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092799 ws/rm agenda II AGENDA Sanford City Commission Meetings Monday, September 27, 1999 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 4:00 P.M. in the City Manager's Conference Room, Second Floor 1. \~ jlf5\~' 3. Discussion of Weatherization. CDBG and Front Porch Program. Discussion of PBA building status. Discussion of board appointments. 4. Discussion of Rqular Agenda items. Add-on items. and other items. YA~~ 5. City Manager's briefing. A. Airport water treatment plant status. ******************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Public hearing to adopt the final millage rate. annual budget and Capital Budget for Fiscal Year October 1.1999 to September 30.2000. Ads published September 14 and 22, 1999. A. (1) ANNOUNCE/discuss that the City of Sanford's proposed millage rate of 6.79 mills exceeds the rolled-back rate of 6.63 by 2.41 % and that this is necessary for the City to provide continuing level of City Services in the face of inflation and to meet increased demands for service. (2) PUBLIC INPUT. (NOTE: PUBLIC HEARING MUST REMAIN OPEN DURING CITY COMMISSION'S ACTION IN (3) AND (4) BELOW). (3) If reducing the millage rate and budget, recompute tentative millage rate, and amend budget as necessary. (4) ADOPTION OF RESOLUTIONS: (a) Resolution No. 1823, re: Adopt Final Millage Rate. (b) Resolution No. 1824, re: Adopt Final Budget of Revenues and Expenses and Capital Programs. B. Need a motion to authorize City Manager to approve the transfer of budgeted funds within departments, offices, or agencies during FY 99, as minor adjustments become necessary. . Citizen participation. Approval of minutes of the City Commission September 13, 1999 Work Session; and September 13, 1999 Regular Meeting. Recommended by City Clerk and City Manager. Public Hearin2s. 2. ~ 1. Second reading and adoption of Ordinance No. 3446 to annex 23.98 acres of property lying between Airport Boulevard East and Marquette Avenue and between Red Cleveland Boulevard and Ohio Avenue (2250 Marquette Avenue). Dorothy McReynolds, owner. Recommended by City Manager. Ad published September 16 and 23, 1999. Second reading and adoption of Ordinance No. 3504 annexing 70.41 acres of property lying between Rose Hill Trail extended easterly and Pine Way and between S. Mellonville Avenue and South Sanford Avenue (4045 South Sanford Avenue). Joe Baker, Stephen Baker, Cynthia Baker, John & Marcella Higgins, and Garth & Maureen Meinke, owners. Recommended by the City Manager, -S1:lbjCd tv ,",,,rtifieati6ft ofvnnerskif'. Ad published August 26 and September 2, 1999. Tabled at 9/13/99 meeting at applicant's request. 3. Second reading and adoption of Ordinance 3507 to amend Personnel Rules and Regulations re: Educational reimbursement. Recommended by City Manager. Ad published September 16, 1999. 4. Second reading and adoption of Ordinance No. 3508 to annex .16 acres of property lying between W. 28th Street and Laurel Drive and between Oak Avenue and Park Avenue (2805 S. Oak Avenue); James and Carmen Jenkins, owners. Recommended by City Manager. Ad published September 16 and 23, 1999. 5. Second reading and adoption of Ordinance No. 3509 to amend Personnel Rules and Regulations re: Health Insurance. Recommended by City Manager. Ad published September 16, 1999. 6. Second reading and adoption of Ordinance No. 3511 to annex 29.2 acres of property lying between Coastline Road and the proposed Central Florida Greeneway and between Upsala Road and Rinehart Road. Craig Bryan, agent. Recommended by City Manager. Ad published September 16 and 23, 1999. 7. Firstreadin2 of Ordinance No. 3513 to rezone 65.387 acres of property lying between 19th Street and Country Club Road and between Country Club Circle and Old Lake Mary Road (2150 Country Club Road) from MI-2, Medium Industrial; RI-l, Restricted Industrial and SR-I, Single Family Dwelling Residential to PD, Planned Development. John Buttrey, applicant. Recommended by Planning and Zoning Commission, Director of Engineering and Planning and City Manager. Ad published September I and 10, 1999. Regular Items. 