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AGENDA
Sanford City Commission Meetings
Monday, October 25, 1999
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
******************************************************************************
3:30 P.M. in the City Manager's Conference Room, Second Floor
Discussion of RFP process for Hotel/Conference Center.
Discussion of Interlocal Agreement with Volusia County for Midge and Mosquito
Control. (Item C-12)
Discussion of Boys and Girls Club options.
Discussion of providing office space for the International Council of Central Florida in
City Hall.
Discussion of performance pay.
Discussion of Minimum Educational Requirements for City Employees.
7.
Discussion of board appointments.
Discussion of Regular Agenda items. Add-on items. and other items.
City Manager's briefing.
A. Front Porch Program.
********************************************************************************
REGULAR MEETING
7:00 P.M., City Commission Chambers, First Floor
Presentation of Certificate of Appreciation to Garnett White.
Citizen participation.
Approval of minutes of the City Commission October 11, 1999 Work Session; and October 11,
1999 Regular Meeting. Recommended by City Clerk and City Manager.
Public Hearings.
1. Consider waiver of one year waiting period to reapply for rezoning for
Westlake PlantationIRose Hill Phase II, 70.41 acres of property lying between
Rose Hill Trail extended easterly and Pine Way and between South Mellonville
Avenue and South Sanford Avenue (4045 South Sanford Avenue ). Westlake
,.
.
Plantation, Inc., applicant; Michael Murray, President as agent. Recommended
by City Manager. Ad published October 14, 1999; owners notified October 13,
1999; property posted October 14, 1999.
2. Second reading and adoption of Ordinance No. 3515 re: amend Personnel Rules
and Regulations re: pay for work during emergencies or disasters.
Recommended by the City Manager. Ad published October 14, 1999.
3. Second reading and adoption of Ordinance No. 3516 to rezone 25:!: acres of
property lying between Airport Boulevard East and Marquette Avenue and
between Red Cleveland Boulevard and Ohio Avenue (2250 Marquette Avenue)
from AG, Agricultural to PD, Planned Development, with conditions and
stipulations. Dorothy McReynolds, owner; Frank L. Pohl, Applicant/Trustee.
Recommended by the City Manager. Ad published October 14, 1999.
4. Second reading and adoption of Ordinance No. 3517 to annex.28 acres of
property lying between Panama Place and 1 st Drive and between Scott Drive and
S. Summerlin Avenue (1321 1st Drive). Rico and Dana Sharp, owners.
Recommended by the City Manager. Ad published October 14 and 21, 1999.
Regular Items.
1. Grove Counseling Center Site Plan and Right-of-Way Use Agreement.
Recommended by Director of Planning and Development and City Manager.
2. Request for waiver of liens submitted by Ms. Kaye Dehaven. Denial
recommended by Director of Community Development and City Manager.
3. Authorize the Seminole County Court to use the City Commission Chambers
each Wednesday in 2000 from 2:00 P.M. until approximately 5:00 P.M. for the
Traffic Infraction Hearing Officer Program. Recommended by the City Manager.
4. Boards: appointments/reappointments.
A. Code Enforcement Board. There are two alternate member vacancies.
NEED TO APPOINT TWO ALTERNATES. Application on file from
James A. Kidd.
B. Waterfront Master Plan Steering Committee. Kay Bartholomew has
resigned from the Committee effective immediately. NEED TO
ACCEPT RESIGNATION AND APPOINT REPLACEMENT.
Consent Agenda.
1. Reject all bids for installation of sewage pump station for the swimming pool at
Seminole High School. Lift station package will be provided by contractor.
Recommended by the City Manager.
.1'
2. Approve Change Order #1 to Maxwell Contracting in the amount of
$84,769.65, for relocation of utility lines from West 25th Street to Country Club
Road, due to the proposed Expressway project. Recommended by the City
Manager.
