue Walther. NEED TO APPOINT REPLACEMENT. Application on file from Carol L. Ward. No action taken. c. Sanford Community Redevelopment Agency. The terms of Larry Strickler and Tom Ball expire December 11, 1999. NEED TO REAPPOINT/APPOINT REPLACEMENTS. Larry Strickler is City Commission appointment; Seminole County requests reappointment of Tom Ball. Reappointed both. D. Waterfront Master Plan Steering Committee. There is a vacancy due to the resignation of Kay Bartholomew. NEED TO APPOINT REPLACEMENT. Application on file from Fran B. Cuthbertson, Chris Giza, Gary D. Lowell, P. Douglas Groseclose, Barbara Knowles, and Rami Y osefian. Appointed Gary D. Lowell. Consent Agenda. Paul.. ..... Paul & Vickie...... Mike & Vickie.... . 4. Jan...... 1. Approve participating with our lease holder. Joe Baker. in cross fencing Site 10 at the cost of$3,205. Recommended by the City Manager. Approved. 2. Accept bid for the McCracken Road potable water main extension from Daniels Contracting Company, lowest bidder, for Bid #99/00-01, in the amount of $67,000.00, subject to receipt of the signed Water Facilitation Agreement. Recommended by the City Manager. Accepted. 3. Accept bid for site construction of the Youth Baseball Complex at Chase Park from General Contractors, Inc., lowest bidder, for IFB #98/99-29, revised, in the amount of$345,870. Recommended by the City Manager. Accepted. Authorize execution of proposal amending current Contract Amendment No. 23 with Conklin Porter and Holmes for engineering services for Mill Creek Phase 3B drainage improvements, in the amount of$21,000. Recommended by the City Manager. Authorized. 5. Approve contract amendment with Sanford Main Street. Inc. to extend contract for one year, to expire at midnight on September 30,2000; both parties have the right to cancel the contract at any time during the extended term by providing ninety (90) days written notice of such intention. Recommended by the TV....... ... Joe....... Joe....... Jan....... Jay...... City Manager. Approved. 6. Approve position descriptions as approved by the Civil Service Board December 9, 1999 (Includes Customer Service Supervisor and Deputy City Manager). Recommended by the City Manager. Approved as recommended for Customer Service Supervisor and as recommended by City Manager for Deputy City Manager (Master's Degree). 7. Approve settlement of Workers' Compensation claim of Edwin Paul Keith, in the amount of $22,750., inclusive of attorney fees involving this claim for benefit. Recommended by the City Manager. Approved. 8. Approve Highway Landscape Construction and Maintenance Memorandum of Agreement with FDOT re: maintenance of landscaped medians on SR 46 across from the main entrance to Seminole Crossings. Recommended by the City Manager. Approved. 9. Approve request from Stanley Sandefur to defer impact fee payment for the proposed Boulevard Plaza until time of Certificate of Occupancy (CO). Recommended by the City Manager. Approved. 10. Approve employment agreement with Tony Ackerson for the position of Pool Supervisor of the Sanford Pool and Aquatic Complex. Recommended by the City Manager. TV & 12-27... Removed from Consent for consideration in 2 weeks. Jan...... 11. Approve Consultant Services Agreement with Glatting Jackson Planning Consultants for Courthouse Parking Strategy Study, not to exceed $7,500. Recommended by the City Manager. Approved. 12. Approve lease agreement of the Westside Recreation Center with the Boys & Girls Club of Central Florida. Recommended by the City Manager. (WS-4) TV & 12-27.. Removed from Consent. Mike..... 13. Approve street closure of Oak Avenue from 12th Street to 13th Street on December 31, 1999 at 3:00 P.M. to January 1,2000 at 2:00 AM., in conjunction with Neighborhood New Years Eve Block Party special event. Recommended by the City Manager. Approved. Revised 12/13/995:50 p.m. 14. Approve remedy regarding inequities to adversely affected employees hired between October 1, 1997 and September 30, 1999; cost to be obtained from Departmental salaries accounts due to attrition, and if necessary, from the budgeted salaries contingency fund. Recommended by the City Manager. Joe...... Approved. 15. Approve request from Stephen and Ruth O'Brien for an open air restaurant to be located at 2921 S. Orlando Drive, with stipulation that the City Occupational License fee is paid and the Occupational Licensing inspection is approved. Recommended by the City Manager. Charles...... Approved. Add-on items. A. Authorize the purchase ofC. B. Franklin's lot at the corner ofW. 13th Street and Oleander Avenue for the appraised value of $7,000.00 and compensation in the amount of$l,OOO.OO to Mr. Franklin to resolve the problem of the encroachment of a lateral drainage ditch and street paving onto his property. Authorized. Mayor... . Information only. 1. Possible filming ofO-Town Documentary in Sanford December 6 through January 29, 2000. 2. Meadow Street Resolution. 3. Code Enforcement Board Minutes dated October 12, 1999. 4. Staff time/costs associated with Sanford Heritage Festival. Acknowledged 4. City Attorney's Report. ......... None given. City Clerk's Report. ......... None given. City Manager's Report. Jan..... Commission concurred to have an Executive Session re: FOP on January 3,2000 at 3:00 P.M. TV... Reported American Lafrance wants to expand their local facility and create 108 new jobs, and they will probably request Economic Development Incentive Funds. Also, Commission authorized to send a letter requesting support of a state road grant to build a better distribution road into the facility with the understanding the city is responsible for cost overruns on the road way. TV... Commission appointed Tom Farnsworth as the city's representative on the zoo board. TV... Commission authorized to apply for Boater Improvement Funds to construct restrooms at . . . # the city's downtown boat ramp. TV... Commission authorized City Manager take vacation January 5 through 12,2000. Jan.... Commission concurred there will be no Work Session December 27, 1999. Mayor..... . Commission selected The Briar Corporation to receive the city's Corporate Annual Award. City Commissioners' Reports. .......... None given. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.