1. First reading of Ordinance No. 3510 re: Sewer Use Ordinance. Recommended by the Director of Utilities and the City Manager. Tabled at 9/13/99 meeting. 2. First reading of Ordinance No. 3512 re: Reclaimed Water Rate Increase. Recommended by the Utility Director and City Manager. 3. First reading of Ordinance No. 3514 re: General Employees Pension Ordinance Revision vesting (100%) Solid Waste Division employees who were members of the City General Employees Pension Plan on January 4, 1999. Recommended by Finance Director and City Manager. 4. Approve open air restaurant associated with Mr. Francis Reynard's request, with the following stipulations: proof of inspection by Seminole County Health Department provided to staff; payment of City's occupational license fee; and provision, to staff, of written permission from property owner for use of property and restrooms 10 days prior to event. Recommended by Director of Community Development and City Manager. 5. Adopt Resolution No. 1821 re: endorsing the establishment of the Public Works Academy in Seminole County. Recommended by Utility Director and City Manager. Tabled at 9/13/99 meeting. 6. Adopt Resolution No. 1822 re: SRF Loan for wastewater system improvements. Recommended Utility Director and City Manager. 7. Adopt Resolution No. 1825 re: authorize agreement with the State of Florida Department of Transportation and CSX Transportation, Inc. for signalization of the railroad crossing at Pecan Avenue. The City will be responsible for annual maintenance of pavement markings, advance warning signs, and one-half of the annual maintenance fee, totaling $1,549.00. Recommended by the Public Works Director and City Manager. 8. Adopt Resolution No. 1826 re: dedication of Sanford's Famous and Historic Tree Grove at George W. Touhy Park. Recommended by Recreation Director and City Manager. 9. Approve 1999-00 Weatherization Program. Weatherization Low Income Home Energy Assistance Program. and Low Income Emergency Home Repair Program Agreements with the State of Florida. Recommended by Director of Community Development and City Manager. 10. Boards: appointments/reappointments. A. Code Enforcement Board. Mary Dale Jones resigned effective July 21, 1999. Also, there are two alternate member vacancies. NEED TO APPOINT REPLACEMENT AND TWO ALTERNATES. Applications on file from James A. Kidd, Heidi M. Liles, and Dean Ray. B. Fire Pension Board. The term of Chief Tom Hickson expires on October I, 1999. Finance Director recommends reappointment for a two year term. NEED TO REAPPOINT. C. Historic Preservation Board. The terms of Sica Nacu and Scott Singeisen expire October 28, 1999. Each wishes to be reappointed. NEED TO APPOINTIREAPPOINT. D. Police Pension Board. The term of Chief Brian Tooley expires on October 1, 1999. Finance Director recommends reappointment for a two year term. NEED TO REAPPOINT. E. Sanford Museum Board. The terms of James Cara, Isabel Wilson and Grace M. Stinecipher expire on November 4, 1999. James Cara and Grace M. Stinecipher wish to be reappointed. The Board recommends Charlie Carlson II be appointed to replace Isabel Wilson. NEED TO APPOINTIREAPPOINT. Application on file from Charlie C. Carlson II and Barbara Knowles. Consent Agenda. V'1r1X1cf( ~ 4. 1. Accept bid for irrigation maintenance at Mayfair Golf Course from Dobson's Woods and Water Inc., lowest bidder, for Bid #IFB 98/99-32, in the amount of $64,975.00. Recommended by the City Manager. 2. Approve contract modification with Infrastructure Management Services, Inc., to add street light and curb/gutter inventory, with sidewalk condition survey, and software at the rates included in the proposal (estimated $47,110.00). Recommended by the City Manager. 