3. Authorize to retain six consultant firms for planning related services as needed.
Firms are Solin & Associates; Glatting, Jackson, Kercher, Anglin, Lopez &
Rinehart; Herbert-Hallback, Inc.; Land Design Innovations, Inc.; Ivey Harris &
Walls, Inc.; and Florida Planning Group. Recommended by the City Manager.
4. Approve street closure: First Street from Oak Avenue to Palmetto Avenue on
January 15,2000, February 19,2000, March 18,2000, April 15, 2000, and May
20,2000 from 5:00 p.m. to 9:30 p.m., in conjunction with Main Street Cruise
sponsored by Sanford Main Street, Inc. Recommended by the City Manager.
5. Approve street closure: Ninth Street from Cypress Avenue to Pine Avenue on
October 30, 1999 from 9:00 a.m. to 5:00 p.m., in conjunction with Church Family
Day sponsored by St. James AME Church. Recommended by the City Manager.
6. Approve street closure: Magnolia Avenue from 11th Street to 12th Street on
November 6, 1999 from 1:00 p.m. to 5:30 p.m., in conjunction with Magnolia
Avenue Block Party requested by resident/police officer Claudia Webber.
Recommended by the City Manager.
7. Approve street closure: Hickory Avenue from 6th Street to 7th Street on
November 13, 1999 from 9:00 a.m. to 7:30 p.m., in conjunction with City Wide
Youth Crusade sponsored by Collecting Kids for Christ. Recommended by the
City Manager.
8. Accept parcel 2 of the Pinecrest property. subject to a clear title, boundary
survey and environmental assessment. Recommended by the City Manager.
9. Approve Facilitation Agreement for McCracken Road. Recommended by the
City Manager.
10. Approve purchase of Mobile Communications Terminals for the Police
Department, at a cost of$51,330.00. A total of $32,340.00 will come from Local
Law Enforcement Block Grant #98LBVX2200, and $18,900 will come from the
Law Enforcement Trust Fund. Recommended by the City Manager.
11. Authorize the parking of recreational vehicles at the New Tribes Mission, 1000
East First Street, to be used as housing for volunteers, from November 1, 1999 to
the end of June, 2000. Recommended by the City Manager.
..
12. Authorize Interlocal Agreement with Volusia County for mosquito and midge
control services. Recommended by the City Manager. (WS-2)
Add-on items.
Information only.
A. Police Chief Brian Tooley has reappointed four members to the Citizens'
Advisory Board.
B. Two planned comprehensive plan amendments scheduled for 2000.
C. Summary of public education events for Fire Prevention Week, 1999.
City Attorney's Report.
City Clerk's Report.
City Manager's Report.
City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
..
REVISED 10/25/99 @5:15 P.M.
11. Authorize the parking of recreational vehicles at the New Tribes Mission, 1000
East First Street, to be used as housing for volunteers, from November 1, 1999 to
the end of June, 2000. Recommended by the City Manager.
12. Authorize Interlocal Agreement with Volusia County for mosquito and midge
control services. Recommended by the City Manager. (WS-2)
Add-on items.
1. Authorize Dedication of Park on Park in honor of Martha Yancey and Judy Wimbish.
Recommended by the Director of Recreation and Parks and the City Manager.
2. Direction re: proceeding to provide office space in City Hall for the International
Council of Central Florida. Recommended by the City Manager.
3. Direction re: proceeding with a feasibility study for conference center. If approved,
proposals will be solicited and brought back to City Commission. Recommended by the
City Manager.
4. Authorize awarding Special Performance Pay in accordance with the Classification &
Pay Plan Administrative Guidelines for FY 98/99 as a lump sum payment of$1,050.00 for
an Outstanding Performer, and $525.00 for a Top Performer, as rated on annual
performance appraisal. Recommended by Director of Human Resources and the City
Manager.
Information only.
A. Police Chief Brian Tooley has reappointed four members to the Citizens' Advisory
Board.