3. Approve Amendment #55 for CPH Engineers to complete final design of the reclaimed water augmentation facility, in the amount of$85,513.00. Recommended by the City Manager. Approve agreement with FDOT for relocation/construction of utility improvements due to the Expressway/Airport Blvd. construction. City's estimated cost is $440,130.00. Recommended by the City Manager. 5. Approve street closure: First Street from Oak Avenue to Palmetto Avenue on October 30, 1999 from 3:00 p.m. to 9:00 p.m., in conjunction with a Halloween Festival sponsored by Sanford Main Street, Inc. Recommended by the City Manager. 6. Authorize contract extension with The Bon Terre Group for cemetery maintenance at an annual sum of$53,016.19, for one year with the option to extend an additional twelve months. Recommended by the City Manager. 7. Authorize contract extension with Quality Vaults for opening/closing of grave spaces at Sanford Municipal Cemetery at itemized amounts, for one year with the option to extend an additional twelve months. Recommended by the City Manager. 8. Accept bid for landscape maintenance of Right of Ways for Towne Center Mall area, from lowest bidder, Ground Control Landscaping, in the amount of $23,615.00, for Re-bid #IFB 98/99-33. Recommended by the City Manager. Add-on itA~' ~ if ..2cJi Cf fJa1cAtUl€- Information only. City Attorney's Report. City Clerk's Report. City Manager's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINA TOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. REVISED 9/27/99 @ 5:55 P.M. cost is $440,130.00. Recommended by the City Manager. 5. Approve street closure: First Street from Oak Avenue to Palmetto Avenue on October 30, 1999 from 3:00 p.m. to 9:00 p.m., in conjunction with a Halloween Festival sponsored by Sanford Main Street, Inc. Recommended by the City Manager. 6. Authorize contract extension with The Bon Terre Group for cemetery maintenance at an annual sum of$53,016.19, for one year with the option to extend an additional twelve months. Recommended by the City Manager. 7. Authorize contract extension with Quality Vaults for opening/closing of grave spaces at Sanford Municipal Cemetery at itemized amounts, for one year with the option to extend an additional twelve months. Recommended by the City Manager. 8. Accept bid for landscape maintenance of Right of Ways for Towne Center Mall area, from lowest bidder, Ground Control Landscaping, in the amount of $23,615.00, for Re-bid #IFB 98/99-33. Recommended by the City Manager. Add-on items. A. Authorize execution of Contract for Sale and Purchase of the Cameron City Grove property. Recommended by the City Manager. B. Authorize Mayor to transmit letter to PRA extending conditions regarding the Feasibility Study of the lease agreement from October 7.1999 through and to October 11. 1999. Recommended by the City Manager. Information only. City Attorney's Report. City Clerk's Report. City Manager's Report. City Commissioners' Reports. REVISED 9/27/99 @ 5:55 P.M. AGENDA Sanford City Commission Meetings Monday, September 27, 1999 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 4:00 P.M. in the City Manager's Conference Room, Second Floor 1. Discussion of\Veatherization. CDBG and Front Porch Program. .......... Discussed; concurred to authorize Weatherization & Home Repair Agreements for 99/00, see Item #R-9; City Manager & Staff review options to restructure the CDD/Bldg Dept. .......... Mr. Rowe reported he expects information in about 30 days on the Front Porch Application. 2. Discussion ofPBA building status. TV..... Lessee reported roofis no longer leaking & requested the city allow them to continue leasing and using the building until their lease expires in April, and they would like to be able to arrange financing to purchase the building; City Manager and Charles Rowe to meet with Mr. Jackson to see if the building can continue to be used until April, with minimal repair. 3. Discussion of board appointments. .......... Briefly discussed; see Item #R-1O for action. 