B. Two planned comprehensive plan amendments scheduled for 2000.
C. Summary of public education events for Fire Prevention Week, 1999.
City Attorney's Report.
City Clerk's Report.
City Manager's Report.
City Commissioners' Reports.
REVISED 10/25/99 @ 5:15 P.M.
AGENDA
Sanford City Commission Meetings
Monday, October 25, 1999
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
******************************************************************************
WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor
1. Discussion ofRFP process for Hotel/Conference Center.
Discussed; see Add-on #4 for action.
2. Discussion of Interlocal Agreement with Volusia County for Mid2e and Mosquito
Control. (Item C-12)
Discussed; see #C-12 for action.
3.
TV&
11-8RM... ..
Discussion of Boys and Girls Club options.
Discussed; concurred to extend the lease (weekly if necessary) while Comm.
Williams meets with Gary Cain and B & G club board members; then consider
new lease.
4. Discussion of providing office space for the International Council of Central Florida in
City Hall.
TV.... Discussed; see Add-on #2 for action.
5. Discussion of performance pay.
Discussed; see Add-on #4 for action.
6. Discussion of Minimum Educational Requirements for City Employees.
TV.... City Manager & HR Director to check into including a clause in certain job descriptions
that would allow substitution of equivalent experience/knowledge for HS diplomalGED,
with requirement that employee work toward and attain HS diplomalGED within a
specified time period.
7. Discussion of board appointments.
Briefly discussed; see Regular #4.
8. Discussion of Re2ular Agenda items. Add-on items. and other items.
A. Add-on # 1, Park on Park.
Discussed; see Add-on# 1 for action.
B. Donation from Viola Kastner.
TV.... Comm. McClanahan reported Viola Kastner donated right-of-way when Rinehart Rd was
improved and stated her donation should be recognized. City Manager to check what
was donated.
C. Golden Age Games Opening Ceremonies.
Mike Kirby reported this will be Sunday at the Civic Center.
D. Item #R-2, request for waiver of liens.
Discussed; see Item #R-2 for action.
E. Administrative Aide's and City Clerk's annual evaluations.
Averaged total scores; City Manager to rectifY numbers and award Incentive Pay in
accordance with Add-on #4.
F. Excerpt from Softball Magazine regarding The Sanford Historic Stadium.
City Manager noted.
9. City Manager's briefinl:.
A.
Charles... ..
Front Porch Program.
Dir. Comm. Dev. reported Sanford was not chosen; Mayor requested Staff find
out what the entities who were chosen did, then emulate them.
B. Seminole County public hearing Tuesday evening regarding SR46 standards.
Reported he and Mayor will attend.
******************************************************************************
REGULAR MEETING
7:00 P.M., City Commission Chambers, First Floor
Presentation of Certificate of Appreciation to Garnett White.
........... Mayor presented plaque to Garnett White.
Citizen participation.
l. Jay Jurie, Sanford, reported that the Commission's denial of a lease extension to
PRA provides an opportunity to try to get a better fit on what will be developed
downtown and not let a single project drive the city.
Regarding children being struck by vehicles while walking to school in the dark,
requested the city in conjunction with the school board, install sidewalks on
Mellonville A v between Celery and 20th. Mayor reported city has already
received approval of grant funds to install as requested.
2. Millard Hunt asked ifhe should speak now or later regarding the RFP process for
a hotel/conference center; Mayor reported later.
Approval of minutes of the City Commission October 11, 1999 Work Session; and October II,
1999 Regular Meeting. Recommended by City Clerk and City Manager.
Cynthia...... Approved.
Public Hearin2s.
1.
Consider waiver of one year waiting period to reapply for rezoning for
Westlake Plantation/Rose Hill Phase II, 70.41 acres of property lying between
Rose Hill Trail extended easterly and Pine Way and between South Mellonville
Avenue and South Sanford Avenue (4045 South Sanford Avenue). Westlake
Plantation, Inc., applicant; Michael Murray, President as agent. Recommended
by City Manager. Ad published October 14, 1999; owners notified October 13,
1999; property posted October 14, 1999.