4. Discussion of Regular Agenda items. Add-on items. and other items. Briefly discussed new handouts regarding Items #C-4, PH-2, and Add-on Item #A (Contract for Sale & Purchase of wastewater treatment plant site - Cameron Groves). Mike Kirby briefly reported the status of 3 grants for The Historic Sanford Memorial Stadium. City Manager reported request from PRA for a 120 day extension to do the feasibility study & recommended a partial extension, from October 7 to 11, to further review and discuss the request; see Item Add-on #B for action. 5. City Manager's briefing. A. Airport water treatment plant status. See above. ****************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Public hearing to adopt the final millage rate. annual budget and Capital Budget for Fiscal Year October 1.1999 to September 30.2000. Ads published September 14 and 22, 1999. A. (1) ANNOUNCE/discuss that the City of Sanford's proposed millage rate of 6.79 mills exceeds the rolled-back rate of6.63 by 2.41% and that this is necessary for the City to provide continuing level of City Services in the face of inflation and to meet increased demands for service. Announced. (2) PUBLIC INPUT. (NOTE: PUBLIC HEARING MUST REMAIN OPEN DURING CITY COMMISSION'S ACTION IN (3) AND (4) BELOW). Doreen Freeman, 705 Mellonville Av, asked why the city is increasing taxes when employees/services have been decreased, and stated there needs to be at least 1 person at the Law Enforcement Center at all times. (3) If reducing the millage rate and budget, recompute tentative millage rate, and amend budget as necessary. Not done/not applicable. (4) ADOPTION OF RESOLUTIONS: Jan.... .. (a) Adopted. Resolution No. 1823, re: Adopt Final Millage Rate. (b) Resolution No. 1824, re: Adopt Final Budget of Revenues and Expenses and Capital Programs. Jan....... Adopted. B. Need a motion to authorize City Manager to approve the transfer of budgeted funds within departments, offices, or agencies during FY 99, as minor adjustments become necessary. Authorized. Citizen participation. 1. Doreen Freeman, 705 Mellonville Av, asked about the Hotel/Conference Center Feasibility Study; Mayor Dale reported this will be discussed at Add-on Item #B. 2. Jay Jurie, 408 S. Virginia Av, asked why the lease was signed with PRA without going out to bid; Mayor Dale reported this will be discussed at Add-on Item #B. 3. l\1illard Hunt, 801 E. 2nd St, reported the Old Post Office site at First Street and Palmetto Avenue is now available as a possible location for the current post office, which would enable the current post office site to be utilized for the proposed hotel/conference center. 4. Doreen Freeman asked how a citizen is supposed to know ifthere are any Add-on Items. Approval of minutes of the City Commission September 13, 1999 Work Session; and September 13, 1999 Regular Meeting. Recommended by City Clerk and City Manager. Cynthia...... Approved. Public Hearings. 1. Second reading and adoption of Ordinance No. 3446 to annex 23.98 acres of property lying between Airport Boulevard East and Marquette Avenue and between Red Cleveland Boulevard and Ohio Avenue (2250 Marquette Avenue). Dorothy McReynolds, owner. Recommended by City Manager. Ad published September 16 and 23, 1999. Markae.... Adopted. 2. Second reading and adoption of Ordinance No. 3504 annexing 70.41 acres of property lying between Rose Hill Trail extended easterly and Pine Way and between S. Mellonville Avenue and South Sanford Avenue (4045 South Sanford Avenue). Joe Baker, Stephen Baker, Cynthia Baker, John & Marcella Higgins, and Garth & Maureen Meinke, owners. Recommended by the City Manager, subject to certification of ownership. Ad published August 26 and September 2, 1999. Tabled at 9/13/99 meeting at applicant's request. Markae..... Adopted. 3. Second reading and adoption of Ordinance 3507 to amend Personnel Rules and Regulations re: Educational reimbursement. Recommended by City Manager. Ad published September 16, 1999. Cynthia..... Adopted. 4. Second reading and adoption of Ordinance No. 3508 to annex .16 acres of property lying between W. 28th Street and Laurel Drive and between Oak Avenue and Park Avenue (2805 S. Oak Avenue); James and Carmen Jenkins, owners. Recommended by City Manager. Ad published September 16 and 23, 1999. Markae.... Adopted. 5. Second reading and adoption of Ordinance No. 3509 to amend Personnel Rules and Regulations re: Health Insurance. Recommended by City Manager. Ad published September 16, 1999. Cynthia..... Adopted. 6. Second reading and adoption of Ordinance No. 3511 to annex 29.2 acres of property lying between Coastline Road and the proposed Central Florida Greeneway and between Upsala Road and Rinehart Road. Craig Bryan, agent. Recommended by City Manager. Ad published September 16 and 23, 1999. Markae.... Adopted. 7. First reading of Ordinance No. 3513 to rezone 65.387 acres of property lying between 19th Street and Country Club Road and between Country Club Circle and Old Lake Mary Road (2150 Country Club Road) from MI-2, Medium Industrial; RI-1, Restricted Industrial and SR-1, Single Family Dwelling Residential to PD, Planned Development. John Buttrey, applicant. Recommended by Planning and Zoning Commission, Director of Engineering and Planning and City Manager. Ad published September 1 and 10, 1999. Markae...... Passed 1st reading. Regular Items. 1. First reading of Ordinance No. 3510 re: Sewer Use Ordinance. Recommended by the Director of Utilities and the City Manager. Tabled at 9/13/99 meeting. Cynthia & 1O-11RM..... Passed 1st reading. 2. First reading of Ordinance No. 3512 re: Reclaimed Water Rate Increase. Recommended by the Utility Director and City Manager. Cynthia & 1O-11RM..... Passed 1st reading. 3. First reading of Ordinance No. 3514 re: General Employees Pension Ordinance Revision vesting (100%) Solid Waste Division employees who were members of the City General Employees Pension Plan on January 4, 1999. Recommended by Finance Director and City Manager. Cynthia & 1O-11RM..... Passed 1 st reading. Charles.... . Cynthia & PauL.... . Cynthia & PauL..... . 4. Approve open air restaurant associated with Mr. Francis Reynard's request, with the following stipulations: proof of inspection by Seminole County Health Department provided to staff; payment of City's occupational license fee; and provision, to staff, of written permission from property owner for use of property and restrooms 10 days prior to event. Recommended by Director of Community Development and City Manager. Authorized as recommended. 5. Adopt Resolution No. 1821 re: endorsing the establishment of the Public Works Academy in Seminole County. Recommended by Utility Director and City Manager. Tabled at 9/13/99 meeting. Adopted. 6. Adopt Resolution No. 1822 re: SRF Loan for wastewater system improvements. Recommended Utility Director and City Manager. Adopted. 7. Adopt Resolution No. 1825 re: authorize agreement with the State of Florida Department of Transportation and CSX Transportation, Inc. for signalization of the railroad crossing at Pecan Avenue. The City will be responsible for annual maintenance of pavement markings, advance warning signs, and one-half of the annual maintenance fee, totaling $1,549.00. Recommended by the Public Works Director and City Manager. Jan & Jerry.... Adopted. 8. Adopt Resolution No. 1826 re: dedication of Sanford's Famous and Historic Tree Grove at George W. Touhy Park. Recommended by Recreation Director and City Manager. Cynthia & Mike.... ... Adopted. 9. Approve 1999-00 Weatherization Program. Weatherization Low Income Home Energy Assistance Program. and Low Income Emergency Home Repair Program Agreements with the State of Florida. Recommended by Director of Community Development and City Manager. Approved. Charles..... . 10. Boards: appointments/reappointments. A. Code Enforcement Board. Mary Dale Jones resigned effective July 21, 1999. Also, there are two alternate member vacancies. NEED TO APPOINT REPLACEMENT AND TWO AL TERNA TES. Applications on file from James A. Kidd, Heidi M. Liles, and Dean Ray. Markae & 10-11RM...... Appointed Heidi Liles; no action on alternate members. B. Fire Pension Board. The term of Chief Tom Hickson expires on October 1, 1999. Finance Director recommends reappointment for a two year term. NEED TO REAPPOINT. Jan........ Reappointed Chief Hickson. C. Historic Preservation Board. The terms of Sica Nacu and Scott Singeisen expire October 28, 1999. Each wishes to be reappointed. NEED TO APPOINT/REAPPOINT. Markae...... Reappointed Ms. Nacu & l\1r. Singeisen. D. Police Pension Board. The term of Chief Brian Tooley expires on October 1, 1999. Finance Director recommends reappointment for a two year term. NEED TO REAPPOINT. Jan..... Reappointed Chief Tooley. E. Sanford Museum Board. The terms of James Cara, Isabel Wilson and Grace M. Stinecipher expire on November 4, 1999. James Cara and Grace M. Stinecipher wish to be reappointed. The Board recommends Charlie Carlson II be appointed to replace Isabel Wilson. NEED TO APPOINT/REAPPOINT. Application on file from Charlie C. Carlson II and Barbara Knowles. Markae...... Reappointed Mr. Cara & Ms. Stinecipher; appointed Mr. Carlson. Consent Agenda. Paul & Vicki ......... Jerry.... . PauL.. . 1. Accept bid for irrigation maintenance at Mayfair Golf Course from Dobson's Woods and Water Inc., lowest bidder, for Bid #IFB 98/99-32, in the amount of $64,975.00. Recommended by the City Manager. Accepted. 2. Approve contract modification with Infrastructure Management Services, Inc., to add street light and curb/gutter inventory, with sidewalk condition survey, and software at the rates included in the proposal (estimated $47,110.00). Recommended by the City Manager. Approved. 3. Approve Amendment #55 for CPH Engineers to complete final design of the reclaimed water augmentation facility, in the amount of$85,513.00. Recommended by the City Manager. Approved. 4. Approve agreement with FDOT for relocation/construction of utility improvements due to the Expressway/Airport Blvd. construction. City's estimated REVISED 9/27/99 @ 5:55 P.M. cost is $440,130.00. Recommended by the City Manager. PauL.. .. . Approved. Mike....... Jan& Mike.... .. 5. Approve street closure: First Street from Oak Avenue to Palmetto Avenue on October 30, 1999 from 3:00 p.m. to 9:00 p.m., in conjunction with a Halloween Festival sponsored by Sanford Main Street, Inc. Recommended by the City Manager. Approved. 6. Authorize contract extension with The Bon Terre Group for cemetery maintenance at an annual sum of$53,016.19, for one year with the option to extend an additional twelve months. Recommended by the City Manager. Approved. 7. Authorize contract extension with Quality Vaults for opening/closing of grave spaces at Sanford Municipal Cemetery at itemized amounts, for one year with the option to extend an additional twelve months. Recommended by the City Manager. Jan& Mike...... Authorized. 8. Accept bid for landscape maintenance of Right of Ways for Towne Center Mall area, from lowest bidder, Ground Control Landscaping, in the amount of $23,615.00, for Re-bid #IFB 98/99-33. Recommended by the City Manager. Jan& Mike & Vicki. ...... Accepted. Add-on items. A. Authorize execution of Contract for Sale and Purchase of the Cameron City Grove property. Recommended by the City Manager. Authorized. TV...... B. Authorize Mayor to transmit letter to PRA extending conditions regarding the Feasibility Study of the lease agreement from October 7. 1999 through and to October 11.1999. Recommended by the City Manager. TV& Mayor & 1O-11RM.... Authorized. Information only. None given. City Attorney's Report. None given. City Clerk's Report. None given. City Manager's Report. None given. City Commissioners' Reports. Commissioner Lessard: Reported he and the City Manager are looking at a Florida Power & Light Company program where residents take the burden of extra, decorative, lighting in their neighborhood. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WInCH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO P ARTICIP ATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HU11AN RESOURCES OFFICE ADA COORDTNA TOR AT 330-562648 HOURS TN ADV A1~CE OF THE MEETING.