Waiver authorized.
Jan... ...
2. Second readin2 and adoption of Ordinance No. 3515 re: amend Personnel Rules
and Re2ulations re: pay for work during emergencies or disasters.
Recommended by the City Manager. Ad published October 14, 1999.
Cynthia....... Adopted.
3. Second reading and adoption of Ordinance No. 3516 to rezone 25::t acres of
property lying between Airport Boulevard East and Marquette Avenue and
between Red Cleveland Boulevard and Ohio Avenue (2250 Marquette Avenue)
from AG, Agricultural to PD, Planned Development, with conditions and
stipulations. Dorothy McReynolds, owner; Frank L. Pohl, Applicant/Trustee.
Recommended by the City Manager. Ad published October 14, 1999.
Markae..... Adopted.
4. Second reading and adoption of Ordinance No. 3517 to annex .28 acres of
property lying between Panama Place and I st Drive and between Scott Drive and
S. Summerlin Avenue (1321 1st Drive). Rico and Dana Sharp, owners.
Recommended by the City Manager. Ad published October 14 and 21, 1999.
Cynthia..... Adopted.
Regular Items.
1. Grove Counseling Center Site Plan and Right-of-Way Use Agreement.
Recommended by Director of Planning and Development and City Manager.
Jan & Jay..... Approved site plan & agreement as recommended by Staff
2.
Request for waiver of liens submitted by Ms. Kaye Dehaven. Denial
recommended by Director of Community Development and City Manager.
Denied.
Charles.....
3. Authorize the Seminole County Court to use the City Commission Chambers
each Wednesday in 2000 from 2:00 P.M. until approximately 5:00 P.M. for the
Traffic Infraction Hearing Officer Program. Recommended by the City Manager.
Jan..... Authorized.
3.1.
TV&
11-8WS......
City parking lots south of City Hall & east of the Court House.
Commission Eckstein requested to discuss charging entities for their (almost
exclusive) use, by electronic means.
3.2. Request from the Eighteenth Judicial Circuit Grievance Committee "D" to use
the City Commission Conference Room from 2:15 PM to 4:15 PM the first
Tuesday of each month in 2000.
Jan..... Authorized.
4. Boards: appointments/reappointments.
A. Code Enforcement Board. There are two alternate member vacancies.
NEED TO APPOINT TWO ALTERNATES. Application on file from
James A. Kidd.
11-8RM..... No action.
B. Waterfront Master Plan Steering Committee. Kay Bartholomew has
resigned from the Committee effective immediately. NEED TO
ACCEPT RESIGNATION AND APPOINT REPLACEMENT.
Markae &
11-8RM...... Accepted resignation; no action to appoint replacement.
Consent Agenda.
I. Reject all bids for installation of sewage pump station for the swimming pool at
Seminole High School. Lift station package will be provided by contractor.
Recommended by the City Manager.
Paul & Vicki... Rejected as recommended.
2.
Paul..... ..
3.
Jay......
Approve Change Order #1 to Maxwell Contracting in the amount of
$84,769.65, for relocation of utility lines from West 25th Street to Country Club
Road, due to the proposed Expressway project. Recommended by the City
Manager.
Authorized.
Authorize to retain six consultant firms for planning related services as needed.
Firms are Solin & Associates; Glatting, Jackson, Kercher, Anglin, Lopez &
Rinehart; Herbert-Hallback, Inc.; Land Design Innovations, Inc.; Ivey Harris &
Walls, Inc.; and Florida Planning Group. Recommended by the City Manager.
Authorized.
4. Approve street closure: First Street from Oak Avenue to Palmetto Avenue on
January 15,2000, February 19,2000, March 18,2000, April 15, 2000, and May
Mike.....
Mike....
Mike.... ..
Mike.... ..
Mike.....
20,2000 from 5:00 p.m. to 9:30 p.m., in conjunction with Main Street Cruise
sponsored by Sanford Main Street, Inc. Recommended by the City Manager.
Authorized.
5.
Approve street closure: Ninth Street from Cypress Avenue to Pine Avenue on
October 30, 1999 from 9:00 a.m. to 5:00 p.m., in conjunction with Church Family
Day sponsored by St. James AME Church. Recommended by the City Manager.
Authorized.
6.
Approve street closure: Magnolia Avenue from 11 th Street to 12th Street on
November 6, 1999 from 1 :00 p.m. to 5:30 p.m., in conjunction with Magnolia
Avenue Block Party requested by resident/police officer Claudia Webber.
Recommended by the City Manager.
Authorized.
7.
Approve street closure: Hickory Avenue from 6th Street to 7th Street on
November 13, 1999 from 9:00 a.m. to 7:30 p.m., in conjunction with City Wide
Youth Crusade sponsored by Collecting Kids for Christ. Recommended by the
City Manager.
Authorized.
8.
Accept parcel 2 ofthe Pinecrest property. subject to a clear title, boundary
survey and environmental assessment. Recommended by the City Manager.
Authorized.
9. Approve Facilitation A&:reement for McCracken Road. Recommended by the
City Manager.
J an & Paul.... Authorized.
Brian.....
10.
Approve purchase of Mobile Communications Terminals for the Police
Department, at a cost of$51,330.00. A total of$32,340.00 will come from Local
Law Enforcement Block Grant #98LBVX2200, and $18,900 will come from the
Law Enforcement Trust Fund. Recommended by the City Manager.
Authorized.
REVISED 10/25/99 @ 5:15 P.M.
Charles... .
Jerry...... .
11.
Authorize the parkin&: of recreational vehicles at the New Tribes Mission, 1000
East First Street, to be used as housing for volunteers, from November 1, 1999 to
the end of June, 2000. Recommended by the City Manager.
Authorized.
12.
Authorize Interlocal Agreement with V olusia County for mosquito and midge
control services. Recommended by the City Manager. (WS-2)
Authorized.
Add-on items.
1. Authorize Dedication of Park on Park in honor of Martha Yancey and Judy Wimbish.
Recommended by the Director of Recreation and Parks and the City Manager.
Mike...... Authorized.
2. Direction re: proceeding to provide office space in City Hall for the International
Council of Central Florida. Recommended by the City Manager.
TV.... Authorized to provide.
3. Direction re: proceeding with a feasibility study for conference center. If approved,
proposals will be solicited and brought back to City Commission. Recommended by the
City Manager.
TV.... Authorized to proceed to obtain Feasibility study for hotel/conference center.
4. Authorize awarding Special Performance Pay in accordance with the Classification &
Pay Plan Administrative Guidelines for FY 98/99 as a lump sum payment of$I,050.00
for an Outstanding Performer, and $525.00 for a Top Performer, as rated on annual
performance appraisal. Recommended by Director of Human Resources and the City
Manager.
Joe.... Authorized.
Information only.
A. Police Chief Brian Tooley has reappointed four members to the Citizens'
Advisory Board.
Noted.
B. Two planned comprehensive plan amendments scheduled for 2000.
Noted.
C. Summary of public education events for Fire Prevention Week, 1999.
Noted.
City Attorney's Report. None given.
City Clerk's Report. None given.
City Manager's Report. None given.
City Commissioners' Reports.
Commissioner Eckstein: PBA memo.
TV&
11-8WS....... Discuss 11-8WS.
Commissioner Williams: Stated her concerns about the Boys and Girls Club of Sanford
were that the club receive its fair share offunds, especially those that are generated in
Seminole County, and that they provide meaningful programs.
Commissioner Lessard re: Fire Station letter from Wally King.
TV&
11-8WS..... Discuss at 11-8WS.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBA TIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.